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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 6/12/2018 City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 wog 11111 I GLENLV Meeting Minutes Tuesday, June 12, 2018 5:30 P.M. Voting Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner CALL TO ORDER Mayor Weiers called the meeting to order at 5:33 p.m. ROLL CALL Present: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Also Present: Kevin Phelps, City Manager Tom Duensing, Assistant City Manager Jack Friedline, Assistant City Manager Michael Bailey, City Attorney Julie K. Bower, City Clerk Sheryl Rabin, Deputy City Clerk POSTING OF COLORS PLEDGE OF ALLEGIANCE PRAYER/INVOCATION The invocation was delivered by Pastor Mike Hodges of the West Side Church of God. CITIZEN COMMENTS Councilmember Aldama recognized the new superintendent of the Glendale Elementary School District, Cindy Segotta-Jones. She had been an educator for more than 35 years, serving as a teacher, principal, director and assistant superintendent and had been with the Glendale Elementary School District since 2012. Ms. Segotta-Jones had served as the Assistant Superintendent for Educational Services since 2015. In that role she led Glendale Elementary School District's transition to professional learning communities. Since beginning that transition three years ago, the District had seen an increase in student achievement which resulted in the district moving from 11 underperforming schools to zero. Councilmember Aldama said it was a privilege serving as a school board member with Ms. Segotta-Jones and he thanked her for all she did. James Deibler, Phoenix resident, spoke regarding maintaining safer streets and sidewalks. Bill Demski, Sahuaro District, addressed Council regarding concerns about City taxes, employee salaries and pensions. Warren Wilfong, Ocotillo District, addressed Council regarding previous complaints he had made to the Code Compliance Department about front yard parking and inoperable vehicles. APPROVAL OF THE MINUTES City Council Meeting Minutes-June 12, 2018 Page 2 of 19 1. APPROVAL OF THE MINUTES OF THE MAY 22, 2018 VOTING MEETING A motion was made by Councilmember Ray Malnar, seconded by Councilmember Jamie Aldama to approve the minutes of the May 22, 2018 voting meeting. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed PROCLAMATIONS AND AWARDS 2. PROCLAIM AUGUST 2018 AS DROWNING IMPACT AWARENESS MONTH Presented By: Terry Garrison, Fire Chief Accepted By: Shelly Smith, Operations Director, Glendale/Peoria YMCA Mayor Weiers proclaimed the month of August 2018 as Drowning Impact Awareness Month in the City of Glendale. He said Drowning Impact Awareness Month would raise awareness that the number and impact of all drownings in Arizona affected everyone. In 2017, there were a total of 153 water-related incidents in Maricopa and Pinal Counties resulting in 61 deaths, 17 of which were children. In Glendale in 2017, there was one water-related incident which resulted in no deaths. Mayor Weiers said a child, teen or adult drowning could happen to any family regardless of education, race, socio-economic background. Keeping children and families healthy and safe was a priority of the City of Glendale, the Glendale Fire Department, the Glendale Parks and Recreation Department and many other prevention institutions in Arizona and providing education and raising awareness would increase the understanding of effective ways to prevent drownings. Mayor Weiers called upon the citizens of Glendale to join him in recognizing the importance of always protecting children and families around water. Shelly Smith, Operations Director for the Glendale and Peoria YMCA, accepted the proclamation and spoke about the importance of providing education and raising awareness to prevent drownings. CONSENT AGENDA Ms. Bower read the Consent Resolutions by title. 3. AUTHORIZATION TO RATIFY THE EXPENDITURE OF FUNDS FOR THE PAYMENT OF FEES REQUIRED FOR HOME DETENTION AND ELECTRONIC MONITORING SERVICES, AND AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO THE CURRENT AGREEMENT WITH COMMUNITY SUPPORT SERVICES, INC. TO INCREASE THE NOT TO EXCEED AMOUNT OVER THE LIFE OF THE AGREEMENT City Council Meeting Minutes-June 12,2018 Page 3 of 19 4. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH BLACK & VEATCH CORPORATION FOR MISCELLANEOUS IMPROVEMENTS AT OASIS WATER TREATMENT PLANT 5. AUTHORIZATION TO APPROVE EXPENDITURE OF FUNDS FOR THE PURCHASE OF RAW WATER FROM SALT RIVER VALLEY WATER USERS' ASSOCIATION Presented by: Craig Johnson, P.E., Director, Water Services 6. AUTHORIZATION TO APPROVE EXPENDITURE OF FUNDS FOR THE PURCHASE OF RAW WATER FROM CENTRAL ARIZONA PROJECT 7. AUTHORIZATION TO APPROVE EXPENDITURE OF FUNDS FOR ORGANIZATIONAL MEMBERSHIP IN THE ARIZONA MUNICIPAL WATER USERS ASSOCIATION 8. AUTHORIZATION TO APPROVE EXPENDITURE OF FUNDS FOR THE COSTS ASSOCIATED WITH PARTIAL OWNERSHIP IN THE SUB-REGIONAL OPERATING GROUP 9. