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HomeMy WebLinkAboutMinutes - Minutes - Historic Preservation Commission - Meeting Date: 9/29/2016Historic Preservation Commission Minutes CONFERENCE ROOM 2A GLENDALE CITY HALL 5850 WEST GLENDALE AVENUE TITURSDAY, SEPTEMBER 29, 2016 4:00 PM CALL TO ORDER The meeting was called to orderat approximately 4:04 p.m. ROLL CALL Commissioners Quinn, Froes, Rovey (anived at 4:06 p.m.), Pratcher (anived at 4:09 p.m.), Wixon, Vice Chairperson Hackenberg and Chairperson Coury were in attendance. STAFF PRESENT Staff Liaison Thomas Ritz, AICP, Senior Planner, Doug Howard, Planner, Tim Bamard, Assistant Director of Public Facilities, Recreation and Special Events Departrnent, Diana Figueroa, Recording Secretary, and Alex Shaw, Recording Secretary. APPROVAL OF MINUTES Chairpenon Coury called for a Motion for the Approval of the January 28,2016 meeting minutes. Vice Chairperson Hackenberg noted one correction to the minutes on Page 2 under 2016 Historic Preservation Award Nominations (Paragraph 4, Sentence 2). The name Desert Rose should read Glendale Welding. Chairperson Coury called for approval of the minutes. Commissioner Quinn made a motion to approve the minutes as corrected. Commissioner Wixon seconded the motion, which was tpproved 5-0. BUSINESS FROM THE FLOOR Loyalty Oaths were administered to Chairperson Coury, Vice Chairperson Hackenberg, Commissioner Quinn and Commissioner Rovey. WITHDRAWALS AND CONTINUANCES None September 29,2016 Minutes Historic heservation Commission Page2 BUSINESS FROM THE FLOOR Commissioner Quinn stated that a couple of meetings ago, Commissioner Rovey had brought up the subject matter regarding an agricultural and farming suggestion. He noted that subject has not been addressed since that time. Chairperson Coury remembered that Mr. Froke was to come back with more information at a later time. However, he would like this to be put into the meeting minutes as a reference. PUBLIC IIEARING ITEMS I. SAIIUARO RANCH PARK IIISTORIC AREA MASTER PLAN UPDATE Tim Barnard, Assistant Director of Public Facilities, Recreation and Special Events Deparfrnent presented this item. The Commission heard a presentation regarding the Master Plan Update for the Sahuaro Ranch Park Historic Area. Mr. Barnard led the discussion stating that Sahuaro Ranch Park is one of the Valley's oldest and most magnificent ranches. He said the l7-acre Historic Sahuaro Ranch features 13 original buildings, a rose garden, bamyard and historic orchards. The Historic Ranch offers activities, exhibits and guided tours. He noted the operation of the historic site is provided by both City staff and the staff and volunteers of the Glendale Arizona Historical Society. He stated the mission of the Historic Park is to preserve a historic site where the community participates in the ongoing development of educational and social experiences that connect Glendale residents and visitors to the past and to each other. Mr. Bamard stated the existing Sahuaro Ranch Historic Site Master Plan was approved by the Glendale City Council in 1995. The current FYl6/17 operating budget is $81,814 and 0 FTE, using part time staff only. He said the FYl6/17 Capital Improvement Program includes three consecutive years of capital funding through cultural and historic preservation bonds in the amormt of $284,550. He noted staffrecommends the Master Plan be updated revisiting the existing master plan to provide analysis and recommendation for the site. He listed some of staffs recornmended updates and plans for the Ranch. He stated some of the recommendations include engaging the public for input and feedback, having a member from the Commission to participate on their analysis board to provide recommendations for future capital and operating initiatives, and to review the current site programming being provided by GAHS and the City. Additionally, staffanticipates approximately 6 to l0 months' duration for this project with anticipated release of Request for Proposal in the fall of 2016 and estimated completion in the summer of 2017. Commissioner Quinn inquired concerning a previous unofficial Master Plan dealing mostly with the athletic facilities. He asked what had become of that. Mr. Barnard explained that was the design document for the upgrade for the left side of the sports park facility. Chairpenon Coury inquired about having a Commissioner participate in this project. He asked if any Commissioner would be interested in being a part of this project. Mr. Bamard 2 Minutes Historic *.