HomeMy WebLinkAboutMinutes - Minutes - Aviation Advisory Commission - Meeting Date: 6/21/2017AVIATION ADVISORY COMMISSION
GLENDALE MUNICIPAL AIRPORT
6801 N. GLEN HARBOR BLVD.
GLENDALE, ARIZONA 85307
AIRPORT CONFERENCE ROOM
JUNE 21, 2017
6:00 P.M.
1. CALL TO ORDER
The meeting was called to order at 6:00 p.m. by Chair Paul Dagostino with the following
Commissioners present: Quentin Tolby, Randy Kruger, Terry Aramian, Leonard Escudero, and Vice
Chair Larry Rovey.
Also present: Kenn Potts, Airport Administrator; Kurt Christianson, Assistant City Attorney; John
Padilla, Luke Air Force Base
2. ROLL CALL
Chair Dagostino took roll call.
3. CITIZEN COMMENTS
The floor was opened for citizen comments. No comments were made.
4. APPROVAL OF MINUTES
Motion by Commissioner Aramian, second by Commissioner Tolby, to approve the May 17, 2017
Commission meeting minutes as written. The motion carried 6 — 0.
5. AIRPORT BUSINESS
a. Recommend to City Council to authorize a lease agreement with Aerosim Aviation, LLC for Suite
203, 205, and 207 at the Glendale Municipal Airport.
Mr. Potts explained that the lease with Aerosim Aviation for Suites 205 and 207 has expired on March
31, 2017 and Aerosim has been on a month-to-month lease since that time. Aerosim requested to lease
Suite 203 in addition to Suites 205 and 207. Mr. Potts commented that the square footage for Suite 205
in the original lease was incorrectly stated at 253 square feet and has been corrected to 302 square feet in
the newly proposed lease.
Vice Chair Rovey inquired if Suite 203 was vacant. Mr. Potts replied that Suite 203 was vacant for a
short time after Kelmar left in May. Vice Chair Rovey inquired if the Terminal Building was fully
rented. Mr. Potts replied that only one space is available, which is Suite 202B.
Motion by Vice Chair Rovey, second by Commissioner Aramian, to recommend that the City
Council authorize the City Manager to enter into a Lease Agreement Airport Terminal Office
beginning June 1, 2017 with Aerosim Aviation, LLC for office suite 203 at a negotiated rate of
$404.54 a month plus tax and due to the past history to waive the damage deposit and cleaning
fees, suite 205 at a negotiated rate of $540.58 a month plus tax, and suite 207 at a negotiated rate
of $107.40 a month plus tax. The motion carried 6 — 0.
b. Authorization to enter into lease agreement with PC Cops dba Black Box Consulting for Suite 204
at the Glendale Municipal Airport.
Mr. Potts announced that Black Box Consulting has requested to lease Suite 204. Mr. Potts noted that
Starshine had a first right of refusal on Suite 204 and declined to lease the suite since another offer was
received. Black Box Consulting performs website development, search engine optimization, and IT
support.
Commissioner Escudero commented that computer businesses can be high turnover and wondered if the
City has discretion to turn down a lease if a business plan is not secure. Mr. Potts replied that Black Box
has been in business for a while and is known by Starshine. Mr. Potts added that all businesses have
normal risk and even flight schools go out of business. Chair Dagostino commented that the City's
recourse would be delineated in the lease agreement, the same as any commercial office lease. Mr. Potts
concurred.
Motion by Commissioner Tolby, second by Vice Chair Rovey, to recommend that the City Council
authorize the City Manager to enter into a Lease Agreement Airport Terminal Office beginning
September 1, 2017 with PC Cops dba Black Box Consulting for office suite 204 at a negotiated rate
of $666.61 a month plus tax. The motion carried 6 — 0.
c. Authorization to enter into a construction contract with Combs Construction Company, Inc. for the
North Apron Rehabilitation Phase 1B project.
Mr. Potts announced that on April 27, 2017, the City advertised a Notice to Contractors for construction
of the North Apron Rehabilitation Project Phase 113. Three bids were received ranging from
$2,878,029.90 to $3,436,895.90. Based on review of the bid documents by Dibble Engineering and
project specifications, staff recommended awarding the construction project to Combs Construction.
Mr. Potts displayed a diagram map of all six phases of the project.
Commissioner Kruger commented that the businesses in the Phase 1B area will have to be shut down
during the project. Mr. Potts explained the reasoning for the phase area selections and stated that Mr.
