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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 5/3/2016 (3) City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 GLE Meeting Minutes - Final Tuesday, May 3, 2016 1:30 PM Regular Workshop Council Chambers City Council Workshop Mayor Jerry Weiers Vice Mayor lan Hugh Councilmember Jamie Aldama Councilmember Samuel Chavira Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner City Council Workshop Meeting Minutes-Final May 3,2016 CALL TO ORDER Present 7- Mayor Jerry Weiers, Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Samuel Chavira, Councilmember Ray Malnar, Councilmember Lauren Tolmachoff,and Councilmember Bart Turner Also present were Kevin Phelps, City Manager; Michael Bailey, City Attorney; and Darcie McCracken, Deputy City Clerk. WORKSHOP SESSION 1. 16-196 NCAA MEN'S FINAL FOUR 2017 PLANNING UPDATE Staff Contact and Presenter: Jean Moreno, Economic Development Officer Guest Presenter: Ms. Dawn Rogers, Executive Director/CEO, 2017 Phoenix Final Four Local Organizing Committee Ms. Moreno said this item is to provide an update on the Men's Final Four event. She thanked the operational team who assisted in planning this event. She introduced Dawn Rogers, Executive Director/CEO, and 2017 Phoenix Final Four Local Organizing Committee. Ms. Moreno said this is a Final Four NCAA event. The Phoenix Local Organizing Committee is a nonprofit organization and is made up of local community, sports and tourism executives. Ms. Moreno said other organizations involved in the Final Four include Arizona State University, Arizona Sports & Tourism Authority, University of Phoenix Stadium, National Association of Basketball Coaches, Turner Live Events and tourism organizations. Ms. Moreno explained the city's contractual obligations include providing parking, public safety staffing and traffic services outside the stadium. Ms. Moreno went over best practices that the city uses during these national events, including cross departmental planning teams, participation in regional subcommittees, commercial activity restrictions and a city single point of contact for the event. She explained the Final Four will be a new experience as it is the first time Arizona has hosted this event. Ms. Rogers said she has been working on this project for 10 years and this event receives worldwide attention. She said the number of fans that attend will depend on the teams that are playing in this tournament. Ms. Rogers provided a history of the Men's Final Four bid, beginning in 2007. She said the second bid for this event was much stronger and the Valley had demonstrated the ability to host very large events. She said a big difference with this event is that it is a sold out event. The National Association of Basketball Coaches is hosting their event here and corporate partners will also activate and have a large presence during the event. Conference commissioners, four institutions and general fans will also attend this event. Ms. Rogers provided facts about the Final Four, including 75 to 80% of fans come from out of state, most of who come specifically for this event. She provided a snapshot of the economic impact and attendance numbers for the cities that have hosted this event. She said this event is a fan favorite and they want fans to want to return to the area. She said the NCAA is the owner/operator of this event. The goal of this event is to showcase the state of Arizona, maximize the economic impact and implement a diverse marketing campaign to enhance event attendance. There will also be engagement with educational partners. Ms. Rogers said some of the legacy projects include the statewide literacy campaign, a fitness and movement program, sustainability and collaboration with the state universities. She City of Glendale Page 1 Printed on 7/15/2016 City Council Workshop Meeting Minutes-Final May 3,2016 spoke about available lodging throughout the valley for this event and detailed the specific events that will be held over that weekend, including fan fest, NCAA Dribble and music festival. She discussed seating for the event and said the event is played in the round. She also mentioned collaboration partners for this event. Ms. Rogers said they are working to solidify Glendale hotels for the event and a June FAM trip for vendors to come out and look at venues. She said NCAA LOC meetings begin in June and will continue once a month until the event. There will also be meetings with the Westgate Entertainment District and Tanger Outlets. She also spoke about recent media reports about diversity legislation. She read a NCAA statement about the LOC cooperation and partnership for diversity. Councilmember Malnar said his constituents are concerned about the costs the city will incur for this event and how Glendale will benefit from this event. He stated that the host committee had done a great job of inclusion and while he hopes we will continue to host these events, how can we assure the public that the taxpayers of Glendale are not going to be carrying a burden on these types of events. Ms. Rogers said this event is similar to the Cardinals game in the way the finances are handled. She said the LOC is paying some of the expenses passed on from the stadium. She said the national exposure will benefit the entire state as well as the city for this multi-day event. She cited that there would be four days of fans coming to Glendale, spending money to assist the community in offsetting costs. She also cited that the games are broadcast from Glendale and obviously the city will be featured very prominently on both Saturday and Monday in those national broadcasts. Ms. Moreno said this event is being handled like any other stadium event where attendance exceeds 40,000. Whether it is a concert, a game, or Final Four the same contracts apply. She said the Super Bowl was a little different, the city did agree to adopt a resolution providing all