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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 4/19/2016City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Meeting Minutes - Final Tuesday, April 19, 2016 9:00 AM Budget Workshop Council Chambers City Council Workshop Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Samuel Chavira Councilmember Ray Mainar Councilmember Lauren Tolmachoff Councilmember Bart Turner City Council Workshop Meeting Minutes - Final April 19, 2016 CALL TO ORDER Present 8 - Mayor Jerry Weiers, Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Samuel Chavira, Councilmember Samuel Chavira, Councilmember Ray Malnar, Councilmember Lauren Tolmachoff, and Councilmember Bart Turner Also present were Kevin Phelps, City Manager; Michael Bailey, City Attorney; and Darcie McCracken, Deputy City Clerk. WORKSHOP SESSION 1. 16-159 FY16-17 BUDGET WORKSHOP Staff Contact: Vicki Rios, Interim Director, Finance and Technology Mr. Phelps introduced Ms. Rios Vicki Rios - Financial Policies Ms. Rios said staff will first talk about budget priorities, CIP projects, financial policies and recommendations regarding fund balance. Each department will present their operating budgets. Mr. Phelps spoke about budget priorities. He complimented the budget team and said they have done a great job. Sustainable budget priorities include establishing a $ 50 million unrestricted fund balance by FY19/20 and funding new positions with sustainable revenues, and the city is on track to achieve that goal. Outcome based budget priorities for FY16/17 included improving Public Safety high priority call response times and addressing high employee turnover. Another outcome based priority is improving speed to market in the Planning Department, increasing productivity through innovation and technology and investing in capital improvements and infrastructure. Mr. Phelps said he wanted to increase efficiency and as part of this budget process presented the reorganization chart. He noted that good budgets start with good budget goals. Ms. Rios introduced Terri Canada, Budget Administrator, and Tom Duensing, Assistant City Manager. She provided budget highlights of the FY 16/17 budget and said there will be no Primary Property Tax increase on existing property. There will be funding for vehicle replacements in this budget, which includes funding for three new fire pumper trucks. The compensation and classification study recommendations will be implemented and this will cost about $3.1 million overall. This budget also funds two new low acuity units for the Fire Department and funding to enhance the Pavement Management Program. Ms. Rios said additional highlights of the FY16/17 budget include hosting the NCAA Final Four event, adding Community Service Officers for the Police Department, improving Planning Department speeds and increased park and custodial maintenance costs. One-time funds for city elections are also included in this new budget as well as diversity and employee recognition initiatives. The city can expect an additional $230,000 in costs from new tenants in the Bank of America building and the building is almost 100% occupied. Several new positions will also be added, including technology personnel, a program manager for city contracts, a criminal investigations sergeant and a Human Resources generalist. Ms. Rios explained there will be a one-time cost for paramedic school. miscellaneous court cost increases as well as costs City of Glendale Page 1 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 19, 2016 for offering Wi-Fi services at the community centers. Mr. Duensing said an item to reclassify a position in the Finance Department into a program manager to administer city contracts will be heard at next week's meeting. If that is approved, this position in the budget will be changed back to the position in finance they are giving up. This is being done so that we can get a contract administrator hired sooner. Ms. Rios provided a summary of the positions to be added in this budget year. Departments adding new positions are Finance & Technology, Fire, Police and City Attorney's Office. Positions are also being added in Community Services, Human Resources and Public Works. There are 29 new positions being requested in this budget. Mr. Duensing said several General Fund Capital Improvement Plan projects have been added since the last CIP workshop. These include repairs and maintdnance at Gila River Arena and other city facilities, two pumper trucks for the Fire Department, repairs for tennis courts at Paseo Park and fire equipment such as heart monitors and a second set of turnout gear. Mr. Duensing provided a chart of General Fund Capital Projects. He discussed repairs and land purchase at Camelback Ranch. He also discussed the emergency vehicle preemption program and purchase of fire trucks. He said over $ 2 million was set aside in the General Fund to take care of urgent capital needs, and it is anticipated there will be budgetary savings and those funds will also be used for CIP projects and to fund these capital needs. Ms. Rios provided a General Fund forecast and said they anticipate a budget surplus over the next few years. She said they are on track to achieve the $ 50 million fund balance by 2021. Mr. Duensing said they are fine tuning revenue estimates and have set a target of roughly $1 million surplus each year to get to the $50 million fund balance. He explained the Public Works Department has done a great job with their CIP budgets. Ms. Rios provided an overview of financial policies, and explained policies are adopted as part of the tentative and final budget adoptions. Those policies serve as a foundation for financial stability. She explained those policies cover four areas, which are fiscal planning and budget, expenditure control, capital asset and debt management, and fund reserves and structure. She reminded Council that the fund balance policy was highlighted at the February 16th Council Workshop. Ms. Rios said the city's budget policies require ongoing revenues to be more than or equal to ongoing expenditures. Staff prepared a five year forecast in accordance with policies and the budget last year was properly adopted by Council. Even though policy allows for an increase of the Primary Property Tax Levy to the maximum allowable, this budget does not include an increase. There is also a cash and appropriations transfer policy and a policy that trust fund balances exceed a 75% confidence level. Another financial policy states that non-voter approved General Fund supported debt service shall not exceed 10% of the five-year average General Fund ongoing operating revenues. Ms. Rios explained that the city is not in compliance with this policy now or for the forecasted period but that this is due to past decisions to issue debt and won't change until the debt is paid off. As part of the General Fund balance policy, the unassigned fund balance should be equal to 25% of General Fund ongoing revenue, and if the fund balance is below 25%, a plan should be developed to replenish this over a maximum of five years. Ms. Rios explained the current policy states all other major governmental fund balances should equal 10%, and staff recommends revising the to 50% of ongoing revenue for the Water and Sewer Enterprise City of Glendale Page 2 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 19, 2016 Fund, Solid Waste 10% of expenditures, Landfill 15% of expenditures, PSST 5% of ongoing revenue, and HURF 15% of ongoing revenue. Ms. Rios went over the presentation schedule for the FY 16/17 budget. Each department will give a short departmental overview, outlining major functions. Departments will also provide operational performance reports, the total budgets, as well as personnel additions, other budget increase requests and any additional data that provides justification for budget requests. She provided information on how the budget book is arranged this year, and explained the budget book contains a budget summary memo, budget summary by department and budget details by department. Ms. Rios outlined FY16-17 notable changes in the budget book and said the salary & related budget section now includes all personnel related costs in one section, which includes overtime and specialty pay allowances but does not yet include costs due to the compensation and classification study. The premiums/controlled budget sections are allocated to the appropriate funds and departments. She