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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 6/28/2016City of Glendale 5850 West Glendale Avenue Glendale. AZ 85301 l# {l tI Meeting Minutes - Final Tuesday, June 28,2016 6:00 PM Voting Meeting Council Chambers Citv Council Mayor Jerry Weiers Vice Mayor lan Hugh Councilmember Jamie Aldama Councilmember Samuel Chavira Councilmember Ray Malnar Co u nc i I membe r Lau ren Tol m ac hoft Cou ncil member Bart Tu rner City Council Meeting Minutes - Final June 28, 2016 CALL TO ORDER Present: 7 - Mayor Jerry Weiers, Vice Mayor lan Hugh, Councilmember Jamie Aldama, Councilmember Samuel Chavira, Councilmember Ray Malnar, Councilmember Lauren Tolmachoff, and Councilmember Bart Turner Also present were Kevin Phelps, City Manager; Tom Duensing, Assistant City Manager; Michael Bailey, City Attorney; Pamela Hanna, City Clerk; and Darcie McCracken, Deputy City Clerk. PLEDGE OF ALLEGIANCE PRAYER/TNVOCATION The invocation was offered by Rabbi Lew of Chabad of the Northwest Valley CITIZEN COMMENTS Bill Demski, a Sahuaro resident, said he didn't get much of a pension. He said fireman and police officers haven't been in the top ten most dangerous occupations in decades. He said he obtained salary and retirement information about former city employees and spoke about how much money retired employees make. He spoke about how he is on a fixed income and the amount of sales tax he pays. He said the taxpayers on a fixed income continue to dig deeper into their pockets to pay for these salaries' James Deibler, a Phoenix resident, spoke about putting a Dillard's store at Westgate. He said Dillard's is willing to move from Desert Sky Mall due to crime issues. He said the city can use the sales tax this move would create. He said he would like to see a new public library at Heroes Park at 83rd Avenue and Bethany Home Road. He said residents deserve the library, and residents don't want to drive to another library because it is too far. APPROVAL OF THE MINUTES OF JUNE L4,2OL6 1. 16.330 APPROVAL OF THE MINUTES OF THE JUNE 14,2016 VOTING MEETING Staff Contact: Pamela Hanna, City Clerk A motion was made by Gouncilmember Malnar, seconded by Gouncilmember Chavira, that this agenda item be approved. The motion carried by the following vote: Aye: 7 - Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner BOARDS, COMMISSIONS AND OTHER BODIES APPROVE RECOMMENDED APPOINTMENTS TO BOARDS, COMMISSIONS AND OTHER BODIES City of Glendale Page 1 Printed on 8h0n016 City Council Meeting Minutes - Final June 28,2016 PRESENTED BY: Councilmember Lauren Tolmachoff 2. 16-303 BOARDS, COMMISSIONS & OTHER BODIES Staff Contact: Brent Stoddard, Director, lntergovernmental Programs Arts Commission Hela Folkscheinke-Conti, Yucca appointment Eva Davue, Vice Chair, Cactus Appointment Citizens Bicycle Advisory Committee Larry Flato, Chair, Barrel reappointment Anthony Pratcher, Vice Chair, Cholla reappointment Commission on Persons with Disabilities Sata Madoni, Cholla aPPointment Community Development Advisory Committee Emmanuel Allen, Cactus appointment Matthew Verslias, Barrel reappointment Library Advisory Board Gary Johnson, Barrel aPPointment Parks and Recreation Advisory Commission Ethan McCaffey, Teen, Mayoral appointment Public Safety Personnel Retirement System Police Board Justin Harris, Police Rep appointment Water Services Advisory Commission Ruth Fowles, Barrel reappointment Jonathan Liebman, Cholla reappointment Ron Short, Cactus reaPPointment Jonathan Liebman, Chair, Cholla reappointment A motion was made by Councilmember Tolmachoff, seconded by Councilmember Aldama, that this agenda item be approved. The motion carried by the following vote: Aye: 7 - Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner PROCLAMATIONS AND AWARDS 3. 