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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 4/24/2017City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 r GUNIV Meeting Minutes - Final Monday, April 24, 2017 9:00 AM Budget Workshop Council Chambers City Council Workshop Mayor Jerry Weiers Vice Mayor tan Hugh Councilmember Jamie Aidama Councilmember Joyce Clark Councilmember Ray Ma/nar Councilmember Lauren Tolmachoff Councilmember Bart Turner City Council Workshop Meeting Minutes - Final April 24, 2017 CALL TO ORDER ROLL CALL Present 5 - Mayor Jerry Weiers, Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Joyce Clark, and Councilmember Bart Turner Absent 2 - Councilmember Ray Malnar, and Councilmember Lauren Tolmachoff [Councilmember Malnar arrived at 9:03 a.m. Councilmember Tolmachoff arrived at 9:12 a.m.] Also present were Kevin Phelps, City Manager; Michael Bailey, City Attorney; and Julie K. Bower, City Clerk. WORKSHOP SESSION 1. 17-156 FY17-18 BUDGET WORKSHOP Staff Contact and Presenter: Vicki Rios, Director, Budget and Finance Staff Presenter: Tom Duensing, Assistant City Manager Staff Presenter: Terri Canada, Budget Administrator Mr. Phelps said the FY17-18 budget priorities included sustainability by achieving a $50 million unrestricted general fund balance by FY19-20; no projected general fund deficits over the 5 -year planning period; and continued review of financial policies. Priorities also included excellence in service delivery and strategic planning. Ms. Rios said budget highlights for FY17-18 included no increase to the primary property tax levy, continued funding of vehicle replacements, and funding for police body cameras and related safety equipment program. Other highlights included a half-time position for Code Enforcement and absorption of two Code Enforcement positions into the general fund, which were previously grant -funded. Ms. Rios said there would be increased staffing in the Court and City Attorney's offices to address the demands of the Mental Health Court; increased staffing in Engineering to support enterprise funded infrastructure projects; and funding of a pilot program in the Convention and Visitor's Bureau (CVB) to increase hotel/motel occupancy. There was also a need to absorb a $6.1 million increase in PSPRS contributions, of which staff had anticipated approximately $4 million of that increase. Ms. Rios said there was increased funding to replace aging residential recycling containers, funding for strategic initiatives, LEAN academy and stakeholder survey tools and funding to assess the condition and management of the City's property holdings. There were 13.25 additional positions being proposed and Ms. Rios provided a list of the departments and which funds the positions would be paid out of. Mr. Duensing said the five-year forecast set the stage for budget planning each year. A surplus of $1.3 million had been estimated in December 2016. An additional $1.9 million in unanticipated costs for PSPRS had to be added to the FY 17-18 budget. Mr. Duensing said $5 million a year was needed to achieve the $50 million contingency fund balance. City of Glendale Page 1 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 24, 2017 Ms. Rios said financial policies were adopted as part of the tentative and final budget and served as the foundation for financial stability. The policies covered fiscal planning and budgeting, expenditure control, capital asset and debt management and fund reserves and structure. She said the budget policy said the primary property tax levy could be increased to the maximum allowable every year, but the proposed budget did not do that. Ms. Rios said a cash and appropriation transfer policy had been adopted and the trust fund balance exceeded 75% confidence level. The policies also said the non-voter approved general fund support debt service should not exceed 10% of the five-year average general fund ongoing operating revenues. The City had not been meeting the policy for the last several years due to the high level of general fund debt and the debt peaked in FY21 or FY22. Ms. Rios said general fund balance policies included the unassigned fund balance equaled 25% of the general fund ongoing revenue. If the balance was below 25%, a plan should be developed to replenish it over a maximum of five years. As part of the current rate study, which was currently underway, there was a recommendation to have more than one policy related to fund balance. Mr. Bailey said the City Attorney's department handled the civil and prosecutorial legal functions for the City. His department had consistently obtained its goals, objectives and performance measures since 2015. The FY2017 supplemental request was for a records management assistant who assisted with body camera footage. He said the time spent reviewing and processing body camera footage continued to increase. Mr. Bailey said the FY18 budget supplemental included a prosecutor position to respond to increased workload from the new specialty courts. His office would be losing two FTEs in December due to a non-renewable grant. The costs for those employees would be absorbed by his department. The majority of his department's budget was salary, with a small operating budget and internal costs. Councilmember Clark said this year's departmental budgets were very clean. She asked how productivity had increased within the City Attorney's Office with a 14% increase over the last two