explained the reorganization also affects comparability from year to year and some non -department expenditures have been centralized for easier viewing. Mr. Duensing said there were some adjustments in the salary section of the books. If the department is reorganized or if new positions are added, staff will make manual adjustments to the appropriation sections of the budget book. Michael Bailey - City Attorney Mr. Bailey said there are 26 FTEs in this department, which includes the City Attorney's Office, the City Prosecutor's Office and the Legal Counsel for the Police Department. The City Attorney's Office provides both civil and criminal programs and functions. The Civil Section are legal advisors to the city, its officials, departments, as well as boards and commissions on matters that affect the conduct of city business. City attorneys represent the city in all legal proceedings and directs the legal services provided by outside counsel. The civil section prepares resolutions, ordinances and related legal documents for Council consideration in order to implement adopted city policy. The civil section also drafts and reviews all contracts considered by the city and issues opinions on a variety of municipal matters. Mr. Bailey said the criminal section of the City Attorney's Office works closely with the Police Department to provide ongoing training of its officers relating to state and city laws . The criminal section prosecutes any misdemeanor violation that occurs within city limits, including violations of Glendale City Code, DUI and domestic violence cases. This section also handles conflict cases for other cities as well as the Maricopa County Attorney's Office. Goals, measures and objectives for the City Attorney Department include attendance at meetings, trainings and boards and commissions. His staff also reviews conviction rates on the criminal side. He said most of the operating budget is comprised of salaries, with 10% in operating costs and 5% spent on internal services. He said the budget has remained static over the last year. Operating budget requests include a new records management assistant FTE, who will assist with additional duties that will be imposed on the prosecutor's office with the implementation of over 300 body cameras at the police department. This new FTE position will allow discovery requests and redactions of body camera video to be completed in a timely manner without impacting the service level of the department. The redaction of body camera footage can require an extensive amount of time, depending on the case and the items submitted. The Prosecutor's Office is required by statute to redact all victim locating and identifying information from any City of Glendale Page 3 Printed on 713/2017 City Council Workshop Meeting Minutes - Final April 19, 2016 photographic, audio or video evidence. Mr. Bailey explained there would be ongoing salary and software costs as well as a one-time cost for a computer. Councilmember Tolmachoff asked if the outside legal fees were part of the Ice Arizona settlement. Mr. Bailey asked if she was referring to the 2015 actuals. Councilmember Tolmachoff said yes. Mr. Bailey said it was his understanding that it was expended and his office did receive funds back, but those were not put back into that account. Councilmember Tolmachoff asked if the funds went into the General Fund. Mr. Duensing said these figures were the actuals that were expended. Councilmember Aldama said he would like to have known in advance that a FTE was going to be required when the new body camera technology was implemented. Mr. Bailey thanked Councilmember Aldama for his feedback. Kevin Phelps - Public Facilities & Events Mr. Phelps said his goal was to take the city's primary assets and to market those sites and create events to be held in the city. He said the performance measures and goals will be significantly different next year. He said the Public Facilities and Events Department budget requests includes funds for an increase in the landscape maintenance contract that services 120 city facilities, enhanced programming at the Amphitheatre and Murphy Park, and have more recreational events throughout the city, Wi-Fi access at community and recreation centers, an increase in the custodial contract at Foothills Recreation and Aquatics Center, and a special request to transfer funds from the Civic Center CIP Building Maintenance Fund and put it into the operating budget to address ongoing maintenance needs. Councilmember Aldama said he noticed that the staffing for park rangers had been reduced by one position, and asked for an explanation. Mr. Strunk said that reduction took place in FY14-15 and shows up this year. He said the park ranger positions were assessed. Staff determined that with the current full-time positions and addition of a couple of part-time positions, staffing levels would remain about the same after eliminating that position. He said after assessment, some of the park ranger duties were incorporated into the service workers position. He explained that the vacant park ranger position was transferred to community development about two fiscal years ago. Councilmember Aldama said he was concerned with homeless activity in some of the parks and the lower number of staff to deal with that problem. Mr. Strunk said he was aware of that and had a briefing with the Community Development Advisory Committee Thursday evening to talk about strategies to handle this problem . He said staff was collaborating with the Police Department on this issue, as well. Councilmember Tolmachoff asked if employees were being shifted over to recreation City of Glendale Page 4 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 19, 2016 administration and events, instead of the department adding new employees. Mr. Strunk said there is movement within the divisions, and no additional FTE positions are being added outside of two requests on the Library side. Councilmember Tolmachoff said the youth and teen information showed no activity up to this budget year, and asked if the department would be hiring a teenager. Ms. Rios said she believed that change was due to the consolidation of the fund 1880. Mr. Strunk said a series of self-sustaining funds are being blended into the General Fund. Councilmember Aldama said the numbers for the Paseo Racquet Center went up significantly and asked for an explanation. Mr. Strunk said the city has a 10 year lease with Paseo Racquet Center and each month $500 of the lease payment is set aside in a sinking fund which was established about 4 years ago. Those were the figures Councilmember Aldama was asking about. He said those funds are set aside for the minor items that might be needed. Councilmember Aldama asked if that was specific the $25,000 will cover. Mr. Strunk said yes Councilmember Aldama said that dollar amount is a result of the department's knowledge of what may be needed thus far. Mr. Strunk said this was done in partnership with the operator, and the money is deposited into city funds. Staff meets with the Racquet Center regularly to get information on what items might be needed and those items are paid from that fund. Councilmember Aldama was concerned about the amount of the increase, but thanked Mr. Strunk for his explanation. Councilmember Turner thanked Mr. Phelps on the reorganization and said the city will benefit from this change. He also mentioned the Civic Center and transferring $50,000 capital over to operations and maintenance to keep the place fresh and competitive. He said Phoenix Business Journal ranked the Glendale Civic Center number 1 out of all comparable facilities. He said most of the requests are modest, but is happy to see $100,000 become available for irrigation and landscape. He is glad to see staff responding to requests that the Council has made in this area. Mr. Duensing said Councilmember Aldama was referring to the summary pages in his last question. He said anything other than a fund 1000 is a non -general fund. He explained Paseo Park fund 1885 is a self-sustaining fund and is not supported by the General Fund whatsoever. Candace MacLeod - City Auditor Ms. MacLeod said the City Auditor provides audit services that strengthen internal controls, reduce risk, maximize efficiency and enhance government transparency. The auditor's office provides professional auditing services that promote transparency, accountability, compliance and efficiency, including internal control