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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 12/20/2016 (5)City of Glendale 5850 Wes/ Glendale Avenue Glendale, AZ 85301 'It lrry ileeting ilinutes - Final Tuesday, December 20, 2016 l:30 PM Workshop Councll Chamberc Gitv Gouncil Workshop ,lawJqrVWdqs Vlce tayor lan Hugh Coun c I htwnber J an le Al&ma Counclhpmber Joyce Clar* CouncllmqnbrRay|fdmr Councllnqnber Lau tqt Tolmachofr CqtrcllmemberBaftTumer Clty Councll Workrhop ]|eetng nlnubl - Flml December 20, 21116 CALTTOORDER Rollcall woRrsHoPsEssroN 1.16-598 Prsaent 7 - Mayor Jerry l/\biers, Me Mayor lan Hugh, CouncilmemberJamie Aldama, Councilmember Joyoe Clark, Councilmember Ray Malnar, Coundlmember Lauren Tolmachoff, and Councilmember Bart Tumer Also present u€re Kevin Phelps, City Manager; Midrael Bailey, City Attomey; and Julie K Borer, City Clerk. GLENDALE POLICE DEPARTMENT PUBLIC SAFETY EQUIPMENT PRESENTATION Staff Contact and Presenter: Rick St. John, Police Chief Staff Presenter: Scott Waite, Public Information Sergeant Chief St. John said the nar equiprnent cunenily being implemented includ€d body-vuom cameras, in<ar cameras and probctive helmeb. By January 1sq e\€ry unibmed offioEr would be fained and harte bo<ty cameras out on the stre€t. The in-car cameras wer€ the same as the body cameras and were adivated by tuming on the vehicle's oraerhead lights. The in+ar camera technology would be installed by late spdng 2017 Chief St John said the poteciive helmets protecled agaanst all types of rounds. The Polioe Deparfnent wa8 also upgrading polioe vesb and shields. The new wsb would protecl against ffle rounds and would be issu€d to all unibmed ofiers. The v€sts wer€ easierto use and would keep officee sabr. Mayor lAbiers said he was a big proponent of the cemeras, but was @noemed oficers might not activate the bo<ty cameras. He asked houv Chief St. John would make certain oficers vrould adivate the cameras. Chief St. John said there were difb;€nt tr'rgger e\€nts that ac'tivatod the cameras. Body cameras that sit on the officer's cfiest had been chosen because fiat t€chnology ofured the option of frlger events. There were options wth the camera to adivate it when an offcer pulled a tool from their belt, such as their Taser or firearm. He said the cfioioe of trigger event bcfinology wodd help eliminate human enor of brgetling to tum on the camera. Neuer offcels would harre the body cam€ras as soon as they came out of the academy. More s€nior offers would be trained comtanty to acquire the musde memory to automatically tum on the cameras during certrain situatons. Councilmember Clark asked about a situation where an oficer mpht not us€ any of thooe tQgerevents and asked how the body cameras would be adivabd in thoae situations. Chaef St. John didn't believe that sort of bchnology existed today, hotr€wr, it mlght be developed in the ftrtue. He said they would rely on ofier offers' activation that mlght abo be at the soene. lf one offoer aclivated his or her body camera, it should alert the other bo<ly cameras to tum on as well. AtyofAfurd/o w,mrrdontUNmtC Cfi Gouncll Woil:hop ileetng tlnutec - Flnal December 20, 2016 Mayor \Afeiers said offcee could also manually tum on fpir cameras. Chief St. John said thatwas con€ci. Councilmember Clark asked why an offcer ouldnt havE their body cameras on all the time. Chief St. John said there had been many dascussions about oontinuously-run bo<ly cameras. tle said legblators and the community as a whole, had said that was not the best model, due to privacy r€asons. Councilmember Aldama asked about the tdgger br reviaring the footage on the bo<ly camera. Chief St. John explained there wer€ several triggers, including a oomplaant by the publiq a r€spome to resistance that rGe to the level of deparfnent investpation, as well as routine review by officers and s€rgeants to determine if offiers vuep abiding by training. Councilmember Aldama suggested looking at puning he police vehicle in park as a Uigger for tuming on the camera. Chief St. played an educational video about the cameras. He said the video would be shorn in public meetings and the Cofbe wih a Cop and CofiEe wi0r the Chief evenb. The cameras integrated well with the d€parfnent's sbategic plan of community engagement, crime control and employee d€velopment. lle explained the body cem€ras would assist with community engagement by providing transparency and building trust. Body cameras would be used as an investigative