Steve Fox has been informed that there will be no hangar access during the project. Chair Dagostino
inquired as to how long the business would be impacted. Mr. Potts replied the businesses would be
impacted for 15 days.
Commissioner Aramian asked if Dibble Engineering had a track record with the Airport. Mr. Potts
replied that this would be the second project with Dibble Engineering, noting that Dibble handled Phase
IA of the North Apron Rehabilitation Project and did a very good job. Mr. Potts commented that the
asphalt is nearly 30 years old and needs to be redone.
Chair Dagostino inquired if the FAA agreed to grant the funds for the project. Mr. Potts announced that
he received a letter today from the FAA approving the bid concurrence in the amount of $2,878,029.90.
The preapproval of the grant was approved by the City Council on June 13th.
Motion by Vice Chair Rovey, second by Commissioner Tolby, to recommend that the City Council
authorize the City Manager to enter into a construction contract with Combs Construction
Company for the construction of the North Apron Rehabilitation Project Phase 1B in the amount
not to exceed $2,878,029.90 at the Glendale Municipal Airport. The motion carried 6 — 0.
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d. Authorization to enter into amendment No. 3 to the Professional Services Agreement with Dibble &
Associates Consulting Engineers, Inc., dba Dibble Engineering for construction administration services
for the North Apron Rehabilitation Phase 1B project.
Mr. Potts explained that City Council approved a Professional Services Agreement with Dibble
Engineering, Contract No. C-10792, for design services. This agreement was amended for construction
administration services for North Apron Rehabilitation Phase IA, No. C-10792-1, and for the
development of bid documents for Phase 1B, No. C-10792-2. Mr. Potts announced that amendment No.
3 would be for Dibble to provide a scope of work and for the construction administration and testing
services for North Apron Rehabilitation Phase 1 B project. Mr. Potts added that the scope of work and
fees have been reviewed and found to be acceptable by Engineering and ADOT.
Vice Chair Rovey inquired about other bids for this service. Mr. Potts explained that RFPs are required
for professional service agreements not bids.
Motion by Commissioner Aramian, second by Vice Chair Rovey, to recommend that the City
Council authorize the City Manager to enter into amendment No. 3 to the professional services
agreement with Dibble & Associates Consulting Engineers, Inc., dba Dibble Engineering,
Contract No. 10792, for the Construction Administration and Testing services for the North
Apron Rehabilitation Project Phase 1B in the amount not to exceed $334,578.20 at the Glendale
Municipal Airport. The motion carried 6 — 0.
e. Airport Veteran's Memorial Update
Commissioner Kruger distributed a copy of a draft letter, which the Commission will ask Mayor Weiers
to sign, to be sent to the National Museum of the United States Air Force. The letter is required by the
National Museum of the United States Air Force to request an aircraft for the static display.
Commissioner Kruger noted that the letter was initially drafted by Mr. Christenson with some edits by
Commissioner Kruger. The Commissioners reviewed the proposed letter.
Motion by Commissioner Tolby, second by Chair Dagostino, to approve the letter to the National
Museum of the United States Air Force requesting one or more static display aircraft, to send to
letter to the Mayor for signature, and to then submit the letter to the National Museum of the
United States Air Force. The motion carried 6 — 0.
Commissioner Tolby commented that the letter should include the future contact for the project for
when an aircraft becomes available, suggesting that it should be a Commissioner, not the Mayor. All
Commissioners agreed. Commissioner Kruger volunteered to be the main point of contact and will
include his email address in the letter.
Commissioner Kruger stated that he would like to call the static display a "monument" instead of a
"memorial" because a monument has more of a positive connotation. No opposition was voiced.
Chair Dagostino commented that the display could incorporate a teaching tool, such as information on
the type of aircraft, how it was used, and who built the aircraft.
Commissioner Escudero commented that at the Morcomb garage, there is a circular stonework path
which has the timeline history of the garage and a similar idea could be utilized.
Chair Dagostino added that consideration of the aircraft in regards to the specific war and who
benefitted should be held in regard.
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Vice Chair Rovey inquired if the aircraft would be on loan and Commissioner Kruger replied in the
positive. Commissioner Tolby added that cities do turn back in the loaned aircraft. Commissioner
Tolby explained that it is against the law to sell military hardware in the US and that is why they are on
loan.
f. FAA Hangar Policy/Stakeholder Group Update
Mr. Potts announced that he is making progress on the final changes to the Rules and Regulations and
Airport procedures. Mr. Potts stated that the FAA gave another presentation on its hangar policy at the
Aviation Conference in Prescott which he attended.
