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HomeMy WebLinkAboutMinutes - Minutes - Aviation Advisory Commission - Meeting Date: 5/17/2017MINUTES AVIATION ADVISORY COMMISSION GLENDALE MUNICIPAL AIRPORT 6801 N. GLEN HARBOR BLVD. GLENDALE, ARIZONA 85307 AIRPORT CONFERENCE ROOM MAY 17, 2017 6:00 P.M. 1. CALL TO ORDER The meeting was called to order at 6:00 p.m. by Chair Paul Dagostino with the following Commissioners present: Commissioner Quentin Tolby, Randy Kruger, Terry Aramian, and Leonard Escudero. Also present: Kenn Potts, Airport Administrator; Kurt Christianson, Assistant City Attorney; Michelle Robinson, Something Special Cafe; Bill Gillies, Luke Air Force Base 2. ROLL CALL Chair Dagostino took roll call. Mr. Potts noted that Vice Chair Rovey was unable to attend the meeting and did call to notify Mr. Potts. 3. CITIZEN COMMENTS The floor was opened for citizen comments. No comments were made. 4. APPROVAL OF MINUTES Motion by Commissioner Aramian, second by Commissioner Tolby, to approve the April 19, 2017 Commission meeting minutes as written. The motion carried 5 — 0. 5. AIRPORT BUSINESS a. Something Special Cafe Update Ms. Michelle Robinson, proprietor of Something Special Cafe, provided an update on operations at the Airport. Highlights included the following: • Cafe Hours: Monday through Saturday — 8:00 a.m. to 2:00 p.m. o Airport clientele o Family friendly focus: mom's groups, story time on Mondays, which has increased cafe' sales approximately 20% • Other operations include: o Steady catering business o Meal service deliveries of pre-school meals to four Goddard schools, which is a new business opportunity. o Healthy meal delivery service: family style, catering to dietary needs such as gluten-free, paleo, and AIP. • Storage issues o The current storage area is at the back of the kitchen. However, three new refrigerators were recently purchased due to business need. Two refrigerators will be placed in the current storage area. The third refrigerator has glass doors and will be placed inside the cafe to store and display pre-packaged meals. o Ms. Robinson has been in discussion with Mr. Potts regarding the leasing of another suite for storage. A proposed lease will be presented later in the agenda. Ms. Robinson commented on a proposed renovation in the cafe, which would consist of a counter -height partition with curtains above to provide a private area. This private area could be used for mom/child events, private classes, meetings, and for other specific events as needed. Chair Dagostino inquired as to how many people the proposed private area could hold and Ms. Robinson estimated twenty people maximum. Commissioner Aramian asked about the items to be stored in the additional terminal suite. Ms. Robinson explained that the storage area would hold packaging for catered meals, catering ware, pots, pans, china, and the like. Commissioner Escudero inquired if cafe staff would have to leave the cafe to access the storage suite. Ms. Robinson replied in the positive, noting that the suite is on the second floor. Mr. Potts explained that there are no vacancies on the first floor of the terminal building. Ms. Robinson commented that the second floor location will still be very beneficial. Chair Dagostino inquired if Ms. Robinson has marketed to the business park tenants in the area. Ms. Robinson replied in the negative, but noted that the strategy has been considered. Ms. Robinson stated that flyers/mailers for a quick 30 -minute lunch have been considered. Chair Dagostino suggested offering catering/meal delivery for meetings to the surrounding businesses. Ms. Robinson relayed that she is researching the possibility of joining a meal delivery app. Commissioner Escudero wondered if the cafe could eventually expand out of the Airport site. Ms. Robinson replied that, if so, it would not occur for a while. Commissioner Escudero relayed that the owners of Starshine have mentioned that the cafe has been a selling point for their business. Ms. Robinson commented that it has been a great opportunity for all of the Airport tenants to work together. Commissioner Escudero reported that he attended Council member Aldama's district meeting, at which he mentioned to a City staff member that the Airport does not have an advertising budget. Commissioner Escudero reported that the City staff member stated that she and her manager were discussing the pursuit of funding for an Airport advertising budget. Commissioner Escudero asked Ms. Robinson how the Commissioners can assist her business. Ms. Robinson replied that the new office suite for storage would be a tremendous asset and