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HomeMy WebLinkAboutMinutes - Minutes - Aviation Advisory Commission - Meeting Date: 12/21/2016MINUTES AVIATION ADVISORY COMMISSION GLENDALE MUNICIPAL AIRPORT 6801 N. GLEN HARBOR BLVD. GLENDALE, ARIZONA 85307 AIRPORT CONFERENCE ROOM DECEMBER 21, 2016 6:00 P.M. I. CALL TO ORDER The meeting was called to order at 6:00 p.m. by Chair Dagostino with the following Commissioners present: Vice Chair Rovey, Quentin Tolby, Leonard Escudero, Kerry Dewberry, Randal Kruger, and Terry Aramian. Also present were Kenn Potts, Airport Administrator; Trevor Ebersole, Deputy Public Works Director - Transportation; Kurt Christianson, Assistant City Attorney; Michael Fox, Fox Aviation; Steve Fox, Fox Aviation II. APPROVAL OF MINUTES OF THE PREVIOUS MEETING Commissioner Aramian motioned to approve the November 16, 2016 Commission meeting minutes as written. Commissioner Escudero made the second. The motion carried 7 — 0. III.REQUEST FOR CONTINUANCE OR WITHDRAWAL OF ITEMS. None. IV. AIRPORT BUSINESS 1. Loyalty Oaths Vice Chair Rovey recited and signed his Loyalty Oath for his renewed Commission term. 2. Solar Energy Chair Dagostino facilitated discussion on the solar energy agenda topic as previously suggested as an agenda item by Commissioner Kruger. Commission Kruger stated that the Airport's electricity expense is the largest of the Airport budget at 11 %, or approximately $75,000 for FY2016. Commissioner Kruger commented that many schools use solar energy as well. Commissioner Kruger motioned for Council to approve that the Airport Administrator research and collect proposals from solar companies for the use of solar energy at the Glendale Municipal Airport. Commissioner Aramian made the second. Chair Dagostino inquired as to any FAA stance regarding glare from the solar panels. Commissioner Kruger replied that there is glare from many things and this type of glare would only last for a second. Chair Dagostino asked if the FAA had to approve any solar program at the Airport. Mr. Potts replied in the positive and added that other airports use solar energy, such as Yuma International Airport. Commissioner Escudero stated that the new solar tiles do not have any glare. Chair Dagostino asked if Airport or City staff has previously considered the use of solar at the Airport. Mr. Potts replied in the positive. Commissioner Tolby inquired as to when the APS solar farm contract expires and Mr. Potts replied that the contract ends in 2018. Commissioner Kruger stated that the technology used in the APS solar farm on site is obsolete due to age. Chair Dagostino called for the vote. The motion carried 7 - 0. 3. FAA Hangar Policy/Stakeholder Group Update Chair Dagostino provided an update on the recent Stakeholder Group meeting at which changes to the Rules and Regulations and Airport procedures were discussed. Chair Dagostino stated that the meeting was very productive and the stakeholders in attendance provided a lot of good input. Chair Dagostino felt that the current Rules and Regulations were written more in line with private property rights. Commissioner Escudero commented that the meeting included great open discussion and was very constructive. Commissioner Escudero stated that the original Airport Rules and Regulations were 18 pages which grew longer with the FAA additions from the last revision. Commissioner Escudero stated that the stakeholder group would like to review the original 18 pages. Mr. Potts confirmed that the original document was available and will be provided to the group. Commissioner Escudero noted that the FBO, Mr. Carl Brandenburg, was at the stakeholder meeting and provided very helpful history. Chair Dagostino commented that the Airport is a hybrid of city -owned and also privately -owned hangars. Chair Dagostino stated that the Rules and Regulations must accommodate both types or the Airport will end up in the same situation. Chair Dagostino was unsure if the revisions to the Rules and Regulations would be able to be completed, reviewed, and approved by Council by July 2017. Chair Dagostino noted that input from the City Fire Marshall was necessary to ensure compliance with the fire code. Mr. Potts agreed that the stakeholder meeting was very good. Mr. Potts noted that there will be two sections of the Rules and Regulations due to the differences: one for privately -owned hangars and one for hangars owned by the Airport. Mr. Potts is researching if the Fire Code is needed as part of the Rules and Regulations or only as a reference within. Commissioner Aramian inquired as to how the meeting was convened. Mr. Potts explained that an invitation letter was sent to stakeholders such as hangar owners, hangar associations, the FBO, and others. Commissioner Tolby wondered how many stakeholders attended the meeting and Mr. Potts replied that there were seven or eight in attendance. Commissioner Tolby inquired as to how many invitations were sent and Mr. Potts replied that there were 30 or 40 emails sent. Chair Dagostino noted that key people were in attendance however, it is important to ensure that all are served. Mr. Potts announced that the next stakeholder group meeting will be held on January 10, 2017 at 1:00 p.m. Mr. Potts explained that the stakeholders in attendance at the first meeting requested a daytime meeting. Vice Chair Rovey inquired if there were any out of the box requests at the stakeholder meeting. Chair Dagostino stated that one discussion included the scenario of building an experimental plane in a hangar and the question arose as to how that would conform to the Fire Code. Chair Dagostino noted that this was one example of various scenarios which need to be addressed. 