years. Mr. Bailey said it would be helpful to understand what elements Councilmember Clark was referring to. The City went through a comprehensive salary reclassification. Councilmember Clark asked if he was attributing part of the increase to salary. Mr. Bailey did not know, but believed that would be one element of the increase. He said one FTE was hired to assist with the body camera project. Councilmember Clark asked if there had been an uptick in the amount of prosecutions within the Prosecutor's Office, or other increases that could be quantified. Mr. Bailey said that data could be pulled together. The workload had been consistent. With an increase in police officers on the street, there might be an increase in the number of prosecutions. He said his office tried to be responsive to the needs of others, even with the small staff. Councilmember Clark asked about the increase in outside legal fees. Mr. Duensing said the $200,000 in outside legal fees was an amount that had always City of Glendale Page 2 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 24, 2017 been appropriated and the request was to appropriate it again for the upcoming fiscal year. Councilmember Clark asked about specific amounts listed in the budget documents and wanted to know why the figures were different than the $200,000 figure which had always been appropriated. Ms. Rios said Finance loaded the budget for the next year using the same dollar amounts that were in the budget for the previous year in the baseline items and removed any one-time items. She explained how department directors could move the funds around. Mr. Bailey said that was budgeted with the intent of hiring a person for contract review. That position was the contract administrator and that person was not in the City Attorney's Office and was not being paid out of its budget. Councilmember Clark asked if the $200,000 for outside legal fees had always been in the City Attorney's budget. Mr. Bailey said the funding had been in the budget since he had been with the City and the funds were used for outside legal fees but did not cover work on the larger cases. Councilmember Turner had noticed charges in the budget, such as fire and liability insurance, workers' compensation, technology and telephone charges that had fluctuated in some departments and asked if staff could provide some background about those increases. Ms. Rios said those charges were calculated based on different factors in a cost allocation model. A study into the City's cost allocation method was done last year and a new method for allocating costs was recommended. That was why some of the funds seemed to have moved around quite a bit. Councilmember Turner asked about the increase in fire and liability insurance in the City Attorney's Office. Ms. Rios said part of it might be based on prior claims. Some charges went down due to the five-year time frame for claims history. She did not have the information on every department but could provide it to Council if required. Councilmember Turner was primarily interested in trendlines and asked specifically about technology charges. Mr. Duensing said technology charges were dependent on what type of projects were going on with the technology internal service fund. For larger projects, there would be a bigger cost allocation. Last year, certain charges were not allocated and the study had provided guidance on the best way to handle those types of charges to appropriate departments. Councilmember Clark said fire and liability premiums were generally down across the board and those premiums were based on the previous year's claims. Workers' compensation claims were also down significantly and asked if the explanation was the same. She said some departments were getting technology charges for the first time and asked why that was occurring. These were the categories that had increased department budgets. City of Glendale Page 3 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 24, 2017 Ms. Rios said some technology charges were being charged to non -departmental and the cost allocation study recommended that the charges be charged out to the department. The change in the methodology more accurately reflected the charges to each department. Ms. Rios explained the change in workers'. compensation was a change in the fund balance policy for the workers' compensation fund. There was available funding within that department and those charges were showing lower this year. Ms. Rios said the departments were held harmless for these charges and departments were not asked to cut some other area of their budgets to absorb the charges. Councilmember Clark asked why the technology charges had almost universally doubled and what benefit the departments received from being charged. Ms. Rios did not have that information in front of her, but could provide it later to Council. Councilmember Clark had seen technology charges increase for every department and asked what type of technology support a department received for the cost. Ms. Rios said the figure included the Microsoft Office products, PeopleSoft, the network, devices, and computers. She said staff could provide detail to Council. Councilmember Clark asked if licensing fees were not paid by the IT department because those costs were absorbed by the departments using the software. Ms. Rios explained the detail would be seen in the IT budget, but the cost was allocated through a cost allocation model to cover the