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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 6/10/1997MINUTES OF THE RE GULAR MEETING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, HELD TUESDAY, JUNE 10, 1997, AT 7:00 P.M. The meeting was called to order by Mayor Scruggs, with Vice Mayor Eggleston and the following Councilmembers present: Huffman, Lieberman, Martinez, McAllister and Samaniego. Also present were Martin Vanacour, City Manager; Ed Beasley, Assistant City Manager; David Pennartz, Acting City Attorney; and Pamela Oliveira, City Clerk. F.- I 19 9 11 n M uy I 10 1 It was moved by Huffman and seconded by McAllister, to dispense with the reading of the minutes of the Regular City Council Meeting of May 27, 1997, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. Compliance with Article VII, Section of the Glendale Charter: A statement was filed by the City Clerk that the two Ordinances and six Resolutions to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. 11 111 W ti XI 111STINGUISHED BUDGET PRESENTATION AWARD AND AV -&-U) F0111 FXCELLENCE IN GOVERNMENT FINANCE Distinguished Budget Presentation Award The City of Glendale's fiscal year 1996-97 budget document was submitted to the Government Finance Officer's Association (GFOA) for review as part of the Distinguished Budget Presentation Award Program. In order to receive this award, a government unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. The GFOA presented the Distinguished Budget Presentation Award to the City of Glendale for the fiscal year 1996-97 budget document. In addition to meeting the established criteria for the award, Glendale's budget was cited as "an outstanding policy document and communications device". 1997 Award for Excellence in Government Finance The City of Glendale was one of only twelve jurisdictions worldwide (and one of only four cities) to be selected as a winner of the Government Finance Officers Association's Award for Excellence in Government Finance. This competitive award is GFOA's most prestigious, and recognizes contributions to the practice of government finance exemplifying outstanding financial management. The awards stress practical, documented work that offers leadership to the profession and promotes improved public finance. Glendale's entry was deemed the most outstanding in the Budgeting and Financial Planning Policies and Procedures category. The Glendale entry described the City's use of its three guiding documents -- the Strategic Financial Plan, the Five -Year Financial Forecast and the City Financial Policies -- in providing direction in all areas of City management and along with the City Council Goals, in guiding the budget process in particular. GFOA presented the award to the City of Glendale during a special ceremony at its conference in Fort Lauderdale, Florida on June 3, 1997. Mr. Arthur Lynch, Finance Department Director, presented the Distinguished Budget Presentation Award to Mr. Charlie McClendon, Budget Director. Mr. McClendon introduced and thanked Budget Department staff present: Mr. Jim Throop, Budget Analyst; Ms. Sylvia Delgado, Budget Analyst; and Ms. Cathy Foland, Senior Secretary. He acknowledged the significant contribution of Ms. Paula Moloff, Grants Coordinator. Mr. McClendon presented the Distinguished Budget Presentation Award and Excellence in Government Finance Award to the Mayor and City Council. Mayor Scruggs congratulated staff on the awards and praised their accomplishments. RECOGNITION OF COMMUNITY1 DEBRA BLACK, MARCIA NEWMAN D GARY • 1 The Glendale Citizens' Advisory Commission on Neighborhoods was established by the Mayor and Council in January of 1995. The purpose of this Commission is to oversee the revitalization of Glendale's older neighborhoods and to make policy recommendations regarding neighborhood issues to the Mayor and Council. Ms. Debra Black (Sahuaro District representative) and Marcia Newman (At -large representative), served on this Commission from its inception until June of this year. Each of these individuals have been instrumental in helping to build a program dedicated to the revitalization of older neighborhoods. As a result of their dedication and hard work, both played a major role in developing the neighborhood grants process and were instrumental in reviewing and recommending 42 neighborhood grant requests for revitalization funds. During their two and one half years of service, each spent countless hours providing direction and guidance to neighborhood leaders and contributing to the success of the Neighborhood Partnership Program. 2 Mayor Scruggs presented Ms. Debra Black, Ms. Marcia Newman, and Mr. Gary Rolf with plaques recognizing their service on the Glendale Citizens' Advisory Commission on Neighborhoods. RECOGNITIONOF COMMUNITY• CABLE TELEVISION ADVISORY COMMISSION MEMBERS The Cable Television Advisory Commission unanimously passed an action on June 10, 1996 calling for the dissolution of the Cable Television Advisory Commission. The Commission felt it was no longer needed as a result of changes in Federal laws over the years governing rate regulation and customer service and that contractual obligations by the cable operators have been met. The Glendale City Council took formal action dissolving the Commission on April 22, 1997. Al Field served as the Cactus District representative from March 22, 1994 to June 21, 1996, and was appointed Chair on June 22, 1996. Harry H. Bailey served as the Yucca District representative beginning June 23, 1996; Robert Mulligan was the Ocotillo District representative starting June 22, 1994; Jim Podzius became the Cholla District representative on June 22, 1995,; W. R. "Bob" Sharpe served from the Barrel District beginning April 27, 1993; J. Michael Spiva was the Mayor's representative from June 22, 1995; and Mike Whetstone served from the Sahuaro District beginning March 22, 1994. The Commission members' appointments ended April 22, 1997 with the dissolution of the Cable Television Advisory Commission. The Commission negotiated three license agreement supplementals. Included was a modification of Public Access rules, with improved Public Access programming quality, and prioritized the use of the Glendale public access facility to Glendale residents. An Educational Outreach Specialist was