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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 6/13/2017City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Meeting Minutes - Final Tuesday, June 13, 2017 6:00 PM Voting Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Ma/nar Councilmember Lauren Tolmachoff Councilmember Bart Turner City Council Meeting Minutes - Final June 13, 2017 CALL TO ORDER ROLL CALL Present: 7 - Mayor Jerry Weiers, Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Joyce Clark, Councilmember Lauren Tolmachoff, Councilmember Ray Malnar, and Councilmember Bart Turner PLEDGE OF ALLEGIANCE PRAYER/INVOCATION CITIZEN COMMENTS The invocation was offered by James Deibler from St. Helen's Catholic Church. Mayor Weiers recognized residents of Glendale's sister city Orland, Norway. He welcomed Arne Martin Solli, Business Development Manager for the municipality of Orland, Geir Olav Kjosnes, retired Air Force Brigadier General and now Senior Advisor at Fosen Innovation, Erling Eriksen, retired Lt. Colonel, now defense -related Business Development Manager at Fosen Innovation and Lt. Colonel Martin Tesli, a pilot at Luke Air Force Base. He also thanked Nancy Lennox of the Glendale Ambassadors for her work with the sister city organization. Mayor Weiers also recognized members of Boy Scout Troop 434 who were in the audience. James Deibler, a Phoenix resident, would like to see a neighborhood Bashas' supermarket at 51st Avenue and Peoria. He said former Councilmember Phil Lieberman had done a good job of keeping big box development out of that neighborhood. He was a supporter of bringing jobs to the community. Bill Demski, a Sahuaro resident, said he had provided City employee salary information to Mayor and Council. The top two highest paid employees were firemen. He spoke about the pension of a former city manager and retired fire chief and said the sales tax increase was paying for the big salaries of employees. Mr. Demski was concerned about water and sewer bills going up and said the budget needed to be fine-tuned. APPROVAL OF THE MINUTES OF MAY 23, 2017 SPECIAL VOTING MEETING AND MAY 23, 2017 VOTING MEETING 1. 17-237 APPROVAL OF THE MINUTES OF MAY 23, 2017 SPECIAL VOTING MEETING AND MAY 23, 2017 VOTING MEETING Staff Contact: Julie K. Bower, City Clerk A motion was made by Councilmember Malnar, seconded by Councilmember Aldama, that this agenda item be approved. The motion carried by the following vote: Aye: 7- Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Clark, Councilmember Tolmachoff, Councilmember Malnar, and Councilmember Turner PROCLAMATIONS AND AWARDS City of Glendale Page 1 Printed on 8/28/2017 City Council Meeting Minutes - Final June 13, 2017 2. 17-205 PROCLAIM AUGUST 2017 AS DROWNING IMPACT AWARENESS MONTH Staff Contact: Terry Garrison, Fire Chief Presented By: Office of the Mayor Accepted By: Cecil Tudor, Fire Engineer - Glendale Firefighter Charities Mayor Weiers proclaimed August 2017 as Drowning Impact Awareness Month. The award was accepted by Fire Chief Terry Garrison and Fire Engineer Cecil Tudor, Glendale Firefighter Charities. Fire Engineer Tudor said prevention was the key to preventing drownings. Keeping families safe was important to the Fire Department. 3. 17-224 AWARD PRESENTATION FOR THE CITY OF GLENDALE FROM ST. MARY'S FOOD BANK ALLIANCE Staff Contact: Elaine Adamczyk, Interim Director, Community Services Accepted By: Office of the Mayor Presented By: Mr. David Martinez III, St. Mary's Food Bank Alliance CONSENT AGENDA Mayor Weiers accepted an award from St. Mary's Food Bank Alliance. The award was presented by Kari Cole, St. Mary's Food Bank Alliance. Mayor Weiers said St. Mary's Food Bank and the City had been partners fighting hunger since 1993 and CDBG funding had been allocated to the food bank for many years. The partnership assisted families with the most basic needs. The City gratefully accepted the Hunger Heroes Plate Award and was honored to receive the recognition. Ms. Cole thanked the City for supporting the mission to alleviate hunger and for being a great partner. The City's donation helped the hungry in Glendale by providing food boxes to low income elderly residents and emergency meals for low income families and children. Ms. Adamczyk recognized and thanked the other nonprofit partners who distributed food from St. Mary's to the community, which included Hope for Hunger Food Bank, Community Food Bank, St. John's Lutheran Church and the Salvation Army. She thanked St. Mary's and all the volunteers who donated their time. Mayor Weiers said most people didn't think about people being hungry until the holiday season, but this was the time to think about hunger. He encouraged everyone to remember people were hungry all year long and asked everyone to help. Mayor Weiers said a request was made to discuss and vote on Items 8 and 14 separately and said a request was made to vote on Items 16 and 23 separately. Ms. Bower read Consent Resolution Items 29 through 31. 4. 17-209 RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 5-22405, OUTBACK STEAKHOUSE #0311 Staff Contact: Vicki Rios, Director, Budget and Finance City of Glendale Page 2 Printed on 612812017 City Council Meeting Minutes - Final June 13, 2017 5. 17-210 RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 5-22349, KIKU REVOLVING SUSHI Staff Contact: Vicki Rios, Director, Budget and Finance 6. 