tool in crime control and would enhance report writing and employee development by building skills. Chief St. John sakl betbr r€poG wErc written and there had been an increase in guilty pleas and verdicts wih the implementation of body camenas. Chief St. John sakJ fie helmets end wsts would enhance offoer sebty tnem€ndously. l'le said the helmetinserb were sized directy to an offoer's head so they ft conecily for eacfi indMdual officer. The helmets could be reused because the departnent only had to purchase new anserts for a new officer, whicfi was a muclr cfieaper option. He saftJ the ballislic protedion forthe helmets was rated at 10 years. Chief St. John said the veet was easy to put on and one size could be used for every offoer. He explained thee were two types of shields, induding a daily use shield whidr alloiled br use wih a gun. The other shi€ld was heavier and was used when a hpher levelof protection wa8 necessary. Mayor lrtdaiers asked if the shield would probcl both lefr- and dght-handed officers the Sarne way. Chief St. John explained the shields were crit br l€fi- or right-handed offcers. He said they were looking for shiElds that could be used for eiher a right- or left-handed person. The departrnent was working wih the developer br a shield that would work both ways. Councilmember Clark asked Chief St. John to shale the conversation they had about a $99 figure. CWofGtone W.2 tum.dqrtAWmlC Clty Council Worlchop teetng tanute. - Flml December 2ll, 2016 Chief St. John explained that the $99 figure rebred to Taeer InternEtional's funding of the body camera, in-car camera and the Taser, including storage. l'le said br $99 per month, the departnent r€caived unlimited storage on evfulence.com, three-year replacerrnt on the camEra systems and a five-year replacernent on the Taser. lt also induded a wanantybrthe items. Councilmember Clark said the prioe was amazing wih t|e unlimited storage and was everything the offoer n€eded to make the equipment function ard store the recordings. Mr. Phelps sakl the technology in the idusty was evolving very quickly. Wth approval of the agrcement witr Taser, the Council allored t|e Police Deparlment to continue to be on the cutting edge of technology. Councilmember Tolmadrofi asked ff tecfinology was keeping up wittr lhe administration of these sabty items. Chief St. John said yes. He eplained that evidenoe.com and its technology allorved br quick retierel of inbrmation when it was needed. The redaction was r/ery simple and staff time was minimal wih one full-time employee who managed all the digital evidence which included recordings, photoo and audio files. Chief St. John sakJ the department was using grant funde for a second position to assist with maintraining he items until it fully understood how much time was neoessary to manage the items. Mr. Bailey said there was also a burden on the Prosecutor's ffice to provide eMdenoE in cas€s. He said his offie still had to provide the redacted inbrmation to debndants and there was a burden on the Crty as a whole in rebrence to maintaining and managing ttp inbrmation. Chief St. John eplained the Police Departnent could not do redadions br fie Prosecutor's Ofie as itwas a difuronttyp€ of redaclion. Mr. Bailey said the Prosecutor's Offoe was just starting to understand how big that workload was. He said they wele looking br tecfinology to assFt with trte work, but right nor trere was a healy manual component. Councilmember Clark said the bctts of the Prosecutor's Office might shift because of the increase in guilty pleas. Therc mpht be easier prosecutions, but Ute adminishative side might become more complicated. Mr. Bailey said the Proeecutor's Offce was still tryirp to determine what the focus would b€. He explained the technology might actrally incrcase preparation time. Howewr, h€ said it alleviated preparation on the plea site. Mayor lAbiers asked about the standards br redadion and said the public might not be arare of all he things that needed to be redacbd ftom a video of a police incident. Chief St. John said that was cor€cl and the background of a video usually requied the heaviest rcdaction. Mr. Phelps said it was reflective of the good work the Police Depafiient was doing. He said Chief St. John had tied the use of the tecfinology to the depaftnent's strat€gic aoals CWo/A|rrtffic Pr9.3 Pttt'f€dot lAntmlC Cfi Gouncil Wo*ehop ]'eeong tlnubr - Flnal December20,2016 16-6,14 and had helped pdoritize the inv€strnent. He