16-30-8 PROCLAIM JULY 2016 PARKS AND RECREATION MONTH Staff Contact: Erik Strunk, Director, Community Services Presented By: Office of the MaYor Accepted By: Mr. Manuel Padia, Chair, Parks and Recreation Advisory Commission Mr. Kerry Dewberry, Vice Chair, Parks and Recreation Advisory Commission Accepted By: Erik Strunk, Director, Community Services City of Glendale Page 2 Pilnted on 8/10/2016 City Council Meeting Minutes - Final June 28,2016 CONSENT AGENDA 4.16-250 5.16-273 16-295 16-301 6. Timothy Barnard, Assistant Community Services Director Michael Gregory, Parks, Recreation & Neighborhood Services Administrator Sean McGary, Darren Skousen, Kyle White and Bryan Wagner, Glendale Parks and Recreation Department Mayor Weiers proclaimed July 2016 Parks and Recreation Month. Accepting the award were Manuel Padia, Chair, Parks and Recreation Advisory Commission, and Kerry Dewberry, Vice Chair, Parks and Recreation Advisory Commission, Erik Strunk, Community Services Director, Tim Barnard, Community Services Assistant Director, Mike Gregory, Parks, Recreation and Neighborhood Services Administrator, Sean McGary, Senior Recreation Coordinator, Darren Skousen, Recreation Coordinator, Kyle White, Recreation Coordinator, Bryan Wagner, Parks Superintendent, Michelle Yates, Neighborhood Services Coordinator, Diane Wlliams, Operations Manager, David Salcido, Service Worker lll, Mike Davis, Recreation Coordinator and the Lifeguards. Mr. Padia thanked the Parks and Recreation staff for making the City and parks facilities beautiful. He said the City's parks and recreation programs bring people to the city and help serve a greater purpose. Mayor Weiers thanked everyone for their service to the community. Ms. Pamela Hanna, City Clerk, read consent agenda item numbers 4 through 23 and consent resolution item numbers 24 through 34 by number and title. EXPENDITURE AUTHORIZATION FOR LEAGUE OF ARIZONA CITIES AND TOWNS 2016.17 MEMBERSHIP DUES Staff Contact: Brent Stoddard, Director, Intergovernmental Programs Staff Presenter: Jenna Goad, I ntergovernmental Programs Administrator This agenda item was approved. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH BERRY DUNN MCNEIL & PARKER, LLC, FOR ENTERPRISE RESOURCE PLANNTNG (ERP) SELECTION AND IMPLEMENTATION CONSULTING SERVICES Staff Contact: Vicki Rios, Interim Director, Finance and Technology This agenda item was approved. AUTHORIZATION TO ENTER INTO A SERVICE AGREEMENT WITH GRANICUS, INC., FOR AGENDA MANAGEMENT/MEDIA MANAGER SUPPORT SERVICE FUNCTIONS AND TO APPROVE THE EXPENDITURE OF FUNDS Staff Contact: Vicki Rios, Interim Director, Finance and Technology This agenda item was approved. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH COX ARIZONA TELCOM, L.L.C., FOR CARRIER AND BROADBAND 7. City of Glendale Page 3 Printed on 8/10/2016 City Council Meeting Minutes - Final June 28, 2016 8.16-332 9.1 6-304 10.1 6-306 '11.1 6-307 12.16,314 13.16-315 SERVICES AND TO APPROVE THE EXPENDITURE OF FUNDS Staff Contact: Vicki Rios, Interim Director, Finance and Technology This agenda item was approved. AUTHORIZATION TO ENTER INTO A CONSTRUCTION MANAGER AT RISK AGREEMENT WITH ACHEN-GARDNER CONSTRUCTION, LLC, FOR CONSTRUCTION PHASE SERVICES FOR WATER LINE REPLACEMENT AT VARIOUS LOCATIONS Staff Contact: Craig Johnson, P.E., Director, Water Services This agenda item was approved. AUTHORIZATION TO RENEW FY 2016117 PROPERTY, LIABILITY AND WORKERS' COMPENSATION INSURANCE Staff Contact: Jim Brown, Director, Human Resources and Risk Management This agenda item was approved. APPROVAL OF THE FISCAL YEAR 2016-17 CAMELBACK RANCH - GLEN DALE CAPITAL REPAI RS/REPLACEM ENT PROGRAM ; AUTHORIZATION FOR THE CITY MANAGER TO EXPEND FUNDS TO REIMBURSE CAMELBACK SPRING TRAINING, LLC, FOR CAPITAL REPAIRS MADE AT CAMELBACK RANCH - GLENDALE IN FISCAL YEAR 2016-17 Staff Contact: Jack Friedline, Director, Public Works This agenda item was approved, AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH NESBITT CONTRACTING CO., INC., FOR THE PAVEMENT MANAGEMENT PROGRAM - MILL AND OVERLAY Staff Contact: Jack Friedline, Director, Public Works Mr. Friedline said this is a request to enter into a construction agreement with Nesbitt Contracting for mill and overlay contract. He said staff would like to correct the contract amount not to exceed $7,330,006.50, the term expenditure limit to $7,696,506.82' and the aggregate amount, including four renewals in the amount of $38,482,534.'10. This is a significant part of the five year pavement program. This agenda item was aPProved. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT FOR GENERAL LANDFILL ENGINEERING CONSULTING SERVICES WITH TETRA TECH BAS, INC. Staff Contact: Jack Friedline, Director, Public Works This agenda item was approved. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE CiU of Glendale Page 4 Printed on 8/10/2016 Gity Council Meeting Minutes - Final June 28, 2016 14. 16-317 15.16-318 16. 16-319 17.1 6-320 18.16-323 19.16-326 20.1 6-335 COMMUNICATIONS FACILITIES LICENSE AGREEMENT WITH COX COMMUN ICATIONS ARIZONA, LLC, FOR COMMU NICATION SERVICES AT THE GLENDALE MUNICIPAL AIRPORT Staff Contact: Jack Friedline, Director, Public Works This agenda item was approved. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH TRIANGLE SERVICES, INC., FOR BUS STOP TRASH SERVICE Staff Contact: Jack Friedline, Director, Public Works This agenda item was approved. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH TITAN MACHINERY, INC., FOR COOPERATIVE PURCHASE OF ONE COMPACT WHEEL LOADER Staff Contact: Jack Friedline, Director, Public Works This agenda item was approved. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 4 TO THE AGREEMENT FOR STREETLIGHT MAINTENANCE SERVICES WITH FLUORESCO SERVICES, LLC Staff Contact: Jack Friedline, Director, Public Works This agenda item was approved. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH FREIGHTLINER OF ARIZONA, LLC, FOR COOPERATIVE PURCHASE OF ONE REARLOAD TRUCK Staff Contact: Jack Friedline, Director, Public Works This agenda item was approved. AUTHORIZATION TO ENTER INTO AN AGREEMENT FOR DEVELOPED AN D U NDEVELOPED RIGHT-OF-WAY LANDSCAPE MAI NTENANCE WITH ENVIRONMENTAL EARTHSCAPES, INC., DOING BUSINESS AS THE GROUNDSKEEPER Staff Contact: Jack Friedline, Director, Public Works This agenda item was approved. AUTHORIZATION TO ENTER INTO AN AGREEMENT FOR DEVELOPED AND UNDEVELOPED RIGHT-OF.WAY LANDSCAPE MAINTENANCE WITH BASIN TREE SERVICE & PEST CONTROL, INC., DOING BUSTNESS AS UNTTED RIGHT-OF-WAY (URW Staff Contact: Jack Friedline, Director, Public Works This agenda item was approved. AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT City of Glendale Page 5 Printed on 8/10/2016 City Council Meeting Minutes - Final June 28, 2016 21.1 6-331 22.1 6-334 23. 16-329 CONSENT RESOLUTIONS 16-297 WITH UTILITY CONSTRUCTION COMPANY, INC., FOR THE STREET LTGHT INFILL PROJECT (BlD ALTERNATES 1 AND 2) Staff Contact: Jack Friedline, Director, Public Works This agenda item was approved. POSITION RECLASSIFICATIONS Staff Contact: Jim Brown, Director, Human Resources and Risk Management This agenda item was approved. AUTHORIZATION TO ENTER INTO AN ADMINISTRATIVE SERVICE AGREEMENT AMENDMENT WITH BLUE CROSS BLUE SHIELD OF ARIZONA Staff Contact: Jim Brown, Director, Human Resources and Risk Management This agenda item was approved. AUTHORIZATION TO EXECUTE AMENDMENT NO. 1 AGREEMENT FOR SERVICES FOR CITY CONTRACTS 8672 AND 8832 TO ASSIGN AND TRANSFER RIGHTS AND OBLIGATIONS TO SMG FOR THE PROVISION OF PUBLIC SAFETY SERVICES PROVIDED AT THE UNIVERSITY OF PHOENIX STADIUM AND EXTENDING THE TERM OF THE CONTRACTS TO SEPTEMBER 30, 2016 Staff Contact: Jean Moreno, Economic Development Officer Ms. Moreno said this is a request for Council to approve two amendments to the existing city service contract relating to public safety services provided by the Police and