*l,?l,lif H*,111f Page 3 noted that this could be discussed at a later time, and welcomes all who are interested to the discussion. Comrnissioner Rovey commented on having some knowledge of previous plans for the Historic area and about his work with the Sahuaro Ranch Foundation. Mr. Barnard discussed the consultant aspect concerning the Master Plan Update for the Satruaro Ranch Park Historic Area. The Commissioners agreed to move forward with staffs recommendation. 2. SAIIUARO RANCH PARI( AND GLENDALE ARIZONA HISTORICAL SOCIETY USE AGREEMENT Tim Barnard, Assistant Director of Public Facilities, Recreation and Special Events Departnent presented this item. He stated Sahuaro Ranch Park was purchased by the City of Glendale in 1977. He explained that of the 80 total acres of this public park, approximately 17 acres and 13 original buildings, a rose garden, bamyard and historic orchards are currently registered on the National Register of Historic Places. He said this was a destination for families and friends to visit because of the City and community's effort to preserve its historic significance. Additionally, The Sahuaro Ranch Park Historic Area (SRPHA) presently functions under the direction of the Public Facilities, Recreation and Special Events Deparunent. He indicated the area is managed directly by Senior Recreation Coordinator, a part-time, "on-site" staff-member who directly managed the facility to ensure all guest expectations are met. Moreover, the non-profit Glendale Arizona Historic Society (GAHS) assists with tours and wedding ceremonies, and currently uses the Guest House as its headquarters. He stated that most recently, the City identified a need to enter a formal agreement with the GAHS to memorialize its use of the Guest House to ensure its continued presence and efforts to preserve the historical significance of the SRPHA. He noted the City wishes to retain its parfirership with the GAHS as it has the background, resources and knowledge to showcase, preserve and maintain the history and rich culture of SPRHA through site tours and educational seminars. He said staff was here to brief the Commission on the key elements of the new license use agreement the City hopes to enter with the GAHS for the continued use of the Guest House at the SRPHA. In conclusion, staffis providing a brief presentation of the key elements of a new license and is also seeking feedback in preparation of taking this item to the Council for formal consideration. Chairperson Coury asked for the two names of the people he mentioned who will be working closely with this project. Mr. Bamard replied it was Kim Larson and Jackie Anderson. Minutes H istoric rr.*i:lffAl,3ii## Page4 Commissioner Quinn inquired as to the maintenance of the facility and if it would be included in the agreement. Mr. Barnard stated that any maintenance will be taken care of by the City and would not be in the agrcement. Vice Chairperson Hackenberg inquired as to a porch project at the Fruit Packing Shed. She had heard nothing else about it. Mr. Barnard stated the issue had been tabled because of other pending developments in the Master Plan. However, that project might come back later if needed. Commissioner Quinn asked if there will also be a structural analysis included in the Master Plan. Mr. Barnard replied yes. Commissioner Rovey remarked that Historic Sahuaro Ranch Park was a jewel for the City and would like to see it preserved to its best form. He asked if there was a full-time staff person on site at the Ranch. Mr. Barnard replied that there was not a full-time person on site. However, part-time staff, as well as maintenance personnel, are regularly there. He said that Jackie Anderson will be the contact person, but will also split her time with the Adult Center. The Commissioners thanked Mr. Bamard for his presentation. STAFF REPORT There was none. COMIIflSSION COMMENTS AND SUGGESTIONS ADJOURNMENT Chairperson Coury called for adjournment of the meeting. Commissioner Quinn made a motion to adjourn the meeting. Commissioner Rovey seconded the motion which was approved unanimously. The meeting adjourned at 4:53 p.m. with no further business. NEXT MEETING The next regularly scheduled meeting will be held on, January 26,2017.