said the Clty was on the l€ading €dge and the Police Departnentwas a leader in the valhy. COUNCIL ITEM OF SPECIAL INTEREST: EMAIL RETENTION StaffContact and Presenter: Julie K. Bower, City Clerk Ms. Bower said the item was a follorrp to the issue of email retention. lf directed to move fonrard, stafi would proceed wiUr oompadng fie City's email policy wt$t other cities around tr|e oounu investigate document management sFt€ms and h€ coet of additional storage if the lengffi of retention was increased. Ths first phase should require minimal staff time and the results would be presented at a wofishop in approximately four weeks. Councilmember Tumer said it would be an advantage to staff and would provide tnansparensy to constitu€nts to etain emails longer than one year. Ha sakl the first phase was specifically bcused on his r€quest. The oher phases would provide further inbrmafion on data managem€nt pr€rams that the Clefi's OffoE blt mBht be useful br both email retention and other data management Fsu6. Councilmember Tumer said the coet of data retention had been dropping dramatically and r€tainang inbrmation longer would not be cost prohiutive and would increase transparency br stakeholdeF. Councilmember Clark asked Councilmember TumEr if he had any thoughF on hov long he would like to see emails retained. Councilmember Tumer was open to discussion about the lengrth of time. tle blt the default should be to r€tain items and then look at the procass to determine what items should not be retrained. HE was inter€sted in how other communities wer€ handling the issues. He said one-year retention was not long enough. MayorlAleiea asked aboutthe City's policy about retaining paper. Ms. Boupr sald the City had a retention schqlule that co\€r€d all types of documents. She sald the retention timE for email was wry short and explained he suqect of the email determined the retention period. The retention was de0Emined by the record typed. MayorVGiers asked what the r€tention fme was on paper. Ms. Bonor sail the retention time would depend on the document typ€. Mayortlveiers said they needed to debrmine the priodties. Ms. Bourer said that inbrmation would be provkled in the wortshop prosentation. Mayor llveiers sail he wanbd lo make sure that all emails and paper documenb we'e tneated the same. Councilmember Tolmacfioff said she realized that eron saving emails in subbldem didn'l prevent them ftom being deleted afier a year. Mr. Mumhy sakJ an email was an email, rcgadless of where it ll\€d. SubbklErs still had the same retention as the main folder. He said the retention was elated to tp type of document. He sald the City's emailwas kept br 365 days on a rolling basis. CnyofG,r.tdr'o Ft'l^l Ptt rt .t o,, I2iWMC City Councll Worlchop teetng tlnubg. Flnal Decomber 2ll, 2(X6 Ms. Bolor dadfied that if the email was kept in a subbldEr in the email system, it would be gone after 365 days. Mr. MuDhy saij coneci, it would be deleted after 365 days. Councilmember Tolmachofi sald il didn't seem transparent to sa\€ the emails any place other than in the email system. She asked if the settings could be changed to save ttre emails longerthan 365 days. Mr. Murphy said meetings had been held wi0r tp State Ubradan about email retenton. He saftJ the librarian only cared about the topic of tie email, not the email ibelf. He could drangp the retention perftrd of the email, but thgy need to take into conskleration the perbrmance of the email syrtem. He said the email system was not a records management system. The system received about 450,000 emails per month and mucfi of it was spam. He sakl the system dU not know lhe diffErenoe bet$,een a legitimate email or spam email. Public records reqtlests rcquired searching through all the emails as here was no way to difurenliab betvveen spam email and legitimate gnails. He explained there mBht not be a cost br storage, but there was a cost on the back end br prooessing. Councilmember Tolmacfioff said when a constituent wanted to see an email record of a conveeation, the emaib disappeared. Ms. Borcr said that wre why it was importrant to use a document management system. The emailwould be retained and would be eearchable. Councilmember Tolmachoff asked if that email could still be locatsd wihin that document management system file years from nor. Ms. Bor€r said fiat was oon€,ct. Councilmember Clark asked if she wc supposed to be deleling emails after they had been resolved or dealt wiUr. Mr. Murphy saij even though an email wae deleted, Inbrmation Technology still had the emails. Councilmember Clark sakJ she was doing that to get dd of clutter. Mr. Murphy seid a trem€ndous amount €mail came into the City. Councilmember Tumsr sald saved Emails could be saved on a yearly basie eo they would be easier to find. He said he understood that many emails they get u€r€ not meant to be saved br that l€ngh of time or w€re saved in other places. lle also saU try needed a way to sa!