contracted and supervised by the Commission to encourage Glendale's educational community to utilize the Educational Access program. Cable operator responsibilities for the repair and maintenance of the Public Safety, Council Chamber, Workshop room and Channel 11 (Government Access Channel) playback equipment were defined in a supplemental that continues to save the City repair and replacement costs. The Commission used the Set -Aside Fund and negotiated with the cable operator through this supplemental provisions for the purchase of workshop and Channel 11 playback equipment, which saved the City over $100,000 and improved televising City Council workshop meetings and Channel 11 programming. The Commission negotiated the adoption of a supplemental agreement for "Cable Customer Service Standards," which improved responsiveness and service quality to the citizens of Glendale. The standards adopted were greater than those required by the Federal Communications Commission. 3 The Commission also monitored the cable operators for compliance through equipment and. service audits, and review of monthly service, public access and customer complaint reports. The Cable Television Advisory Commission members are to be commended for their service to the community. Mayor Scruggs presented plaques in recognition of community service to the following Cable Television Advisory Commission members: Al Field (Cactus District); Harry H. Bailey (Yucca District); Jim Podzius, represented by his wife Roberta Podzius (Cholla District); W. R. "Bob" Sharpe (Barrel District); J. Michael Spiva (Mayoral); and Mike Whetstone (Sahuaro District). Ms Jan Breit. 4343 West Lamar Road, Glendale, AZ, stated that she represented the West Plaza II Townhome Association. She added that she had also been asked to speak on behalf of the O'Neil Ranch Association. She said that both organizations endorse the Rental Housing Code proposed by the City of Tempe. They asked the City Council to consider adopting a similar code. Dr. Martin Vanacour, City Manager, read the consent agenda items by number and title. 1. APPROVAL OF NEIGHBORHOOD SMALL GRANT AWARDS The Neighborhood Partnership "Small Grants Program" was created to serve as a resource for older neighborhoods, to encourage them to seek funding for small-scale neighborhood improvements, enhancements, and creative "neighborhood building" projects. As approved by the Mayor and Council, the Small Grants Program requires each eligible applicant to match at least one-third of the amount requested with any combination of cash, "sweat equity," and/or donated services or materials. Additionally, grant amounts are "capped" at $2,500 per grant. As a result of the Spring Funding Cycle, the following two small neighborhood grant requests were received in time for the May 2, 1997, grant application deadline: ® Oakhollow Homeowners' Association - $1,053 for neighborhood park enhancements. ® O'Neil Ranch Neighborhood Association - $2,064 for enhancing the level of communication in the neighborhood through greater neighborhood watch notification; a neighborhood -based voluntary property maintenance program -- the "Homes Beautiful Program"; and conducting a neighborhood survey on traffic concerns. 4 On May 14, 1997, the "Small Grants Subcommittee" of the Citizens' Advisory Commission on Neighborhoods met and reviewed each of these two requests. Of the two requests received, the subcommittee voted to recommend approval of the O'Neil Ranch request. The request from the Oak -hollow Iomeowners' Association failed due to lack of a motion after it was determined the neighborhood did not meet the grant eligibility criteria (the neighborhood is not the required 15 years of age). The subcommittee then forwarded its recommendations to the full Commission for review and approval. At its June 3, 1997, regular meeting, the Commission on Neighborhoods voted to accept the findings of the subcommittee and recommend them to the Mayor and Council for formal consideration and approval. If approved by the Mayor and Council, the total amount of the grant award will be $2,064, with the O'Neil Ranch neighborhood's contribution of $1,866, in the form of sweat equity, which fulfills the one-third match requirement. Funds are available in the Neighborhood Partnership Fund No. 18-4413-7330. The recommendation was to approve the Small Grant request as recommended by the Commission on Neighborhoods. 2. SPRING 1997 NEIGHBORHOOD GRANT REQUESTS For the Fiscal Year 1996/1997, approximately $720,569 in general fund money was set aside by the Mayor and Council for neighborhood improvement and revitalization projects. To assist the Mayor and Council in making recommendations on how these revitalization funds should be used, the Glendale Commission on Neighborhoods was created to oversee the funding process. A total of eight neighborhood grant requests were received during the 1997 Spring Grant Cycle. After a comprehensive review process, the Commission scored each of the projects and voted to recommend five of them to the Mayor and Council for formal funding consideration. The following is a brief overview of these recommendations: 1. Missouri Acres Neighborhood association - The installation of 220 feet of sidewalk on the south side of Palmaire Avenue from 45th Avenue going west, to tie into existing sidewalk; the widening of the street to accommodate new curb, gutter and sidewalk; and construction of a privacy fence. The commission approved the grant request, in the amount of $40,812.50, with stipulations. 2. Ocotillo hose Neighborhood Association - The purchase of 2.2 acres of vacant land on the northeast corner of 61 st and Keim for the construction of a green -belt (includes watering system, trees, turf) and asphalt walking trail around park. The commission approved the grant request, in the amount of $140,000, with stipulations. R 3. Acapulco Neighborhood Association - The landscaping of City right-of-way (to include sidewalk, drip irrigation system, crushed granite, and plant material) on the west side of 55th Avenue between Greenway Road and Acoma Drive. The Commission approved the grant in the amount of $177,200.88, with stipulations. 