that the continued support and feedback from the Commissioners is appreciated. Commissioner Escudero noted that the new Conair facility will have approximately 300 employees, which could be another source of business for the cafe. Ms. Robinson was excited for the arrival of the Conair employees. Ms. Robinson relayed that currently, the cafe business does not pay for itself and the catering business supplements the cafe. Ms. Robinson stressed the importance of her supplemental operations to keep the Airport cafe going. Ms. Robinson noted that she does hear from new customers that they did not even know the Airport existed. Mr. Potts agreed and noted that other cafe operators prior to Something Special were unable to keep the cafe afloat and Something Special's supplemental businesses are crucial to the cafe. Chair Dagostino thanked Ms. Robinson for her presentation. Ms. Robinson excused herself from the meeting. b. Terminal Office Suite Lease with Something Special Events LLC Mr. Potts presented information and a brief history on a proposed terminal lease for Something Special Events LLC under the variable and negotiable rate. Motion by Commissioner Aramian, second by Commissioner Escudero, to recommend that the City Council authorize the City Manager to enter into a Lease Agreement Airport Terminal Office beginning June 1, 2017 with Something Special Events LLC for office suite 202A at a negotiated rate of $300.73 a month plus tax for storage of restaurant and catering items and due to the past history, to waive the damage deposit and cleaning fees. The motion carried 5 — 0. c. Airport Veteran's Memorial Update Commissioner Kruger presented an update on the proposed Veteran's Memorial on Airport property along Glendale Avenue. Commissioner Kruger stated that he and Mr. Potts conducted a visit of the proposed site today. They found that it will be outside of the Runway Protection Zone (RPZ) and there is enough space at the site. Commissioner Kruger believed that in the long run, this location is a better site than at Glen Harbor Blvd. Commissioner Kruger commented that a parking area would most likely be necessary. Chair Dagostino inquired if the memorial would be visible from Glendale Avenue and Commissioner Kruger replied in the positive. Chair Dagostino asked if the memorial would be lit at night and Commissioner Kruger replied that there is electricity at the site and accent lighting could be installed. Chair Dagostino asked about the height installation of the aircraft. Commissioner Kruger explained that the height would need to be determined in partnership with the FAA; however, the aircraft would need to be cleaned and maintained so they should not be too high. Commissioner Escudero wondered how high the F100 was at Bonsall Park and Chair Dagostino estimated a height of ten feet. Commissioner Kruger stated that the best way to proceed with the project would be to set up a non- profit so that the time and materials can be donated. Chair Dagostino asked if an EPA study and FAA approval would be required. Mr. Potts and Commissioner Kruger replied in the positive. Commissioner Kruger added that the main issue with the FAA would be approval of the location, not necessarily if the Airport could or could not have the memorial. Commissioner Tolby stated that a letter to the Air Force Museum in Dayton, Ohio is needed from the Mayor and City Manager supporting the Commission's request for an aircraft for the memorial. The letter is necessary for the Airport to be placed on a waiting list for aircraft. Commissioner Tolby added that the letter should state that transportation of the aircraft will be paid for by the non-profit. Mr. Christenson commented that he researched the requirements for the letter, and the museum does request that a list of specific aircraft accompany the letter. Commissioner Kruger stated that the aircraft should be representative of LAFB. Mr. Gillies will provide a list of LAFB aircraft to the Commission for consideration. Commissioner Escudero inquired if Commissioner Kruger would draft the letter to the museum to be signed by the Mayor and City Manager and Commissioner Kruger replied in the positive. Commissioner Tolby suggested that staff inform the Mayor and City Manager about the impending letter and project prior to sending the letter. Commissioner Kruger stated that he has already broached the subject with the Mayor, who was receptive. Motion by Chair Dagostino, second by Commissioner Kruger, to recommend that the City Manager and Mayor send a request to the US Air Force for a surplus military aircraft by a letter 3 or appropriate form for the