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HomeMy WebLinkAboutMinutes - Minutes - Aviation Advisory Commission - Meeting Date: 4/19/2017MINUTES AVIATION ADVISORY COMMISSION GLENDALE MUNICIPAL AIRPORT 6801 N. GLEN HARBOR BLVD. GLENDALE, ARIZONA 85307 AIRPORT CONFERENCE ROOM APRIL 19, 2017 6:00 P.M. 1, CALL TO ORDER The meeting was called to order at 6:03 p.m. by Chair Dagostino with the following Commissioners present: Commissioner Quentin Tolby, Randy Kroger, and Leonard Escudero. Vice Chair Rovey and Commissioner Aramian arrived during the meeting. Also present were Kenn Potts, Airport Administrator, Kurt Christianson, Assistant City Attorney; John Padilla, Luke Air Force Base (LAFB); Trevor Ebersole, Deputy Public Works Director - Transportation; Steve Fox, Fox Aviation 2. ROLL CALL Chair Dagostino took roll call. 3. CITIZEN COMMENTS The floor was opened for citizen comments. No comments were made. 4. APPROVAL OF MINUTES Motion by Commissioner Escudero, second by Commissioner Tolby, to approve the March 15, 2017 Commission meeting minutes as written. The motion carried 4 — 0. [Vice Chair Rovey and Commissioner Aramtan were not yet present.] 5. AIRPORT BUSINESS a. Something Special Caf6 Update Mr. Potts announced that the proprietor of the Caf€ had to cancel the presentation due to illness. The agenda item will be rescheduled. The agenda item was for discussion only. b. Airport War Memorial Update Commissioner Kruger presented an update on the proposed war memorial on Airport property along Glendale Avenue. Commissioner Kruger noted that the FAA is still needs to approve the proposed site for the memorial and if the site is not approved, other options will be considered. Commissioner Tolby suggested that fundraising begin as soon as possible. Commissioner Tolby contacted the Airforce Museum in Dayton, Ohio and was told that if the Commission can provide a letter from the Mayor and City Manager supporting the Commission's request for an aircraft for the memorial, the Airport can be placed on a waiting list immediately. Commissioner Tolby commented that the Commission could request a specific type of aircraft as well, and getting on the waiting list as soon as possible would be most beneficial. Commissioner Tolby stated that the aircraft from the museum would be on loan, and would have to be returned if no longer needed for the display. Commissioner Tolby stated that there is no cost to be placed on the waiting list. Commissioner Tolby noted that the Airport or City would have to pay for transportation of the aircraft to the site. [Commissioner Aramian entered the meeting.] Chair Dagostino commented that the Commission would have to determine how to raise funds for the effort. Commissioner Kruger was optimistic that the funds could be raised. Chair Dagostino knows of a company which hauls large objects. Mr. Ebersole relayed that Ms. Michelle Yates, a City staff member, was involved in the transportation of the F100 to 67th Avenue and Bethany Home Road and would be a great resource for Commission. Mr. Steve Fox, of Fox Aviation, stated that his company hauls aircraft routinely and would also be a resource to the City. Chair Dagostino inquired as to the theme of the memorial. Commissioner Kruger replied that it would be optimum if more than one aircraft could be on display and the theme could reflect the history of aviation. Commissioner Escudero suggested aircraft from the Viet Nam War era due to a spike in support of Viet Nam War veterans. Commissioner Tolby suggested a tie in to the Luke Air Force Base, such as an F16. Commissioner Kruger agreed. Chair Dagostino inquired if a plaque would be placed at the site. Commissioner Kruger replied that this could be done as well. Commissioner Kruger stressed that the site must first be approved by the FAA and then more detailed plans could be made. [Chair Rovey entered the meeting.] Chair Dagostino liked the theme of veteran's. Commissioner Kruger suggested changing the name of the project to the Veteran's Memorial or Aviation Memorial. Chair Dagostino asked for clarification of the sub -committee members. Commissioner Tolby stated that he, Mr. Potts, and Commissioner Kruger are on the sub -committee for the memorial, however, a Chair has not been appointed. It was suggested that Commissioner Kruger would serve as the Chair for the Aviation Memorial sub- committee and Commissioner Kruger accepted. No opposition was made. Commissioner Kruger commented that he would like donations for the project to go directly to a specific non-profit and not into City funds, because the funds might then be used for something different. Commissioner Kruger announced his intent to apply for a non-profit 5016 status for the memorial project. Vice Chair Rovey inquired about the name for the non-profit. Commissioner Kruger did not have the name at hand, but would provide the name to Mr. Potts for distribution. 2 Chair Dagostino stated that the request for the letter of support from the Mayor and City Manager for the request of aircraft for use at the Airport AviationNeteran's Memorial would be placed on the May agenda for action. c. FAA Hangar Policy/Stakeholder Group Update Mr. Potts reported that progress continues on the changes to the Rules and Regulations and Airport procedures and Mr. Potts discussed the process that the City of Phoenix is working with their city staff and attorneys regarding the hangar policy. The City of Phoenix also sent a survey to all Airport tenants regarding Airport and storage policies. Mr. Potts will send the Commissioners a link to the survey. An update will be provided at the next meeting. 