17-243 AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 WITH CLIFTONLARSONALLEN FOR EXTERNAL AUDIT SERVICES Staff Contact: Vicki Rios, Director, Budget and Finance 7. 17-265 AUTHORIZATION TO ENTER INTO AMENDMENT NO. ONE TO THE CONTRACT WITH BERRY DUNN MCNEIL & PARKER, LLC, FOR ENTERPRISE RESOURCE PLANNING (ERP) SELECTION AND IMPLEMENTATION CONSULTING SERVICES Staff Contact: Vicki Rios, Director, Budget and Finance 9. 17-236 AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH MICROSOFT FOR THE CITY'S OFFICE 365 AND ENTERPRISE LICENSING Staff Contact: Steve O'Ney, Deputy Chief Information Officer, Innovation & Technology 10. 17-150 AUTHORIZATION TO ENTER INTO A SERVICES AGREEMENT FOR PUBLIC SAFETY PHYSICALS AND RELATED HEALTH SERVICES WITH STRENGTH TRAINING INCORPORATED (STI) Staff Contact: Terry Garrison, Fire Chief 11. 17-198 AUTHORIZATION FOR DESIGNATION OF APPLICANT'S AGENT FOR STATE DISASTER REIMBURSEMENT BY THE ARIZONA DIVISION OF EMERGENCY MANAGEMENT Staff Contact: Terry Garrison, Fire Chief 12. 17-226 RATIFICATION OF EXPENDITURE OF FUNDS AND AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH CAROLLO ENGINEERS, INC., FOR THE ARROWHEAD RANCH WATER RECLAMATION FACILITY IMPROVEMENTS Staff Contact: Craig Johnson, P.E., Director, Water Services 13. 17-228 AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH PRIMATECH LLC, FOR THE CITYWIDE WATER SYSTEM ANALYSIS Staff Contact: Craig Johnson, P.E., Director, Water Services 15. 17-233 AUTHORIZATION TO ENTER INTO AN AGREEMENT FOR PROFESSIONAL SERVICES WITH BRODART, INC., FOR LIBRARY PRINT BOOKS AND MATERIALS Staff Contact: Elaine Adamczyk, Interim Director, Community Services 17. 17-266 AUTHORIZATION TO RATIFY THE EXPENDITURE OF FUNDS FOR ADVERTISING AND MEDIA SERVICES IN FISCAL YEAR 2016-17 City of Glendale Page 3 Printed on 6/28/2017 City Council Meeting Minutes - Final June 13, 2017 Staff Contact: Erik Strunk, Director, Public Facilities, Recreation and Special Events 18. 17-254 AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH GREATER PHOENIX ECONOMIC COUNCIL Staff Contact: Brian Friedman, Director, Economic Development 19. 17-262 AUTHORIZATION TO REVISE HR POLICY 401 REMOVING COLUMBUS DAY AS A RECOGNIZED CITY HOLIDAY Staff Contact: Jim Brown, Director, Human Resources and Risk Management 20. 17-264 AUTHORIZATION TO ENTER INTO A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF GLENDALE AND HARVARD KENNEDY SCHOOL GOVERNMENT PERFORMANCE LAB AT HARVARD UNIVERSITY FOR THE STUDY OF RESULTS DRIVEN CONTRACTING STRATEGIES Staff Contact: Jean Moreno, Executive Officer Strategic Initiatives and Special Projects 21. 17-275 AUTHORIZATION TO ENTER INTO A DIGITAL BILLBOARD PLACEMENT LICENSE AGREEMENT WITH LAMAR CENTRAL OUTDOOR, LLC TO CONSOLIDATE PREVIOUSLY EXECUTED LICENSE AGREEMENTS INTO A NEW MASTER AGREEMENT Staff Contact: Jean Moreno, Executive Officer, Strategic Initiatives and Special Projects 22. 17-246 AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO THE LINKING AGREEMENT WITH LZ DELTA, LLC, DOING BUSINESS AS GOAZ MOTORCYCLES, FOR THE PURCHASE OF LAW ENFORCEMENT BMW MOTORCYCLES Staff Contact: Jack Friedline, Director, Public Works 24. 17-249 AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO THE AGREEMENT WITH STAFFING SPECIALISTS NV, LLC, FOR TEMPORARY WORKERS FOR RECYCLING FACILITY, LANDFILL AND PUBLIC WORKS AND RATIFICATION OF EXPENDITURES Staff Contact: Jack Friedline, Director, Public Works 25. 17-251 AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH ISS FACILITY SERVICES, INC., TO PROVIDE CUSTODIAL SERVICES AT VARIOUS CITY FACILITIES Staff Contact: Jack Friedline, Director, Public Works 26. 17-253 AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH ADVANCED STRUCTURAL ENGINEERING, INC., FOR THE PEDESTRIAN BRIDGE INSPECTION AND REPAIR PROJECT City of Glendale Paye 4 Printed on 6/28/2017 City Council Meeting Minutes - Final June 13, 2017 27. 17-255 28. 17-257 CONSENT RESOLUTIONS Staff Contact: Jack Friedline, Director, Public Works AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH RITOCH-POWELL & ASSOCIATES, INC., FOR THE PS PARKING LOT AT BETHANY HOME ROAD AND 95TH AVENUE PROJECT Staff Contact: Jack Friedline, Director, Public Works AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE AGREEMENT WITH ARIZONA TRAINING & EVALUATION CENTER, INC., FOR OCCUPATIONAL TRAINING AND TEMPORARY STAFFING SERVICES AND RATIFICATION OF EXPENDITURES Staff Contact: Jack Friedline, Director, Public Works 29. 17-231 RESOLUTION NO. R17-39 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY TO ENTER INTO AN AGREEMENT WITH THE HICKEY FAMILY FOUNDATION AND ACCEPT A RESCUE OF YOUTH PROJECT GRANT IN THE APPROXIMATE AMOUNT OF $10,000, ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. Staff Contact: Rick St. John, Police Chief 30. 17-272 RESOLUTION NO. R17-40 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ACCEPTANCE OF A FISCAL YEAR 2017 INDUSTRY AWARENESS GRANT FROM THE ARIZONA AUTOMOBILE THEFT AUTHORITY IN THE APPROXIMATE AMOUNT OF $707, ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. Staff Contact: Rick St. John, Police Chief 31. 