proposed Veteran's Memorial at on Airport property. The motion carried 5 0. d. Federal Aviation Administration Grant 3-04-0064-026-2017 Mr. Potts reported that the North Apron Rehabilitation Project Phase 1B is out for bid and the bids are due May 26, 2017. The grant is on the June 13, 2017 Council agenda. Mr. Potts stated that the FAA is expected to program a $4,500,000 grant for the project. Staff is requesting a recommendation for pre - approval of AIP grant 3-04-0064-026-2017. Motion by Commissioner Aramian, second by Commissioner Tolby, to recommend that the City Council adopt a resolution authorizing the City Manager to enter into grant agreement 3-04-0064- 026-2017 with the Federal Aviation Administration (FAA) in the anticipated amount of approximately $4,500,000 for the North Apron Rehabilitation Phase 1B at the Glendale Municipal Airport. The motion carried 5 — 0. e. Transfer of Grant Entitlement Funds Mr. Potts announced that an airport my transfer FAA Improvement Program entitlement funds to another airport. Mr. Potts announced that the Grand Canyon National Park Airport has entitlement funds which are expiring and the Airport is unable to use. Mr. Potts commented that discussions are underway regarding the transfer of funds from the Grand Canyon National Park Airport to the Glendale Municipal Airport. Staff is requesting a recommendation for pre -approval to accept the transfer of funds, if available. Chair Dagostino inquired about the plans for the Conair land and Mr. Potts replied that the land will be used for the Runway Protection Zone. Motion by Commissioner Aramian, second by Commissioner Tolby, to recommend that the City Council authorize the City Manager to enter into an agreement to accept the transfer of airport entitlement funds from the Grand Canyon National Park Airport should they come available. The transferred funds will be used for the reimbursement of costs for the Conair land acquisition at the Glendale Municipal Airport. The motion carried 5 — 0. f. FAA Hangar Policy/Stakeholder Group Update Mr. Potts noted that progress continues on the Rules and Regulations and Airport procedures. Commissioner Escudero wondered if Mr. Potts receives inquiries from other airports regarding what is going on at the Airport. Mr. Potts replied in the positive, noting that he speaks with other airport managers regularly and added that very beneficial networking is achieved at the conferences he attends. 6. STAFF REPORTS Mr. Potts reported on current Airport activities: a. Construction Projects/Grants Status o The close out documents for the North Apron Rehabilitation Phase I are being finalized. o The ALP meeting with the Planning Department was conducted. A meeting will be scheduled with the City Manager and an ALP Workshop will be scheduled with City Council. o The FAA has selected the Airport for an audit and staff has fulfilled all documentation requests. No issues are anticipated.The ADOT State Aviation System Plan consultants were at the Airport on April 24th and completed the training as well as an inventory of the Airport. A request for information is being finalized. o The Bid Opening for the North Apron Rehabilitation Phase 1B will be held on May 26a`. The contractor pre-bid is Friday, May 190'. 4 o An ADOT consultant was at the Airport today inspecting the pavement for the tri -annual pavement program. b. Operating Budget/Expenses/Revenues — graphs o Mr. Potts presented detailed financial information for the month of April and year-to-date April. Graphs for revenues and expenses were displayed. o The Airport received approximately $340,000 from the Transportation Department's available end -of -year funds. All work must be completed by June 15, 2017. A project update included the following: ■ Flooring began on Monday, May 15th. ■ Tower shades will be installed in two weeks and the recorder will be installed next week. ■ Crack sealing: The contractor will be on site next Monday. ■ Equipment and spare airfield lighting parts have been received. ■ Repair window seals: Will begin next week. ■ No window tint will be done because the estimate came in at $30,000 versus the $5,000 budget. ■ Replace/repair terminal doors: Will be done in two or three weeks. ■ Audio/visual equipment: Will be purchased next week. ■ Gate keypads: Completed. c. Airport Business Activity/Lease Updates o The revised Starshine lease will be on the June 13d' City Council agenda. Starshine held an Open House on April 281 and a Grand Opening Ribbon Cutting on May 15th, at which Council member Joyce Clark and other Chamber of Commerce members were present. Pictures of the event were displayed. o