budget of the IT department. Mr. Duensing said technology, risk management and workers' compensation were accounted for and operated separately, like a business. The charges were allocated throughout and when the department paid the charges, there was a corresponding revenue in the internal service fund to offset the costs. The costs were not double -counted. He said it operated completely separately from the general fund departments, but had to be allocated to the departments so the departments were charged fairly. The other side of that transaction was a revenue that came into the internal service funds. Councilmember Clark asked Mr. Duensing to point that out when Council got to the IT budget. Mr. Bailey said that concluded the City Attorney's Office presentation. Police Chief St. John said a decision was made to put school resource officers in all nine high school campuses in the City and two officers for the City's elementary schools. The department was working on increasing its results within the communications department by decreasing mandatory overtime and hiring the correct number of employees. Chief St. John said there had been a slight decrease in UCR part one crimes and property crimes. He explained some adjustments would need to be made over time and an annual review would be completed. Chief St. John said the department's only supplemental this year was for the officer City of Glendale Paye 4 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 24, 2017 safety program for body -worn cameras and fleet cameras. Councilmember Clark said the Police Department budget increase over the last two years was 12.47%. She asked why there was a 30% increase in the budget for police administration. Ms. Rios said most of the increase was salaries and probably PSPRS increases. Councilmember Clark asked about the increase in funds for fiscal management. Chief St. John said there were no people in fiscal management and it was primarily operating expenses. As technology had increased, the maintenance payments had increased. He explained a large portion of that amount was to the pay the CAD maintenance agreement. Councilmember Clark asked about the amount budgeted for software maintenance. She also asked if the increase for Gateway Patrol was for salary increases. Chief St. John said that was correct. Councilmember Clark said the policy for false alarms had been changed and asked what sort of increase the Police Department was experiencing in answering false alarms. Chief St. John did not have the false alarm data and could not say whether it had increased or decreased. He would provide the data to Council. Councilmember Clark had not seen officer staffing at 180 positions, but some of those positions were diverted to other positions. She asked how many patrol officers were diverted to other positions. Chief St. John said there were 190 positions within the patrol division and that included school resource officers. There were 8 school resource officers and 2 school liaison officers and the school resource officers were being increased by 1 officer and the liaison program by 1 officer. He did not want to commit those officers until he knew that the 6 schools that applied for grant funding had received the funding. Councilmember Clark spoke about traffic enforcement and asked if the increased enforcement would focus on more than just broken taillights. Chief St. John said they would focus on different areas, such as speeding in school zones and pretext stops. He explained there wasn't one segment of the community that was not impacted by dangerous intersections and more attention had to be paid to the speed of vehicles. Each division would have different standards to meet. Councilmember Tolmachoff asked what the 10% increase in detention was based on. Chief St. John said the increase was based on the county's charge for taking people into the county jail. He said there was full cost recovery. Councilmember Tolmachoff asked about the changes in the numbers of training staff. Chief St. John said those were the school resource officers and they were moved under a different budget. City of Glendale Page 5 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 24, 2017 Councilmember Tolmachoff asked if the 20% cost increase for the school resource officers was based on the increase for officers. She also asked if there was cost recovery on that program due to the grants. Chief St. John said the cost of an officer increased based on PSPRS contributions and STEP advancements under the contract, so the department had to change what they charged the schools for a school resource officer. He thought the change was from $94,000 to $106,000, and that was fully funded by the state grant. Councilmember Aldama said it was important to make school zones a priority. He said there was a significant decrease in stadium event staffing and thought the City had pulled out from the stadium completely. Chief St. John said the department still had the exterior responsibility of traffic control at the stadium and had overall event responsibility. He said the department partnered with the Department of Public Safety for the event. Councilmember Aldama asked if the 44% decrease was from not working the interior of the stadium. Chief St. John said that was correct. Councilmember Turner said it was good to hear the department was closing the gap on getting the number of officers out on the street that it needed. He asked about the reduction