€ r€quests and oonstituent oommunicatftnrs that was efiortless and eaey to find and etrieve. Councilmember Malnar askod if there w€le state laws that spedfy what retention rcquircments were br emails. Ms. Borer explained there was a retention br email, but it was base<l upon the type of CrVolot rr.n Ftl-a PtfuNm'tUNNlC Glty CouncilWorlchop teetng tlnulel - Flnal Decamber 20,W,6 3.16-043 record. CouncilmEmber Malnar asked if the City was in complianoe. Ms. Bor€r said he City was in compliane. Councllmember Malnar asked if stat€ law required saving any email over a year old. Ms. Bower said no, it is based on the emaal type. She asked to bring back the inbrmation to the Council at the Wbrkshop. Mr. Bailey said email was oonsider€d bansitory cornmunication. He said sometimes the focus was on the means by whicfi they communicabd instead of the substance and e)elained the law was bcus€d on the substane of the oommunication. Mr. Phelps said records retention had to be done within a system wth protocols and policies which managed every recod. He said the records management system was part of that.. Mayortadeiers said there was @nsensus to mo\€ forward. FIVE.YEAR FINANCIAL FORECASTS StaffContact and Presenter: Vicki Rios, Director, Budget and Fanance Staff Presenter: Tom Duensing, Assistant City Manager Staff Presenter: Teni Canada, Administrator, Budget and Finance Mr. Drcnsing said the brecast shored long-tem impacts on cun€nt year budget decisions. The firc-year brecast also hlghlighted financial hends br the general fund, enterprise funds and special revenue funds. lle said details of lhe FY17-l8budget would be discussed dudng the upcomang budget process. Councilmember Clark asked horv reliable the previous five-year brecasb had been. Mr. Drcnsing said the previous brecasts had been ofiemdy reliablE. Ms. Rioe saE moderate grorfi was projecied in terms of revenues through FY20, wi0l sforving during FY21 and FY22. The brecast a$umed maintraaning cunent seMce levels with moderate growth in salary and benefit costs added into the forecast. There would abo be nominal growth in other operating coots and debt seMoe obligations for the generaf fund, peaking inFY21-2, at about $35 million. Ms. Rios said ewry fund had a certain amount of oontingency budgeted. ThErE wae a stable brecast br the general fund br the next fwe yeae. Enterprise fund balances would be declining due to large capital expens€s. The special re\€nue funde had a stable forecast. Ms. Rios sakj revenues would shor moderab sales tax grorffr through FY1$20, sfowing tn FY20-21. Statr had asswned therc would b€ no impact from TPT simplificetion. There would be moderate state-shar€d revenue increasos, which were conslstent wih state JBLC brecasb and assumed continued statewide economic r€oovery. There would be nominal enterpris€ fund grorh and thele w€re no rate adiustnents aesumed In the bncast. Councilmember Clark asked about tte anticipat€d populalion grorfi rate over the next WdCt rxil.tugf,c PrMmru^Uruc Clty Gouncil Workrhop teetng tlnutoc. Flnrl December 20,2016 fira years which impacted gtate-shared revenue. Ms. Rios said population was not faciored into the for€cast. Ms. Rios said there was moderate annual funding br vehicle replacement and facilities maintenanoe. Expenditures also included the stadium settlement cosb and tAbstem Area Branch Ubrary annual operational costs of approximately $500,000 per year. She sakJ therc would be regional wieless capitral oosts and polloe MDC replacement cosB. The brecast also abeorbed the coet of some COPS and SAFER grant positions and MOU coets br apresented employees. Councilmember Clark said in the past those grant-funded positions w€r6 absorbe<l by polioe and fire sales tax funds. Ms. Rios sald that was tue, but Ute public sabty sales tax was transbned over into the gerrraf fund and the general fund would fund all of those positions. She said a 2.5o/o increase in salary and moderate increases for other employee benefits had also been added into the forecast. The brecast