17-252 RESOLUTION NO. R17-41 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO A GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF TRANSPORTATION, FEDERAL AVIATION ADMINISTRATION, AND ACCEPTANCE OF GRANT FUNDS IN THE APPROXIMATE AMOUNT OF $4,498,364 TO REHABILITATE THE APRON AT THE GLENDALE MUNICIPAL AIRPORT. Staff Contact: Jack Friedline, Director, Public Works City of Glendale Page 5 Printed on 8/28/2017 City Council Meeting Minutes - Final June 13, 2017 Approval of the Consent Agenda A motion was made by Turner, seconded by Tolmachoff, to approve the recommended actions on Consent Agenda Item Numbers 4 through 7, 9 through 13, 15, 17 through 22, 24 through 28 and Consent Resolutions 29 through 31. The motion carried by the following vote: Aye: 7 - Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Clark, Councilmember Tolmachoff, Councilmember Malnar, and Councilmember Turner 8. 17-267 AUTHORIZATION TO ENTER INTO A SERVICE AGREEMENT WITH TYLER TECHNOLOGIES, INC., FOR ENTERPRISE RESOURCE PLANNING (ERP) SOFTWARE Staff Contact: Vicki Rios, Director, Budget and Finance Ms. Rios said the item was a request to enter into a service agreement with Tyler Technologies and a request for approval of expenditure of funds in an amount not to exceed $5,393,600 over the term of the agreement. Councilmember Clark had no questions, but said she typically pulled items when there was a contract for five years or longer. Mayor Weiers asked which items needed to be heard separately besides Item 14. Councilmember Aldama requested to hear Item 16 separately. Councilmember Clark requested to hear Item 23 separately. A motion was made by Councilmember Turner, seconded by Vice Mayor Hugh, that this agenda item be approved. The motion carried by the following vote: Aye: 6 - Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Tolmachoff, Councilmember Malnar, and Councilmember Turner Nay: 1 - Councilmember Clark 14. 17-230 AUTHORIZATION TO ENTER INTO A CONSTRUCTION MANAGER AT RISK AGREEMENT WITH MGC CONTRACTORS, INC., FOR CONSTRUCTION PHASE SERVICES FOR IMPROVEMENTS AT THE ARROWHEAD RANCH WATER RECLAMATION FACILITY Staff Contact: Craig Johnson, P.E., Director, Water Services Mr. Johnson said the request was to enter into a Construction Manager at Risk Agreement with MGC Contractors, Inc. for construction phase services at the Arrowhead Ranch Water Reclamation Facility (ARWRF). He said the design phase services contract was awarded to MGC in December 2015. The ARWRF was approximately 35 years old, but it was not anticipated to need an expansion to support future flows. The plant's reliability was critical to ensure service availability. Processing equipment needed periodic improvements to maintain reliable operation. Some of the systems were at the end of their useful life and the project would continue necessary improvements. Councilmember Tolmachoff asked if there was a procurement process for the City of Glendale Page 6 Printed on 8/28/2017 City Council Meeting Minutes - Final June 13, 2017 contract. Mr. Johnson said an RFQ was sent out in July 2015 and MGC was selected as the best qualified contractor by a committee made up of City staff. Councilmember Tolmachoff said the CIP cashflow chart that was provided was not very clear. She asked if there was a better explanation or breakdown of how the funds would be spent. Mr. Johnson said the approved CIP and the five-year program showed the cashflow for each year. Council would be approving the total contract amount for the two projects. The annual cashflow for the project was appropriated, which included design, construction administration and the construction services. He said the project ran for a 26 to 30 -month period and staff was not getting Council appropriation for the CIP for the total up -front amount, but approval of the CIP for the annual amounts they planned to spend on the project. Councilmember Clark said many of the projects were already underway by the time they were brought to Council. The information should have been brought to Council before the projects began. Council should have been told that, dependent on the number of projects ratified, there could possibly be a rate increase. She hoped in the future that any major projects would be brought before Council for discussion prior to entering into any contracts. Council should be given the pros and cons about the projects and be given a chance to weigh in before the projects began. A motion was made by Councilmember Tolmachoff, seconded by Councilmember Clark, that this agenda item be approved. The motion carried by the following vote: Aye: 7 - Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Clark, Councilmember Tolmachoff, Councilmember Malnar, and Councilmember Turner 16. 