reviews, revenue and expenditure audits, and contract and lease agreement reviews. The auditor's office also City of Glendale Paye 5 Printed on 713/2017 City Council Workshop Meeting Minutes - Final April 19, 2016 provides continuous auditing in high risk areas such as cash handling and procurement cards. Additionally, the auditor's office monitors the city's ethics hotline to receive and evaluated reported fraud, waste and abuse of city resources. She said their department goal is to complete 17 audits and have 98% of their recommendations accepted. Ms. MacLeod said the auditor's office allocates audit resources to the areas that pose the greatest risk to the city and develops a risk-based audit plan that strengthens internal controls and reduces risk to the city. Ms. MacLeod said FY2017 budget requests include converting funding for a vacant part-time senior secretary position to funding for professional consultants. This request will enable the completion of audits in highly complex and rapidly changing areas, such as information technology and enterprise risk assessment. She said this will promote the transfer of knowledge from subject matter experts to internal audit staff and will enhance the effectiveness of the city's risk management process. Councilmember Turner asked if converting the position to funding for professional consultants was just a matter of transferring funds. Ms. MacLeod said the money used for the senior secretary position would be used to obtain professional consultant services. Councilmember Turner said there will be no additional expense. Ms. MacLeod said no. Councilmember Aldama asked how the Auditor's Office dealt with any low risk audits if the focus is on high risk audits. Ms. MacLeod said the audit plan is based on risk and said an area may be overlooked; however, their staff continually monitors and evaluates. She said she would like to work with the City Manager next year to discuss staffing levels in the Auditor's Office. Councilmember Aldama asked what the Auditor's Office staffing levels were from 2012 through 2015. Ms. MacLeod said the highest staffing level was 5, but her staff has been at 2.5 for about the last 4 years. Councilmember Aldama asked Mr. Phelps to take a look at the staffing levels so the Auditor's Office can focus on both high and low risk audits. Mr. Phelps said it was an excellent idea. He said Ms. MacLeod does a risk assessment, which is called for in best practices. He explained every year the Auditor's Office does a new risk assessment, but he said staff can work on lower risk audits if there is a compelling reason. He also complimented Ms. MacLeod on her recommendation to use the funds for outside consulting. He said some of the audits become very complicated and this gives staff the opportunity to bring an expert in to work on those audits that require more specialized expertise. Councilmember Tolmachoff said the department documents still show 2.5 employees, and asked if that part time position would remain vacant. Mr. Duensing said that should be corrected to 2.0 employees. City of Glendale Page 6 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 19, 2016 A break was taken from 10:03 a.m. to 10:16 a.m. Brian Friedman - Economic Development Mr. Friedman provided an overview of the services the Economic Development Department provides. He said one of Economic Development Department's functions is business attraction, which includes targeting industries in the aerospace and manufacturing, signature retail and entertainment, medical technology and advances business services industries. Economic development also acts as a liaison for key economic/business development agencies, which include the Greater Phoenix Economic Council, Arizona Commerce Authority, Glendale Chamber of Commerce and Westmarc. This department is also the primary point of contact for site selectors, brokers and corporations seeking opportunities in this community. A second function of the Economic Development Department is business retail and expansion with continual outreach to major, mid and small business employers, connecting existing businesses to workforce development resources and providing ombudsman services for expansion projects. Economic Development also provides business assistance by linking businesses to resources, supporting business assistance events such as job fairs, procurement fairs and seminars, and assistance with navigating a variety of city processes. Redevelopment and Centerline is also a priority and Economic Development will seek and manage CDBG grant funding for the Visual Improvement Program. Economic Development will also research and assemble an economic development toolkit and will coordinate with internal and external stakeholders to ensure a unified approach to a variety of redevelopment initiatives including events, place -making, business attraction, adaptive re -use projects, and high speed transit. Mr. Friedman said national events are also very important and staff will ensure necessary resources are assembled and city obligations are met. A multi -disciplinary operational team will be organized for the coordination and execution of all related activities and will serve as a single point of contact for external partners and key community stakeholders. Mr. Friedman said typical performance measures include the business attraction and retention/expansion and increasing the number of businesses and jobs in the community will ensure long-term financial stability. Economic development also supports citywide efforts to create redevelopment opportunities in the Centerline area and will engage the local business community to promote revitalization and repurpose underutilized properties. Mr. Friedman said Economic Development's FY2017 Operating Budget requests include a request for potential participation with ACA and/or GPEC in a Visiting CEO Forum associated with the 2017 NCAA Men's Final Four. Past events have included the opportunity for Glendale's logo to be included in program materials. This is a limited event with networking access to visiting CEOs. Additional, economic development requests to support additional trade show participation, sales missions, business outreach, and professional education. This includes participation in three target trade shows reaching an international audience and three targeted GPEC sales missions to promote Glendale to site selectors, brokers and developers in support of business attraction initiatives, participation in business mixer events with partners, prospects, site selectors, brokers, and major employers to establish and grow key business relationships in support of the city's attraction and retention efforts, and professional education coursework for Certified Economic Developer (CEcD) credential, planning certification, and local government management to ensure the city is positioned to address emerging trends in economic development and integration into strategic objectives. city of Glendale Page 7 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 19, 2016 Mr. Friedman said proactive and constant outreach to side selectors, brokers and the development community is crucial to remaining competitive in the greater regional market. Investing in business relationships with regional partners, major employers, local service providers, community partners and prospective clients is critical to the continual development of jobs in our community. Attracting and maintaining a talented, tenured and productive staff is a top priority and investing in ongoing, industry -specific professional development training is critical to this effort. Mr. Friedman provided several key accomplishments, which included recognition by Westmarc as the 2015 West Valley Economic Engine for the Aspera Project, Westgate Healthcare Campus and a drop in Glendale's unemployment rate from 5.5% in February 2015 to 4.9% in February 2016. Mayor Weiers said the city got left in the dust the last time the visiting CEO program was available. He supports this program and thought it was a great idea. Councilmember Turner asked about an overall summary for economic development accomplishments, and said he would be interested in seeing it. Chuck Murphy - Innovation & Technology Mr. Murphy said his department currently has 27 FTEs and staff is requesting 3 additional FTEs in this budget. Mr. Murphy said Innovation and Technology programs and functions include administration, a desktop service group, operations group, applications