The revised lease was sent to Mr. Jack Grey and it was returned with several changes. Mr. Potts will meet with Mr. Christenson and Mr. Trevor Ebersole to discuss the requested changes and the City's reply. Three leases are now complete for the South Box hangars, including SkyQuest. This will continue to be a future agenda item. o The agreement with the John F. Long Family Trust to remove the encumbrance of reserving the land on the east side of the Airport for a second runway has been signed. This is on the City Council agenda for May 23rd o Terminal office suite leases and a SASO agreement with Airgo, Inc. are being finalized. Airgo is a flight school which plans to begin operations on June 1, 2017. The school will open with 20 Chinese students. Airgo will initially lease aircraft from one or two of the other flight schools at the Airport. Airgo also has an operation in Illinois. o Currently, there is no vacant space for lease in the Terminal Building. o The draft RFQ for land to construct a hangar next to the maintenance bay is almost complete and the final draft is at Procurement. Mr. Christenson revised the draft lease with comments from Mr. Potts. A previous lease was made with a museum, but the museum defaulted. The FAA states that the Airport must pay back the grant funds for the area north of the terminal and an issue exists with an exclusive use of an improved area. Final draft RFP's are in Procurement for each of the south hangar pads #11 and #13. d. Land Use Planning/Zoning/Development o No update. e. Air Traffic Operations/Airspace/Community Relations o Traffic is up in April 2017 by 1 % over April 2016. o The Airport BBQ with GAPA was held on April 29d'. There were 137 attendees; including Mayor Weiers and Airport Advisory Commissioners. The City made a contribution to the cost of the BBQ. The event was very successful. Another BBQ will be planned for the fall in late October or early November. Pictures of the BBQ were displayed. 5 o The next Airport Open House is scheduled for November 3, 2018. Ms. Dory Ludwig, Transportation staff member, will assist with the coordination of the event. The Airport Open House will be held in the fall because Ms. Ludwig will be busy in the spring operating the Glendale Family Bike Ride. Ms. Ludwig will pursue sponsorships and more advertising for the event. f. Solar Panel Update o Mr. Potts was unable to attend the APS Energy Update Meeting on May Ioth g. Luke Air Force Base Operations: Mr. Gillies stated that there was no report at this time. 7. COMMISSION COMMENTS AND SUGGESTIONS Commissioner Aramian felt that the Airport Manager, Mr. Potts, should have the authority to negotiate and approve all Airport leases. Commissioner Aramian commented that Council should not have to approve all leases, which increases the response time to the potential tenant. Mr. Potts explained that the City Council has approved a Master Lease with an approved lease rate and if this is used, Mr. Potts can complete the lease with only the approval and signature of the City Manager. Mr. Potts noted that if the lease deviates from the approved City Council lease rate, then Council must approve the lease. Mr. Christenson conveyed that the City Charter requires any leases to be approved by City Council. Chair Dagostino asked if any recommendation for a change would be to change the City Charter. Mr. Christenson replied in the positive, noting that Council would have to approve the change. Commissioner Escudero mentioned that he heard that the City is working to streamline the communication/contact process for a business to approach the City. 8. FUTURE AGENDA ITEMS Future agenda items were proposed as follows: a. Request to Council to allow the Airport Manager to negotiate and approve all Airport leases. 9. NEXT MEETING TIME The next meeting date is Wednesday, June 21, 2017 at 6:00 p.m. in the Conference Room on the second floor of the Airport terminal building, 6801 N. Glen Harbor Blvd., Glendale, Arizona 85307. 10. ADJOURNMENT The meeting was adjourned by consensus at 7:29 p.m. SPECIAL ACCOMMODATIONS For special accommodations, please contact airport personnel at (623)930-2188 at least three (3) business days prior to the meeting. Hearing impaired persons, please use the Arizona Relay Service by dialing 711. Pursuant to A.R.S. 38-431(4), one or more members of the Aviation Advisory Commission may be unable to attend the meeting in personay participate telephonically. The Aviation Advisory Cgp=ssioMeetin Minutes of May 17, 2017 were approved at the Commission Meeting of June 21, 2017. /-/f Kenneth Potts, A. . ., MBA Airport Adminis rator 623-930-2188 0