17-248 AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH ROX MEDIA, LLC, DOING BUSINESS AS RAXX DIRECT MARKETING, LLC, FOR THE DESIGN AND PRINTING SERVICES OF THE "GLENDALE @ PLAY" MAGAZINE Staff Contact: Erik Strunk, Director, Public Facilities, Recreation and Special Mr. Strunk said the request was to enter into a one-year agreement with Rox Media, doing business as Raxx Directing Marketing for the design, printing and distribution of the Glendale at Play magazine. The request was in an amount not to exceed $40,000 per year. The Glendale at Play magazine was published quarterly by the Parks and Recreation Department and provided information about all the recreation activities and key events in the City. Raxx Direct Marketing would do all the design, layout, editing, mailing and distribution of the magazine. The City would receive a credit for advertising during the contract and those savings would be used to produce more copies of the magazine to get out to more households in Glendale. Mr. Strunk said the contract was approved by the Parks and Recreation Commission. Councilmember Aldama was unsure how to quantify the benefits of the magazine to residents. The majority of the events listed in the magazine were held at one facility. He asked how staff tracked who was receiving the magazine and if the magazine could be provided electronically. City of Glendale Page 7 Printed on 6/28/2017 City Council Meeting Minutes - Final June 13, 2017 Mr. Strunk said they received input from residents who were interested in taking another class or residents who just wanted to be on the list to receive the magazine. He said the magazine was digitally posted on the website. There was a portal that provided customers a link into the class registration system and they could track magazine use that way. Councilmember Aldama asked if staff tracked attendance at the events by address or zip code and wanted to know if they were sending the magazine to residents who didn't participate because the events were too far away. Mr. Strunk said the magazines were placed in the community centers, City Hall, libraries and other City -owned properties. Councilmember Aldama asked if every resident could attend an event at the Foothills Recreation and Aquatic Center (FRAC), even if they lived in another area of the City. Mr. Strunk said there were many special interest classes that took place at the FRAC and at the Adult Center. The booklet provided a map where other special interest classes were held. Some classes were held in other facilities not owned by the City. Councilmember Aldama asked if staff could be creative in how the magazine was printed because he was not sure if the booklet was getting into the right hands. Councilmember Clark would be voting against the item because it was a five-year contract. She pointed out that 90% of the programming was held at FRAC and said that did a disservice to the rest of the community. The disparity needed to be included in the next discussion about how they served the community in a more equitable fashion. Councilmember Tolmachoff said the programs that ran out of FRAC recovered almost all the costs of operation of the center and cost recovery was very important. Although she did agree with Councilmember Clark's comments, she asked what staff was trying to achieve by providing the magazine. Mr. Strunk said the magazine promoted awareness about the programs that Parks and Recreation provided to residents. It gave the user a look ahead at what was going to be offered during each season. He said the magazine was used to advertise and get patrons to use the Parks and Recreation facilities. Councilmember Tolmachoff asked who was providing the content and putting it together and also wanted to know if the City would have a final say on what type of advertising would go into the magazine. Mr. Strunk said staff controlled all the content of the publication and the vendor would not sell advertising space without prior City approval. He said in the past, staff would have to obtain advertising for the magazine. Councilmember Clark asked if there was still a scholarship program and if it was being advertised in the current edition. Mr. Strunk said the scholarship program was still in place and it was actively used. He believed it was advertised in every edition. City of Glendale Page 8 Printed on 612812017 City Council Meeting Minutes - Final June 13, 2017 Councilmember Clark asked if a form was still available for people to fill out. Mr. Strunk said there was a form. Councilmember Clark asked if staff could do more on the internet to publicize the scholarship program. A motion was made by Councilmember Tolmachoff, seconded by Councilmember Clark, that this agenda item be approved. The motion carried by the following vote: Aye: 5- Mayor Weiers, Vice Mayor Hugh, Councilmember Tolmachoff, Councilmember Malnar, and Councilmember Turner Nay: 2 - Councilmember Aldama, and Councilmember Clark 23. 17-247 AWARD OF IFB 16-46, AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH VULCAN MATERIALS COMPANY FOR ROAD MATERIALS Staff Contact: Jack Friedline, Director, Public Works A motion was made by Councilmember Turner, seconded by Vice Mayor Hugh, that this agenda item be approved. The motion carried by the following vote: Aye: 6 - Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Tolmachoff, Councilmember Malnar, and Councilmember Turner Nay: 1 - Councilmember Clark LAND DEVELOPMENT ACTIONS 32. 