dkl account br transbrs out to each of the enterprise funds ftom the gpneral fund. lt also aseumed a 22o/o increase in the PSPRS rates but did not include the impact of Ole Hall case. Ms. Rios spoke about th€ fund balanoe going into next fiscal year. There would be a surplus of about $l.4million. She said staff would work through the additional cosb that would have to be paid to PSPRS. There would be a peak in MPC debt servioe in FY21-22. The goalwas to have a $50 million tund balance in FY1$20. Mayor lAbiers said the City was able to pay the PSPRS early, wtilch saved the City some money. He asked if the City would be to continue to do that. Ms. Rios sail the City turded the PSPRS in advance ard it dkl not changp the amount thet had to be paid on an annual basis. She said it helped pay br the unfunded liability and there was a gap betreen what they were funding on an annual basis and the amount that was unfunded. She sald they were hoprng to loner the unfunded liability so the rds would be lorered because they had paid ofi the past due amount She said there would be savings, but they hadn't r€alized the saMngs yet. Mr. Duersing said they wer€ traking the entire year of oonUibutions ard paying it in July and they were paying the entir€ amou.rt brdgpbd. Ms. Rios said onoe they were able to meet the $50 million fund balance level, they would add additional funding for capital tasen e. Therc was a need br some maintenance on City facilities that hadnt been tunded br quite some tine. Councilmember Claft ask€d what they anticipatecl the annual stadium settlement oosb to be. Mr. Duensing sakl the stadium s6t0em€nt oosts wsrc $3 million p€r year and the final year would be approximately $2.8 million. lf they City was able to pay any of it early, the finalyearcostwoud be $2.1 million. Councilmember Clark asked what was the annual cost w8 br the COPS/SAFER positions. C/tyofAtoae w7 Prltttcd on lUrUzOlC Cfi Council Worbhop teedng tlnube - Flnal December 20, 2016 Ms. Rios did not have that figurc. Councilmember Clark asked strafi to get back to her later with that information as well as the MOU costs br repres€ntod employees. Ms. Rios said the Gity was aboorbing approximately $l million this year for the SAFER grant and the COPS grant would also be about $1 million this year. CouncilmemberClark said the amount increased about $100,000 a yearforthe COPS. Ms. Rios said that was conect Councilmember Clark asked about the MOU costs br r€pe€ented employees. Mr. Duensing said the amounb upre embedded in the figures h"tt discussions wi0r the Fire labor group were still ongoing and it would be pr,emature to pnt fiat amount out br discnssion. Councifmember Clark said that non-represented ernployees were getting a 2.5o/o increase and asked if they were working on a 2.5olo incr€ase for rcpreeented employees. Mr. Drcnsing sald the figureg br public sabty ruere going to be higher but he was not atte to get thos€ numbee right nor. Councilmernber Aldama was happy to s€e th€ Crty get to the $50 million fund balance goal, but wanted staff to keep in mind preseMng the integnty and needs of the communi$ and not to br€go anythirE to rsach that goal. Councilmember Clark agreed with Courcilmember Aldama. As the economy improled, the citizens would require improvemenB in their quali$ of lib as well. She said the capital improvement fund wasn't menlioned br another five years, as well. She would like strafi to look at symbolic or incremental increases to tp ClP. The citizens had sufbred br a very long time end the City n€€ded to start working to give something back to the cornmunity. CouncilmEmber Malnar agreed wih the prior commenb, but Council neodsd to keep in mind that the next recession was just around the omer. Fle sald the purpose of the fund balance was to care for the City dudng the next dovntum. Councilmember Clark agreed wiilr Councilmember Malnar. The fund balance was a necessig but there had to be a balane betltro€n fuilding fi€ fund balance and meeting the needs of the o'fzens. She sakt it was gomething to think about. Mayor \Aleiers had no doubt Council would be discussing the issue in he coming months. Ms. Rioe said water, sewer and solirl wcte €nt€rpris€ funds wer,9 supported primadly fiorn user bes and cfiarges, and the funds operated more like btninesses. These funds paid for more capital intensive operations and brecasb Indlcated that future rate adiustrnents mQht be neoeseary. She saft! there u€re bur ways to managp the funds, including