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HomeMy WebLinkAboutMinutes - Minutes - Arts Commission - Meeting Date: 11/21/2013CITY OF GLENDALE MINUTES OF THE ARTS COMMISSION HELD THURSDAY, NOVEMBER 21, 2013 MAIN LIBRARY -1sT FLOOR LARGE MEETING ROOM 5959 WEST BROWN STREET GLENDALE, ARIZONA 6:00 p.m. The meeting was called to order at 6:02 p.m. by Chairperson Carol Ladd. Commission members, Jessica Koory, Elizabeth Medina, Anne Owens and Joan Graham were in attendance. Representing city staff was Mojgan Vahabzadeh, Public Arts Coordinator. Commissioner Darren Fosdick (Mayoral) resigned. APPROVAL OF THE MEETING MINUTES A MOTION was MADE by Commission member Koory to APPROVE the minutes of the October 24, 2013 Arts Commission meeting. The MOTION was SECONDED by Commission member Graham and carried unanimously. PUBLIC COMMENTS At this time the Commission will hear comments from the public; however, the Commission may not discuss or consider items not appearing on the agenda unless an actual emergency exists. There were no speakers. LOYALTY OATH OF OFFICE Commissioner Joan Graham from the Cholla District, Vice Chair Jessica Koory from the Ocotillo District, and Commissioner Elizabeth Medina from the Barrel District, took the Boards and Commissions Loyalty Oath of Office. QUARTERLY REVIEW OF THE FY 13-14 ARTS PLAN Staff provided an update to the Arts Commission on the progress of projects and initiatives outlined in the FY 13-14 Arts Projects Plan. The Commissioners provided input on the projects outlined in the upcoming scheduled plan. The Annual Plan was approved by the Commission on August 15, 2013. As part of this review, the Commissioners were assigned to serve on various upcoming artist selection panels for projects on the Plan. Mojgan Vahabzadeh, Public Arts Coordinator provided the following updates: • Creative Space - $12,000 — Call to artists has gone out for six workshops and six art educators. The call closes on December 10,' 2013. Commissioner Graham volunteered to be on the artist proposal selection panel. Commissioner Owens agreed to be the back-up panelist. Ms. Vahabzadeh asked Commissioner Medina to provide the update on Glendale Shines. • Glendale Shines Festival - $5,000 - Commissioner Medina provided a statement in writing to ensure it was not misinterpreted, misunderstood or omitted from the minutes of this meeting. She read the statement below out loud. "I hereby withdrawal my request to do Glendale Shines because of the treatment that I have endured in the last two months from the staff liaison Mojgan Vahabzadeh. I have been exposed to threats and demands, none of which have been delivered on a professional level. At times it feels like a personal attack. I would like to request an agenda item to discuss, with government services, the responsibilities of the commissioners, the director and the staff liaison so we are educated on what each of our roles are and can function as a team for future events." Ms. Vahabzadeh stated, "Well, all our communications have been through meetings, but there have been some other communications that have occurred in an unprofessional way because they have been through text messages, through Facebook messages and I have those Facebook messages. Commissoner Medina said "I do, too." Ms. Vahabzadeh added, "So we can hold on to all of those." Commissioner Graham inquired what will happen to the Glendale Shines project. Ms. Vahabzadeh explained that since Commissioner Medina had withdrawn as the project manager, it would be difficult to move forward given the timeframe of the event. She added if the Commission would like to pursue this project in the future, she recommends advance planning and placing an open call for proposals through which the Commission would select an event organizer to manage all aspects of presenting such an event in accordance to Commission criteria. Commissioner Owens noted that maybe these types of projects were best left to City Special Events since they were the professionals. Ms. Vahabzadeh indicated that since there is a department in the city that specializes in presenting large-scale events so successfully, she advocates for partnerships with them. Art -on -Loan Collaboration Program — The plan is to explore renewing the Gallery Glendale contract with Westgate for another year. In which case, staff will pursue entering into art exhibit agreements with some of the educational institutions in Glendale such as, Midwestern, GCC, and ASU West. Review of the current Arts Master Plan — Commissioners to review the current Master Plan and possibly commission an updated 5 -year strategic plan for the program. Ms. Vahabzadeh indicated that the average cost for this type of study would be $25,000 to $50,000. Commissioner Koory suggested they put this item off because of the city's current fmancial situation being so precarious, and that at the moment they do not have a full Arts Commission. She believes it should be postponed. Ms. Vahabzadeh stated her comments will be noted. However, she believes it's still important for Commissioners to review and familiarize themselves with all aspects of the existing Master Plan in preparation for any future studies and revisions. 