governmental services at no cost. The College Football Playoff that just took place and also the Men's Final Four are being handled differently so they are being handled in accordance with existing contracts. The purpose of those contracts is to ensure that the city has some form of operational control, but it also goes back to 2002 and the vison for that venue and how it would be operated. There have been some amendments to those agreements, most recently in 2007 which laid out the staffing responsibilities on the interior verses exterior. She explained this event is budgeted separately because it is a multi-day event and it is a national event so the staffing levels required may be higher than what they would be for a normal game. A portion of the costs that have been requested in the budget will be reimbursed based on the contracts that are currently in place. Those agreements will expire this year and will have to be renegotiated. The AZSTA is currently in the process of selecting a venue manager who will be in place for the Final Four. Councilmember Malnar asked to confirm that the city would not receive any negative financial burden from this event, due to the current contracts that are in place. Ms. Moreno said that was correct. She further explained that the other communities where some of the events will be taking place will also bear some of the costs associated with this event. She stated that in her opinion, she did not believe that Glendale is necessarily bearing an undue burden. She did stated that she believed there is opportunity to work closely on a future organizational structure regarding how major national events are handled on a statewide level and how they get paid for. She went on to say that the model that is working now where some of the events are taking place in downtown Phoenix actually reduce the burden on Glendale because Glendale is not bearing the costs associated with those activities. City of Glendale Page 2 Printed on 7/15/2016 City Council Workshop Meeting Minutes-Final May 3,2016 Mayor Weiers asked if there were opportunities for Direct TV to come out and broadcast the event. Ms. Moreno said staff will work closely with the organizing committee to make sure that their corporate partners are aware of potential uses for city property. She said there are also familiarization tours for partners to explore these facilities. She advised that it is a little early because the NCAA is still in the process of identifying where the sanctioned events are going to take place, but then there are also a corporate parties etc. and staff will continue to work closely with the organizing committee to make sure that any venue that is available in Glendale is made known to them. Councilmember Turner asked what cities each of the NCAA Final Four events are going to be held in. Ms. Rogers provided an explanation regarding where those various events were going to be held. She said organizers want their fans to come to the games, so on Friday and Monday, most events will probably be held in Glendale. Councilmember Tolmachoff asked if there was anything in the existing agreements that would prevent the city from pursuing partnerships with Direct TV for this event. Ms. Rogers said there is a clean zone, which does not allow competitors of the corporate champions to do events that are outside of the stadium or outside of the music festival or fan fest. She advised they just typically ask that we work closely with them so there is not any surprise. Councilmember Tolmachoff asked if the city would be allowed to have some type of a music festival in Glendale, even though there will be music festivals in Phoenix and Tempe. Ms. Rogers said the tipoff tailgate will include a concert which will be on the great lawn which is provided by the NCAA and is produced by Turner Productions. Councilmember Tolmachoff asked if Glendale would be allowed under this agreement to host a Direct TV event. Ms. Rogers said she did not know if Glendale would be precluded from that event advising it is something that she would just work closely with staff on to make sure there were no issues. Councilmember Tolmachoff said she would be interested to know the answer. Ms. Moreno said this has come up in the past, and they have worked closely with the organizing committee. In the past, they have received a list of who the sponsors are and provide that list to Westgate and Tanger so they also know who the partners are. Westgate has made it clear in the past that they intend to work only with sponsors of these events to ensure a good working relationship moving forward and that the Glendale community is attractive for future events. She said constant communication is important and staff continues to work very closely to avoid any problems. She stated that the city would not be precluded from hosting an event in the area, staff would just communicate very closely with the host committee to make sure that any signage related to the event is internal facing advising that it is something that could be done. She further advised that Ms. Rogers, the organizing committee, and NCAA are committed to making sure City of Glendale Page 3 Printed on 7/15/2016 City Council Workshop Meeting Minutes-Final May 3,2016 that Glendale has lots of activity taking place in our community and from the staff perspective, it's ideal when private event producers come in and program activities because it provides an opportunity for our residents to take part in the festivities. Mayor Weiers said there were no other questions. 2. 