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH VALLEY RAIN CONSTRUCTION CORPORATION USING S.A.V.E. COOPERATIVE PURCHASING AGREEMENT TO CONSTRUCT ACCESSIBLE PATHWAYS AT THREE NEIGHBORHOOD PARKS (PASADENA, DISCOVERY AND ORANGEWOOD VISTA) AND THUNDERBIRD PASEO— 59TH AVENUE TRAIL NODE 10. AUTHORIZATION FOR CONSTRUCTION AGREEMENT WITH COPPER SUN CONSTRUCTION L.L.C. FOR HISTORIC PORCH RECONSTRUCTION AT SAHUARO RANCH MAIN HOUSE AND GUEST HOUSE 11. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH NORCON INDUSTRIES, INC. FOR THE REPAIR OF EXISTING OPERABLE WALLS AND TRACKS AND REPLACEMENT OF EQUIPMENT ASSOCIATED WITH THESE REPAIRS 12. REQUEST TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH GLENDALE CHAMBER OF COMMERCE L.L.C. (CHAMBER) FOR THE INSTALLATION OF A PERMANENT FLAG POLE IN THUNDERBIRD CONSERVATION PARK Presented by: Jim Burke, Director, Public Facilities, Recreation and Special Events Item pulled from the Consent Agenda by Vice Mayor Tolmachoff Mr. Burke said the item was a request to authorize the city manager to enter into an agreement with the Glendale Chamber of Commerce (Chamber) for the installation of a permanent flag pole in Thunderbird Conservation Park (TCP). Mr. Burke said the request had been reviewed by the Parks and Recreation Advisory Commission and Council studied the matter at its April 24th workshop. Mr. Burke said the Chamber agreed to install a twenty (20) foot flag pole on top of the mountain at its own expense. The intent was to return to Council with a maintenance agreement that would run in perpetuity. Maintenance was referenced in the bullet points of the contract, but staff felt there was a requirement to get it documented. Vice Mayor Tolmachoff said that Thunderbird Conservation Park was one of only two parks in the City that had its own master plan and that improvements in the park should be adopted through the master plan. She understood what the situation was and as she read through the construction agreement, she noticed that there were some relevant and important City Council Meeting Minutes-June 12, 2018 Page 4 of 19 details missing such as it did not specifically name Thunderbird Conservation Park or the mountain in the park that was planned for the flag installation. Vice Mayor Tolmachoff said it did not mention the height of the pole or who would be responsible for raising and lowering the flag if the flag was ordered to be flown at half-staff. There were no terms for maintenance and for who would be responsible for what. When looking at Exhibit A, it called for maintaining the integrity of the park's charter. The park did not have a charter, it had a master plan. Vice Mayor Tolmachoff said she would move to approve the agreement in the form provided but wanted to direct Mr. Phelps and Mr. Bailey to address the items just discussed and in accordance with the previously discussed terms in the Council Workshop. She wanted more specifics because none of it was spelled out in the agreement that was being presented. Mayor Weiers said he and Vice Mayor Tolmachoff had discussed it earlier in the day and a lot of her concerns were legitimate and if it was not on paper it was difficult to quantify whether it was true or not. He did not have any issues as far as getting it down on paper. The intent was extremely clear and the City Manager and City Attorney certainly knew the direction of the Chamber Military and Veterans Affairs Committee. It was a large group of people that wanted to make sure it happened and that the City would stand behind the contract. Mr. Ted Hanson, Cholla Resident, spoke in support of the agreement. Chris Kelly, Yucca resident, spoke in support of the agreement. James Deibler, Phoenix resident, spoke in support of the agreement. Mayor Weiers said the following individuals had completed speaker cards indicating they were in support of the item but did not wish to speak: Emmanuel Allen, Ocotillo District resident Wayne Cole, Peoria resident Tony Escamillo, Ocotillo District resident Jessica Lee Hutson, Glendale resident William J. Kellehen, Ocotillo District resident Nadina Kelly, Yucca District resident Judi Kimbell, Glendale resident Brian Kunowski, Glendale resident Melissa Lester, Glendale resident Ed Logan, Barrel District resident Rao Manne, Scottsdale resident Suvanna Manne, Scottsdale resident Tom Mason, Glendale resident Duane Miller, Glendale resident Mark Myer, Ocotillo District resident Dayakar Ravikoti, Glendale resident Mike Russel, Cholla District resident Harry Shapiro, Glendale resident Ray Strahl, Barrel District resident Leroy Stulce, Glendale resident George Thorne, Tempe resident Jeff Turney, Sahuaro District resident Christina