2 Vice Chair Rovey asked about the agenda for the next meeting. Chair Dagostino replied that the group would review the original, shorter Rules and Regulations document and further discuss separate Rules and Regulations for private versus city -owned hangars. Vice Chair Rovey stated that an eventual, successful result would be a waiting list for hangars at the Airport, confirming desirability. Commissioner Escudero stated that the first stakeholder meeting set a great baseline of communication. Chair Dagostino agreed and added that, in the past, the stakeholders felt that the City was not listening to them. Chair Dagostino stressed that the stakeholders must trust and believe that the City will now listen to their input. Commissioner Escudero announced that he could not attend the stakeholder meeting on January 10t` due to his work schedule and asked if another Commissioner would like to attend. Commissioner Aramian volunteered. Commissioner Tolby asked Mr. Potts to send all Commissioners an email reminder with the stakeholder meeting date and to also copy all Commissioners on emails and information sent to the stakeholders and pilots. Mr. Potts noted that if more than three Commissioners will attend, the meeting will have to be posted. Chair Dagostino asked the Commissioners to advise Mr. Potts via email if they will attend the January 10, 2017 meeting so that Mr. Potts could post the meeting if necessary. 4. Amendment #2 to Dibble Engineering Professional Services Agreement Mr. Potts presented information on Amendment #2 to the Dibble Professional Services Agreement to develop a bid package for Phase 1 B to the North Apron Rehabilitation Project. Mr. Potts stated that Phase lA of the project will begin soon. Mr. Potts displayed an aerial diagram and highlighted the project area. Mr. Potts explained that Phase 1B must go out to bid in May 2017 in order to meet the FAA deadlines. Commissioner Aramian motioned to recommend that the City Council authorize the City Manager to enter into Amendment No. 2 to the Professional Services Agreement with Dibble & Associates Consulting Engineers, Inc., doing business as Dibble Engineering, Contract No. 10792, for an increase in compensation of an additional $39,539.00 to a not to exceed amount of $403,850.00 for design services in support of the North Apron Rehabilitation Phase 1B Project. Commissioner Dewberry made the second. The motion carried 7 — 0. 5. Open Meeting Law Workshop Mr. Christianson gave a presentation on the Arizona Open Meeting Law from Arizona state statues, which included the following information: • Legislative Statement o It is the public policy of this state that: All meetings of public bodies be conducted openly and that notices and agendas be provided. • Interpretation o Any person charged with the interpretation of the OML must construe that law in favor of open and public meetings. o Therefore, when there is no definitive answer, the City Attorney's Office is legally required to recommend an open meeting. • Requirements o All meetings of any public body must be public meetings and all persons so desiring must be permitted to attend and listen to the discussions, deliberations, and proceedings. ■ Public body: Council, all appointed boards and commissions of the City. 3 ■ Public meeting: A gathering, in person or through technological devices, of a quorum of a public body at which they discuss, propose, or take legal action, including any deliberations by quorum with respect to any topic that may come before the public body for action in the reasonably foreseeable future. o All legal actions of public bodies must occur during a public meeting. ■ Legal action: All discussions, deliberations, considerations, or consultations among a majority of the members of a public body, constitute "legal action" and, therefore, must be conducted in a public meeting. Open Meeting Procedures o At least 24-hour advance notice — excludes Saturdays and Sundays o Notice must include: time, date, place o Agenda must include: all maters to be discussed, considered, or decided at the meeting. o May discuss, consider, or decide only those matters listed on the agenda and "other matters related thereto". o Calls to the Public • Violations o Discussions or deliberations between less than a quorum, or other devices, when used to circumvent the purpose of the OML, violate that law. o Can be done by meeting to discuss a topic within jurisdiction of the public body by any means: in person, on telephone, electronically. • Unintentional Meetings o A quorum of the Airport Advisory Commission is four members o Members should never splinter that quorum. o Means of splintering a quorum: Daisy Chain, Hub and Spoke — examples provided. • Use of Staff o Members of public bodies must not knowingly direct any staff member to communicate in violation of the OML. o It is a violation to merely "direct". o Does not matter if an actual violation occurred. • Executive Session o Only seven specific types of matters may be discussed in an executive session. o No legal action may be taken. o Has to be on the Agenda. o All discussions and materials presented are confidential. • Penalties o Nullification: any transaction by any public body during a meeting held in violation of any provision of the Open Meeting Law is null and void. o Civil Penalties: Persons knowingly violating the OML or personals aiding, agreeing to aid, or attempting to aid another in the violation. o Removal from Office: ■ Violations with the intent to deprive the public of information. ■ Persons aiding, agreeing to aid, or attempting to aid another in the violation may be assessed civil penalties. o Civil Penalties: ■ Civil penalties may be up to $500.00 for each violation. ■ Payment of reasonable attorney's fees to a successful plaintiff. ■ Assessment is against the person. ■ Public body cannot pay the penalty. 