2 • Temporary Art Gallery/Workshop space at Promenade at Palmaire - $4,000 — Space was least out. Ms. Vahabzadeh indicated that the funding approved for this project will remain in the art fund since the plans to use this space as an active temporary art space will no longer move forward. • Color Brochure for the Arts Commission - $2,000. This project is on track for this Spring. The brochure will showcase the efforts of the program and the City's public art collection. • Plein Air @ Chocolate Affaire - Best of Show - $1000, Mayor and Council - $1000, 2nd - $500, 3rd - $250. Vote on this item at next meeting. • Interactive Arts @ Chocolate Affaire - $4,000 — Call is out for proposal. Chairperson Ladd and Commissioner Owens volunteered to be on the panel. • Interactive Arts @ A Glendale Signature Event - $ 4,000 — Call is out for proposals. Commissioners Koory and Medina volunteered to be on the panel • 2014 Summer Arts Camp - $10,000 — Locations are Central, South and North. Adult Center, Rose Lane Community Center, and Foothills Recreation & Aquatics Center are possible locations. Commission will consider allocating $1000 for a tuition fund to be used towards youth arts -related activities for kids from lower income households. Commission to vote at next meeting. Commissioner Medina asked for a breakdown of what the $10,000 will be used for and the hours for the art camp. Ms. Vahabzadeh stated she will have general information at the next meeting. •. Juried Fine Art Show & Annual Art Purchase - $2,000 — Arts Commission meeting at the Fruit Packing Shed in January 7, 2014. Commission to discuss increasing the amount to $5000 and voting on it at the next meeting. • FY 14/15 Performing Arts Partnership Program - $36,000 - Grants are for up to $4000 each. Application process will open in early February and close in early March. • Artist -in -residence for Glendale Public Schools - $8,000 — Ms. Vahabzadeh recommended deferring this item until next fiscal year due to lack of adequate staff time for proper execution of this project. Commission will vote on this item at next meeting. • In Flux Temporary Art for Vacant Storefronts - $8,000 — Artist are awaiting legal contract approvals to begin work. Projects will be up for viewing from January until April and August. • Community Arts Activities Fund - $5,000 — For Folk and Heritage Festival: funding of $500 towards a purchase award for an art contest to promote the 25d' anniversary of this festival. Additionally, $1000 for artist to engage festival -goers in folk -arts activities. • Maintenance of Existing Art Portfolio — Average expense - $20,000 — On track. • Gallery Glendale - $5,000 — Funding for on-going cleaning service and maintenance. • On-going management of Gallery Glendale at Westgate — Ms. Vahabzadeh indicated management of the Gallery requires attention on an on-going basis, but all is going well and each month a new Art Exhibit has been featured. The city enters into a legal agreement with each featured arts organization. On track. A PRESENTATION - METRO LIGHT RAIL PUBLIC ART Ms. MB Finnerty, Public Art Administrator for Valley Metro, provided a Powerpoint presentation on the integration of public art in the development of the Metro Light Rail system in the Valley. Public art and artists around the nation have come to play a vital role in the design of new light rail systems. They collaborate with architects and engineers, sometimes by integrating works into system surfaces and structures, or commission stand-alone artworks. STAFF REPORTS/CORRESPONDENCE Exhibits Mojgan Vahabzadeh_provided the following art exhibit schedule: In December Westgate Galley will feature the Eye Lounge Artist Collective; in January, Art League West; in February, Arizona Artists Guild; in March, Peoria Fine Arts Association; in April, the Glendale Unified HS District. Adult Center The Phoenix Artists Guild will be exhibiting at the Adult Center Gallery on November 25, 2013 through January 27, 2013. Artspace Mojgan Vahabzadeh provided information on this item. She said that Artspace was very interested in the Valley. The organization provides affordable work/live spaces for artists. The organization has completed a survey of potential sites. The first site they have chosen will be in Mesa. COMMISSIONER COMMENTS Chairperson Ladd wondered about having a meeting in December since they normally did not have one. Ms. Vahabzadeh explained some of the items discussed today needed a vote, therefore, a meeting before the first of the year would be necessary. However, the meeting could be a short one. Everyone agreed. NEXT MEETING The next meeting of the Glendale Arts Commission will be held December 19, 2013, ADJOURNMENT A MOTION was MADE by Commission member Koory to ADJOURN the meeting. The MOTION was SECONDED by Commission member Owens and carried unanimously. As there were no further comments, the meeting was adjourned at 7:40 p.m. Respectfully submitted, ojgan Yahabzadeh, Public Arts Coordinator 4