VenRooy, Glendale resident City Council Meeting Minutes-June 12, 2018 Page 5 of 19 A motion was made by Vice Mayor Lauren Tolmachoff, seconded by Councilmember Bart Turner to approve the agreement and directing the city manager and city attorney to amend the agreement so that it addresses the specific park, the specific mountain, specific peak, the pole height, who will raise and lower the flag when necessary and the integrity of the master plan. Councilmember Turner had consistently been in favor of what he called a "two flag solution." A flag was needed on top of the mountain. His concern was that it be a flag that was appropriately sized so that when hikers got to the top and wanted to take photographs, it would be a scale in which the flag and the person could all be in the same photograph. He felt the 20-foot range or lower would be sufficient to be able accomplish that and he knew the details would be worked out afterwards. Councilmember Turner had concerns that the flag, once installed, be respected in accordance with the U.S. Flag Code such as that it be lit at night, that it be flown at half-staff, that it be taken down and treated properly during inclement weather, etc. He hoped there was a process and a delegation of who would have the responsibility for following through with everything. Councilmember Turner said with regard to a second flag, the City needed a standard, park-sized flag. All the City's large parks had a flag pole where the flag was flown daily, on probably a 30-foot pole and Thunderbird should have it too. He encouraged the Parks Department to find the money in its budget to install a flag either down by the ramadas or over by the amphitheater, in the parking area or at the entry to the park, where all the residents, regardless of physical ability, could see and enjoy the flag daily. Councilmember Clark could not think of a single place where it was inappropriate to fly the American flag and wished the supporters good luck. Vice Mayor Tolmachoff believed there was a process for parks with a master plan and the process was not followed. It was not about the flag. Thunderbird had a master plan with $50,000 allotted to update the park's master plan and she felt that was how it should have been done. Vice Mayor Tolmachoff was really passionate about protecting the park. She was fine with the way things turned out but said she disagreed with the process. She wished that the Parks and Recreation Advisory Commission had directed it to be part of the park's master plan update and for that reason she would vote no. Councilmember Turner reminded everyone that Thursday, June 14th was Flag Day. The vote on the motion was: AYE: Mayor Jerry Weiers Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner NAY: Vice Mayor Lauren Tolmachoff Passed City Council Meeting Minutes-June 12, 2018 Page 6 of 19 13. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH SHADE 'N NET OF ARIZONA, INC., FOR REPLACEMENT OF DAMAGED SHADE STRUCTURES AT VARIOUS CITY PARKS 14. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH DAVE BANG ASSOCIATES, INC. FOR REPAIRS OF DAMAGED PLAYGROUND EQUIPMENT THROUGHOUT THE CITY 15. ADOPTION OF THE 10-YEAR TRANSPORTATION PROGRAM (Fiscal Years 2019-2028) 16. AUTHORIZATION TO ENTER INTO A SERVICES AGREEMENT WITH ZONAR SYSTEMS INC., FOR AN ELECTRONIC VEHICLE INSPECTION REPORT SYSTEM 17. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 3 TO THE AGREEMENT WITH KARY ENVIRONMENTAL SERVICES, INC. FOR HOUSEHOLD HAZARDOUS WASTE (HHW) MANAGEMENT SERVICES 18. APPROVAL OF THE FISCAL YEAR 2018-19 CAMELBACK RANCH — GLENDALE CAPITAL REPAIRS/REPLACEMENT PROGRAM; AUTHORIZATION FOR THE CITY MANAGER TO EXPEND FUNDS TO REIMBURSE CAMELBACK SPRING TRAINING, LLC FOR CAPITAL REPAIRS MADE AT CAMELBACK RANCH - GLENDALE IN FISCAL YEAR 2018-19 19. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH CACTUS ASPHALT, A DIVISION OF CACTUS TRANSPORT INC., FOR PAVEMENT PRESERVATION AND REPAIR SERVICES 20. AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH GREATER PHOENIX ECONOMIC COUNCIL 21. AUTHORIZATION TO ENTER INTO AMENDMENT NO. ONE TO THE PROFESSIONAL SERVICES AGREEMENT WITH MAKPRO SERVICES, LLC FOR PAVEMENT MANAGEMENT PROGRAM PUBLIC OUTREACH CONSENT RESOLUTIONS 22. RESOLUTION NO. R18-55 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO OF A GRANT AGREEMENT (NO. DUIAC-E-106) WITH THE ARIZONA GOVERNOR'S OFFICE OF HIGHWAY SAFETY OVERSIGHT COUNCIL ON DRIVING OR OPERATING UNDER THE INFLUENCE ABATEMENT AND AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE GRANT AWARD FOR PERSONNEL SERVICES AND EMPLOYEE RELATED EXPENSES FOR THE GLENDALE POLICE DEPARTMENT DUI ENFORCEMENT PROJECT. 