6. STAFF REPORTS
Mr. Potts reported on current Airport activities:
a. Construction Projects/Grants Status
o The ALP meeting with the City Manager was held on June 6a'. An ALP Workshop will be
scheduled with Council in September or October.
o The close out documents for North Apron Rehabilitation Phase I are being finalized.
o Bids were opened for the North Apron Rehabilitation Phase IB on May 26th. The
preapproval for the FAA grant was approved by the City Council on June 13'`. The project
is expected to start late summer or early fall
b. Operating Budget/Expenses/Revenues
o Mr. Potts presented detailed financial information for the month of May and year-to-date
April. Graphs for revenues and expenses were displayed.
o The projects from the Transportation Department's available end -of -year funds at the
Airport are nearly completed. The total project cost is approximately $186,000. The project
update included the following:
■ Flooring began on Monday, May 15' and should be finished this week.
■ Tower shades should be installed this week. The tower recorder was installed and
training is completed.
■ Crack sealing: Work has been delayed until next fiscal year.
■ Equipment and spare airfield lighting parts have been received.
■ Repair window seals: Complete.
■ Replace terminal doors: Complete.
■ Audio/visual equipment: The TV's are onsite and will be mounted this week.
■ Gate keypads: Completed.
c. Airport Business Activity/Lease Updates
o The Starshine lease was approved by City Council on June 13th.
o Assistant City Attorney Jim Gruber will respond to Mr. Jack Grey's attorney regarding their
comments on the lease. Three leases are now complete for the South Box hangars,
including SkyQuest. This will continue to be a future agenda item.
o The agreement with the John F. Long Family Trust to remove the encumbrance of reserving
the land on the east side of the Airport for a second runway was approved by City Council
on May 23rd
o The terminal office suite leases and a SASO agreement with Airgo, Inc. has been signed.
Airgo is finalizing the FAA approval process for their flight school.
o The draft RFQ for land to construct a hangar next to the maintenance bay is complete. Final
review is underway with senior management. The FAA states that the Airport must pay
back the grant funds for the area north of the terminal and a problem exists with an
exclusive use of an improved area. Final draft RFP's are in review for each of the south
hangar pads #11 and #13.
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d. Land Use Planning/Zoning/Development
o No update.
e. Air Traffic Operations/Airspace/Community Relations
o Traffic is down by 5 operations in May 2017 compared to May 2016.
o The next Airport Open House is scheduled for November 3, 2018.
f. Solar Panel Update
o Mr. Potts met with Commissioner Aramian on May 31St. Electrical use and costs are under
development.
Mr. Padilla provided the following update from Luke Air Force Base:
• Today, F35's started flying again.
• There are 55 F35's on base at this time.
Commissioner Aramian inquired about the oxygen issue with the F35's as reported in the news. Mr.
Padilla did not have additional information besides what has been publicly reported.
7. COMMISSION COMMENTS AND SUGGESTIONS
The floor was opened for comments from the Commissioners. No comments were made.
8. FUTURE AGENDA ITEMS
Future agenda items were proposed as follows:
a. Discussion of advertising and social media for the Airport.
Mr. Potts suggested a viewing of the documentary "Take Me Home Huey" for the July 2017 meeting.
Motion by Commissioner Escudero, second by Commissioner Kruger, to view the documentary
"Take Me Home Huey" at the July 19, 2017 Commission meeting. The motion carried 6 — 0.
9. NEXT MEETING TIME
The next meeting date is Wednesday, July 19, 2017 at 6:00 p.m. in the Conference Room on the second
floor of the Airport terminal building, 6801 N. Glen Harbor Blvd., Glendale, Arizona 85307.
10. ADJOURNMENT
The meeting was adjourned by consensus at 7:06 p.m.
SPECIAL ACCOMMODATIONS
For special accommodations, please contact airport personnel at (623)930-2188 at least three (3)
business days prior to the meeting. Hearing impaired persons, please use the Arizona Relay Service by
dialing 711.
Pursuant to A.R.S. 38431(4), one or more members of the Aviation Advisory Commission may be unable to
attend the meeting in person and may participate telephonically.
The Aviation Advisory Co i on Mee g Minutes of June 21, 2017 were approved at the Commission Meeting of
July 19, 2017. ,oW-
Kenneth Potts, A.A.E., MBA
Airport Administrator
623-930-2188
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