11 Commissioner Tolby inquired if a quorum for the Aviation Commission was still four members if there were vacancies. Mr. Christianson replied in the positive and explained that the quorum number is what is written in the ordinance or bylaws. Chair Dagostino inquired as to how situations, such as the Airport Open House celebration lunch, should be handled regarding quorum. Mr. Christianson stated that any time a quorum of members will be together, the event should be posted and the event itself is the agenda item. Mr. Christianson stated that Commissioners should only discuss City business at Commission meetings to comply with the OML and to keep all business transparent. Mr. Christianson instructed Commissioners not to use the "reply all" button when replying to staff emails in order to avoid issues with quorum. Mr. Christianson gave an example of a legal case with a school district and school board member regarding OML. Mr. Christianson stated that the City appreciates the service and participation of all of the Commission members. V. SUMMARY OF CURRENT EVENTS Mr. Potts reported on current airport activities: 1. Construction Projects/Grants Status o Phase I of the North Apron project has been delayed until January 3, 2017, as the original start date was during the Fiesta Bowl. Notices to tenants have been sent. Access to hangars will be unavailable on a staggered basis. o Cox Communication has finished installing the fiber optic cable for internet access at the Airport. Currently, the cable is being run for Wi-Fi in the terminal building and it should be completed by the end of December. Airport users will then have access to free Wi-Fi. The tenants can use the free Wi-Fi as well, however, they can also purchase high-speed internet from Cox for their own, secure use. o Mr. Potts submitted the ACIP to the FAA. o Mr. Potts sent comments to Coffinan & Associates for the draft Airport Layout Plan. o Mr. Potts received a letter from Mr. Steve Fox, who has expressed interest in leasing the land next to the Airwest building to construct a hangar. Mr. Potts stated that Airwest is also interested in the land. Mr. Potts announced that an RFP must be issued and the proposals reviewed. 2. Operating Budget/Expenses/Revenues — graphs o Mr. Potts presented detailed financial information for the month of November as well as year- to-date. Mr. Potts noted that the Airport paid $77,330.15 to GAPA for legal fees. o Mr. Potts stated that staff met this week regarding the FYI Budget. Mr. Potts will be asking for a budget increase for some deferred maintenance issues. 3. Airport Business Activity/Lease Updates o Mr. Christianson is reviewing a few FAA requirements for the Master Lease for Specialized Aviation Service Operators (SASO). o The paint and carpeting has been completed in Suite 107. Skyquest wants to begin the lease in January 2017 and lease negotiations are underway. Vice Chair Rovey asked for cost details on the improvements. Mr. Potts provided cost estimates for the carpet and paint. Mr. Potts stated that some lighting also required repair and some small holes had to be patched. Chair Dagostino inquired as to how Mr. Potts advertises space for lease. Mr. Potts stated that he does not have an advertising budget and at this time, advertising is word of mouth. o The Glendale Fire Department hosted a valley -wide hazmat training class at the Airport. A media day was held, which included representatives from Channel 10, the Glendale Star and the Daily Planet. The Glendale Police Department would like to conduct an exercise in May. 5 o Yesterday, a jet landed at the Airport although it was cleared for the Goodyear Airport. The pilot forgot to tell both Towers of the change in plans. The FAA was notified and will conduct an investigation. 4. Land Use Planning/Zoning/Development o No report. 5. 2017 NCAA Final Four National Championship o No report. 6. Air Traffic Operations/Airspace/Community Relations o Flight operations were down 12% for November 2016 compared to November 2015. Operations are down 17% for 2016 year to date. 7. Open House Update o An Open House celebration with lunch will be held tomorrow to review the event and obtain feedback. Mr. Potts and Mr. Ebersole have presented City staff who worked on the Open House with Glendale Excellence Awards in appreciation of a job well done. 8. Luke Air Force Base Operations: No report. VI. CALL TO THE PUBLIC The floor was opened to public comment. No comments were made. VII. NEW BUSINESS REQUESTS (Future Agenda Items) Mr. Potts suggested a presentation by the Airport FBO at the January 2017 meeting. VIII. NEXT MEETING TIME The next meeting date is Wednesday, January 18, 2017 at 6:00 p.m. on the second floor Conference Room of the Airport terminal building. IX. COMMISSION COMMENTS AND SUGGESTIONS Mr. Potts wished happy holidays to all. X. ADJOURNMENT The meeting was adjourned by consensus at 7:18 p.m. The Aviation Advisory Commission Meeting January 18, 2017. � ,/— / Kenneth Potts, A.A.E" Airport Administrator 623-930-2188 21, 2016 were approved at the Commission Meeting of G