Fire Departments at the University of Phoenix Stadium. There are currently two agreements with Global Spectrum. The MSTA completed a competitive selection process for venue management services and has selected SMG as the new venue manager, effective July 1, 2016. She explained the contracts posted with the agenda items were identical except for the contract number and original execution dates. She explained Global Spectrum had requested some minor changes to the agreements since the contracts were posted. The proposed changes do not change the stated purpose of the agreements which is to allow SMG to assume responsibility for those contracts effective July 1st, and also to extend the term of those contracts to September 30, 2016, which would allow time to negotiate new agreements with SMG. She said the requested changes have been provided to Council, and the changes include referring to the contract as an amendment rather than an assignment, removing the reference to the term "assignment" throughout the contract, and acknowledging SMG as the new provider. She said the contracts state that all other provisions of the agreement except as set forth in the amendment remain in their entirety. This agenda item was approved. RESOLUTION 5125: AUTHORIZATION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH TOLLESON UNION HIGH CiU of Glendale Page 6 Printed on 8/10/2016 City Council Meeting Minutes - Final June 28, 2016 25.16-298 26.1 6-309 27. 16-31 1 SCHOOL DISTRICT NO. 214 FOR THE SERVICES OF A SCHOOL RESOURCE OFFICER AT ONE SCHOOL CAMPUS DURING THE 2016-17 SCHOOL YEAR Staff Contact: Debora Black, Police Chief RESOLUTION NO. 5125 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WTH TOLLESON UNION HIGH SCHOOL DISTRICT NO. 214 FOR A SCHOOL RESOURCE OFFICER AT COPPER CANYON HIGH SCHOOL DURING THE2016-17 SCHOOLYEAR. This agenda item was approved. RESOLUTION 5126: AUTHORIZATION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH GLENDALE UNION HIGH SCHOOL DISTRICT FOR THE SERVICES OF A SCHOOL RESOURCE OFFICER AT TWO SCHOOL CAMPUSES DURING THE2016-17 SCHOOL YEAR Staff Contact: Debora Black, Police Chief RESOLUTION NO. 5126 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CIry OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WTH GLENDALE UNION HIGH SCHOOL DISTRICT FOR SCHOOL RESOURCE OFFICERS DURING THE 2016-17 SCHOOL YEAR AT THE FOLLOWING SCHOOLS: ONE POLICE OFFICER AT GLENDALE HIGH SCHOOL AND ONE POLICE OFFICER AT INDEPENDENCE HIGH SCHOOL. This agenda item was apProved. RESOLUTION 5127: AUTHORIZATION TO ENTER INTO A NEW DEVELOPMENT AGREEMENT WITH HABITAT FOR HUMANITY CENTRAL ARIZONA FOR THE USE OF EXISTING FY 2014115 HOME INVESTMENT' PARTNERSH IP FUNDS Staff Contact: Erik Strunk, Director, Community Services RESOLUTION NO. 5127 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF TFIE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNry, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO THE DEVELOPMENT AGREEMENT FOR INFILL HOUSING DEVELOPMENT UNDER THE HOME INVESTMENT PARTNERSHIP PROGRAM WITH HABITAT FOR HUMANIry CENTRAL ARIZONA; AND DIRECTING THAT THE AGREEMENT BE RECORDED. This agenda itern was aPProved. RESOLUTION 5128: AUTHORIZATION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR INSTALLATION OF EM ERGENCY VEH ICLE PRE-EMPTION SYSTEMS CITYWI DE City of Glendale Page 7 Printed on 8/10/2016 City Council Meeting Minutes - Final June 28. 2016 28.16-312 29.16-316 16-32230. Staff Contact: Jack Friedline, Director, Public Works RESOLUTION NO. 5128 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY. ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATTON (rGA/JpA 16-0005851-r) FOR THE TNSTALLATTON OF EMERGENCY VEHICLE PRE-EMPTION (EVP) SYSTEMS CITYWIDE PROJECT IN THE CIry OF GLENDALE. This agenda item was approved. RESOLUTION 5129: AUTHORIZATION TO ENTER INTO AMENDMENT NO, 2 TO TERMINATE A GRANTOR AGREEMENT WITH THE ARIZONA DEPARTMENT OF ECONOMIC SECURITY FOR VENDING MACHINE OPERATIONS Staff Contact: Jack Friedline, Director, Public Works RESOLUTION NO. 5,129 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CIry OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AMENDMENT NO. 2 AUTHORIZING THE TERMINATION OF THE GRANTOR AGREEMENT (DEO7113O-OO1) WITH THE ARIZONA DEPARTMENT OF ECONOMIC SECURIry FOR VENDING MACHINE OPERATIONS. This agenda item was approved. RESOLUTION 5130: AUTHORIZATION TO ENTER INTO AN AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT WITH THE REGIONAL PUBLIC TRANSPORTATION AUTHORITY FOR TRANSIT SERVICES Staff Contact: Jack Friedline, Director, Public Works RESOLUTION NO. 5130 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CIry OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT WITH THE REGIONAL PUBLTC TRANSPORTATTON AUTHOR|TY (RPTA) FOR THE pROVtStON OF pUBLtC TRANSPORTATION SERVI CES. James Deibler spoke on ltem 29, and said it is a good idea for Dial- A-Ride to offer ADA service so people can go to doctor appointments across the Valley. He said Valley Metro is doing a good job extending bus service across town and bus route 83 needs to be extended from Camelback Road to Arrowhead Towne Center to meet the connection with bus route 67, 170and 86. He said he would like to see bus service in the West Valley without paying the City of Phoenix a lot of money. He said the RPTA will provided buses to the City of Glendale as it did to the City of Tempe and Mesa. He said the Glendale transit system should be run by a private contractor like train staff. This agenda item was approved. RESOLUTION 5'131: AUTHORIZATION TO ENTER INTO AN City of Glendale Page 8 Printed on 8/10nfio City Council Meeting Minutes - Final June 28,2016 31.16-325 16-327 I NTERGOVERNMENTAL AGREEMENT WITH ARIZONA DEPARTM ENT OF TRANSPORTATION FOR CAMELBACK ROAD FROM 51ST AVENUE TO 91ST AVENUE INTELLIGENT TRANSPORTATION SYSTEMS ENHANCEMENTS PROJECT Staff Contact: Jack Friedline, Director, Public Works RESOLUTION NO. 5131 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY. ARIZONA. AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATTON (lGA/JPA 16-0005850-l) FOR THE INSTALLATION OF FIVE MILES OF CONDUIT AND FIBER OPTICS, COMMUNICATIONS EQUIPMENT AND FIVE CCTV CAMERAS ALONG CAMELBACK ROAD BETWEEN 51 ST AND 91 ST AVENUES. This agenda item was approved. RESOLUTION 5132: AUTHORIZATION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR DESIGN AND CONSTRUCTION OF PEDESTRIAN IMPROVEMENTS ALONG PARADISE LANE BETWEEN 55TH AND 59TH AVENUES Staff Contact: Jack Friedline, Director, Public Works RESOLUTION NO. 5132 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNry, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR THE DESIGN AND CONSTRUCTION OF SIDEWALKS AT THE INTERSECTIONS ALONG PARADISE LANE BETWEEN 55TH AND 59TH AVENUE IN GLENDALE, ARIZONA. This agenda item was approved. RESOLUTION 5133: AUTHORIZATION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR DESIGN AND CONSTRUCTION OF PEDESTRIAN IMPROVEMENTS ALONG 67TH AVENUE BETWEEN GLENDALE AND ORANGEWOOD AVENUES AND ALONG ORANGEWOOD AVENUE BETWEEN 67TH AND GRAND AVENUES Staff Contact: Jack Friedline, Director, Public Works RESOLUTION NO. 5133 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CIry OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATTON (|GA|PA 16-0005854-l) FOR THE CONSTRUCTION OF SIDEWALKS, CURBS AND GUTTERS AT THE INTERSECTIONS ALONG 67TH AVENUE BETWEEN GLENDALE AND ORANGEWOOD AVENUES. This agenda item was approved. City ot Glendale Printed on 8/10/2016 City Council Meeting Minutes - Final June 28, 2016 34. 