4. Lexington Place Neighborhood Association - The grant request entails the stuccoing and enhancements to the perimeter walls on 63rd Avenue and Sandra Terrace to the north side of Kings Avenue; the wall south of Kings to north of Phelps Road on 67th Avenue; entry -way monuments at various corners in the neighborhood; and the landscaping of 67th Avenue. The Commission approved the grant request in the amount of $109,305.63, with stipulations. 5. Suncrest H.O.A. - The construction of decorative fencing with sign walls on neighborhood property fronting Olive Avenue and to install xeriscape landscaping with drip system between fences and City sidewalks. The Commission approved the grant in the amount of $30,992.50, with stipulations. Because the Commission appropriated all funds available for the Spring 1997 funding cycle to these five grant requests, the remaining three grant requests were not recommended due to lack of motion. The total cost of the recommended projects (including a 25% contingency) as recommended by the Commission amounts to $498,311.50. Of this amount, the Ocotillo -Rose grant request will utilize $140,000 in available Community Development Block Grant funds. The balance of the grant projects will utilize Neighborhood Partnership funds. Funds in the amount of $498,311.50 are available in the Neighborhood Assistance Fund No. 18-4413-7330. This item was reviewed by the Mayor and Council at the June 3, 1997, Council Workshop. The recommendation was to approve the Spring 1997 Neighborhood Grant Projects, as recommended by the Glendale Citizens' Advisory Commission on Neighborhoods. 3. RENEWAL OF EXCESS WORKERS' COMPENSATION INSURANCE Four insurers were contacted by the City's broker to obtain quotes on providing the City of Glendale with State -required excess workers' compensation insurance. The purpose of the insurance is to place a cap on the City's cost in relation to serious industrial injuries. Costs above this cap are covered by this insurance policy, thus reducing the City's liability. This policy would replace the present excess workers' compensation insurance policy that will expire on June 30, 1997. The policy will protect the City from a catastrophic loss and minimize the City's total exposure to a maximum of $250,000 on any one incident. rel Of the four insurers contacted for quotes on this insurance, Employers Reinsurance Corporation and National Union Fire were the only two who would provide the coverage with the $250,000 self -retention limit. The policy's net rate has decreased 22 percent from last year, due to the City's continued experience in reducing workers' compensation cost. The quote from National Union Fire was reviewed by the Deputy City Manager for Administrative Services, the Human Resources Director, and the Employee Safety Manager, and the quote meets the State requirements for excess workers' compensation insurance. The policy will be in effect for one year, commencing on July 1, 1997. The one-year cost is not expected to exceed $49,000, taxes included, which is budgeted in the Workers' Compensation Trust Fund, Account No. 77-1433-7330. The recommendation was to award the contract to National Union Fire for excess workers' compensation insurance coverage. 4. AWARD OF BID 97-25 APPLICATION OF ROAD CRACK SEALANT MATERIAL Three bids were received to apply road crack sealant material for the Street Division. This service will be provided on an "as needed" basis for a period of one year, beginning July 1, 1997 and continuing until June 30, 1998. The bid specifications contain an option clause that will permit the City, at the discretion of the City Manager, to extend this agreement for four additional years in one-year increments. The lowest responsive bidder was Cholla Pavement Maintenance Incorporated. Funding is available in the Street's Division operating budget, Account No. 12-6232-7330. The bid is based on an estimated usage as determined by the department. Based on this usage, the award amount is $80,625, with a contingency amount of $19,375. The total shall not exceed the 1997/98 budgeted amount of $100,000. The recommendation was to award the contract for the application crack sealant material to Cholla Pavement Maintenance Incorporated in the amount of $100,000. 5. FINAL PLAT APPLICATION P-96-11: "HIGHLAND POINT" 6100 WEST UTOPIA ROAD This was a request by UDC Homes for final plat approval for a subdivision entitled, "Highland Point". The site is located 600 feet west of the northwest corner of 59th Avenue and Utopia Road. The subdivision includes 121 single-family lots on 31.6 acres at a density of 3.8 units per gross acre. Lot sizes range from 6,600 to 14,798 square feet, with an average lot size of 7,920 square feet. The minimum lot width is 60 feet. Extra deep lots are provided along the north perimeter adjacent to the existing C-2 (General Commercial) zoning. 7 A total of 2.5 acres of private open space will be provided for stormwater retention and developed as an amenity. Additional landscape tracts will also be provided along Utopia Road and 63rd Avenue. The final plat is in conformance with the existing R1-7 PRD (Planned Residential Development) zoning, and the preliminary plat approved by the Planning Commission on June 6, 1996. All stipulations of the preliminary plat approval have been satisfied. The recommendation was to remove final plat application P-96-11 from consideration and table it to a future meeting. 6. FINAL PLAT APPLICATION P-96-14: "MISSOURI PARK" 5450 NORTH 75TH AVENUE This is a request by Aread, Inc., for final plat approval for a subdivision entitled, "Missouri Park". The site is located at the southwest corner of 75th Avenue and Missouri Avenue. The subdivision includes 216 single-family lots on 61.4 acres, at a density of 3.5 units per gross acre. Lot sizes range from 6,050 square feet to 14,127 square feet, with an average lot size of 7,155 square feet. A total of 9.13 acres of open space will be dedicated to the City for the Grand Canal Linear Park. An additional 1.86 acres will be purchased by the City under separate agreement for regional stormwater retention. The final plat is in conformance with the existing R1-6 PRD (Planned Residential Development) zoning, and the preliminary plat approved by the Planning Commission on September 5, 1996. All stipulations of the preliminary plat approval have been satisfied. The recommendation was to approve final plat application P-96-14. 