23. RESOLUTION NO. R18-56 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PEORIA FOR LAW ENFORCEMENT, SECURITY, AND TRAFFIC MANAGEMENT SERVICES FOR EVENTS AT THE UNIVERSITY OF PHOENIX STADIUM ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. City Council Meeting Minutes-June 12,2018 Page 7 of 19 24. RESOLUTION NO. R18-57 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF TOLLESON FOR LAW ENFORCEMENT, SECURITY, AND TRAFFIC MANAGEMENT SERVICES FOR EVENTS AT THE UNIVERSITY OF PHOENIX STADIUM ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. 25. RESOLUTION NO. R18-58 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF BUCKEYE FOR LAW ENFORCEMENT, SECURITY, AND TRAFFIC MANAGEMENT SERVICES FOR EVENTS AT THE UNIVERSITY OF PHOENIX STADIUM ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. 26. RESOLUTION NO. R18-59 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA BOARD OF REGENTS FOR AND ON BEHALF OF ARIZONA STATE UNIVERSITY FOR LAW ENFORCEMENT, SECURITY, AND TRAFFIC MANAGEMENT SERVICES FOR EVENTS AT THE UNIVERSITY OF PHOENIX STADIUM ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. 27. RESOLUTION NO. R18-60 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF GOODYEAR FOR LAW ENFORCEMENT, SECURITY, AND TRAFFIC MANAGEMENT SERVICES FOR EVENTS AT THE UNIVERSITY OF PHOENIX STADIUM ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. 28. RESOLUTION NO. R18-61 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF AVONDALE FOR LAW ENFORCEMENT, SECURITY, AND TRAFFIC MANAGEMENT SERVICES FOR EVENTS AT THE UNIVERSITY OF PHOENIX STADIUM ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. 29. RESOLUTION NO. R18-62 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF SURPRISE FOR LAW ENFORCEMENT, SECURITY, AND TRAFFIC MANAGEMENT SERVICES FOR EVENTS AT THE UNIVERSITY OF PHOENIX STADIUM ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. City Council Meeting Minutes-June 12, 2018 Page 8 of 19 30. RESOLUTION NO. R18-63 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR LAW ENFORCEMENT, SECURITY, AND TRAFFIC MANAGEMENT SERVICES FOR EVENTS AT THE UNIVERSITY OF PHOENIX STADIUM ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. 31. RESOLUTION NO. R18-64 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF SCOTTSDALE FOR LAW ENFORCEMENT, SECURITY, AND TRAFFIC MANAGEMENT SERVICES FOR EVENTS AT THE UNIVERSITY OF PHOENIX STADIUM ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. 32. RESOLUTION NO. R18-65 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF EL MIRAGE FOR LAW ENFORCEMENT, SECURITY, AND TRAFFIC MANAGEMENT SERVICES FOR EVENTS AT THE UNIVERSITY OF PHOENIX STADIUM ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. 33. RESOLUTION NO. R18-66 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AMENDMENT NO. 9 TO THE INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF ECONOMIC SECURITY FOR COMMUNITY ACTION PROGRAM FUNDING. 34. RESOLUTION NO. R18-67 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING THE INVESTMENT POLICY FOR THE CITY OF GLENDALE. 35. RESOLUTION NO. R18-68 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE AND ACCEPT A PROPERTY USE LICENSE FROM SALT RIVER PROJECT FOR THE 95TH AVENUE EXTENSION PROJECT. A motion was made by Councilmember Joyce Clark, seconded by Vice Mayor Lauren Tolmachoff to pass and adopt Consent Agenda items 3 through 11 and 13 through 21 and Consent Resolutions, items 22 through 35. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark City Council Meeting Minutes-June 12,2018 Page 9 of 19 Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed BIDS AND CONTRACTS 36. AWARD OF IFB 18-37 AND AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH FERGUSON ENTERPRISES, INC. DBA FERGUSON WATERWORKS FOR BRASS WATER WORKS SUPPLIES A motion was made by Councilmember Bart Turner, seconded by Councilmember Jamie Aldama to approve item 36. Councilmember Clark said it was her practice to vote no on all contracts with a term of 5 years or more. She would be voting no on items 36 through 39. The vote on the motion was: AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 37. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH IAC/INSTRUMENTATION AND CONTROLS, LLC AND APPROVE THE EXPENDITURE OF FUNDS FOR MSA GAS MONITORS PARTS AND ACCESSORIES A motion was made by Councilmember Bart Turner, seconded by Councilmember Ian Hugh to approve item 37. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 38. AWARD RFP 18-40 AND AUTHORIZE THE CITY MANAGER TO ENTER INTO AN EXTERNAL AUDIT SERVICES AGREEMENT WITH CLIFTON LARSON ALLEN, LLP FOR THREE YEARS; AND TO AUTHORIZE THE CITY MANAGER TO EXTEND THE AGREEMENT FOR AN ADDITIONAL TWO YEARS IN AN AMOUNT NOT TO EXCEED $524,323 FOR THE ENTIRE AGREEMENT INCLUDING ANY EXTENSIONS City Council Meeting Minutes-June 12,2018 Page 10 of 19 A motion was made by Councilmember Bart Turner, seconded by Councilmember Jamie Aldama to approve item 38. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed 39. AUTHORIZATION FOR A LINKING AGREEMENT WITH WEST COAST ARBORISTS, INC. FOR TREE MAINTENANCE AND ASSESSMENT SERVICES FOR TRIMMING OF TREES AND PALMS AT VARIOUS PARKS, TRAILS, PARKS FACILITIES AND RETENTIONS A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Joyce Clark to approve item 39. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner NAY: Councilmember Joyce Clark Passed PUBLIC HEARING 40. PUBLIC HEARING AND APPROVAL OF FISCAL YEAR 2018-19 PROPERTY TAX LEVY Presented by: Vicki Rios, Director, Budget and Finance Ms. Bower read the item by title. Ms. Rios said the item had been published in accordance with Arizona state statute and followed what was adopted in terms of the tentative budget which assumed the primary property tax levy would be .4407 per$100 of assessed value, a decrease of .0225 from the previous year's rate. She said the secondary property tax rate would be 1.5357 per $100 of assessed value, which was also a rate decrease of .0783. Mayor Weiers opened the public hearing. No one wished to speak. Mayor Weiers closed the public hearing. A motion was made by Councilmember Jamie Aldama, seconded by Vice Mayor Lauren Tolmachoff to approve item 40. City Council Meeting Minutes-June 12, 2018 Page 11 of 19 AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed ORDINANCES 41. ORDINANCE NO. 018-44 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF AN IRRIGATION EASEMENT IN FAVOR OF SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT LOCATED ON 71ST AVENUE DIRECTLY SOUTH OF OLIVE AVENUE AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: David D. Beard, P.E., City Engineer Ms. Bower read the ordinance by title. Mr. Beard said items 41 and 42 were both Salt River Project Agricultural Improvement and Power District (SRP) easements for the West Point Village subdivision and he would be making one presentation for both items. Both proposed ordinances granted new irrigation easements in favor of SRP at 71st Avenue. One easement was directly south of Olive Avenue and the other one was directly north of Alice Avenue. Mr. Beard said Westside Land, LLC, the owner of the proposed West Point Village subdivision, located at 7041 West Olive Avenue, would construct right-of-way improvements on 71st Avenue. SRP had an existing irrigation ditch in the alignment of the proposed improvements. As a condition of constructing the improvements, the City was requiring the owner to tile the ditch. SRP was requesting a new irrigation easement within the current 71st Avenue right-of-way to protect its facilities. Mr. Beard said both easements were in the 71st Avenue alignment. Mr. Beard said staff recommended granting the irrigation easements. There would be no impact on City service levels because of the action. A motion was made by Councilmember Ian Hugh, seconded by Vice Mayor Lauren Tolmachoff to adopt Ordinance No. 018-44. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed City Council Meeting Minutes-June 12,2018 Page 12 of 19 42. ORDINANCE NO. 018-45 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF AN IRRIGATION EASEMENT IN FAVOR OF SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT LOCATED ON 71ST AVENUE DIRECTLY SOUTH OF OLIVE AVENUE AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: David D. Beard, P.E., City Engineer Ms. Bower read the ordinance by title. A motion was made by Councilmember Bart Turner, seconded by Councilmember Ian Hugh to adopt Ordinance No. 018-45. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed 43. ORDINANCE NO. 018-46 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE PURCHASE OF LAND FOR ACCESS TO THE WATER SERVICES DEPARTMENT'S WELL SITE #42 LOCATED ON THE SOUTH SIDE OF ORANGEWOOD AVENUE WEST OF 101st AVENUE FROM MARICOPA COUNTY TREASURER AND DIRECTING THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS FOR THE PURCHASE AND DIRECTING CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. Presented by: David D. Beard, P.E., City Engineer Ms. Bower read the ordinance by title. Mr. Beard said the proposed ordinance authorized the city manager to approve a land acquisition of 4,792 square feet from the Maricopa County Treasurer in the amount of$500 for access to the City's well site #42, located at 11200 West Orangewood Avenue. Mr. Beard said the Maricopa County Treasurer's Office had informed adjacent municipal property owners that a tax-deeded property, known as Maricopa County Tax Assessor Parcel #142-75-001S had been requested to be sold by an investor. Glendale Water Services had determined that its existing access to well site #42 was from the parcel and requested purchase of the parcel. Peoria had a pumping station to the immediate west and would need an access easement granted from Glendale after purchase of the property. Mr. Beard said the parcel and the well site were not within the City's municipal boundaries and were within unincorporated Maricopa County. The City purchased Well Site #42 from a private water company in 1986 and acknowledged that there were no recorded easements or right-of-way for ingress or egress to and from any dedicated public street or highway. Purchasing the parcel would guarantee access to and maintenance of the site. Staff recommended approval. City Council Meeting Minutes-June 12, 2018 Page 13 of 19 A motion was made by Councilmember Jamie Aldama, seconded by Councilmember Ian Hugh to adopt Ordinance No. 018-46. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed 44. ORDINANCE NO. 018-47 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A MEMORANDUM OF UNDERSTANDING FOR THE DEDICATION OF RIGHT-OF-WAY, EASEMENTS, AND IMPROVEMENTS FOR 95TH AVENUE BETWEEN BETHANY HOME ROAD AND CAMELBACK ROAD IN THE CITY OF GLENDALE WITH PENDERGAST ELEMENTARY SCHOOL DISTRICT NO. 92. Presented by: David D. Beard, P.E., City Engineer Ms. Bower read the ordinance by title. Mr. Beard said the proposed ordinance authorized the city manager to enter into a Memorandum of Understanding (MOU) between the City and Pendergast Elementary School District No. 92 for the dedication of right-of-way for the 95th Avenue extension project between Bethany Home Road and approximately 700 feet south of Missouri Road. Mr. Beard said in December 2017 the City accepted a Map of Dedication for 95th Ave to accommodate the full width street and utility extensions from Bethany Home Road to approximately 700 feet south of Missouri Avenue tying into recently constructed 95th Avenue improvements. The MOU incorporates the map and identified the terms for the City and the District to dedicate/acquire the additional right-of-way and easements necessary for the City to maintain, operate, repair, replace and remove if necessary the roadway, utility and other associated improvements. Mr. Beard said staff recommended acceptance of the MOU between the City and the District. There would be no impact on service levels and operation and maintenance expenses would be incurred by the City for the additional roadway, utility and associated improvements in the future. A motion was made by Councilmember Joyce Clark, seconded by Councilmember Ian Hugh to adopt Ordinance No. 018-47. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar City Council Meeting Minutes-June 12, 2018 Page 14 of 19 Councilmember Bart Turner Passed PUBLIC HEARING - RESOLUTIONS SPECIAL BUDGET MEETING (TO ADOPT FISCAL YEAR 2018-19 FINAL BUDGET) A motion was made by Councilmember Joyce Clark, seconded by Councilmember Ray Malnar to recess the regular meeting and convene a special budget meeting. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed 45. RESOLUTION NO. R18-69 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADOPTING THE FINAL BUDGET OF THE AMOUNTS REQUIRED FOR THE PUBLIC EXPENSE FOR THE CITY OF GLENDALE FOR THE FISCAL YEAR 2018-2019, SETTING FORTH THE REVENUE AND THE AMOUNT TO BE RAISED BY DIRECT PROPERTY TAXATION AND ADOPTING THE CITY COUNCIL'S FINANCIAL POLICIES. Presented by: Vicki Rios, Director, Budget and Finance Mayor Weiers called the special budget meeting to order. Ms. Bower read the resolution by title. Ms. Rios said it was the final step in the adoption of the budget. Mayor Weiers had convened the special meeting as required and staff was asking for the adoption of the resolution. It was the same budget that was adopted as the tentative budget and no changes were made to it from the last time Council had seen it. The total budget was $689 million dollars. Mayor Weiers opened the public hearing. No one wished to speak. Mayor Weiers closed the public hearing. A motion was made by Councilmember Ray Malnar, seconded by Vice Mayor Lauren Tolmachoff to adopt Resolution No. R18-69. Councilmember Aldama said there were a lot of things in the budget that he supported but there were also a lot of processes, procedures and actions involved in creating the budget that he was not happy with. There was much more in the content of the budget that would allow him to vote for the budget. It was a privilege to vote on such a budget for the community. It was one of the largest duties that Councilmembers had in voting for a budget, especially a balanced one. City Council Meeting Minutes-June 12, 2018 Page 15 of 19 Councilmember Clark said every community must pass a balanced budget. There were very good things within the budget and things that were not. People needed to understand that Council and Staff derived a lot of its power and authority from the allocation of City resources and where they went on an annual basis. Determining where City resources would be placed was perhaps the most important function Council did on an annual basis. Councilmember Clark would continue to advocate for constituent needs and asked staff to be