33.16-328 RESOLUTION 5134: AUTHORIZATION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR DESIGN AND CONSTRUCTION OF PEDESTRIAN IMPROVEMENTS ALONG CAMELBACK ROAD BETWEEN 79TH AND 83RD AVENUES Staff Contact: Jack Friedline, Director, Public Works RESOLUTION NO. 5134 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNW. ARIZONA. AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATTON (IGA/JPA 16-0005852-r) FOR THE CONSTRUCTTON OF SIDEWALKS ALONG CAMELBACK ROAD BETWEEN 79TH AND 83RD AVENUES. This agenda item was approved. 16-305 RESOLUTION 5135: ADOPT A RESOLUTION AUTHORIZING THE CITY OF GLENDALE TO RECEIVE AND ACCEPT ANY PROCEEDS FROM THE SALE/RECOVERY OF BIOGAS AT THE JOINTLY OWNED 91ST AVENUE WASTEWATER TREATMENT PLANT Staff Contact: Craig A. Johnson, P.E., Director, WaterServices RESOLUTION NO. 5135 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CIry OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO RECEIVE AND ACCEPT ANY PROCEEDS FROM THE SALE/RECOVERY OF BIOGAS (METHANE) AT THE JOINTLY OWNED 9'1ST AVENUE WASTEWATER TREATMENT PLANT ("\ /l/VTp',) ON BEHALF OF THE CIry OF GLENDALE. This agenda item was approved. Approval ofthe Consent Agenda A motion was made by Turner, seconded by Chavira, to approve the recommended actions on Consent Agenda ltem Numbers 4 through 23 and Consent Resolutions 24 through 34 with the stipulated changes to items 11 and 23. The motion carried by the following vote: Aye: 7 ' Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoft and Councilmember Turner PUBLIC HEARING - ORDINANCES 35.16-313 ORDINANCE2994: AMENDMENTS TO CHAPTER 18 - GARBAGE AND TRASH;AND DECLARING AN EMERGENCY (ORDINANCE) (PUBLIC HEARING REQUIRED) Staff Contact: Jack Friedline, Director, Public Works ORDINANCE NO. 2994 NEW SERIES, WAS READ BY NUMBER AND TITLE ONLY, IT BEING AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA City of Glendale Page 10 Printed on 8/10/2016 Gity Council Meeting Minutes - Final June 28, 2016 ORDINANCES 36. 16-310 37.16-321 COUNry, ARIZONA, AMENDING CITY CODE CHAPTER 18 - GARBAGE AND TMSH; AND DECLARING AN EMERGENCY. Mr. Friedline said this is a request to adopt an Ordinance amending Chapter 18, Garbage and Trash and declaring an emergency to provide for the changes to be effective July 1, 2016. He explained 581079 signed on April 1, 2015 made changes to the private enterprise recycling and solid waste management, specifically by prohibiting municipalities from restraining private enterprises from delivering, recycling and solid waste management services to commercial, industrial and multi-family residential properties within or to the municipality and private multi-family residential properties as any real property that has one or more structures and that contains five or more dwelling units for rent or lease. He said this change takes effect on July 1,2016 and is a dramatic change in the City's commercial service, and on July 1, it will be open competitive in the marketplace. He said under the current Code, refuse collection and recycling services for all residential properties, including multi-family properties are provided by the city's Public Works Department. Business establishments have the option of being serviced by the city's solid waste service or by a contractor. Mr. Friedline said to be consistent with the changes in state law; the City Code must be revised to allow third party commercial solid waste providers the opportunities to solicit businesses from multi-family residential properties. Staff recognized the need to update the chapter consistent with the City's solid waste and recycling practices. This Ordinance will revise nearly every section of the chapter to be cOnsistent with the city's current best management practices and with the language in other chapters in the City Code. He explained updates and revisions include updating the definitions for consistency with state and federal law, adopting language to identify and abate environmental nuisances, removal of references to manual household collection and removal of references to development impact fees. Other housekeeping changes were made after submittal to