in training costs and wanted to know if that was related to the school resource officers. Chief St. John said that was correct. Councilmember Turner asked about the change in shop charges. Chief St. John said when calculating shop charges, they looked at the charges from last year and the age of the vehicles being replaced. He said they were replacing many of their unmarked vehicles this coming year, and those costs were reduced. Councilmember Turner asked if the change in office equipment maintenance was an accounting shift. Ms. Rios said the accounting was moved to the proper line. Chief St. John said that concluded the Police Department presentation. Mr. McAllen said there was a request in the budget for 2.5 FTEs and it would take about 8 weeks to get new employees up and running. In FY17, approved supplementals included funding for the General Plan election, an additional secretary and a planner. This helped reduce plan review times from 45 business days to 30 business days. A Development Services representative was added to assist customers and a building safety inspector was also added. Mr. McAllen said in FY18, Development Services was requesting 2.5 code compliance inspectors and a Community Development Block Grant (CDBG) was funding some of the positions but the Community Development Advisory Committee had recommended that the positions not be funded by CDBG for the coming year. Without those individuals, there would be a reduction in service. City of Glendale Paye 6 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 24, 2017 Mr. McAllen said they were also requesting I -Pad Pros for the inspectors and a building plans examiner with temporary funding to help them through the year to assist with taking care of the high-profile projects and meeting the needs of the customers. Councilmember Clark pointed out that over the past two years, the Development Services budget had risen by 23.90%. She said that was self-explanatory with the additional of 3 FTEs in that division. She was concerned about the decrease in the Planning budget and that no new planners were being added. She said there were many new residential projects and asked why there were no new planners in that department. Mr. McAllen said the Council did add a new planner and secretary for that department. There were two planner positions that were open and they were moving through the recruitment process and hoped to have the positions filled as soon as possible. Councilmember Tolmachoff asked if the department was looking at changing the service model to have a rotation on Saturdays. Mr. McAllen said they were not looking at a Saturday rotation at this time because they were losing the CDBG grant -funded positions and only requesting an increase of .5 FTE. Code inspection was done on the weekends once a month from a list of calls received throughout the month. The weekend inspections had shown only a 6% violation rate compared to violations during the weekdays at a rate of 87%. Councilmember Malnar asked if the electronic mapping system had been installed and if staff expected an increase in productivity. Mr. McAllen said the electronic mapping system would include a code compliance component, but software had not been purchased. He said they were negotiating a contract with the same company that was providing the new ERP system, Tyler Munis. He hoped to provide that contract for Council approval soon. Councilmember Malnar had received complaints about weekend code violations and an effort needed to be made to find the violations that were occurring on the weekends. Mr. McAllen said they looked forward to working with the Councilmembers to resolve the issue. Councilmember Turner asked if the inspectors who were funded through CDBG would be funded through general fund appropriations. Mr. McAllen said that was correct. Councilmember Turner asked what the half-time FTE would provide for the department. Mr. McAllen said the department was looking to increase the number of grids for code inspections. That would allow smaller areas for the inspectors to work in. He said the half-time FTE could also work on special projects. Councilmember Turner was concerned about the weekend violations and said there was difficulty in spotting the violations when doing inspections only once a month. He suggested looking into using volunteers and assigning inspectors to work on the weekends as part of their regular shift. City of Glendale Paye 7 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 24, 2017 Mr. McAllen said Code Compliance did have two volunteers that worked pulling illegal signs, which was a safe activity for volunteers. There was a volunteer in the Building Safety department who did plan review at the counter and a volunteer who was working through the onboarding process. Councilmember Turner said the illegal signs were a blight on the community. He believed volunteers could be used on the weekends to document yard sales that were occurring and could be done without confrontation. Councilmember Aldama was more interested in proactive code inspections and would be willing to find funding for a weekend inspector. He asked if the 6% figure was only reported violations and asked if proactive inspections were being done on the weekends. Mr. McAllen said if the inspectors saw other violations on Saturday, they would try and address it. The inspectors did have a list to work through. He explained two inspectors worked on the Saturday shift. He