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HomeMy WebLinkAboutMinutes - Minutes - Parks & Recreation Advisory Commission - Meeting Date: 5/14/2018 ir , i,..17 _ _ _. ... 41 , ..1 . . i GLEts,w, MINUTES PARKS AND RECREATION ADVISORY COMMISSION GLENDALE MUNICIPAL OFFICE COMPLEX CONFERENCE ROOM B-3 5850 W. GLENDALE AVE. GLENDALE, ARIZONA 85301 MAY 14, 2018 6:00P.M. 1. CALL TO ORDER Chair Cole called the meeting to order at 6:22 p.m. 2. ROLL CALL Chair Cole took roll call. Present: Barbara Cole, Chair Sam McConnell Ill, Vice Chair Gayle Schiavone, Commissioner Aaron Walls, Commissioner Ethan McAffee, Commissioner Jessica Edgar, Commissioner Absent: Pattie Johnston, Commissioner Monica Lopez, Commissioner Also Present: Jim Burke, Director Public Facilities, Recreation & Special Events Tim Barnard, Assistant Director Mike Gregory, Deputy Director Kim Larson, Communications & Marketing Program Manager Bryan Wagner, Park Superintendent Stephanie Miller, Program Manager Paul King, Recreation Administrator Sean McGary, Senior Recreation Coordinator Liz Duncan, Senior Recreation Coordinator 3. CITIZEN COMMENTS No comments. 4. APPROVAL OF THE MINUTES a. Parks and Recreation Advisory Commission Minutes of April 9, 2018. Motion by Commissioner Schiavone, second by Vice Chair McConnell, to approve the April 9, 2018 Parks and Recreation Advisory Commission meeting minutes as written. Motion carried 6—0. AYE: Chair Barbara Cole Vice Chair Sam McConnell III Commissioner Gayle Schiavone Commissioner Aaron Walls Commissioner Ethan McAffee Commissioner Jessica Edgar Passed 5. NEW BUSINESS a. INFORMATION: CIGARETTES IN CITY PARKS Mr. Burke announced that in response to a Council Item of Special Interest (CIOSI) from Vice Mayor Tolmachoff, staff presented proposals to address cigarette litter in City parks at the City Council Workshop on April 24, 2018. Mr. Burke gave a presentation, which included the following: CIOSI: Assessment of Cigarette Litter at City Parks • CIOSI raised by Vice Mayor Tolmachoff at October 17, 2017 •Staff was asked to research options to reduce cigarette litter in City parks •Option I: Marketing Campaign •Social Media posts • Marketing ads • Public service announcements •Twelve months to complete, 200 staff hours • Estimated cost: Minimal •Option II: Placement of Informational Signage •4 signs per park • Intercept surveys •Seven months to complete, 300 staff hours • Estimated cost: $45,000 •Option III: Placement of Informational Signage and Ashtrays • Up to 2 signs per park, up to 3 outdoor ashtrays per park • Intercept surveys and onsite inspections • Five months to complete, 2,650 staff hours • Estimate cost: $85,000 •Option IV: Placement of Informational Signage and Ashtrays at 10 City Parks •Trial period • Up to 3 new outdoor ashtrays with appropriate signage • Intercept surveys and onsite inspections •Two months to complete, 120 staff hours • Estimated cost$6,500 • Next Steps •Staff seeks direction from Council • Council had a lot of comments and is very concerned regarding costs. • Council was leaning towards not choosing Options II and III • Council wants staff to look at each park and do a more constructive approach, possibly setting aside a space for smoking and encouraging smokers to be considerate of other park users •Staff to present at Parks and Recreation Advisory Commission • Public outreach • Results to be presented to Parks and Recreation Advisory Commission and Council • Pilot Program Mr. Burke opened the floor to questions or comments. Chair Cole liked the idea of a designated area for smoking but commented that some parks are very large and wondered where signage would be placed to indicate the designated area. Chair Cole stated that a while ago, a presentation was made to the Commission regarding this same topic and children putting the cigarette butts in their mouths. Chair Cole suggested ashtrays near playground areas, adding that people cannot leave playground areas to go to a designated area or they will not be able to see their children. Vice Chair McConnell inquired as to the cost for