17-274 FINAL PLAT (FP) APPLICATION FP17-02: MONTEBELLO 95 ADDITION - 9191 WEST BETHANY HOME ROAD Staff Contact: Jon M. Froke, AICP, Planning Director Ms. Bower introduced Item 32. Mr. Froke said the request was for approval of a final plat for a property located in the Sports and Entertainment District, known as Montebello 95 Addition, which was approximately 70 acres and located at Bethany Home Road and 91st Avenue. The commercial subdivision plat had three lots, which varied in size. The final plat would also establish rights-of-way for 91 st Avenue, 95th Avenue and Montebello Avenue. Mr. Froke said the final plat was consistent with the Subdivision and Minor Land Division Ordinance and approval of the final plat would allow future commercial development in an established part of the City with nearby infrastructure and amenities. Staff recommended approval of the request. A motion was made by Councilmember Clark, seconded by Vice Mayor Hugh, that this agenda item be approved. The motion carried by the following vote: Aye: 7 - Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Clark, Councilmember Tolmachoff, Councilmember Malnar, and Councilmember Turner City of Glendale Page 9 Printed on 8/28/2017 City Council Meeting Minutes - Final June 13, 2017 PUBLIC HEARING 33. 17-234 FY17-18 PUBLIC HEARING AND APPROVAL OF FISCAL YEAR 2017-18 PROPERTY TAX LEVY Staff Contact: Vicki Rios, Director, Budget and Finance Ms. Bower introduced Item 33. Ms. Rios said the request was to conduct a public hearing on the proposed FY 17-18 property tax levy and approve a motion to adopt the property tax levy that would be assessed by ordinance on June 27, 2017. The tentative budget adopted on May 23, 2017 assumed that the property tax rate on the primary property tax would decrease from .4792 per $100 of assessed value to .4632 per $100 of assessed value for FY17-18 and that the secondary property tax rate would decrease from 1.6698 cents per $100 of assessed value to 1.6140 per $100 of assessed value. If the item was approved, it would decrease the total property tax rate, including both primary and secondary taxes to 2.1490 per $100 of assessed value to 2.0772. In compliance with state law, the proper notices regarding the public hearing and the property tax levy were published in the Glendale of May 25, 2017 and June 1, 2017. Mayor Weiers asked if the Council approved the item, it would be a tax decrease, but because the economy was doing so well, the average citizen would probably see a slight tax increase. Ms. Rios said there would be a decrease in the property tax rate, but each individual person's taxes were dependent on their own property's assessed value. The overall goal of the property tax rate was to keep the levy constant so the total amount collected by the City across all of the properties was the same dollar amount. What each person paid might go up or down depending on the value of their property. Mayor Weiers said the great thing was, with the Council's decision, they were moving it down. Ms. Rios said that was correct. Mayor Weiers opened the public hearing. He said there were no speaker cards and no one asked to speak. Mayor Weiers closed the public hearing. Councilmember Clark reminded everyone that most of the property tax citizens paid, went to the county, school districts and only a small portion went to Glendale. A motion was made by Councilmember Aldama, seconded by Councilmember Clark, that this agenda item be approved. The motion carried by the following vote: Aye: 7- Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Clark, Councilmember Tolmachoff, Councilmember Malnar, and Councilmember Turner ORDINANCES 34. 17-221 ORDINANCE NO. 017-24 City of Glendale Page 10 Printed on 612812017 City Council Meeting Minutes - Final June 13, 2017 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING CHAPTER 2, ARTICLE III - OFFICERS AND EMPLOYEES, DIVISION 1 - GENERALLY OF THE GLENDALE CITY CODE REGARDING RETENTION OF FINGERPRINTS OF APPLICANTS. Staff Contact: Jim Brown, Director, Human Resources and Risk Management Ms. Bower introduced Item 34 and read Ordinance No. 017-24. Mr. Brown said the proposed ordinance would amend Chapter 2, Article III, Division 1 of the Glendale City Code regarding fingerprints of applicant. The Code currently allowed the City to review all criminal histories to make sure no one was hired with any job-related criminal convictions. He said some of the language conflicted with the Department of Public Safety policy regarding retention of fingerprints. It also conflicted with the Arizona State Library records retention schedule. Staff was asking to change the Code to maintain fingerprints in accordance with the Arizona State Library & Archives public records retention schedule. He said the changes would benefit citizens by ensuring the City was not hiring individuals with job-related criminal convictions. There was no expected financial impact associated with the change. Councilmember Aldama asked if the employee began working before the results of the fingerprint check were returned. Mr. Brown explained that two background checks were done on prospective employees. It could take up to a month for the fingerprint results to be received. The results from the electronic background check provided the last 7 years of criminal information and that was available before the employee began working. Councilmember Aldama said he wanted to clarify that A motion was made by Councilmember Tolmachoff, seconded by Councilmember Clark, that this agenda item be approved. The motion carried by the following vote: Aye: 7 - Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Clark, Councilmember Tolmachoff, Councilmember Malnar, and Councilmember Turner 35. 