said staff also worked evenings or mornings, depending on the reported violations. He said the scheduled hours were 6:30 a.m. to 5:00 p.m. Councilmember Aldama asked if there was enough staff to work with attorneys and seek legal action against repeat offenders. Mr. McAllen said civil citations were issued to repeat offenders and the code compliance officer would go to court to represent the City and the City Attorney's Office was involved in the higher profile cases. Mr. Phelps said it was both a manpower issue and a technology issue. Staff would be looking at technology resources moving forward and was working to strengthen the IT department. Councilmember Clark said there were programs available right now that allowed residents to use their mobile phones to report violations. Mr. McAllen said that concluded his presentation. Ms. MacLeod said the Audit Department's FY17 approved budget supplementals included a request for $29,000 from a vacant secretary position be used to pay for consultants to work on highly complex audits. She said Council approved up to $ 50,000 and two audits were conducted for IT and utility billing. Ms. MacLeod provided a chart, which showed the majority of the operating budget was salary, with a smaller portion for operating expenses and internal services. Councilmember Clark said over the past two fiscal years, the Auditor's budget had increased by 13.86%, which might be due to the addition of one FTE. She said the number of management requests had gone down and asked how many were expected in the upcoming year. Ms. MacLeod said the department had received two requests to date and had no control over the requests it received from management. She said they were already on track for completing 20 audits. Councilmember Turner asked how much activity there had been on the ethics hotline Ms. MacLeod said they had received five calls to date. City of Glendale Page 8 Printed on 7/3/2077 City Council Workshop Meeting Minutes - Final April 24, 2017 Councilmember Turner asked how employees were reminded there was an ethics hotline. Ms. MacLeod said the hotline was on the website and the Auditor's Office staff provided information about the hotline when out in the field. Ms. MacLeod said that concluded her presentation. Judge Finn said in FY17, Council had approved changing two temporary status employees to permanent status employees and Council had approved an IT Analyst. The court also received additional funding for interpreter credentialing as well as an increase for lesser -used languages. There were additional increases for psychiatric doctors for competency exams, jail court overtime, and an increase for jury service. Judge Finn said some of the requested supplementals for FY 18 included specialty court expansion, increasing a court clerk position from .75 to 1.O FTE and replacement of the AJACS server and storage. She said there was no increase in FTEs, except for the .25 FTE requested. Councilmember Clark said the increase to the Court over the past two years had been 20.09%, but understood why that increase had occurred. She asked why the targets for resolving traffic cases was lower this year than it was last year. Judge Finn said the time standards were set by the Supreme Court. The court exceeded the Supreme Court standard last year and expected to exceed the standard this year. She said the target was to meet the Supreme Court standard. Councilmember Clark asked if traffic citations were down Judge Finn said the number of filings had been flat. Councilmember Clark asked how Judge Finn's expenses for travel to conferences reflected in the budget line items. Judge Finn spent her allotment of about $3,000 for conferences each year. She had never charged air fare unless it was part of a grant and did not submit food expenses. She also said the City paid for the conference registration fee and the hotel. Councilmember Clark asked if the figures were reflected in professional development. Judge Finn said that was correct and explained professional development also included mandatory Bar. dues for the three judges and hearing officer, costs for credentialing interpreters, as well as other mandatory dues and judicial conferences. Councilmember Clark wanted to know where the expenses were reflected as a line item. She also asked if other judges filled in when Judge Finn was away from the court. Judge Finn said a replacement for her had only been needed since the Court went to weekly hearings. Councilmember Clark asked about the line item which reflected judge's pay while Judge Finn was away from the office. Judge Finn said that was correct. She had missed Mental Health Court 11 times in the last two years. City of Glendale Page 9 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 24, 2017 Councilmember Turner was amazed at what Judge Finn had been able to accomplish and the programs she had created. Judge Finn said that concluded her presentation. Chief Garrison said FY17 approved supplementals included electronic patient care maintenance, hazardous materials meter maintenance, paramedic school registration and two low acuity units. The LA units have had a positive response and cover about 12 square miles. He said there had been an overall decrease in response times by over a minute due to the assistance of the low acuity units and the LA units make the fire department more reliable. Councilmember Malnar asked why there was no reduction in response time with the low acuity