clean-up of cigarette butts. Mr. Burke replied that he did not have the specific cost for clean-up, however, staff does clean the parks every day, including picking up cigarette butts. Vice Chair McConnell suggested "No Smoking" signs, however also wondered about the placement of signage in a large park. Mr. Burke explained that there is nothing in the City code to prohibit smoking in the City parks. Therefore, code would have to be changed and Mr. Burke did not feel that Council would change code due to enforcement challenges. Mr. Burke relayed that the Maricopa County Health Division has created some materials and signage regarding smoking in parks for the City of Phoenix. Commissioner Edgar favored Option IV. Commissioner Edgar asked if the park rangers could enforce the proposed smoking area rules. Mr. Burke replied in the negative, stating that compliance would be voluntary. Commissioner Schiavone suggested focusing on anti-litter, not just on cigarette butts. Mr. Burke explained that the directive came from Council. Commissioner McAffee proposed implementing a pilot program at five parks that have the largest issues. Mr. Burke relayed that this is the intent of staff. b. INFORMATION: FY 18 - 19 BUDGET & PERFORMANCE MEASUREMENTS Mr. Burke announced that in April, Public Facilities, Recreation and Special Events staff presented its proposed FY18-19 budget to City Council. Mr. Burke shared information regarding the details of the proposed budget, additional supplemental funding requests, and the Capital Improvement Plan (CIP) budget. Mr. Burke provided information, which included the following details: • Public Facilities, Recreation and Special Events FY19 —Operating Budget Requested Supplementals •Tohono O'odham Nation/Gaming Enterprise: $102,000 •Skunk Creek Wash Maintenance •Ongoing $194,500 •One-Time $303,000 • Minimum Wage Increase $ 57,000 •Glen Lakes Golf Course Maintenance (One Time) $200,000 • Park Maintenance Irrigation Crew •2—Senior Service Worker FTE's • Offset w/funding from Contractual Services (no budget impact) •Operating Budget FY2019- $13,887,672 • Salary: $6,780,154 (49%) •Operating: $6,629,893 (48%) • Internal Services: $ 477,625 ( 3%) c. INFORMATION: SANDS PLAYGROUND UPDATE Mr. Gregory gave a presentation on the Sands Park Playground Improvements, for which CDBG grant funding has been received. The presentation included the following highlights: Focus •All-inclusive • Fully accessible • Focus on hearing and sight impaired •Accessible routes • Unique theme • Shade •Colorful • Fall Surface • Picture examples of the following were displayed and explained: •ADA compliant and non-compliant playgrounds • Unique themes •Shade • Fall surface Mr. Gregory stated that staff will likely partner with another City department to do a community build of the park and the contractor will manage the process. A similar build process was done at Sonorita Park. The cost of the project is estimated at$103,000. Chair Cole commented that it is fairly shady at Sands Park because the park has a lot of big trees. Mr. Gregory agreed, however noted that staff has taken aerial shots of the benefit of the trees. Mr. Gregory stated that fortunately the trees do provide southern shade, however, east-west shade may be needed. Chair Cole added that she passes the park on her daily route and there are always families using the park. Commissioner McAffee inquired as to why shade material is so expensive. Mr. Gregory relayed that shade structures are more like sails now and are highly engineered. Commissioner Schiavone was very impressed with Mr. Gregory's passion for the project. Mr. Gregory anticipated that the project would be completed in December 2018. Mr. Burke announced that Mr. Gregory is retiring after 25 years with the City of Glendale. [Commissioner Edgar excused herself from the meeting.] d. INFORMATION: SUMMER RECREATION PROGRAM UPDATES Mr. McGary gave a presentation, which included the following: Rose Lane Aquatics Complex •Open June 2nd through August 4th •Swimming lessons available (group and private) • Recreation swim program •Tuesday— Friday 1-5 p.m. •Saturday and Sunday 1-6 p.m. Foothills Recreation and Aquatics Complex •Open June 2nd through August 4th •Swimming lessons available (group and private) • Recreation swim program • Monday—Thursday 1-5 p.m. • Friday— 1-7 p.m. •Saturday— 12-5 p.m. •Sunday- 11:30 a.m.