7. DESERT MIRAGE PARK• CHANGE ORDER NO. 2 AND FINAL This was a request for approval of Change Order No. 2 and Final to the contract with Landal Corporation, doing business as Valley Rain, for the Desert Mirage Park project. Additional work was required to remove and replace concrete sidewalk that had displaced due to existing expansive soils and modify the electrical cabinet to meet the power company requirements. Painting of the handrails and an addition of a gate was done at the request of the Parks Department. The City received a credit from the contractor for the block screen wall. The amount of this Change Order is $6,972.76, resulting in a revised contract amount of $567,710.78. Funds for this work are available in the project Account No. 47-8533-8300. Engineering staff reviewed the costs and found them to be fair and reasonable. The recommendation was to approve Change Order No. 2 and Final to Landal Corporation dba Valley Rain, in an amount of $6,972.76. S. FIRE HYDRANT REPLACEMENT CHANGE ORDER NO. 1 AND FINAL This was a request for approval of Change Order No. 1 and Final to the contract with Pierson Construction Corporation for the Fire Hydrant Replacement project. Additional work was required to provide public information notices and repair damage to landscaping caused by an existing leaking hydrant valve. Utility conflicts resulted in extra excavation. This Change Order also provides for two water main line taps. Extra traffic control and additional fire hydrants were replaced at the request of the Utilities Department. The amount of this Change Order is $28,950.95, resulting in a revised contract amount of $184,729.95. Funds for this work are available in Account No. 50-6444-8300, Transmission Line Maintenance. Engineering staff reviewed the costs and found them to be fair and reasonable. The recommendation was to approve Change Order No. 1 and Final to Pierson Construction Company, in an amount of $28,950.95. Dr. Vanacour stated that Consent Agenda Item No. 5 was not ready for consideration at tonight's meeting. Both City staff and the applicant requested that this item be tabled. It was moved by Eggleston, and seconded by Huffman, to table Consent Agenda Item No. 5, Final Plat Application P-96-11: "Highland Point", 6100 West Utopia Road. The motion carried unanimously. It was moved by Martinez, and seconded by Lieberman, to approve the recommended actions on Consent Agenda Item Nos. 1 through 4 and 6 through 8. The motion carried unanimously. 9. SPECIAL EVENT LIQUOR LICENSE - EASTER SEAL SOCIETY OF ARIZONA, INC. This was a request for a Special Event Liquor License for the Easter Seal Society of Arizona, Inc. The event is a fund raiser at Arrowhead Country Club which is located at 19888 North 73rd Avenue, The event is being sponsored by the Easter Seal Society of Arizona, Inc. The event will be held between the hours of 8:00 a.m. and 2:00 p.m. on Monday, September 8, 1997. The total days expended will be two of the allowed ten days this calendar year. The applicant was notified by regular and certified mail of the hearing date, place and time. Under provisions of Arizona Revised Statues, Section 4-203.2, the City is required to recommend 9 approval or disapproval of the license to the Arizona Department of Liquor Licenses and Control. The recommendation was to conduct a public hearing and forward the application to the Arizona Department of Liquor Licenses and Control, with the recommendation for approval. Mayor Scruggs opened the public hearing on Agenda Item No. 9. As there were no comments, she closed the public hearing. It was moved by Lieberman, and seconded by Martinez, to forward the Special Event Liquor License Application for the Easter Seal Society of Arizona, Inc. to the Arizona Department of Liquor Licenses and Control, with a recommendation for approval. The motion carried unanimously. 10. FISCAL YEAR 1996-97 BUDGET AMENDMENTS Mr. Charlie McClendon, Budget Director, presented this item. During the course of Fiscal Year (FY) 1996-97, some changes in operation took place which were not anticipated in the preparation of the FY 1996-97 budget. Each of these changes has been previously approved by Council at the time the projects and programs were authorized. The changes described in this budget amendment will transfer funds to the appropriate department and line item so that they are properly reflected in the budget records. The recommendation was to waive reading beyond the title and adopt an ordinance on the FY 1996-97 budget amendments. Ordinance No. 1945, New Series, was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE TRANSFER OF FUNDS BETWEEN BUDGET ITEMS IN THE ADOPTED 1996-97 BUDGET; AND DECLARING AN EMERGENCY. It was moved by Lieberman, and seconded by Eggleston, to adopt Ordinance No. 1945, New Series. Motion carried on a roll call vote, with the following members voting "aye": Samaniego, McAllister, Huffman, Eggleston, Lieberman, Martinez, and Scruggs. Members voting "nay": none. 11. SALT RIVER PROJECT IRRIGATION EASEMENT 51 ST AVENUE AND NORTHERN Dr. Martin Vanacour, City Manager, presented this item. Salt River Project has requested an irrigation easement to relocate irrigation pipelines in conjunction with the development of the southwest corner of 51 st and Northern Avenues. 10 The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the City Manager to execute an easement in favor of Salt River Project for an irrigation easement. Ordinance No. 1946, New Series, was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN IRRIGATION EASEMENT IN FAVOR OF SALT RIVER PROJECT TO RELOCATE IRRIGATION PIPELINES IN CONJUNCTION WITH THE DEVELOPMENT OF THE SOUTHWEST CORNER OF 51ST AVENUE AND NORTHERN; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED. It was moved by Eggleston, and seconded by Huffman, to adopt Ordinance No. 1946, New Series. Motion carried on a roll call vote, with the following members voting "aye": Samaniego, McAllister, Huffman, Eggleston, Lieberman, Martinez, and Scruggs. Members voting "nay": none. 12. REVIEW AND ACCEPTANCE OF THE PROPOSED FISCAL YEAR 1997-98 BUDGET PUBLIC HEARING AND ADOPTION OF RESOLUTION Dr. Martin Vanacour, City Manager, noted that the International City Managers Association (ICMA) purchased 100 City of Glendale Fiscal Year (FY) 1997/98 Budgets to send