units. Chief Garrison said the low acuity units did have an impact in the areas where they worked, but due to the number of calls that were going out, the response times for the entire City had remained fairly consistent. He said that was a positive thing with the number of calls being dispatched. Councilmember Malnar asked if the numbers included the low acuity units. Chief Garrison said the figures included all of the responses. Councilmember Malnar asked if there would be an overall decrease if they pulled out the low acuity numbers. Chief Garrison said if the low acuity information was pulled out, there would be an increase in the response times throughout the City. Mayor Weiers said it would not only extend the times for the Glendale Fire Department to respond, but would also extend the time for the other units that might respond to calls in Glendale. Chief Garrison said that was correct. He said the low acuity units were in the best position to respond, and they were helping with response times right where they were located. Councilmember Malnar asked what the response time was for a low acuity unit. Chief Garrison did not have that information available. Councilmember Malnar asked about the impact low acuity was having on the overall call response times. Chief Garrison said when the department began the low acuity units, it wanted to get the right type of unit to the customer and increase reliability. The low acuity units did not want to run with lights and sirens and wanted to be able to spend time with customers. He said they were also able to be proactive with those customers which might resolve the issue of future calls. Mayor Weiers said. the low acuity units were not going to life and death emergencies. Those units normally responded to customers who needed a fire department response on City of Glendale Page 10 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 24, 2017 a more regular basis. He said they wanted to free up the other units to be able to respond to the emergency calls. Chief Garrison said they dispatched based on caller information and units were dispatched accordingly. He said they had adjusted call types to make sure the right unit was responding to the right call. Councilmember Malnar said there was a benefit for the program. If the program was expanded, should overall call times be expected to be reduced. Chief Garrison said response times averaged out overall and they would be able to provide more detailed information to Council. He said the low acuity units had made a big impact in the areas where they were working. Councilmember Malnar asked if the department anticipated expanding the program. Chief Garrison said the department had had those discussions with the City Manager and were looking at expanding the program in the future. Councilmember Tolmachoff asked if the call times listed were actual call times. Chief Garrison said the clock started ticking at the time of turnout. He said the call time was the time of turnout to arrival. Councilmember Tolmachoff asked if Glendale was meeting the national standard for call times. Chief Garrison said Glendale was a little outside the national standard, which was 6 minutes. Councilmember Tolmachoff asked how the national standard defined a call time. Chief Garrison said when he compared Glendale's call times to other departments, he made sure he was only comparing turnout to arrival times of other departments to make sure the numbers were the same. Councilmember Tolmachoff asked for a breakdown of how many calls were for advanced life support and how many calls were for basic life support. Chief Garrison said they could provide that information to Council. He said they were anticipating those numbers would continue to grow. Councilmember Tolmachoff asked where the increase was coming from. Chief Garrison said the department had the data and would provide it to Council. Councilmember Clark said the department budget had increased over the last two years by 6.61%. She loved the low acuity units and felt there should be at least six around the City. She asked if anyone had thought about developing high acuity units. Chief Garrison explained that if a ladder truck was dispatched to an EMS call, it was because they were the closest unit. Studies had been done about how many people it took to make an effective intervention in an advanced life support type call. He said four people working on a patient was most effective for that type of call. City of Glendale Page 11 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 24, 2017 Councilmember Clark asked if this type of program might be developed in the future. Chief Garrison said there were those types of units in other cities and they worked in addition to the firefighting units. Councilmember Clark said automatic aid was a benefit to the valley, but felt there was an imbalance in the number of calls. She said that Glendale was subsidizing neighboring cities. She said there was no equalizer or reimbursement for responding to more calls in other cities. She asked if the automatic aid units required that response must be four -man units and that was why the low acuity units were not responding to calls outside the City. Chief Garrison said the two -person units were kept in the City because that was the way they wanted them to operate. He said a new IGA was being discussed for automatic aid and they were going to review fairness, equality, training and staffing standards. He said