group and project management. He explained administration handles planning, budget, contracts, and technical consulting as well as chairing the Technology Steering Committee. The desktop services group is the first line of technical support. This group averages 623 calls per month and works with desktop PCs, phones and infrastructure projects. The operations group manages servers, data storage and the network. This group provides 24/7 on call support and provides SCADA support to Water Services. The applications group manages and supports over 100 city software applications, including Peoplesoft, Utility Billing and the Police Department's CAD/RMS system. The project management group provides centralized project management support for larger IT projects. Mr. Murphy said IT's department goal is to improve service levels by providing effective and efficient information technology support by ensuring technologies are highly available, recoverable and the integrity of the data is maintained. Most of this department's budget is operating costs. Mr. Murphy said budget requests for this year include an information and technology application manager who will manage staff responsible for configuration and support of over 100 software applications, manage software support contracts and license fees, and work with city staff to solve application issues. The request also includes an IT project manager, which is an information security officer, who will ensure the city meets compliance for State, Federal and industry security standards to include ACJIS, PII, HIPAA and PCI, as well as monitor and update the city's security plan and provide ongoing support for security issues. The third position requested for FY 16/17 is a data architect, who will enable data based decision making utilizing business intelligence tools. This position is responsible for data governance, data quality and data services, and ensures appropriate infrastructure exists to support City reporting needs. Mr. Murphy provided the IT staffing levels as compared to several other valley cities. Glendale has some of the lowest staff levels in the valley. Councilmember Aldama asked if adding the employees would make a significant increase in efficiency. City of Glendale Page 8 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 19, 2016 Mr. Murphy said recently staff has doubled up on positions and several people were doing two jobs. Recently two employees left, which has left four positions open. The department needs to restore the management structure in the IT department. Councilmember Aldama asked if it would reduce staff and services to move to a data center to store city information. Mr. Murphy said last year staff looked at hosted services, because the department was facing a couple of significant expenses. He said staff looked at private sector offerings as well as partnering with a neighboring city. He said after making large investments into two pieces of equipment that failed, the cost savings and return on investment just was not there to move to a data center. Councilmember Aldama said it sounds like staff has a vested interest in keeping what they have since they have invested so much money into it already. Mr. Murphy said staff is looking at outsourcing services at this time. He explained the city's email is outsourced and there are several other applications staff is looking at moving off site. Mr. Phelps said sometimes with IT, it is important to look at what staff is not able to do. He said there just are not enough resources to complete these important projects. His goal over the next few years is to balance the growth of FTEs with better equipping existing FTEs so they can perform. Increase productivity by making current employees more productive and make sure they have tools and technologies to move forward. Councilmember Tolmachoff asked if all desktops are being replaced or if there will be a laptop option offered to those employees who do not need a desktop. Mr. Murphy said those are questions asked of employees. He said they are starting to push secure access from anywhere. As staff is educated on how to use these features, they will be able to make better decisions on what technology works best for them. Councilmember Turner asked about the change in title for the department from Information and Technology to Innovation and Technology. Mr. Phelps said this speaks to the changes they want to make in the department. This will help create a culture that IT will be a resource across every department in the city. He wants the IT Department to be able to stay on the front end of technology advancement and equipping employees with the tools they need. Councilmember Turner, asked about the change in sales tax collection and the data the city will receive from the state. Ms. Rios said Finance is working on code revisions for business licensing so the city can continue to collect the type of data it currently receives. She said the data the city will receive from the state will be different data and staff will have to use business intelligence tools to compare it to data collected by the city. She said there may be' a need to change some job duties of some employees to assist capturing and understanding this data. Mr. Duensing provided an example of this data collection. He said staff will have to actively manage this new tax collection system by the state. City of Glendale Page 9 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 19, 2016 Councilmember Turner asked about the many different software applications that are managed by his staff. Mr. Murphy said the IT department is not staffed to create software, and most of the software used is off the shelf and vendor purchased. Councilmember Tolmachoff asked if this is the most cost effective model in the long run. Mr. Murphy said this is the most cost effective way to go for large application and reduces risk. He provided an example of applications used in mobile phones and the security issues that may arise from the many different types of cell phones. Ms. Rios said a list of all the projects IT will be working on was in the packet provided to Council. Craig Johnson - Water Services Mr. Johnson provided an overview of providing water services to the city. He said Water Services is a 24/7 operation with over 203 FTEs. It is a self-supporting enterprise fund with $785 million in capital assets. The department is regulated by federal, Arizona and Maricopa County agencies. Mr. Johnson said plant operations include four water treatment plants, 2 wastewater reclamation plants as well as a SROG Wastewater Treatment Plant. He explained system operations includes water distribution, meter maintenance, public service representatives, central system control, field customer service, wastewater collection, storm water management, and irrigation. Mr. Johnson said environmental, plans and programs include water and environmental resources, the water quality lab, conservation and sustainable living, pretreatment program, employee safety and Engineering/CIP. Mr. Johnson said one of the department's goals is to operate water facilities and distribution system in a safe, efficient and effective manner and meet potable water and demand service levels. Another department goal is to operate wastewater collection system and water reclamation facilities in a safe, efficient and effective manner by maintaining O&M costs and cost per thousand gallons below target. Water Services will also comply with all government environmental, health and safety regulations and submit all federal, state and local regulatory reports by required dates. He explained that more than half of the department's budget is operating costs. Mr. Johnson said short-term objectives for the 2017 operating budget will be to maintain existing water and sewer rates, continue to rehabilitate water and sewer facilities, and continue to utilize technology to optimize the treatment and system processes. He said the five to ten year long-term objectives for the department are to maintain operational reliability and capacity for current and future needs of the city, to provide services and an equitable and regionally competitive price and maintain fiscal stability based on bond credit rating criteria for A+ stable systems. Councilmember Turner spoke about the value of water, and said the Water Services Department is staffed with amazing talent. Councilmember Aldama commended Water Services staff on their safety rate. He