to South America as an example of how to prepare a municipal budget. Dr. Vanacour continued by stating that, after four separate budget workshops throughout April, the City Council completed its review of the proposed FY 1997-98 budget. The workshops provided the Council with the opportunity to closely analyze and evaluate all aspects of the budget. The public hearing tonight on the proposed budget was required prior to Council adoption of the preliminary budget for FY 1997-98. Council approval of this preliminary budget will set the maximum level of expenditures for next year. Adjustments and reallocation of expenditures can be made after adoption of the preliminary budget, but the total amount of expenditure cannot be increased. Due to the Mayor and City Council's strong commitment to sound fiscal policies, Glendale has placed itself in a positive economic position and provided the opportunity to address pressing growth issues and increasing service demands that are inherent in a rapidly - growing community. However, because Glendale's rate of growth this year was not as great as last year's, there appears to be a long-range "softening" of the economy. For this reason, staff is optimistic, yet restrained, and has maintained its past conservative fiscal posture as it developed the 1997-98 budget. With these inevitable ups and downs in the economy, budget direction to the organization's managers was simple -- discourage additional budget requests for operating costs, control growth in personnel, and be prudent in budgeting for the new fiscal year. Disciplining ourselves now, during these good economic times, will help ensure against adding 11 ongoing expenditures that will negatively impact the City's budget during less prosperous years ahead The City Council continued the forward -thinking approach of weighing short-term impacts to the budget against long-term impacts when it began the 1997-98 budgeting process last November. At that time, the City Council embarked on the difficult and challenging task of developing individual and group goals and priorities for the new fiscal year. This is always a laborious process, as there are so many equally important and pressing community needs. The Council was prudent in its approach and careful not to overcommit to projects that the City could not afford. Yet, the Council was generous where it could be in order to implement many important projects that will improve the quality of life for Glendale residents for years to come. Some of the highlights of the Council's FY 1997-98 goals and objectives are: • Increasing the City's stewardship of its historic resources by making further improvements to Sahuaro Ranch, Manistee Ranch, and Catlin Court. • Expanding community-based services by setting aside money for a new branch library and creating more police community action teams to meet the continuing demand from citizens for assistance in crime prevention. • Addressing transportation and transit issues such as exploring ways to improve mass transit services and updating the City's master transportation plan. • Anticipating long-range capital improvement, facility construction and ongoing maintenance needs through setting aside money for maintenance and repair of City -owned facilities, expanding the City's operations center and exploring the cost -benefit and fiscal impact of constructing multi -generational centers. • The 1997-98 Council goals and priorities are outlined in more detail in the City Council Goals section of the budget document-- a document which serves as a blueprint to how the City will meet these goals at the operational level. Current strong economic conditions will enable this year's budget to address an array of needs that were postponed during the severe economic decline the City experienced just six short years ago. As a service organization, it is the City's utmost priority and responsibility to provide municipal services and programs to Glendale citizens in an efficient and responsive manner. In order to maintain outstanding service delivery, the budget provides City departments the necessary funding to help meet the growing list of community wants and needs. Dr. Vanacour reported that, in accordance with Glendale's financial policies, all additions to this year's ongoing operating budget are being funded from long-term stable sources of revenue. 12 Additionally, to enable department managers to keep pace with the costs associated with population and inflationary growth, the operating base budgets of all departments citywide were increased three percent in this year's budget. This is the first increase to departmental base budgets to offset inflation in several years. Although several of Glendale's public buildings and facilities are relatively new, they still require regular maintenance and repairs. The FY 1997-98 budget appropriates funding for the maintenance and repair of more than one million square feet of City -owned buildings. The budget will also enable the City to begin expanding its Operations Center. This facility, which the City outgrew long ago, houses important public works functions such as Streets and Parks Maintenance, Equipment Management, Sanitation, Water/Wastewater and Traffic Operations. Also instituted was a technology replacement program for the City's expensive electronic equipment, such as specialized library and police computers, as well as cable television equipment. Patterned after the successful vehicle and personal computer replacement program, it will utilize a "pay-as-you-go" cash method instead of incurring debt that would have to be paid back over the years. The City tries to use this cash approach whenever it is practical to do so. In fact, the City's new fire station is being paid for by this method. This City sees no "obstacles," only opportunities -- and they are many. There are so many capital projects on the horizon that the City will embark on a $100 million Capital Improvement Program (CIP) in Fiscal Year 1997-98. This ambitious plan, which represents Glendale's largest CIP budget in years, will enable the City to better serve current and future citizens. Many of the projects have been on the drawing board for some time and staff is extremely pleased to now have the resources to get them underway. Project highlights include: • Major expansion of the Pyramid Peak Water Treatment Plant and Arrowhead Water Reclamation Facility to ensure a future drinking and irrigation water supply. ® Development of two new parks in the northern and western parts of the City. ® Improvements to the residential infrastructure of the City through street and sidewalk enhancements in older neighborhoods, as well as continuation of the infill street lighting program. ® Design of the new Foothills Branch Library due to open in November 1999. ® Completion of the first phase of traffic signal synchronization that will provide the infrastructure for a program designed to improve traffic flow and reduce air pollution. This is a collaborative project between the State and other municipalities. In addition, 1997-98 Capital Improvement Program monies will go toward completing several important projects begun last year, such as a new fire station in the City's central core and the 59th Avenue Streetscape Project between Camelback Road and Glendale Avenue. 13 Even though the City is experiencing strong economic times, the management team continually looks at different ways to make the organization as cost effective as possible. For example, rather than only addressing new service levels through increased staffing, the City has been successful in meeting various service delivery demands by also using volunteers, privatizing City services, collaborating with community agencies and companies on public/private partnerships, using emerging technologies, and seeking outside funds through State and Federal grants. A specific example of how efficiencies will be improved in the coming year is through a first -of -its -kind pilot program that provides around-the-clock telephone service to water and sanitation customers. This public/private partnership with Arizona Public Service Company (APS) is a "win-win" program because Glendale will enhance its service levels in a cost- effective manner. The City is committed to developing and implementing unique and innovative approaches such as the APS partnership throughout the organization to meet increasing service demands. Dr. Vanacour thanked the Mayor and Council for simplifying the budget process by identifying concise goals and priorities for the new fiscal year. This clear direction enabled the management team and department managers to tailor their respective work plans to meet the new goals set forth by the Council. Dr. Vanacour conveyed additional thanks to Mr. Charlie McClendon, Budget Director; his staff; and the City's budget liaisons. The liaisons are part of Glendale's award-winning program. in which employees are temporarily borrowed from other departments to help complete the annual budget. He thanked all 1,300 City employees for their ongoing commitment to turning Council goals into their own departmental priorities. He stated that no matter where they work in the organization, it is the employees working together as a team that continues to enhance the quality of life for all Glendalians. The recommendation was to conduct a public hearing, waive reading beyond the title and adopt a resolution accepting the preliminary budget for Fiscal Year 1997-98. Mr. Charlie McClendon, Budget Director, noted that six public hearings had been conducted on the budget to date. Mr. McClendon gave a slide presentation, indicating the percentages of funds allocated by appropriation and expenditure, as well as distribution by departmental groups. He indicated that the City of Glendale has the second lowest per capita expenditure rate, with the exception of the City of Phoenix, in the Valley and the second lowest staffing rate per population in the Valley. He noted that the capital improvement budget was the largest in years and. he reviewed it by funding source. He summarized with a graphic of the general fund revenues showing City sales tax and State -shared revenues. V Resolution No. 3120, New Series, was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADOPTING THE ESTIMATES OF THE AMOUNTS REQUIRED FOR THE PUBLIC EXPENSE FOR THE CITY OF GLENDALE FOR THE FISCAL YEAR 1997-98; ADOPTING A TENTATIVE BUDGET; SETTING FORTH THE REVENUE, THE AMOUNT TO BE RAISED BY DIRECT PROPERTY TAXATION FOR THE VARIOUS PURPOSES; AND GIVING NOTICE OF THE TIME FOR HEARING TAXPAYERS FOR FIXING THE TAX LEVIES. Mayor Scruggs opened the public hearing on Agenda Item No. 12. As there were no comments, she closed the public hearing. It was moved by Lieberman, and seconded by Huffman, to pass, adopt, and approve Resolution No. 3120, New Series. The motion carried unanimously. 13. ACCEPTANCE OF ADULT VICTIMS' RIGHTS IMPLEMENTATION GRANT Mr. David Dobrotka, Police Chief, presented this item. The Arizona Office of the Attorney General has made funds available to reimburse local jurisdictions for the costs of implementing and maintaining mandated Victims' Rights. A total of $1.5 million is available statewide. These funds come from a penalty assessment on those convicted of a misdemeanor crime. The City of Glendale meets the eligibility requirements for this funding. The Police Department and the City Prosecutor work cooperatively in meeting Victims' Rights mandates. Each of these units of the Criminal Justice System have previously received grants and will receive separate awards for FY 1997-1998. The Police Department has been awarded $75,000 and the City Prosecutor's office has been awarded $4,700. The grant provides funding for brochures, mailings and personnel costs associated with giving victims proper notification of their rights. This award will also pay the service fees for an automated system to notify victims when the prisoner on their case is released or transferred from Glendale Police Department Jail. There is no match or additional costs to the City of Glendale associated with accepting this funding. This funding cannot be used to supplant other governmental funds that would otherwise be available to provide services to victims of crime. The recommendation was to waive reading beyond title and adopt a resolution authorizing the City Manager to accept the grant awards from the State of Arizona, Office of the Attorney General Adult Victims' Rights Implementation Assistance Program. 