the benefit from having the closest unit respond to a customer when they needed help was the value in that program. He said the valley had set the standard for automatic aid across the country. Councilmember Clark was not disputing that automatic aid had value. She did not agree that any valley city should be subsidizing responses to other valley communities and didn't think the taxpayers should assume that burden. She also questioned the requirement that only four -man units respond for automatic aid. Councilmember Aldama asked if the Fire Department had enough data to determine whether they should add more low acuity units. Chief Garrison said the department would look at adding more low acuity units due to the positive impact and reliability those units had had on the community. Councilmember Aldama said they had to take into consideration the cost of the larger fire units responding to the calls. He asked if the department would have to report to any events at the stadium since the City no longer was responsible for the inside of the stadium. Chief Garrison said they would continue to respond to calls at the stadium that were received through the 911 system. He said discussions would be held about how that process would work. Councilmember Aldama asked if there was any possibility there might be mid -year requests for additional staffing due to calls to the stadium. Chief Garrison said it was predictable the department would be responding to calls at the stadium and they would be discussing that issue. Chief Garrison said the City had received notification from H.A.L.O. last week that it would be moving its operations to Wickenburg and end its partnership with Glendale. The partnerships it had with other valley departments would also expire. He said they would be having discussions on how to absorb 4 FTEs from the program into the budget. He said further information would be forthcoming. City of Glendale Page 12 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 24, 2017 Chief Garrison said that concluded his presentation. Ms. Adamczyk said federal and state grant funds supported the department, as well as general funds to support neighborhoods, libraries, department administration and human services. Ms. Adamczyk said in FY17, the half-time employee Neighborhood Services received from the Mayor's Office was beneficial and allowed the department to offer many more programs, such as Stand Up for Veterans, Annual Serve Day and Rock and Roll Paint-A-Thon. She said two positions were increased to full-time at the Velma Teague Library, which helped sustain additional library hours. Ms. Adamczyk said FY18 initiatives included award of the design contract for Heroes Park; transition to a cashless library system through automation; assessment of the City's homeless intervention/prevention strategies and recommendations; and assessment of the Public Housing and Housing Assistance Program as a potential catalyst for Centerline redevelopment. Ms. Adamczyk said the department was requesting funds for a Centerline District arts and culture initiative. The ongoing program would motivate and increase cultural events in the downtown Centerline District. She said the CDBG and ESG grant allocations were affected by the federal budget process. There was no way of knowing what the federal allocations for these programs would be until the federal budget had been approved. HUD had asked recipients to prepare a contingency plan with decreases up to 20% and an action plan was due by August. Councilmember Aldama said the arts initiative was a very conservative amount and said he would look at an increase to that amount. He said the programs increased business to downtown, which increased traffic to the downtown businesses, which provided revenue to the City. He encouraged the Council to look at increasing the funds. Councilmember Turner asked if the increases in the two categories of voluntary demolition was general fund money and the reason for the increases. Ms. Adamczyk said the first line was voluntary demo -low mod, and the other was voluntary demo -slum blight and they were part of the CDBG funding and were grant -funded. It was due to an increase in demand for demolitions. In prior years, the funds were underestimated. Councilmember Clark said the Community Services budget had decreased almost 2% over the last two years. Ms. Adamczyk said the budget was an 80/20 split between grants and general funds. Councilmember Clark thought there was going to be a further decrease in grants over the coming years. She asked if Community Revitalization, which was down over 6%, was grant -funded or general fund monies. She wanted to know why there was a decrease. Ms. Adamczyk said it was general fund and there was a decrease in salaries. Councilmember Clark asked why rollups in Neighborhood Services were down by $47,000. Ms. Adamczyk said that amount was because $10,000 was a one-time supplemental City of Glendale Page 13 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 24, 2017 and included the half-time position from the Mayor's Office, both of which were one-year items. Councilmember Clark asked if they would be filing grant applications for YWCA senior congregate meals, rental assistance, neighborhood preservation, emergency home repair, CASS, and YWCA home -delivered meals. Ms. Adamczyk said those programs funded in 2016 were the result of non-profit agencies and organizations who submitted applications. Councilmember