delayed or debned capital, bond funding some capilal proiecG, increased CWolAtatxt/wE mtNonlUWiPrC Glty Gouncll Workrhop teetng tlnubc - Final December 20, 21116 efficiency or innovation in operaUons, and rate adiustrnents. She said rate adiusfnents had not been assumed in this pesentation. Ms. Rioe w€nt over various options of pay-as-yougo and bond funding br some of lhe upooming proiecb. She explained the fund balanoes goals would not be met in the last couple of brecct years. lf bonds werg issued, they also needed to look at hor the bonds would be pakt back. She said the City's ability to pay back bond debt became loi,er at the end of the forecast. Ms. Rios said that was why a rate adiustment might become neoessary. She said a rate analysis was being conducled and Council would be prcvided witr more inbrmation when the analysis was complebd. Councilmember Clark asked what fac{ors would make the operating r€r€nue drop so dramatically over the rrxt several years. Ms. Rios said the capital ouilay included S59 million for the Pyramid Peak expansion. The amount would be reimbursed by Up City of Peoria, whicfi was covered both in expenditures and revenues br the fund whicfr explained why the figures went up and then bed(down. Councilmember Malnar asked when lhe last rate increase was br water s€Mc€s. Ms. Rios said the last rate increases u€re in 2009. Ms. Rios said the solid waste fund used to be called the sanitation fund. She said operating revenue was insuffcbnt to maintain the fund. There was a significant decr€aso in revenue wiilront a decrease in expenditures. She said the re\€nue figures were holding wih about $l million more than anticipated. The fund was not forecasted to m€€t atts target year over year and there elso might be a need br a rate increase. Analysis was undenray. She said sorne capital ouUay ould be delayed until the rate adiustrnents analysis was complebd. Most of the ou0ay for the fund was br vehicJes, so it would be ereier to delay expenditures. The fund had not s€en a rate increase sincs about 2009. Mr. Phelpo said a proposal had been made to expand he role of the Wabr SeMces Advisory Board to look at rat€s br solil waste. Ms. Rios said there was fund balance in the landfill fund in FY17-18for capital needs, but that balance decreased in the outer years. A rate increase mlght be neoe$'ary at some point br thb fund, as utell. She said there had been some delays in the capital prciects, and some amounte might haveto be bonowed. Councilmember Turner asked when he last rate incnease wag. Ms. Rioe sald the last rate incr€ase in the landfill was around the same time as the others. CouncilmemberAldama ask€d if thatwas in 2009. Ms. Rioo did not have the exacl year, but assumed that was the cas€. She said she was told the last rate increase was in 2010. Ms. Rioe said they would hold the line on co6b, watdr pvenues and expenditures dosely and manage capitral outay to minimize debt seMoe cosb. She said staff would C/lofGltotfro F |o.e Pdttadot rU^UrotC GIU CouncllWorkrhop teetng Xlnuba. Flnal December 20, 2016 ensure responsible timirp of rate adfustnenb and plan br firture debt issuance, if neo$s4ry. Councilmember Tolmachofi asked if the capital prctiects had been priodtized in the ewnt any of them had to bo moved or poetsoned. Mr. Duensing sakl the projects had been prioritized and he and Mr. Phelps would be meeting with Water SeMces stafi to determin€ whether prctjects should be delayed or debned. Ms. Rios sakl special revenue funds were legally resticted and could only be used br a specific purpos€. Transportalion and HURF funds ha<l capital oomponenb that staff was managing. She said HURF funds were oonmonly rebned to as the gas tax and wer€ funds received based on the volume of gas sold. Ms. Raos exdained pa\rement management funding came from hese funds. She saH it was possible that there might be issuanoe of bonds to pay br pavement management cosb in FY1&19. The gerrral obligation bonds would be tundod through the secondary property trax. She sakl it would be Council's decision. Councilmember Tumer asked why the bond proceeds wouldn't be reduced in FYl&19 and FY19-20 and not carry as much in reserw. Ms. Rioe said that had to do wifr the timing of the proiects and a presumption of straff wlren the forecast was created. She said there was a litUe frexibility and they wouldn't issue bonds bebre they had to. Councilmember Tumer said thb guarant€ed that f|e City would stay on track wih its pavement management