mindful of those needs in developing recommendations for next year's budget. Staff was there to serve the interests of the community. There were certain things that the community wanted that had often been ignored and should be considered as the budget was framed for next year. Councilmember Turner had been frustrated throughout the budget process. There was much in the budget that was good such as providing school resource officers at all nine of Glendale's traditional high schools, the 2.5% across-the-board raise for the non-represented City employees, and breaking ground on the new library at Heroes Park. Councilmember Turner said the City had a huge windfall from the Council's decision not to continue with light rail. The City's bus system lagged behind the rest of the Valley and he did not see any reason the City should suffer that upon Glendale residents, not with the money it had available. Councilmember Turner was concerned that money was being spent on items that were not a priority such as committing $450,000 to a rewrite of the Zoning Code and $200,000 to study the Murphy Park Amphitheater as opposed to moving forward and improving the programming at the amphitheater as soon as possible. The money should be spent on items that would improve the quality of life of the residents such as landscaping, restoring library hours, establishing a railroad quiet zone in downtown Glendale and restoring the Council Office assistant position. Councilmember Turner said it disturbed him the appearance had been created that the City used the budget process to circumvent agreements, formal and informal, that exist in the Police and Fire MOU. It had created ill will. He said employees in those two departments got Proposition 457 approved and without 457, the sales tax increase from several years ago, none of the good in the budget or any budget, would have been possible. Councilmember Turner requested that staff meet with Council prior to the start of the next budget cycle to understand what Council's priorities were so that those priorities could be included in the city manager's proposed budget. He also felt it was important for Council to understand what had been requested by department heads that did not make it into the recommended budget. He wanted to know what was left on the table so Council could see what the emerging issues were and not be surprised by them when they showed up in a budget in future years. Mayor Weiers liked the budget and there were some things that everyone, including Mr. Phelps, would have liked to have done differently, but there was only so much money. What everyone needed to remember was that at this time next year, a goal would be accomplished that was set three years ago, to have a rainy-day fund that the City would not have to put any more money into, giving more opportunities and more money next year. Mayor Weiers commended Council and especially staff for remembering the goal of trying to pull in the same direction. It was difficult but it would get easier. The biggest fights were always when there was money because everybody wanted to do what they thought was right. He was extremely proud of staff and all of its hard work. This was different than City Council Meeting Minutes-June 12, 2018 Page 16 of 19 any other year because Council had a lot more detail all year long through the budget process, far more than in the past. Mayor Weiers said it was a good budget, not a perfect budget, but it was as good as it was going to get with the conditions that they had. The vote on the motion was: AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bad Turner Passed ADJOURN SPECIAL BUDGET MEETING AND RECONVENE REGULAR COUNCIL MEETING Mayor Weiers adjourned the special budget meeting reconvened the regular meeting. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION A motion was made by Vice Mayor Lauren Tolmachoff, seconded by Councilmember Ian Hugh to hold a special Council workshop on Monday, June 25, 2018, at 10:00 a.m., at the Civic Center Annex, 5750 West Glenn Drive, Glendale, Arizona and to hold a regularly scheduled Council workshop on Tuesday, June 26, 2018, at 12:30 p.m., in the City Council Chambers to be followed by an executive session pursuant to ARS 38-431.03. AYE: Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ian Hugh Councilmember Ray Malnar Councilmember Bart Turner Passed COUNCIL COMMENTS AND SUGGESTIONS Councilmember Aldama thanked the Police Department for its prompt response to an incident that occurred at 2:00 a.m. in his neighborhood. Councilmember Aldama thanked Assistant Police Chief Briggs, Officer Voss, Chief St. John and Principal Tarber from Glendale High School for assisting him with the taping of his Glendale 11 Today show, highlighting the School Resource Officer Program in the City of Glendale and Glendale