Clark wanted to know the level of programming that was available at each of the three libraries. Ms. Adamczyk said staff could provide a list of that programming. The two part-time positions were converted to full-time positions and, as a result, the library was able to add 15 new programs at Velma Teague alone. Councilmember Clark asked if programming for each library could be listed so residents were aware of what was available at each library. Councilmember Aldama asked what the residents who lived in Catlin Court expected from the improvement project that was started with CDBG funds over the next several years. Ms. Eirich-Palmisano said East Catlin Court was established about 6 years ago by Community Partnership when grants were available for neighborhood improvements and were supplemented with CDBG. Phase 1, State Street and Gardenia were completed, and Phase 2 was completed last fall. She said Neighborhood Partnership no longer existed and the funds were no longer allocated. Ms. Adamczyk said that concluded her presentation. Mr. Brown said the Human Resources Department received one position in FY 17, the wellness program manager. The department had also received funds for the Judicial Selection Advisory Board, as well as funds for diversity programs. The diversity funds helped form the Glendale Hispanic Network, the MLK celebration, Cesar Chavez celebration and Women's History Month celebration. Mr. Brown said the supplemental request for FY18 included moving an HR technician from the general fund to the Workers' Compensation Trust Fund, which would result in a reduction in the general fund of approximately $23,500. Councilmember Aldama asked if the CDL medical evaluations were a cost to the City or a cost to the employee. Mr. Brown said the cost was borne by the City. Councilmember Aldama asked where that cost was in the budget. Mr. Brown said the funding showed up in the individual department budgets that had the CDL positions. Councilmember Aldama asked if that information could be sent to the rest of the Council. He also asked if that cost could be paid by the employee through their medical insurance. City of Glendale Page 14 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 24, 2017 Ms. Shoemake said the CDL medical program was run by the City's outside medical clinic that specialized in occupational health. Employees who were required to have a CDL for their job, were sent to the clinic for testing. She explained it was part of the contract with the occupational health provider and was outside of the health care benefits provided to employees. The cost to the City was cheaper than a co -pay an employee might make. Councilmember Aldama confirmed that the testing costs less and was not part of the medical benefits premiums paid by employees. Ms. Shoemake said it was part of the testing done to keep employees in compliance with the federal law for their CDL. It was not a benefit through their medical insurance. It was paid for and provided by the workers' compensation program to keep the certifications in place. Councilmember Aldama asked to see the costs for the program. Ms. Shoemake said she would provide the information. Councilmember Clark had asked Mr. Brown to track the cost of positions during the fiscal year. She wanted to know the cost of the position reclassifications and new position. Mr. Brown said he would make sure Council received the update. Councilmember Clark said over the last two years, the HR budget had seen a 10.72% increase. Councilmember Turner asked what the increase in employee relations was for. Ms. Rios explained anything in the A-6000 section were funds that were salary related and the A-7500 portion would be related to the premiums that were discussed earlier. Mr. Brown said the department had not asked for any increases at all from an operational standpoint, so any increases would have come from salary or liability insurance premiums. Councilmember Tolmachoff was having trouble matching up the salaries in this years' budget to last year and asked if the difference in the budget was salaries. Mr. Brown said those were position reclassifications and there was information showing what the positions were and what they were now, which he could provide to Council. Councilmember Tolmachoff asked if the information could be broken down so it could be aligned with what was listed in the budget books. Mr. Brown said he would work with Ms. Rios to do that CITY MANAGER'S REPORT Mr. Phelps had no report. CITY ATTORNEY'S REPORT City of Glendale Page 15 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 24, 2017 Mr. Bailey had no report. COUNCIL ITEMS OF SPECIAL INTEREST ADJOURNMENT Councilmember Aldama asked when the budget book on the website would be updated to match the budget book provided to Council. Ms. Rios said the budget book was prepared at the end of the budget process. The book posted on the website contained a number of items which would not be completely ready until the final budget was adopted. That book would not be ready to be posted until Fall 2017. She explained the book provided to the Councilmembers was posted online and was available on the front page of the budget department's webpage. City Council adjourned at 3:03 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 24th day of April, 2017. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this day of V u L 7 2017. J Juliee., Bower, MMC, City Clerk City of Glendale Page 10 Printed on 7/3/2017