6. STAFF REPORTS Mr. Potts reported on current Airport activities: Mr. Potts announced that the format for all City Boards and Commissions agendas and minutes will be standardized and staff training will be conducted in early May. a. Construction Projects/Grants Status o The ADOT Grant E7F3 G for the North Apron Reconstruction Phase IA for $46,465 was approved by City Council on March 28th. City Engineering has sent the completed certification forms to the FAA. o The ADOT Grant E6S3K for the Conair Land Acquisition for $1,350,000 has been terminated with no payments. The official announcement was received on April 14th. Mr. Potts is in discussion for a transfer of FAA funds to Glendale from the Grand Canyon National Park Airport. o An ALP meeting was held with Economic Development. Future meetings will be scheduled with Planning and the City Manager. An ALP Workshop will be scheduled with City Council. o The FAA has selected the Airport for an audit and staff is responding to audit requests. No issues are anticipated. o The ADOT State Aviation System Plan consultants will be at the Airport on April 24t` and will be completing training as well as an inventory of the Airport. b. Operating Budget/Expenses/Revenues — graphs o Mr. Potts presented detailed financial information for the month of March and year-to-date March. Graphs for revenues and expenses were displayed. o The Airport received over $340,000 from the Transportation Department available end -of -year funds. Great appreciation was expressed to Mr. Ebersole for the funds, which will be used for the following: ■ Flooring $101,000 ■ Tower shades $10,000 and recorder $20,000 ■ Crack sealing $100,000 ■ Over budget funds $25,000 ■ Equipment $2,000 ■ Spare airfield lighting parts $5,000 ■ Repair window seals and tint $23,000 3 ■ Replace/repair terminal doors $50,000 ■ Audio/visual equipment $2,000 ■ Gate keypads $4,000 All work must be completed by June 15, 2017. Vice Chair Rovey inquired as to the total amount of end -of -year funds available. Mr. Ebersole replied that there was approximately $500,000 for the Transportation Department of which the Airport received approximately $340,000. Mr. Ebersole stated that Mr. Potts did a great job compiling a substantial list of shovel -ready projects and necessities. Commissioner Aramian asked for clarification of end -of -year funds. Mr. Ebersole explained that towards the end of each fiscal year, each of the 28 Transportation Divisions earmark any budget funds that cannot be used within the current fiscal year and those funds are put into a larger pot, which is then redistributed to divisions with shovel -ready projects or priority needs. Division management determines the prioritization of end -of -year funding requests. c. Airport Business Activity/Lease Updates o The Master Office Suite Lease was approved by City Council on March 28th. o The land lease with Butler Aviation Investments was approved by City Council on April 11'. o The office suite lease with SkyQuest was approved by City Council on April I It'. o Sonoran Aeroplane Company — Biplane Sightseeing Rides has ceased operations. o The revised lease was sent to Starshine for review and then onto City Council. Starshine has had several exciting media articles in the local papers. Mr. Potts has prepared a letter of support for a grant which Starshine is pursuing. Starshine will hold an Open House on April 28th and also a Grand Opening on May 15th. o SkyQuest has accepted the changes for the South Box Hangar lease. The revised lease was sent to Mr. Jack Gray, with no response yet. Three leases are now complete. This will be on next month's agenda for review by the Commission. o Staff is finalizing an agreement with the John F. Long Family Trust to remove the encumbrance of reserving the land on the east side of the Airport for a second runway. The last revision went out yesterday. o A draft RFQ for the land lease is almost complete and the rough draft is at Procurement. Attorney Kurt Christenson has made revisions to the draft lease. The FAA states that the Airport must pay back the grant funds for the exclusive use of the improved area. Two RFP's are in process and a third is anticipated as well. o The use of the office -sharing suite and training room has begun. The training room has been rented and Mr. Potts is receiving a fair amount of interest in the office -share. Chair Dagostino reported that he used the office - share for a day and found it to be very peaceful with a good view. Chair Dagostino explained the different options/offerings at his usual office -share rental at a Regis location. 