16-195 A.R.S. TITLE 4 ENTERTAINMENT DISTRICT Staff Contact and Presenter: Jean Moreno, Economic Development Officer Staff Contact and Presenter: Jon M. Froke, AICP, Planning Director Staff Contact and Presenter: Vicki Rios, Interim Director, Finance and Technology Ms. Moreno said this presentation is to provide an overview of legislation that is available to us through the ARS Title 4 the entertainment district and request Council guidance on the formation of an entertainment district in the downtown area for the purpose of allowing a liquor license within 300 feet of a church or school. She said merchants have contacted staff regarding their concerns about obtaining liquor licenses due to the addition of several churches in the downtown area. She advised this legislation to create an entertainment district is fairly new. She introduced Mr. Froke and Ms. Rios as co-presenters for this item. She said this issue covers a wide variety of applications for our community. Ms. Rios said the 300 foot rule for churches and schools prohibits using certain licenses within 300 horizontal feet of a church where services are regularly convened and a public or private school, any grades K-12, including fenced recreational areas. She explained this does not apply to existing licenses, and this legislation only applies to retail licenses, such as Series 6 Bar, Series 8 Conveyance, and Series 14 Private Club. Ms. Rios said 300 foot rule exemptions include Series 1 and 2 Producer, Series 11 Hotel-Motel and Series 18 Craft Distillery. She also explained the validly issued licenses that were in place prior to the location of the church or school is exempt from this legislation. Ms. Rios said criteria for recommending approval or denial include public testimony, the number and types of licenses within one mile, and whether the applicant has obtain other necessary licenses. Anticipated changes in residential and commercial population, residential and commercial density within one mile, and the nature of proposed business, market and customers are also taken into consideration. Additional criteria include the effect on vehicular traffic, compatibility with other activity within one mile and impacts on neighboring businesses or residents. Ms. Rios gave a history of liquor violations, hours of operation as compared to businesses within one mile and the proximity to licensed child care facilities will also be considered in the approval/denial process. Ms. Rios explained that when Council approves these liquor licenses, they are actually making a recommendation to the State Liquor Board. Ms. Moreno said state law allows churches and schools in any zoning district. ARS 207(C), amended, allows a 300 foot exemption inside an adopted entertainment district, and Glendale may have no more than 2 entertainment districts. The district shall be no more than one square mile and no less than 1/8 of a mile wide. The entertainment district must be adopted by Council by resolution and the area must contain a significant number of entertainment, artistic and cultural venues, such as restaurants, bars and related facilities. Once adopted, the location and boundaries of the entertainment district should not change over time. Ms. Moreno provided information on other cities that have entertainment districts, which included Mesa, Peoria and Phoenix. The cities vary in their approach to this issue. Some cities have blanket exemptions and no restrictions, City of Glendale Page 4 Printed on 7/15/2016 City Council Workshop Meeting Minutes-Final May 3,2016 while others require a conditional use permit. She said Tucson and Lake Havasu have no specific approval criteria. Mr. Froke said staff looked at three areas for consideration of a second entertainment district, including Bell Road corridor, the Westgate area and the downtown dining district. He explained the downtown dining district would be a focus area for attracting bar and restaurant uses and it would be aligned with Centerline objectives. He said this could provide diversification of both day and nighttime uses and could activate the area and market interest in converting former retail uses to restaurants/bars. Currently, there are approximately 26 known church and school locations and new churches are located in the downtown area. This could inhibit bar licenses and some restaurants need bar licenses if food sales fall under 40%. He also explained a theater use requires 250 permanent seats to be exempt. Mr. Froke provided a map showing the proposed entertainment district area. Ms. Moreno added there are many properties in the downtown area that are impacted by the number of schools and churches in the downtown area. She said next steps include public outreach to educate the public about entertainment districts and gather feedback regarding the level of community support. This will help identify any community concerns and identify proposed district boundaries. Staff will gather input regarding the process to be used. She explained future workshop can be scheduled if additional direction is needed as well as a voting meeting to present public outreach findings and final staff recommendations. Mayor Weiers said the city is allowed up to one square mile for the entertainment district. Ms. Moreno said that was correct. Mayor Weiers asked a question about the boundaries provided on the map, and asked if the entertainment district area can be increased up to one square mile at some point in the future. Ms. Moreno said they would like to maximize the entertainment district area to get it right the first time. She said defining the area would depend on feedback received from Council and the public, and if they were going to create an entertainment district, staff would like to maximize the space and create a full square mile. Mayor Weiers said he agreed with that totally. He said all the Councilmembers believed that Centerline needed help. He asked a question about the boundaries shown on the map provided by staff. He asked if the borders can be changed once they create the entertainment district. Mr. Bailey said state statute provides little direction on that issue, but the consensus is that the shape can be modified so long as it does not exceed one square mile. He said if Council wanted to change the shape of the entertainment district at some point in the future that