also asked if all cities charged for sewer based on the gallons used. City of Glendale Paye 10 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 19, 2016 Mr. Johnson said most of the cities do the metric that way. Councilmember Aldama said he wanted the public to know that other cities also do it that way. Mr. Johnson said one of the programs the city offers is an appeal process for residents with large gardens or yards who don't want to pay the high water bills. He said it was a very simple process and once the paperwork is submitted, residents would not have to submit the paperwork again for three years. Councilmember Aldama said that program will serve citizens well. He asked about salary increases and funds transfers. Mr. Johnson said the department supports itself. Councilmember Tolmachoff said she has toured the water facilities and was very impressed. She asked if usage fees calculated in January through March are for wastewater and all usage. Mr. Johnson said it is just for sewer. Councilmember Tolmachoff asked what other months water usage is calculated. She said a neighbor had a question about when to drain her pool. Mr. Johnson said if there is an issue within those three months, customers can submit an appeal for those charges. Councilmember Tolmachoff said that was what she was getting at. Mr. Johnson added the department has 157 licensed positions and each one of them have 4 groupings they go in. He said his staff does a great job and wanted the Council to know what a good job his staff does. Sam McAllen - Development Services Mr. McAllen said the building safety division provides excellent customer service through cooperation and partnership with citizens and the development customers to ensure a safer and stronger community. He said Code Compliance maintains established standards that preserve and promote the health, safety and living environment of the community and neighborhoods. The Planning Division provides professional customer service in planning for future land use, development and redevelopment in harmony with community values. Mr. McAllen said Building Safety, is the central resource for building construction, building code information, plan review, permit issuance and building construction inspections. Additionally, cross connection ensures that the city's drinking water is safe from cross contamination, and that 7,500 backflow prevention assemblies connected to the city's water system must be tested annually. Code Compliance ensures properties are in compliance with various city codes that preserve and promote the health, safety and general welfare of Glendale's citizens. Planning Administration provides long range planning and research, current planning, zoning administration and planning administration functions. Mapping and Records is responsible for ensuring the city's GIS mapping records are current and available. City of Glendale Page 11 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 19, 2016 Mr. McAllen said there are four Boards and Commissions that fail under the Development Services Department, which include the Board of Adjustment, Historic Preservation Commission, Planning Commission and General Plan Steering Committee. He said there is currently only one administrative staff member to handle all these posting and notices of these committees. Mr. McAllen said goals, objectives and performance measures for Building Safety include the number of building permits issued, number of plan reviews completed and the number of plan reviews completed electronically. Performance measures for Code Compliance include number of cases opened and resolved, number of inspections performed and initial response time to inspect a reported violation. Performance measures for Planning include number of cases filed and completion of design review cases by due date. He also explained the number of customers coming to the development services area has doubled to about 3,500 visitors. Mr. McAllen said all Development Services Department programs (DSD) will continue and the base budget from FY2015 remains. Supplemental requests for the Planning Division include the General Plan, and secretary and planner FTEs. Building Safety requests include records retention, a development services rep and a building inspector. He provided a slide that shows the effect of staff reductions on the Development Services Department. He said Planning Division staff has decreased by 62% and business license reviews, field cases and requests for service have increased. Planning Design Reviews have also increased. Building Safety Division staffing has also decreased by 60%. The amount of customers has increased, fees processed have increased and there have been several major events requiring safety permit and inspection reports. Additionally, residential permits for FY15 doubled over those received in FY14. Supplemental budget requests include the General Plan, a secretary, a planner, records retention, a development services rep and a building inspector. Mr. McAllen said these requests will address the state mandated General Plan and records retention obligations. The city will be better positioned to address the growth that was projected by Moody's Investor Services. The development community will be supported and economic development will receive greater support. Further, the city's signature events, national events and customers will be supported with better customer service. Councilmember Tolmachoff asked if the Development Services rep would be a new position and what would be that employee's scope of work and authority. Mr. McAllen said this is not a new position. This position would receive customers when they come in and call appropriate department staff to assist with plans. He said this is a friendly face for customers turning in plans, and getting the plans turned around so businesses can move forward with their project. He said they have four of these positions, and are asking for one additional FTE. Councilmember Tolmachoff asked if electronic submissions would still come through those employees. Mr. McAllen said that is how staff anticipates electronic submission will work. There will not be a need to reduce customer service when electronic plan review begins, rather, they will be working with the customer service team to communicate with customers about the status of their projects. These employees will also process payments and handle primary intake as far as revenue. City of Glendale Page 12 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 19, 2016 Councilmember Aldama said he supports the two positions for the Planning Department. He asked why he did not see an increase in Code Compliance. Mr. McAllen said Code Compliance has received funding from CDBG for a Code Inspector who is already working out in the field. There were remaining funds and the department is opening a recruitment to hire one more employee. He said the department is trying to support the city's efforts to build up reserves and be supporting of economic development. These additional employees will help increase the time to market. Councilmember Aldama asked how long those positions will stay on that funding. Mr. McAllen said those position will stay as long as the department has the funds. He said staff will put in applications for future funds to support those positions. He explained that process begins in August. Staffs intent is to continue to use CDBG funds to keep those positions active. Councilmember Aldama said CDBG is a competitive process and no one knows where that funding will go. He said Code Compliance is a priority, and he wants to see a proactive approach to Code Compliance. He explained citizens want more Code Compliance enforcement. Councilmember Tolmachoff asked if it is the city's policy not to add anymore grant -funded staff. Mr. Phelps said they will not be using grant funds for permanent FTE positions. Mr. McAllen said those positions are temporarily funded through CDBG grants. Councilmember Tolmachoff asked if they were funded through the end of this fiscal year. Mr. McAllen said it is an annual request, but the staff stays on until the funds are expended, usually around 18 to 24 months. He said funds are available and will allow the department to hire the second position. He said those positions are temporary. Councilmember Turner said he was surprised the city was not adding Code Compliance officers as well. He asked if the two positions are CDBG funded. Mr. McAllen