4 o Ms. Klara Olcott from the Civil Air Patrol Glendale Squadron 388 was the CAP Cadet of the Year 2016 nationwide. o The Young Eagles conducted an event on April 81, with approximately 45 young attendees from a High School ROTC, a robotics club, and other small groups. o An Airport tour was given to State Representative Cesar Chavez on March 24th. The Airport is in Representative Chavez's district. d. Land Use Planning/Zoning/Development o Vice Chair Rovey stated that he has heard of another developer looking at the Camelback Ranch parcel near the airport. Vice Chair Rovey will forward details to Mr. Potts. e. 2017 NCAA Final Four National Championship o The operations at the Airport went smoothly during the four to five day period and a few compliments were received from crew members. One issue with a tenant came to light which was resolved. o Statistics for the Final Four include the following: ■ 116 total aircraft ■ 109 reservations ■ 17 aircraft without reservations ■ 19,027 gallons of Jet Fuel sold ■ 2,306 gallons of Avgas sold ■ Guidance/Uber helicopter rides: 77 passengers over a four day period o On the Monday during the event, there was a dust storm and rain. o One noise complaint regarding the helicopters was received. o Mr. Potts displayed pictures that he took of the aircraft at the Airport during the event. o Mr. Potts announced that the State Aviation Journal, to which Mr. Potts is a regular contributor, published is article regarding Airport activity during the Final Four. £ Air Traffic Operations/Airspace/Community Relations o Operations were up 7% for March 2017 versus March 2016. o An Airport BBQ with GAPA will be held on April 29th at 2:00 p.m. at JT Hangar #14. Mayor Weiers is scheduled to attend. There are 46 RSVPS to date. All Commissioners are invited to attend. o A few noise complaints have been received. Many of the complaints were regarding the SRP helicopter shuttle operating in the early morning and late at night transporting employees to and from the Airport to Mesa -Gateway. Council Member Joyce Clark also received complaints and Mr. Potts forwarded the SRP operation information to the Council Member. o The next Airport Open House has been scheduled for November 3, 2018. Ms. Dory Ludwig, Transportation staff member, will assist with the coordination of the event. The Airport Open House will be held in the fall because Ms. Ludwig will be busy in the spring operating the Glendale Family Bike Ride. o Mr. Allen reported that the FAA Safety Inspector will be on site for two days next week to review the Airport security and conduct daytime and nighttime 5 inspections. On May 25th at 9:00 a.m., Mr. Allen is hosting a Runway Safety Action Team meeting in the Airport Conference Room. Vice Chair Rovey inquired as to the types of attendees. Mr. Allen explained that the participants will be mainly pilots; however anyone who would like to attend can participate. The goal of the meeting is to present and exchange information to keep runway safety violations down. g. Solar Panel Update o Mr. Potts reported that there is a page on the APS website for solar partners and APS is holding an Energy Update Meeting on May loth. h. Luke Air Force Base Operations: Mr. Padilla stated that there are 50 F35's at LAFB currently and more new pilots are being trained and recruited. 7. COMMISSION COMMENTS AND SUGGESTIONS Commissioner Escudero attended the Boards and Commissions Volunteer Appreciation Event, which he stated was very enjoyable. Commissioner Escudero relayed that he spoke with Council Member Clark at the event and asked the Council Member why the Airport did not have an active advertising budget and asked the Council Member for continued support for a connector between Glen Harbor Boulevard and Camelback Ranch. Commissioner Escudero state that at a previous Commission meeting, a discussion about a connector was held during which the challenge of flooding was noted. Commissioner Escudero noted that the Army Corps of Engineers faced and solved a similar challenge with projects in Tucson and Nogales. Commissioner Escudero stated that the Army Corps of Engineers might be a potential funding source for the project. Vice Chair Rovey inquired as to when the City last reviewed the connector project. Mr. Ebersole explained that during the last review, staff brought to the Commission the two proposals of an at -grade crossing, which is susceptible to New River flooding, and a bridge crossing with an estimated cost of $22.0 million. Mr. Ebersole stated that a new access route of Ball Park Boulevard to Maryland and Maryland to 99'b Avenue is now being reviewed. Mr. Ebersole noted that this improvement would not directly benefit the Airport, but it would open other access ways to Camelback Ranch. 8. FUTURE AGENDA ITEMS Future agenda items were proposed as follows: a. Aviation/Veteran's memorial — Request to the City of Glendale for a letter in support for an aircraft request for the memorial. 9. NEXT MEETING TIME The next meeting date is Wednesday, May 17, 2017 at 6:00 p.m. in the Conference Room on the second floor of the Airport terminal building, 6801 N. Glen Harbor Blvd., Glendale, Arizona 85307. 10. ADJOURNMENT The meeting was adjourned by consensus at 7:35 p.m. n SPECIAL ACCOMMODATIONS For special accommodations, please contact airport personnel at (623)930-2188 at least three (3) business days prior to the meeting. Hearing impaired persons, please use the Arizona Relay Service by dialing 711. Pursuant to A.R.S. 38-431(4), one or more members of the Aviation Advisory Commission may be unable to attend the meeting in person and may participate telephonically. The Aviation Advisory CommissionMeetin MinutesJADpril19, 2017 were approved at the Commission Meeting of May 17, 2017A!� Kenneth Potts, A.A.E., MBA Airport Administrator 623-930-2188 7