15 Resolution No. 3121, New Series, was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ACCEPTING THE GRANT OFFERS AND AUTHORIZING THE SUBMISSION AND EXECUTION OF ANY AND ALL NECESSARY DOCUMENTS TO THE ARIZONA OFFICE OF THE ATTORNEY GENERAL FOR PARTIAL REIMBURSEMENT OF THE COSTS OF IMPLEMENTING AND MAINTAINING THE MANDATED VICTIM'S RIGHTS. It was moved by Martinez, and seconded by Lieberman, to pass, adopt, and approve Resolution No. 3121, New Series. The motion carried unanimously. 14. INTERGOVERNMENTAL AGREEMENT - IMPROVEMENTS TO NORTHERN AVENUE FROM LOOP 101 TO 67TH AVENUE Mr. Grant Anderson, City Engineer, presented this request for approval of an Intergovernmental Agreement between the City of Glendale and the Maricopa County Highway Department for the design and future construction of road improvements to Northern Avenue between the Outer Loop and 67th Avenue. Northern Avenue, between 67th and 71 st Avenues, is within the City of Glendale, with the remainder in unincorporated Maricopa County. The County proposes to construct street improvements between the Outer Loop and 71st Avenue. The improvements are also needed between 71st and 67th Avenues to complete the roadway section and eliminate a serious constriction in the traffic flow on Northern Avenue. The Intergovernmental Agreement will provide for extending the improvements within Northern Avenue, currently being designed by Maricopa County Department of Transportation, between Loop 101 (95th Avenue) and 71 st Avenue to include the area within the City of Glendale. It will be the responsibility of the City to pay for all improvements within the City. To coordinate all design services, this Agreement will provide for the Maricopa County Department of Transportation to act as the lead agency in the design and future construction of the road. The total estimated cost for the City portion between 71 st and 67th Avenues is $888,000. Funds are available and have been programmed into the Capital Improvements Budget in the years 2001/02. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to sign any and all documentation relating to this request. Resolution No. 3122, New Series, was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY DEPARTMENT OF TRANSPORTATION FOR THE PURPOSE OF DEFINING RESPONSIBILITIES FOR IMPROVEMENTS TO NORTHERN AVENUE FROM LOOP 101 (95TH AVENUE) TO 67TH AVENUE. 16 It was moved by Samaniego, and seconded by Eggleston, to pass, adopt, and approve Resolution No. 3122, New Series. The motion carried unanimously. 15. GLENDALE COMMITMENTS FOR THE MAG 1997 PARTICULATE MATTER PLAN AND THE MAG 1998 CARBON MONOXIDE PLAN Mr. Doug Kukino, Environmental Resources Administrator, presented this item. The Phoenix metropolitan area has been reclassified as a Serious Nonattainment Area for particulate matter (PM -10) and carbon monoxide by the United States Environmental Protection Agency (EPA). Consequently, the Clean Air Act requires that new air quality plans be developed and submitted to the EPA by December 10, 1997, (for the PM -10 Plan) and February 28, 1998 (for the Carbon Monoxide Plan). The Maricopa Association of Governments (MAG) is the lead air quality planning agency for the Phoenix metropolitan area. MAG has requested that the State of Arizona, Maricopa County, and MAG member agencies (cities and towns) commit to implement additional air pollution control measures from a suggested list developed by MAG. State law requires that local government air quality commitments be adopted by City Council in a resolution. The commitments are due to MAG by June 15, 1997. MAG member agencies, including the City of Glendale, were asked to consider adopting six new measures and strengthening 14 existing air pollution control measures. The six new measures are: 1) Mass Transit Alternatives; 2) Develop Intelligent Transportation Systems; 3) Special Events Controls; 4) Encourage the use of Temporary Electrical Power Lines rather than Portable Generators at Construction Sites; 5) Defer Emissions Associated with Governmental Activities; and 6) Restrictions on the Use of Gasoline -Powered Blowers for Landscape Maintenance. Each jurisdiction is to decide whether the measures on the suggested list are feasible for implementation. Jurisdictions that decide not to commit to those suggested measures must justify why the measure is either technologically or economically infeasible to implement. Since the MAG suggested measures for cities and towns are consistent with the City's commitment to improve air quality, the City has decided to incorporate all of the measures into its air quality plan. In fact, the City has already begun implementation of three of the six new measures, including participation in a Major Investment Study to evaluate alternative transportation technologies and alignment alternatives to reduce traffic congestion. Funding for Glendale's commitment to implement air pollution control measures will be determined through the City's annual budget development process. At this time no major additional expenditures are anticipated. This item was discussed at the Council Workshop held on June 3, 1997. The recommendation was to waive reading beyond title and adopt a resolution which contains the City of Glendale's commitment to undertake appropriate measures to control particulate matter (PM -10) and carbon monoxide. t7 Resolution No. 3123, New Series, was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, IMPLEMENTING MEASURES IN THE MAG 1997 SERIOUS AREA PARTICULATE PLAN FOR PM -10 AND MAG 1998 SERIOUS AREA CARBON MONOXIDE PLAN FOR THE MARICOPA COUNTY AREA. It was moved by Samaniego, and seconded by Eggleston, to pass, adopt, and approve Resolution No. 3123, New Series. The motion carried unanimously. 