could be done as long as the boundaries do not exceed one square mile. Mayor Weiers said they should do this right the first time, because it could create problems in the future. Councilmember Tolmachoff asked if the Planning Commission was going to be involved in this process. Mr. Froke said if they choose to make the exemption for 300 feet with the conditional use City of Glendale Page 5 Printed on 7/15/2016 City Council Workshop Meeting Minutes-Final May 3,2016 permit, the Planning Commission would be involved. Councilmember Tolmachoff asked if the Planning Commission would be involved in public outreach and discussion about where the boundaries should be. Mr. Froke said that would be something he would like to discuss with the City Attorney as this process moves forward, but said he didn't think that is something the Planning Commission would normally be involved in. Councilmember Tolmachoff asked how would the public provide input on this issue. Mr. Froke said staff would get the word out through their interested parties' list news releases. Mr. •Bailey said the applications will still be required to be approved by Council. He said in the event the application falls within the entertainment district, the number of questions normally asked of an applicant would be greater than for a normal liquor license. Councilmember Tolmachoff asked if public meetings would be held or if there would be a public notification process. Mr. Bailey said with regard to the liquor licenses, there is a public notification process, a posting process as well as approval by the Council for recommendation for approval of the license. Mr. Bailey asked if Councilmember Tolmachoff was talking about this idea or the specific license. Councilmember Tolmachoff was talking about specifically the property owners and churches within the boundaries of the entertainment district, and wanted to make sure they had an opportunity to voice their concerns. Ms. Moreno said Mr. Bailey was talking about if they created an entertainment district. She said staff would provide the Council with a list of all the public outreach, specific questions that would be asked and the survey could be made available online so anyone unable to attend the public meetings could also provide input. She said that would be part of the next steps. Staff would provide the public opportunities to speak freely and would provide Council opportunities to hear directly from their constituents on this issue. Vice Mayor Hugh said his concern was to have the Planning Commission involved in this process. He also said he would like to see the district taken all the way to 43rd Avenue. Councilmember Aldama supports the Planning Commission being involved in this item. He said this is exactly what the business owners in his district are looking for to stimulate the area. He was concerned about 55th to 56th Avenue and Lamar where there are residential homes. He said residents felt the overlay district has encroached on their property and the entertainment district might encroach further. He wanted to make sure the homeowners have an opportunity to learn more and speak about a proposed entertainment district. He wanted to see a lot of citizen participation. He asked if the Glendale Chamber of Commerce and the Police Department will be involved in this process. Ms. Moreno said the Police Department has already been involved in the preliminary conversations about the entertainment district and both Police Department and Fire Department involvement will continue. She said staff will ensure outreach to the Glendale Chamber of Commerce as well. City of Glendale Page 6 Printed on 7/15/2016 City Council Workshop Meeting Minutes-Final May 3,2016 Councilmember Aldama said it was important that public safety be involved in the discussions. Councilmember Chavira said he supports this issue with the recommendations made by Councilmember Aldama and Councilmember Tolmachoff. Councilmember Turner said there is quite a bit more potential entertainment district space that what was included on the map that was provided during the presentation. He liked the idea of the entertainment district bordering 43rd Avenue. He would like to capture other entertainment possibilities along Glendale Avenue to the west, possibly as far west as 67th Avenue. He discussed other options for the entertainment district border. He also expressed concern about overlaying the entertainment district in residential areas. He was interested in the opportunities for public input and would like to see the Planning Commission involved. Councilmember Malnar asked what was the driving force behind this initiative. Ms. Moreno said it has come from the Centerline project. She said a church has come to the downtown area and that church is located within 300 feet of several retail locations. Those retail locations have been looking for opportunities to become restaurant or bar uses. She said without an entertainment district, this would create some problems for many of these existing retail spaces. Councilmember Malnar said public input was critical and it needed to be open and transparent. He asked if the liquor licenses would still have to come before Council for approval. Ms. Moreno said that is correct. Ms. Rios said Council's role in this process is to make a recommendation to the State Liquor Board to approve or deny that license. Ultimately, if the exemption is in place and an entertainment district has been created, it will remove the restriction in some ways. She said the license would not get denied out of turn by the State Liquor Board. She said Council could make a recommendation to deny a liquor license, but there have been cases where even though a Council denied a liquor license, the State Board has approved it. Councilmember Malnar said it is critical that the public understood that. He asked another question about the Council being able to deny the liquor license and how that process