program. Ms. Rios said under the brecaet Ute Ctty world stay on fack wih $e cur€nt plan br palBment management Ms. Rios said the revenue ftom the tansportation sales tax fund came from sales tax. The fund was above target br its fund balance, but there would be larger capital needs in the out years. Ms. Rioe said revenue br the public sabty sales tax funds for Polioe and Fire was front the public sabty salee tax. The operating rtlvenue was increas€d in the gamE way the general fund was increased in the foGcast. All of the expenses were counted as transbrs out to the gerrral fund and ererything was budgeted out of the general tund. She said there was a surplus in the fund of about $900,000 eacfi year. The public sabty sales tax br Fire also had a draw doirn evsry year pf S100,000. These funds were transbred out and fr|e 570 r€serve was maintained ewry year. Ms. Rios said staff would continue to hold the line on ooets in the special revenue fund. REvenues and the economy would be dosely monitorcd and capihl ouUay would be managed to minimize debt s€rvioe costs. Plans would be made br firture debt issuanoe in HURF and Transportation Sales Tax Funds. Councilmember Tunrr said the polioe and file funds should be r€vier,ved to make sure that the 5% contingency was adequate. C,Uo'Gt.ott,o tu9.10 Pdntadot lutMnlc Gfi Gouncll Wortrhop teedng Hnubc. Flnal December 2ll, 21116 Ms. Rios said he ro\renues were bansfer€d to the goneral fund, so any increase or decrees€ or changee would be absorbe<l in the general fund. She sakJ if a rcry large balanoe was canierl in this type of fund, it would be drarn dorvn faster in bansbrs to the otherfund. Councilmember Turner said it made sense that they were using the general fund contingency across all non-€nterprise funds. tle said it was importrant br the Council to understand that was how they uere funding that contingency so they had to take that into aoount when they looked at the general fund balanoe. Ms. Rios sakl stafi would continue to watcfi r€wnu6 closely. She said budget kickoff was Thumday. Staff would prepare and bring back propoeed budgets for FY17-18br Council consideration and input. Courrcil brrdget workshops uould be held to review the budget. CTTYMANAGERS REPORT Mr. Phelps had no items to r€port. CITYATTORNSY'S REPORT Mr. Bailey had no items to report. COUNCIT ITEMS OF SPECIAL TNTEREST Councilmember Clark proposed that staff present a plan to implement a bmporary City Council subcommittee on business, with a goal to streamline and enhancE he Cityl business praciices. She would like th€ subcornmitt€o to review all oodes and ordinances for redundancies and outdated regulations. The subcommittee would make ecommEndations to Council of new business praclftrs or elimination of old processes. It would also requie a revial of the busircss applicant prooEss as it related to the Planning Deparment and Tax and LioEnse Division. She proposed the subcommitt€e contrain three Councilmembers, representatircs ftom fio small, medium and hrge business community and a business-r€lated zoning attorney. Mce Mayor Hugh asked for an update and input on the City's signatur€ events and if those evenb wer€ meeting expectations. Mayor\Aleiers wislr<l everyone a Merry Chdstnas and Happy l.lerw Year. MOTION AND CALI TO ENTER INTO Ef,ECUTN'E SESSION A mofon wer rmde by Councllmember Aldama, soconded by Counclhnembcr Clark, to enler Into E(ecutrc Selrion. The mo0on canbd by l|re followlng vob: Aye: 7 - Mayor lttileiers, Me Mayor Hugh, Councilmember Aldama, Councilnember Clark, Councilmember Malnar, Councilmember Tolmachofi, and Councilmember Tumer EXECI'TTVE SESSTON City Council enbrcd into Exedtive Seesion at 4:O4 p.m. Ctyo'At.n/no Prg.ll PrtrdmlANlm|C Cfi Councll Wortrhop teetng tlnutee - Final December 20, 2016 ADIOURNMENT A mo0on war mrde by Councllmember talner, seconded by Gouncllmember Tolmachofr, to edfoum tlr Executlve Seealon. The modon canied by the followlng vota: Aye: 7 - Mayor lAbiers, Mce Mayor Hugh, Councilmember Aldama, Councilmember Clark, Councilmember Malnar, Councilmember Tdmachofi and Gouncilmember Tumer ThE City Council a<ljoumed at 4:37 p.m. I heeby certiry that the foregcing minutes are a tue and coned copy of the minut$ of the meeting of the Glendale City Council of Glendale, Arizona, held on he 2Oh day of Deoernber, 2016. I further certifi that the meeting was duly calle<t and held and that a quorum was pGsent. oa*a uise{aay ot D f, Ctut6r4 mrc. CtVo'Abrfr.Preot2 Prt',.lar2mNlC