16. LANDFILL INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF AVONDALE Mr. Ken Martin, Deputy City Manager, presented this item. At the City Council Workshop held on October 1, 1996, staff presented information regarding the history of how the City has generated up to 50 years of life on the landfill site and why it now may be advantageous to sell some air space in order to generate revenue for the landfill's future development, as well as provide additional financial security for future closure and post -closure funding. As a result of federal regulations promulgated in the 1980's, the cost of regulatory compliance has fallen increasingly on Glendale ratepayers and commercial customers. The disposal agreements with the cities of Avondale and Peoria will generate five-year savings of approximately $3 million, and a savings in residential sanitation rates of $0.90 per household per month over the same time period. The reduction in landfill life would be a minimal one to three years of its fifty-year capacity. This intergovernmental agreement with the City of Avondale will generate savings for its disposal operations by utilizing the Glendale landfill. The proposed intergovernmental agreement is for a term of five years, with a minimum of 15,000 tons being delivered each year. The tipping fee for the first three years will be $20.48 per ton. After completion of the third year of this agreement, Avondale's disposal rate will be adjusted for inflation, using the CPI for the Phoenix area. Either party may terminate this agreement at the end of any contract year upon ninety days prior written notice to the other party. City of Avondale residents will be charged $5 per self -haul load up to 2,000 pounds, after which all pounds will be charged at the current $26.25 gate rate. City of Glendale residents will continue to receive this free service up to 2,000 pounds per load. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an intergovernmental agreement to provide landfill services for the City of Avondale. 18 Resolution No. 3124, New Series, was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF AVONDALE TO PROVIDE LANDFILL SERVICES FOR THE CITY OF AVONDALE. It was moved by McAllister, and seconded by Samaniego, to pass, adopt, and approve Resolution No. 3124, New Series. The motion carried unanimously. 17. LANDFILL INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PEORIA Mr. Ken Martin, Deputy City Manager, presented this item. At the City Council Workshop held on October 1, 1996, staff presented information regarding the history of how the City has generated up to 50 years of life on the landfill site and why it now may be advantageous to sell some air space in order to generate revenue for the landfill's future development, as well as provide additional financial security for future closure and post -closure funding. As a result of federal regulations promulgated in the 1980'x, the cost of regulatory compliance has fallen increasingly on Glendale ratepayers and commercial customers. The disposal agreement with the cities of Peoria and Avondale will generate five-year savings of approximately $3 million, and a savings in residential sanitation rates of $0.90 per household per month over the same time period. The reduction in landfill life would be a minimal one to three years of its fifty-year capacity. This intergovernmental agreement with the City of Peoria is beneficial to both cities. The City of Peoria will generate savings for its disposal operations as well by utilizing the Glendale landfill. The proposed intergovernmental agreement is for five years, with a minimum of 50,000 tons being delivered each year. The agreement's tipping fee will be $20.48 per ton with 50,000 - 80,000 delivered tons annually; $22.27 per ton for 45,000 - 49,999 delivered tons; $23.67 per ton for 43,250 - 44,999 delivered tons; and $26.25 per ton for less than 43,250 delivered tons. Either party may terminate this agreement at the end of any contract year upon ninety days prior written notice to the other party. City of Peoria residents will be charged $5 per self -haul load up to 2,000 pounds, after which all pounds will be charged at the current $26.25 gate rate. City of Glendale residents will continue to receive this free service up to 2,000 pounds per load. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an intergovernmental agreement to provide landfill services for the City of Peoria. 19 Resolution No. 3125, New Series, was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PEORIA TO PROVIDE LANDFILL SERVICES FOR THE CITY OF PEORIA. It was moved by McAllister, and seconded by Samaniego, to pass, adopt, and approve Resolution No. 3125, New Series. The motion carried unanimously. 1, 1UWAVIMI1 1' 1 It was moved by Eggleston, and seconded by Lieberman, to hold a City Council Workshop in Room B-3 of the City Council Building on Tuesday, June 17, 1997, at 1:30 p.m., followed by an Executive Session, pursuant to A.R.S. 38-431.03. The motion carried unanimously. Councilmember Samaniego announced that there would be a meeting at Desert Mirage Elementary School on Wednesday, June 11 at 7 p.m to discuss the new golf course. Councilmember McAllister responded to a recent letter about Glendale's "good old boy network" noting that he, in effect, inherited his membership because of his family heritage. He said that there was a willingness to tax ourselves to enable the community to share the benefits. He discussed the many benefits the citizens of Glendale realize from taxation. He stated his pride in being a member of the "good old boy and girl network". Councilmember Huffman commented on the many activities taking place at the Velma Teague Library and the substantial use of the library by the children of Glendale. Vice Mayor Eggleston stated that he attended the Parks and Recreation Department's opening day for summer baseball and had the honor of throwing the first pitch. He thanked the sponsors, parents and volunteers who support the program. He complimented the members of the Parks and Recreation Department responsible for running the program and maintaining the facilities. Councilmember Lieberman commented on the substantial actions taken at this evening's Council meeting and expressed his pride in being a part of the City's government and working with the staff members. Councilmember Martinez commended staff on their excellent budget preparation work. He expressed his pleasure in seeing the awards given to the members of the Commission on Neighborhoods with whom he served. 20 Mayor Scruggs commented on the significantly narrowed gap between City sales tax revenues and State shared revenues as compared to previous years, noting the amount of control this gives the City over its management. This control results in the City being able to offer exciting programs and services that it was not able to offer in the past. The meeting was adjourned at 8:15 p.m. 21 - Pamela Oliveira - City Clerk