the agenda packet and have provided the Councilmembers with an update showing those changes. Mayor Weiers opened the public hearing. As there were no speakers, Mayor Weiers closed the public hearing. A motion was made by Councilmember Tolmachoff, seconded by Councilmember Ghavira, that this agenda item be approved. The motion carried by the following vote: Aye: 7 - Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner ORDINANCE 2995: SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT IRRIGATION EASEMENT ALONG THUNDERBIRD ROAD BETWEEN 65TH AND 67TH AVENUES Staff Contact: Jack Friedline,. Director, Public Works City Attorney Bailey requested that ltem 36 be pulled and would be brought back in August. The item was not heard. ORDINANCE 2996: ADOPT FISCAL YEAR 2016-2017 PROPERTY TAX LEVY (ORDINANCE) City of Glendale Page 11 Printed on 8/10/2016 Gity Council Meeting Minutes - Final June 28,2016 NEW BUSINESS 38.16-333 39.1 6-336 Staff Contact and Presenter: Vicki Rios, Interim Director, Finance and Technology ORDINANCE NO. 2996 NEW SERIES, WAS READ BY NUMBER AND TITLE ONLY, IT BEING AN ORDINANCE OF THE COUNCIL OF THE CIry OF GLENDALE, MARICOPA COUNTY, ARIZONA, LEVYING LIPON THE ASSESSED VALUATION OF THE PROPERry WTHIN THE CIry OF GLENDALE, SUBJECT TO TMATION, A CERTAIN SUM UPON EACH ONE HUNDRED DOLLARS ($1OO.OO) OF VALUATION SUFFICIENT TO RAISE THE AMOUNT ESTIMATED TO BE REQUIRED IN THE ANNUAL BUDGET, LESS THE AMOUNT ESTIMATED TO BE RECEIVED FROM OTHER SOURCES OF REVENUE; PROVIDING FUNDS FOR VARIOUS BOND REDEMPTIONS, FOR THE PURPOSE OF PAYING INTEREST UPON BONDED INDEBTEDNESS AND PROVIDING FUNDS FOR GENERAL MUNICIPAL EXPENSES: ALL FOR THE FISCAL YEAR ENDING THE 3OTH DAY OF JUNE. 2017: AND DECLARING AN EMERGENCY. Ms. Rios said this item is a request to adopt an Ordinancq setting the primary property tax rate at .4792 per $100 of assessed valuation for FY2016-2017 , and setting the secondary property tax rate at 1.6698per $100of assessed valuation for FY2Q16-2017. This will set the primary property tax rate at a decrease from 2.1965to 2.1490. She said this is the final step in setting the budget for FY't6-17. lf adopted, this represents no property tax increase for the City. A motion was made by Councilmember Chavira, seconded by Vice Mayor Hugh, that this agenda item be approved. The motion carried by the following vote: Aye: 7 - Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner APPOINTMENT OF CITY CLERK Staff Contact: Jim Brown. Director, Human Resource and Risk Management Staff Contact: Michael D. Bailey, City Attorney Mr. Brown said this is a request for the City Council to appoint a City Clerk and to enter into an employment agreement. He said the employment agreement has been provided for Council review. A motion was made by Councilmember Turner, seconded by Councilmember Ghavira, that this agenda item be approved. The motion carried by the following vote: Aye: 7 - Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner ORDINANCE 2997: ADOPT AN ORDINANCE UPDATING THE CITY'S SIGNATURE AUTHORITY FOR BANKING TRANSACTIONS Staff Contact: Vicki Rios, Interim Director:, Finance and Technology ORDINANCE NO. 2997 NEW SERIES, WAS READ BY NUMBER AND TITLE ONLY, IT BEING AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ASSIGNING CERTAIN TITLES TO VARIOUS CIry OFFICIALS; DIRECTING THE CITY'S BANKING PARTNERS TO RECOGNIZE THE SIGNATURES OF City of Glendale Page 12 Printed on 8/10nno City Council Meeting Minutes - Final June 28, 2016 SAID OFFICERS ON ELECTRONIC FUND TRANSFERS, CHECKS FOR DEPOSIT AND/OR WITHDRAWAL; AND DECLARING AN EMERGENCY WITH RESPECT TO THIS ORDINANCE. Ms. Rios said this is a request to adopt Ordinance No. 2997, updating the City Ordinance for banking. She said Ms. Hanna's name needs to be removed due to her retirement and Julie Bower's name as the new City Clerk added. Mayor Weiers asked if this Ordinance also includes