17-239 ORDINANCE NO. 017-25 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING THE CODE OF THE CITY OF GLENDALE, CHAPTER 6 (ANIMALS); AND SETTING FORTH AN EFFECTIVE DATE. Staff Contact: Rick St. John, Police Chief Ms. Bower introduced Item 35 and read Ordinance No. 017-25. Chief St. John said the proposed ordinance amended City Code Chapter 6, adding Article III, Section 626 through 629, relating to animal cruelty, neglect and animal seizure and related procedures. Although state law covered animal cruelty, neglect and seizure, it didn't cover the issue to the extent the Police Department thought it should. City of Glendale Page 11 Printed on 8/28/2017 City Council Meeting Minutes - Final June 13, 2017 Chief St. John said the ordinance would address several issues that state law did not address. The proposed ordinance would shorten the time for the hearing process, which would benefit both the pet owner and pets and mitigated the cost to the City. It also streamlined the appeal process. The ordinance would require a $500 bond, which would cover 10 days of animal care during the hearing process. He explained the police only seized pets in extreme cases of animal abuse or neglect. Typically, restitution was required if pets were returned to their owners and that amount would be covered under the $500 bond. He said there would be no negative fiscal impact to the City and staff recommended adoption of the ordinance. Mayor Weiers asked if the increase to a $500 bond might make rescuers pick up more animals to make money. Chief St. John said the decision to seize an animal was the decision of the Police Department and not the Humane Society or the City's contracted group. He explained it was not solely up to the officer in the field to make the decision and supervisors must be notified and made aware of the reasons for the seizure. Councilmember Clark asked if owners usually made an effort to recover their animals if the animals were seized for extreme neglect. Chief St. John said it was fairly uncommon and there might be only 2 or 3 requests for a hearing in a year. Councilmember Clark said the change in code might not impact the average citizen and she didn't think the City would collect much money from the modification. Councilmember Tolmachoff asked what happened if someone wanted a hearing but could not post the bond. Chief St. John said it was his understanding the owner would not get a hearing. Councilmember Turner had concerns about the $500 bond being a barrier for citizens, but understood it was not just the officer in the field making the decision. There might not be much of a bond between the owner and the animals due to the low number of requests for hearing even when the bond amount was much lower. He said the change was fair to taxpayers, pet owners and pets. James Deibler, a Phoenix resident, supported the ordinance and asked the Council to pass the ordinance so it would keep pets safe. A motion was made by Councilmember Turner, seconded by Councilmember Tolmachoff, that this agenda item be approved. The motion carried by the following vote: Aye: 7 - Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Clark, Councilmember Tolmachoff, Councilmember Malnar, and Councilmember Turner 36. 17-250 ORDINANCE NO. 017-26 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AN AIRPORT TERMINAL LEASE AGREEMENT WITH SFM CONSULTING LLC DBA STARSHINE City of Glendale Page 12 Printed on 612812017 City Council Meeting Minutes - Final June 13, 2017 ASSOCIATES FOR CERTAIN OFFICE SPACE IN THE TERMINAL BUILDING AT THE GLENDALE MUNICIPAL AIRPORT. Staff Contact: Jack Friedline, Director, Public Works Ms. Bower introduced Item 36 and read Ordinance No. 017-26. Mr. Friedline said the proposed ordinance would approve an Airport Terminal Lease with SFM Consulting, LLC, dba Starshine Associates, for Suite 200 in the terminal building at the Glendale Municipal Airport. The initial term of the lease was effective through April 30, 2018. He explained SFM requested early occupancy of the full suite for renovations and start up phase of the business, with reduced rent through June 30th and full rental payments beginning July 1st. The Aviation Advisory Commission approved a recommendation to enter into the lease agreement. A motion was made by Councilmember Clark, seconded by Councilmember Aldama, that this agenda item be approved. The motion carried by the following vote: Aye: 7- Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Clark, Councilmember Tolmachoff, Councilmember Malnar, and Councilmember Turner 37. 17-256 ORDINANCE NO. 017-27 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF AN EASEMENT FOR A WATER LINE AND A SEWER LINE LOCATED AT 20272 NORTH 75TH AVENUE AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Staff Contact: Jack Friedline, Director, Public Works Ms. Bower introduced Item 37 and read Ordinance No. 017-27. Mr. Friedline said the proposed ordinance would accept a new water line and sewer line easement at 20272 N. 75th Avenue. The developer of the new Popeye's Louisiana Kitchen at the subject location had constructed a new water line and sewer line to meet the domestic fire protection and wastewater collection requirements of the City Code for the development. The developer HZ Props RE, Ltd., was granting the City an easement for the water line and sewer line so the City could maintain, operate, repair, replace and remove the new water lines and sewer lines consistent with city code. Staff recommended acceptance of the easement for the new water line and sewer line. There were no impacts on staff or service levels as a result of the action. There could be minimal costs incurred to the City for operating and maintaining these water lines and sewer lines in the future. A motion was made by Councilmember Malnar, seconded by Vice Mayor Hugh, that this agenda item be approved. The motion carried by the following vote: Aye: 7- Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Clark, Councilmember Tolmachoff, Councilmember Malnar, and Councilmember Turner 38. 