said there is one position that is currently funded and working out in the field today. There is one position that is currently being recruited. The CDBG funding is available for the second position. Councilmember Turner said this is a temporary solution to a permanent problem. He said the Code Compliance Division supports other aspects of the city, such as economic development, housing construction and special events. He asked if CDBG funding restricts where those officers can work in the city, and said he thought it was south of Northern Avenue. Mr. McAllen said there is a restriction where those officers can serve, and it was typically identified as being south of Peoria Avenue. Councilmember Turner said his concern continues and it is important to stay on top of the code issues. He said the CDBG program very competitive and staff needs to review whether this is the appropriate funding source for these employees. He asked why business license reviews have increased so much. City of Glendale Page 13 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 19, 2016 Mr. McAllen said business license reviews have been incorporated into normal business practice due to a restructuring to prevent businesses from operating in an area where that type of business is not allowed. This increase has had an impact on planning staff, as well. Councilmember Turner said that is a terrific change. Mr. McAllen said the licenses are run through a whole process and they are reviewed Councilmember Aldama said CDBG funds go to programs that the city is unable to offer at this time. He would prefer those funds be used to support the youth and the elderly. He said Code Compliance creates curb appeal for residents and visitors. He said his mobile officer hours are filled with comments about Code Compliance. He asked staff to consider funding those Code Compliance positions appropriately in this fiscal year. Mr. Phelps said he is aware of the importance of Code Compliance and staff is taking a logical approach this year. He will continue working with Planning Services to determine the best way to make those positions permanent. Councilmember Aldama said he was not implying Code Compliance lacks priority and would like staff to look into other funding options for these positions. Mr. Phelps said in speed to market discussions with him, Mr. McAllen wanted to add a secretary position. Mr. McAllen could have asked for many higher level positions, but he felt a secretary position would be able to support a number of existing planners to free up the bottleneck in that department. Councilmember Turner asked if the cost of adding FTEs included benefits. Ms. Rios said that was correct and those positions were budgeted at the mid-range. Councilmember Turner asked if the two CDBG code officer position allowed other code officers to address other areas in the city, or if there was an overlap in coverage. Mr. McAllen said the code compliance officer that is in the field today is doing work in the CDBG eligible area, so the department is getting more coverage. He said staff is looking at condensing other geographic areas to provide more coverage. He said the CDBG code officers can only work in the CDBG eligible areas. Councilmember Turner asked if the city is using CDBG funded inspectors to help the department move other inspectors into other areas, it seems like siphoning of CDBG funds outside of the CDBG area. Mr. McAllen said in the CDBG requirements; blight elimination is one of the national objectives, so it is a specified and eligible program that is something the city can do with CDBG funds. Councilmember Turner asked if it was citywide blight. Mr. McAllen said blight elimination is an objective of HUD; therefore it falls under the criteria and organizations that Councilmember Turner was talking about earlier. Vice Mayor Hugh, made a motion, seconded by Councilmember Chavira, to go into City of Glendale Page 14 Printed on 71312017 City Council Workshop Meeting Minutes - Final April 19, 2016 Executive Session. A vote was taken and the motion passed unanimously. Mayor Weiers said the meeting would resume at 1:00 p.m. The City Council moved into Executive Session at 11:44 a.m. The City Council recessed from the Executive Session at 11:57 a.m. Vicki Rios - Budoet & Finance Ms. Rios said Budget and Finance is made up of several divisions, which include Customer Service, Tax and Licensing, Accounting Services, Materials Management, Budget and Research, and Finance Administration. Customer Service provides customer service at the Customer Service Center as well as utility billing. Tax and Licensing handles business licensing, tax return processing, auditing and collections of delinquent accounts. Accounting services provides financial reporting, debt and investment management, accounts payable and payroll. The Materials Management Department is responsible for doing all the procurements for the city and making sure those are all in compliance with code. The Budget and Research Department prepares the annual budget. Finance Administration oversees all the other divisions within Budget and Finance. Goals and objectives include keeping track of general obligation bond ratings as well as monitoring bond ratings for the Water and Sewer Fund. Ms. Rios mentioned the recent bond rating upgrades show significant improvement in this area. Other items the department measures are the city's return on investment, the number of grants coming through grants administration. One item measured is compliance with the Council's adopted financial policies and the goal is to be in compliance with 7 out of 7 policies. The department also measures how well they prepare budget and financial reports, how quickly they pay the city's bills, how well materials management performs. She also showed the call center operational statistics. Ms. Rios said the Budget and Finance operating budget request includes a contract administrator who will manage and administer major city contracts like the Gila River Arena Management, Renaissance Hotel and Conference Center, Camelback Ranch, wireless communications providers and development agreements. This position ensures the city and the contractor are meeting obligations, coordinates contract compliance work across multiple city departments, resolves questions about contract terms and conditions, ensures the city is receiving and billing the correct amounts, assists in preparing inventories of city assets and assessing the condition of the facilities, and prepares performance reports and documentation. She explained that Council would be seeing a reclassification of a current vacancy into this position on the April 24 voting meeting agenda. If Council approved that item, the budget request would be changed to a request for a Sales Tax Analyst. This position will be associated with TPT simplification and they would analyze and do reports on sales tax revenue trends, investigates revenue variances and uses new business intelligence and analytics tool to find potential lost revenue and audit leads. Councilmember Turner asked if the contractor administrator position was a position that will look forward on the existing contracts of look back on these contracts. Ms. Rios said the position will mainly look forward, except to the extent that there are any unresolved remaining issues from the past on those contracts. City of Glendale Page 15 Printed on 71312017 City Council Workshop Meeting Minutes - Final April 19, 2016 Councilmember Turner said he has concerns about doing a deep review of these contracts to determine if the city has gotten everything it is entitled to in the past, or have given up something the city shouldn't have. Kevin Phelps/Brent Stoddard - Public Affairs. Mayor & Council (Public Affairs) Mr. Phelps felt this was one of the more significant changes in his proposed reorganization. He said he wanted to align the internal communication with the external communication. He said they have combined Government Affairs and the Public Information Officers, Channel 11, Digital Services and Creative Services. These divisions will work together to have a unified strategy in communications. Mr. Stoddard said Public Affairs Administration programs and functions include legislative coordination and ensures Council adopted state and federal legislative agendas are carried out. Public Affairs Administration researches and reviews state and federal legislation, protects the city's interests in various stakeholder