-3:30 p.m.Recreation Swim Fees •Ages 2 & under: Free •Ages 3— 17: $2.50 Resident/$3.50 Non-Resident •Ages 18-54: $5.00 Resident/$6.00 Non-Resident •Ages 55+: $3.00 Resident/$5.00 Non-Resident Heroes Park Splash Pad •Free to the Public •June 2nd—August 12th: Tuesday-Friday: 11 a.m. to 7 p.m. •August 18th—September 3rd: Weekends only: 11 a.m. to 6 p.m. Sycamore Grove Park Spray Pad • Free to the Public • May 26th—August 3rd: 8 a.m. —5 p.m. Leagues •T-ball: ages 4—6 •Coach Pitch: ages 6—8 • Player pitch: ages 8— 10 (new this year) •Softball: ages 6—8, 8— 10, 10 - 12 •Opening and Closing Ceremonies at Camelback Ranch •Opening Ceremony: June 4th at 5:30 p.m. •Closing Ceremony: July 16th at 5:30 p.m. Foothills 360 Program • Foothills Recreation and Aquatics Center • May 29th through August 3rd • Monday—Friday: 7 a.m. to 6 p.m. •Ages 6- 11 •$110 Resident/$145 Non-Resident (weekly) Camp Activities •Games •Crafts •Guest Speakers •STEM/STEAM •Swim 2 days per week Ms. Duncan gave a presentation which included the following highlights: Desert Mirage Camp Program •Camp Information • Desert Mirage School • May 29th—July 27th • Monday— Friday: 8 a.m. to 5:30 p.m. • K-8 •$50 Resident/$60 Non-Resident (per week per child) •Camp Activities • Games •Crafts • Guest Speakers •STEM/STEAM • Friday Field Trips—additional fees • Desert Mirage Field Trips •5 Friday field trips during camp program dates • Peter Piper •Wet n' Wild •Jump Street • Rose Lane Pool •Great Skate The presentation was concluded. 6. STAFF UPDATES a. Mr. Burke announced that in response to discussion at the Budget Workshop on Thursday, April 19th regarding admission fees at Rose Lane Aquatics Center, staff will implement a reduced fee pilot program from June 5th through August 4th, 2018. A discounted entrance fee of$1.50 will be offered to all patrons for recreation swim at the facility on Tuesday, Wednesday, and Thursday afternoons from 1 to 5 p.m., as these days typically have the lowest attendance rates. The goal of the pilot program is to make the facility more affordable and accessible to patrons, thereby increasing facility attendance. Mr. Burke stated that staff will implement the pilot program and will provide results to the Commission. Chair Cole asked if the weekend fees would remain unchanged and Mr. Burke replied in the positive. 7. COMMISSION COMMENTS AND SUGGESTIONS Commissioner McAffee commented that it was nice to visit the Glendale Adult Center again. Commissioner Schiavone asked if the Commission would still meet at different facilities and Mr. Burke replied in the positive. Mr. Burke noted that the meetings would be held at indoor facilities; however, tours could be set up for the Commissioners at outdoor facilities. Chair Cole was looking forward to the Sands Park project. Chair Cole asked for an update on the flagpole. Mr. Burke explained that issue went before Council and Council has asked staff to draft an MOU with the Chamber of Commerce Veterans Committee. Mr. Burke added that the MOU would come before Council at a voting meeting. Vice Chair McConnell stated that if the issue comes back before staff, he would like to participate as needed. 8. NEXT MEETING The next regular meeting of the Parks and Recreation Advisory Commission will be held on June 11, 2018 at 6:00 p.m., in conference room B-3 of the Municipal Office Complex, located at 5850 W. Glendale Ave., Glendale, Arizona, 85301. 9. ADJOURNMENT Motion by Vice Chair McConnell, second by Commissioner McAffee, to adjourn the meeting at 7:30 p.m. Motion carried 5—0. [Commissioner Edgar was no longer present.] The Parks and Recreation Advisory Commission meeting minutes of May 14, 2018 were submitted and approved this 11 day of June, 2018. Gwen Benoit Administrative Support Specialist Denise Kazmierczak Recording Secretary