17-258 ORDINANCE NO. 017-28 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF AN EASEMENT FOR A WATER LINE LOCATED AT 20272 NORTH City of Glendale Page 13 Printed on 612812017 City Council Meeting Minutes - Final June 13, 2017 75TH AVENUE AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Staff Contact: Jack Friedline, Director, Public Works Ms. Bower introduced Item 38 and read Ordinance No. 017-28. Mr. Friedline said the proposed ordinance would accept a new water line easement at 20272 N. 75th Avenue. The developer of the new Popeye's Louisiana Kitchen at the location had constructed a new public water line to meet the domestic fire protection and wastewater collection requirements of the City Code for the development. The developer, HZ Props RE, Ltd., was granting the City an easement for the water line so it could maintain, operate, repair, replace and remove the new water line consistent with City Code. Staff recommended acceptance of the easement for the new water line and there were no impacts on staff or service levels as a result of the action. There could be minimal costs incurred for operating and maintaining the water lines in the future. A motion was made by Councilmember Malnar, seconded by Vice Mayor Hugh, that this agenda item be approved. The motion carried by the following vote: Aye: 7 - Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Clark, Councilmember Tolmachoff, Councilmember Malnar, and Councilmember Turner PUBLIC HEARING - RESOLUTIONS SPECIAL BUDGET MEETING (TO ADOPT FISCAL YEAR 2017-18 FINAL BUDGET) A motion was made by Councilmember Aldama, seconded by Councilmember Clark, to recess the Voting Meeting and enter into a Special Meeting to adopt the Fiscal Year 2017-18 Final Budget. The motion carried by the following vote: Aye: 7 - Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Clark, Councilmember Tolmachoff, Councilmember Malnar, and Councilmember Turner 39. 17-235 RESOLUTION NO. R17-42 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADOPTING THE FINAL BUDGET OF THE AMOUNTS REQUIRED FOR THE PUBLIC EXPENSE FOR THE CITY OF GLENDALE FOR THE FISCAL YEAR 2017-2018, SETTING FORTH THE REVENUE AND THE AMOUNT TO BE RAISED BY DIRECT PROPERTY TAXATION AND ADOPTING THE CITY COUNCIL'S FINANCIAL POLICIES. Staff Contact: Vicki Rios, Director, Budget and Finance Mayor Weiers called the Special Budget Meeting to order. Ms. Bower introduced Item 39 and read Resolution No. R17-42. Ms. Rios said the tentative budget was approved on May 23, 2017, setting the maximum expenditure for FY17-18 at $672 million. She said the budget was a 3% decrease over the prior year's budget of $693 million. She said there was only one change between the time of the tentative budget and the final budget, which was a correction on line 1 of Schedule B of the attachments, which did not have any impact on the overall budget. Mr.. Phelps said the budget was more challenging than last year's budget. It was prudent City of Glendale Page 14 Printed on 612812017 City Council Meeting Minutes - Final June 13, 2017 and consistent with Council's policies and priorities. The City was still on track to attain the $50 million general fund balance. It was the second year in a row that Council had adopted a levy rate that was lower than the year before. He said the budget was challenging because it had to absorb a $6.1 million increase to the public safety pension, which was general fund contribution and staff had done a good job of making cuts. The budget also contained an increase in parks maintenance, a downtown manager and a real estate asset manager. Mayor Weiers opened the public hearing on FY2017-18 Final Budget Adoption. Bill Demski, a Sahuaro resident, spoke about his daughter's teacher salary, his own pension and the costs to send his grandchildren to college. He spoke about the large salaries of several City employees. He said with the City salary increases, taxpayers had to dig deeper to make ends meet. James Deibler, a Phoenix resident, supported the budget because it would help to repair roads and sidewalks, which was needed. The City needed more public transit because there was no bus service late in the evening. Mayor Weiers closed the public hearing. Councilmember Clark thanked Mr. Phelps for being responsive to Council' concerns and for making sure that several items of interest to the Council were introduced as line items in the budget. There had been no opportunity during the budget process for Council to bring forward items of interest in their districts. She hoped it would be corrected with the discussion about capital improvements in the fall. She also hoped Council would consider the concept of zero -based budgeting. A motion was made by Councilmember Tolmachoff, seconded by Councilmember Aldama, that this agenda item be approved. The motion carried by the following vote: Aye: 7 - Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Clark, Councilmember Tolmachoff, Councilmember Malnar, and Councilmember Turner ADJOURN SPECIAL BUDGET MEETING AND RECONVENE REGULAR COUNCIL MEETING Mayor Weiers adjourned the Special Budget Meeting to Adopt FY2017-18 Final Budget and reconvened the regular City Council Voting Meeting. RESOLUTION 40. 