processes, works to resolve city issues with external partners, and assists and coordinates with other city departments who serve on state and regional technical committees. Public Affairs Administration also supports the Mayor and Council on various federal, state and regional policy committees, identifies and works to secure various funding opportunities and supervises Council office staff. Mr. Stoddard said the Cable Communications Department provides public information, creative services and administration by providing print and electronic communications, media strategies, marketing campaigns to enhance the city's image, and respond to media inquiries. Glendale 11 and the Media Center serve as the city's government television channel and provider of all online video content for the city's web and social media sites. The Media Center is also for rent by outside agencies. The Digital Division is responsible for the messaging and branding of all city digital informational initiatives, including writing, editing, designing, maintaining updating and managing the city's websites and social media pages for all city departments. Mr. Stoddard said department goals include legislative awareness and impact and keeping residents and the Council informed of legislative issues affecting the cities and neighborhoods, as well as increasing and improving communications and transparency with residents, stakeholders, community partners, businesses and visitors. (Mayor & Council) Mr. Stoddard said Council Office programs and functions support the Councilmembers and works directly with constituents and city departments to resolve any issues or questions about city programs and services, coordinates Council constituent communications, discretionary budgets, capital projects, district meetings, special interest projects, research and the general day-to-day operations of the Council office. The Council office maintains Council calendars and completes weekly public events postings and manages application, appointment and training process for 17 Boards and Commissions, and also staffs the Government Services Committee. Mr. Stoddard said the Council key priorities are transparency, fiscal sustainability, economic development, signature events, creative, innovative systems, continuous business policy improvement and public safety. Councilmember Tolmachoff asked if there was a reason why the various funds available to City of Glendale Page 16 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 19, 2016 the Council Office are separated out, instead of each district having just one fund for all expenses. Mr. Stoddard said in 2009, the Council adopted its Council Guidelines and enacted discretionary spending for each Council district. At that time, Council decided to provide two accounts, one for Council expenses and one for capital improvement. He explained that each Council district has its own budget. The Council district funds are intermingled, and are spent at each Councilmember's discretion. Councilmember Tolmachoff asked if there was a way for each Councilmember's expenses to be listed on their individual city webpages. Mr. Stoddard said posting the ongoing budget control report (BCR) might be confusing to the public. He said when Councilmembers expend those funds, they have to fill out a form and backup documentation is available for expenditure of all of those funds. He said it would be up to the Councilmember's discretion to post those documents for the public to see. He said travel reports can also be posted on the website if the Council would like that. Councilmember Tolmachoff said she want to provide as much transparency as possible to the constituents. She asked if the Council would need to vote to change the Council guidelines if there was a consensus to combine on the funds into one account for each Councilmember. Mr. Stoddard said if it was consensus, staff could list all the funds into one budgetary account, and staff would bring an item forward to amend the Council Guidelines. He suggested if a Councilmember wanted to make some sort of capital improvement, a Councilmember would have to follow certain steps to work through the city's system to make those improvements. Councilmember Turner said a conflict exists between the Council Guidelines and the Council Budgets. He liked the idea of posting documentation or reports showing how the Councilmembers are spending the funds. He said he liked the reorganization information that was provided by Mr. Phelps. Mr. Stoddard said each Councilmember has their own webpage and if they wanted that information posted, staff would begin to do that. Jack Friedline - Public Works Mr. Friedline said public works mission is to maintain excellent public facilities and infrastructure to enhance the high quality of life for residents, businesses and visitors. Over 60% of the Public Works Budget is operating expenses. Mr. Beard said the Engineering Division programs and functions include design, construction, engineering inspection and plan review services. These design services include in-house design, manage design consultants, construction management and inspection services such as CIP and private development projects. The Engineering Division is responsible for implementation of the city's Capital Improvement Plan for Water Services and Transportation, and management of the Cell Site Program for right of way and city -owned facilities. This plan currently oversees 42 wireless communication license agreements. The Engineering Division is also responsible for the city's street lighting system and traffic mitigation services, which includes monitoring 20,100 lights, developing a LED conversion project, and renewal of street light monitoring agreement. City of Glendale Page 17 Printed on 71312017 City Council Workshop Meeting Minutes - Final April 19, 2016 Also, the Engineering Division oversees the property management program which includes the Bank of America complex, property acquisition and disposition, procuring easements and license agreements. The Engineering Department coordinates the Floodplain Management and National Flood Insurance Program for the Community Rating System, and 3 staff members are certified floodplain managers. Mr. Beard said the Engineering Department's Goals are to deliver a Capital Improvement Program that provides accurate information, optimizes available resources, and provides needed projects for the community, and implements the Five -Year Pavement Management Plan to address the complete street network through mill and overlay, slurry seal and other surface applications. Mr. Friedline said the Engineering Division's Operating Budget requests include 1 FTE management assistant, and the benefits of this position will ensure complete cell site application submittal complies with current industry standards, verify insurance, bonds, etc., confirm accurate and timely invoicing, reconcile initial cell site license fees and invoicing of fees, assist cell site project manager with administrative functions, conduct market analysis and evaluate fee structures, and act as a liaison between Engineering, Legal and the Finance department regarding cell site agreements. Ms. Woytenko said the Field Operations Division programs consist of Solid Waste Management, Landfill/Waste Diversion, Equipment Management, and Facilities Management. Solid Waste Management includes residential collection of refuse and recycle collection, bulk item collection, and household hazardous waste, commercial sales of front load, roll off and customer service/sales, and education regarding inspections/compliance and public education, and customer service. Landfill/Waste Diversion is comprised of landfill operations, material recovery facility operations, regulatory compliance, closed landfill maintenance, long range planning, waste diversion programs, gas to energy and material sales and marketing. The Equipment Management functions include fleet maintenance, fleet acquisition/disposal, replacement programs, parts operations, and fuel operations. The Facilities Management functions include building and park infrastructure maintenance, custodial services, facility planning, construction oversight, and non -city operated facility oversight. Ms. Woytenko said performance objectives include maintaining a consistent level of achieving/surpassing key performance indicator targets to reach maximum efficiency with available resources, and providing excellent service to all customers by