High School with Principal Tarber. Councilmember Aldama expressed his appreciation to staff for all the work, guidance and direction they have provided to Council over the past fiscal year. City Council Meeting Minutes-June 12, 2018 Page 17 of 19 Councilmember Clark said she represented Mayor Weiers at a recent Arizona Marine Corps League event. Members are retired Marine Corps veterans and their spouses, working to support veterans in the community, through scholarships, grants and resources that a veteran might need. She did not know the resource was out there and was pleased to let people know, especially veterans or active military, that it was another resource available in the community. Councilmember Clark said, with regard to Mayor Weiers' comments on the "rainy day fund". The City started behind the eight ball every year and no other city carried the debt that Glendale did on the Gila River Arena, Camelback Ranch, and the media and convention center. It was roughly around $30 to $35 million dollars a year. When the budget process started each year, Glendale started in the hole in ways that no other community in the Valley did, a long-term debt, not debt on bonds for ten years or twelve years. It was a 30-year debt. Councilmember Clark gave kudos to staff for stretching the dollars to accommodate as many needs as possible, both department needs and citizen needs, especially considering the City's starting point every year. She wanted to say thank you to every City employee. Without their cooperation and assistance, the City would not be in the position that it was today, which was a healthy one. Councilmember Hugh said that when he and Mayor Weiers first arrived on Council, it was very difficult to balance the budget. Times had changed. He thanked staff, particularly Mr. Phelps, for following the City's mission statement to make people's lives better every day. Councilmember Malnar echoed what had already been said. The budget process was a laborious one, spending a lot of time and effort looking into the details. He felt everyone did the best that was possible for the City and he wanted to thank all those involved in the process because it was very detailed and he appreciated all the effort put into it. Councilmember Turner said that about every month he took a driving tour of his district with his council assistants. They were doing that last Thursday and were up in the neighborhood near Sunnyside Park at Cholla and 63rd Avenue. He noticed a Glendale recycling truck smoking and a big pile of stuff in the street. The Fire Department was there putting out the burning pile of refuse in the street. Councilmember Turner said apparently a resident had put some pool chemicals in the recycling bin and when the recycling truck had compacted the load, the pressure and the heat caused spontaneous combustion. The driver noticed what was going on and because of the training he had received, knew exactly what to do. He found a spot away from any houses, pulled over next to the park, discharged his load into the street, and radioed for the Fire Department. Because the driver reacted so quickly, there was no damage to the truck. Councilmember Turner said it was another example of how the different departments work together, how dedicated City employees were, how important training was and how sometimes on days like that, everything just clicked and came together. Employees needed to understand that Council noticed and appreciated it and realized that employees were a large part of what made Glendale such an outstanding community. Vice Mayor Tolmachoff thanked staff for its patience as Council combed through the details of all the staffing needs and the budgets of all the departments. She knew it required a lot of detail and a lot of patience. Council took it very seriously and one of the most primary things Council was elected to do was to make sure that it was delivering what its residents were paying for. She knew it was painstaking for everyone to have Council go through and question everything but that was part of Council's job. It was also how Council learned and understood what each department needed to deliver the things that Council wanted the department to deliver for the residents. Vice Mayor Tolmachoff thanked staff and told the residents of Cholla and the rest of the City there was City Council Meeting Minutes-June 12,2018 Page 18 of 19 a lot of work to do and Council and staff was going to keep grinding away and delivering a good quality of life for everyone. ADJOURNMENT Mayor Weiers adjourned the meeting at 7:04 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 12th day of June, 2018. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 27th day of June, 2018. el OP '9 e K. Bower, MMC, City Clerk City Council Meeting Minutes-June 12, 2018 Page 19 of 19