17-261 RESOLUTION NO. R17-43 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, CREATING AN ENTERTAINMENT DISTRICT IN ACCORDANCE WITH ARIZONA REVISED STATUTES SECTION 4-207(C)(4). Staff Contact: Jean Moreno, Executive Officer Strategic Initiatives and Special Projects Ms. Bower introduced Item 40 and read Resolution No. R1743. Ms. Moreno said adoption of an entertainment district would allow the Council, on a City of Glendale Page 15 Printed on 8/2812017 City Council Meeting Minutes - Final June 13, 2077 case-by-case basis, to approve an exemption allowing certain liquor licenses to be considered within 300 feet of a church or school. The item had been reviewed by Council in a workshop and public outreach had been conducted. A survey showed that 56% of all respondents were in favor of the proposal. A majority of the respondents were residents and a majority were directly impacted or in immediately adjacent zip codes. She said there were several vacant buildings that could benefit from redevelopment opportunities, the entertainment district designation did not impact zoning ordinance regulations or provide any other rights or privileges to the businesses located in the area. Louis Santana, the owner of Santana's Black Label Gourmet Food Company, supported the entertainment district. He noticed a similarity between downtown Glendale and downtown Gilbert, but said Glendale lacked the life in the downtown area that Gilbert had. His company began looking at downtown Glendale as an opportunity to open a retail store. Residents needed a reason to visit the downtown area after 6 p.m. A downtown entertainment district would allow businesses to thrive and enjoy a downtown experience. He said his business would feature locally made products and guests would enjoy a night out, which would not impact the nearby churches. He would like to partner with churches and other businesses to help make the downtown area great. James Deibler, a Phoenix resident, would like to see more businesses in downtown Glendale for entertainment and fun, which would help revive the area with new opportunities. Councilmember Turner explained his vote by saying that there was almost 2 -to -1 support for the item, according to the survey that was done. Mayor Weiers wished Mr. Santana the best of luck with his business. A motion was made by Councilmember Aldama, seconded by Councilmember Clark, that this agenda item be approved. The motion carried by the following vote: Aye: 7- Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Clark, Councilmember Tolmachoff, Councilmember Malnar, and Councilmember Turner REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION A motion was made by Vice Mayor Hugh, seconded by Councilmember Tolmachoff, to hold the next regularly scheduled City Council Workshop on Tuesday, June 20, 2017 at 1:30 p.m. in the City Council Chambers, to be followed by an Executive Session pursuant to A.R.S. 38-431.03. The motion carried by the following vote: Aye: 7 - Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Clark, Councilmember Tolmachoff, Councilmember Malnar, and Councilmember Turner COUNCIL COMMENTS AND SUGGESTIONS Councilmember Aldama said on Saturday, June 24, 2017, from 5 to 9 p.m., downtown businesses would have extended hours and invited everyone to visit downtown. He was very excited about the City's investment in the downtown area and thought it was on its way to a bright future. He was happy to be able to pass a budget that would assist employees in making Glendale a great place. Councilmember Clark thanked Vice Mayor Hugh and Councilmember Turner for organizing and hosting the event to recognize former Councilmember Phil Lieberman . City of Glendale Page 18 Printed on 612812017 City Council ADJOURNMENT Meeting Minutes - Final June 13, 2017 She said Mr. Lieberman was larger than life and she missed him. She said he was great with numbers and thanked the other Councilmembers for the event to honor him. Councilmember Malnar said the Streets Department had been very responsive to the needs of residents. He also thanked the Channel 11 staff for the great job they did. Councilmember Tolmachoff thanked Chief St. John and the Police Department for the enhanced traffic enforcement and reminded everyone to obey the traffic laws in Glendale. Councilmember Turner thanked budget staff and recreation staff for their hard work and for the event recognizing former Councilmember Lieberman. Mayor Weiers asked staff to look at renaming part of Bethany Home Road, from Loop 101 to 83rd Avenue or 91st Avenue, as Cardinals Boulevard or Cardinals Way. He also thanked staff for the incredible job they did to assist Council in making decisions. The City Council adjourned at 8:06 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 13th day of June, 2017. 1 further certify that the meeting was duly called and held and that a quorum was present. �' Dated this day of l% 2017. Vie Bower, MMC, City Clerk City of Glendale Page 17 Printed on 8/2812017