effectively and efficiently managing solid waste collected; reducing missed collections; and increasing efficient disposal and processing services. Mr. Friedline said Field Operations Division budget requests include 1 FTE equipment mechanic specialist for the fleet services tire shop and convert contract services to fund 1 FTE at a cost of approximately $80,000 annually. Benefits of this request include $20,000 cost savings annually, and support for tire operations for all city vehicles, with police, fire and solid waste as primary customers. This will allow tires on city vehicles to be changed and replaced seamlessly and reduces down time for city fleet. Mr. Ebersole said the Public Works Transportation Division is comprised of the Glendale Municipal Airport, Transit, Transportation Planning, Streets, Traffic Engineering and Administration. Functions of the airport include airport planning, airport layout plan and the airport master plan, FAA coordination, operations and maintenance, Aviation Advisory Commission, lease management and fixed base operator coordination, and airport CIP development and oversight. Programs and functions of the Transit Department include Dial -A -Ride, demand/ADA, fixed route for regional routes and circulator routes, light rail City of Glendale Page 18 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 19, 2016 transit programming, grant administration and regional transit coordination. Transportation Planning includes the transportation master plan update, long/short range planning, federal aid project management and oversight, GO program oversight, project programming and regional coordination. Streets programs and functions include pavement management, streets maintenance for localized asphalt and concrete repair, pothole repair and special projects, right of way maintenance for landscape maintenance, alley cleaning and tree trimming, graffiti abatement program and Glendale Memorial Park for operations and maintenance and burial arrangements. Traffic Engineering including systems management for traffic signals, intelligent transportation systems, signs and markings, barricades and event traffic management, and engineering for traffic and safety studies, development review, project management and plan review. Administration functions and programs include administrative functions, travel demand management of the travel green program and employee survey, and traffic education for Bus Buddies/Bag It, Safe Routes to School, and bike events. Mr. Ebersole said the Transportation Division's goals include ensuring the safe, efficient transport of people and goods within the city by providing effective systems to manage traffic, planning for the city's transportation future, and providing street maintenance and right of way landscaping in a manner that aesthetically pleasing and safe for visitors, residents and businesses. Mr. Friedline said the Transportation Division budget requests include GO program management 1 FTE transportation planner, and convert professional services agreement to fund 1 FTE at a cost of $92,000 annually. The benefits include $147,000 in savings, and tasks would be better managed by in-house staff in a more cost effective manner, to provide project and web updates to support federally funded projects, coordination of ongoing meetings with regional partners, monitoring of federal funding opportunities and preparation of federal funding requests, tracking and oversight of federally funded projects, and mapping assistance for safe routes to school and bike programs. This request also includes 2 FTE service workers II for streets maintenance, and will convert a service contract to fund 2 FTEs at a cost of $120,000 annually, one- time cost for one 10 -yard dump truck. The benefits include support over 748 miles of street infrastructure to ensure safe road conditions, reduce unit price of asphalt work per square foot by $ 7/square foot if work is performed by a city crew, and the savings will be redirected towards more cost effective measures for potholes and street repairs, and increase flexibility of crews to respond to and address critical issues. Councilmember Turner asked about the anticipated 20% increase in airport activity. Mr. Ebersole said airport activity has increased historically and staff estimates a 20% increase next year. Councilmember Turner asked if the number of Dial -A- Ride employees was accurate at 32.25 employees. Mr. Ebersole said there is part-time staff and the 32.25 employees is an accurate number. Councilmember Turner said he had no idea there were that many employees in Dial- A - Ride. Mr. Ebersole said at any given time, there are 15 to 18 Dial- A -Ride buses on the roads. Councilmember Turner asked if there was anything the Council can do to get the streets City of Glendale Page 19 Printed on 7/3/2017 City Council Workshop Meeting Minutes - Final April 19, 2016 maintenance completed sooner. He said this is an important issue to his constituents. Mr. Friedline said HURF funding has millions of dollars in carryover and staff is trying to front load the mill and overlay contracts to expedite this process. Additionally, he hoped to renew a contract in June to keep this project moving. He said they have a lot of catch up work to do. Councilmember Tolmachoff asked if there was a number that corresponds with the flashing yellow arrow, and asked if they could move that back and save some money by doing more streets now. Mr. Friedline said the flashing yellow arrows are GO funded, which is a different pot of money. He said there are contributions from GO, but most of those dollars are based on the referendum and the projects outlined in the referendum. Councilmember Tolmachoff asked if the street improvements are GO money. Mr. Friedline said, in general, street maintenance and reconstruction are HURF funds. He said the GO referendum had many intersection improvements for capacity and safety that were GO funded. He said they will focus on those projects specifically, and once those projects are completed, in years to come, they can look at the possibility of using GO funds towards street maintenance. Councilmember Tolmachoff said some of the yellow flashing arrow projects will require street improvements, and asked if the street and arrow part of it is GO funded. Mr. Friedline said that was correct and the first dozen are simple and inexpensive that will be done in house. The next set of projects are more extensive and the last set of projects are the most challenging because it will cost a lot of money and they haven't identified funds for those projects yet. Councilmember Tolmachoff asked if any research had been done on leasing the large, expensive pieces of equipment, such as a dump truck. Ms. Rios said they have looked at that possibility and there was a proposal from equipment management, however with the availability of funds next year, they could not justify paying interest on the lease. She said they do have an appropriate level of cash funding for at least this fiscal year. She said additional funding is programmed in over the five year forecast to take care of the fleet needs without incurring those interest costs. Staffs recommendation is to cash fund these projects at this time. Councilmember Aldama said there has been a reduction in graffiti in his district, and asked if there were only two FTEs for the entire city. Mr. Friedline said that is correct and said the department has a performance measure which tries to address graffiti within 24 hours. He said the two employees do a great job and occasionally others in their group take care of any graffiti they find. Councilmember Aldama said the graffiti crew does a spectacular job. He asked staff to take a proactive look at adding positions to the graffiti crew. Mr. Friedline said staff removes over 13,000 spots every year, and that number is City of Glendale Page 20 Printed on 71312017 City Council Workshop Meeting Minutes - Final April 19, 2016 growing. He said there are two line items for graffiti and that is because one is funded through HURF, but they don't want to use HURF dollars if it is not in the right of way. ADJOURNMENT Councilmember Malnar said the two areas of concern in his district are streets and code compliance. He complimented staff for answering all of his questions during each department presentation. Mr. Phelps said there were no further items to discuss. The City Council adjourned at 2:52 p.m. City of Glendale Page Y1 Printed on 71312017