Ms. Rios' promotion from Interim Director of Finance and Technology to Director of Finance and Technology. Ms. Rios explained she spoke with Mr. Bailey and was told it was not necessary, and can be corrected in the Attorney's Office as a scrivener's change. Mr. Bailey said if the Council would like to act upon that change, they can. Mayor Weiers said they may as well get it done A motion was made by Gouncilmember Aldama, seconded by Councilmember Tolmachoff, that this agenda item be amended to reflect the correct title for the Finance Director. The motion carried by the following vote: Aye: 7 - Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner A motion was made by Gouncilmember Aldama, seconded by Councilmember Chavira, that this agenda item be approved as amended. The motion carried by the following vote: Aye: 7 - Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION A motion was made by Vice Mayor Hugh, seconded by Councilmember Turner, to vacate the July City Gouncil Meetings and Workshops. lt was further moved to hold the next regularly scheduled City Council Workshop on Tuesday, August 2, 2016 at 1:30 p.m. in the Gity Gouncil Ghambers to be followed by an Executive Session pursuant to A.R.S. 38431.03. The motion carried by the following vote: Aye: 7 - Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner COUNCIL COMMENTS AND SUGGESTIONS Councilmember Aldama said Partners in Action will be operating the Glendale Community Center, officially opening June 27, 2016. He encouraged community members to come enjoy great programs and after school resources. He said mobile office hours will be held August 1,2016at the O'Neili Community Center from 5p.m, to 6:30 o.m. He thanked staff for their commitment to Glendale residents, police officers and firefighters for their service. He said it has been a privilege serving as a Councilmember this past year. Councilmember Chavira invited everyone to the 4th of July celebration on July 3rd at Westgate. He said goodbye to Phoenix Police Lieutenant Michael Rivera. He shared a story about Mr. Rivera. City of Glendale Page 13 Printed on 8/10/2016 City Council Meeting Minutes - Final June 28, 2016 ADIOURNMENT Councilmember Malnar thanked Ms. Hanna for her service to the citv and wished her good luck. Councilmember Tolmachoff thanked Ms. Hanna for her service and said it has been a pleasure working with her. She also thanked Chief Black for her service to the city, and wished her good luck in her new position in Prescott. Councilmember Turner congratulated Ms. Rios on her appointment as Finance Director and congratulated Julie Bower on her appointment as City Clerk. He thanked Ms. Hanna for her years of service. He thanked Chief Black for her service to the City and congratulated her on her appointment as Police Chief in Prescott. He wished everyone a happy July 4th. He asked everyone to appreciate the \AANIl vets they might know. Vice Mayor Hugh congratulated Ms. Hanna on her retirement. He thanked Chief Black for her service and wished her well on her appointment as Police Chief in Prescott. Mayor Weiers recognized Ms. Hanna as playing a vital role as City Clerk, including her many years of service. He congratulated her on her well-deserved retirement. He provided her with a plaque with a key to the city. He wished her the very best. Ms. Hanna said it has been a wonderful career and she loves the people and the City of Glendale. She said the people she has worked for have been great and hopes she helped many people during her career. She thanked citizens, staff, employees and the Council. The meeting adjourned at 7:05 p.m I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 28th day of June, 2016. I further certiff that the meeting was duly called and held and that a quorum was present. Dated this Ilfl a.v or A,aaus T ,zorc . Bower, MMC, City Clerk City of Glendale Printed on 8/10/2016