would change if there was an entertainment district. Ms. Rios said in an entertainment district, any liquor license that comes before Council, the Council can recommend to the State Liquor Board to approve or deny that license. Staff will provide the recommendation or denial and the public can attend the State Liquor Board hearing. She said that is the case with or without an entertainment district. Councilmember Turner liked the concept of requiring a conditional use permit and asked for a clarification on exemptions of 300 foot rule regarding microbreweries. He asked if that was if they were only doing distillery and production. Ms. Moreno said the State Department of Liquor explained that microbreweries are a producer and are allowed to sell on their premises, and they are also allowed to sell up to 20% of another brewer's product on their premises, and it does not get .categorized as a City of Glendale Page 7 Printed on 7/15/2016 City Council Workshop Meeting Minutes -Final May 3,2016 retail license. Mayor Weiers said there was consensus to move forward. 3. 16-123 COUNCIL ITEM OF SPECIAL INTEREST— BOARDS AND COMMISSIONS Staff Contact and Presenter: Michael D. Bailey, City Attorney Mr. Bailey said this presentation will help answer Council questions regarding boards and commissions. He said a summary was provided in the packet of all the boards and commissions in the City. He explained there have been questions about the authority for boards and commissions, and said those are in Article 5 of the Charter. The Council has a broad authority with regard to boards and commissions. He said a board or commission is advisory in nature and they can be either long term or short term. Boards and commissions can be issued based or statutory. He discussed letting the Council approve a voting slate rather than reading each board or commission members name, title and term. Councilmember Malnar asked about the meaning of wording in Article 5. Mr. Bailey said the authority the Council is giving has to be consistent with the authorities that the Council has. The Council cannot give out greater authority than the Council has. Councilmember Malnar asked about authority given to the boards and commissions. Mr. Bailey said the Council cannot delegate their legislative authority to anyone, and that is why boards and commission are advisory in nature. Councilmember Malnar provided some input on what he felt the wording should be. He said his understanding what that the Council created a board or commission for whatever purpose the Council deemed necessary, as long as the Council did not give the board or commission the Council's authority. Mr. Bailey said that is correct. Councilmember Malnar said there should never be a commission that has all the authority over any issue in the city. Mr. Bailey said unless there is something statutory. Councilmember Tolmachoff said there was confusion about whether there were term limits on the boards and commissions and whether someone can serve on more than one board or commission. She said there are a couple of instances where an appointed person is limited to the amount of terms they can serve. Mr. Bailey said that is correct. Councilmember Tolmachoff said that is the Arts Commission. Mr. Bailey said that correct. Councilmember Tolmachoff said the Arts Commission is limited to two consecutive terms City of Glendale Page 8 Printed on 7/15/2016 City Council Workshop Meeting Minutes-Final May 3,2016 of two years and the student position on the Parks and Recreation Advisory Commission is limited to a second one year term. She said there is nothing in the Charter that says a person cannot serve on more than one board or commission. Mr. Bailey said that is correct. He clarified that the Judicial Selection Advisory Board does have terms limits. Councilmember Tolmachoff said the reason for her question is she has a constituent that wanted to serve on more than one board or commission. She said there was an instance when a board or commission member was terming out when the commission was in the middle of an important issue. They wanted that person to continue serving until the issue was resolved. She asked if there was anything that would prevent the Council from allowing that person to remain on the board or commission for a period of time. She was • also concerned that the Council would be allowed to let a board or commission member continue to serve if they had no other applicants to serve on that commission. Mr. Bailey said that is correct. He said there may have been traditional practices in the past, but they were never established in any rule. He said that is where some of the • confusion may be coming from. Councilmember Turner said there were several inconsistencies, such as who appoints the chair and vice chair, and asked if the Council could standardize through Council policy. Mr. Bailey recommended amending the Ordinance as that is the governing authority. He suggested having this addressed through the Government Services Committee, and it would have to be brought back before the Council for approval. Councilmember Tolmachoff said he was open to the idea of having this item reviewed by the Government Services Committee. Mayor Weiers asked if each board and commission adopts its own rules at the beginning of each year. Mr. Bailey clarified if Mayor Weiers was asking about rules of procedure. Mayor Weiers said yes. Mr. Bailey said the City follows Robert's Rules of Order; however, boards and commissions may operate under a modified set of those rules. He said that is up to the board. He said their concern is they are able to conduct business in an efficient manner. Mayor Weiers asked if the Government Services Committee made some new rules, and said they could come right back after that and change it within their own commission. Mr. Bailey said boards and commissions generally follow Robert's Rules of Order and • modify them occasionally to make them workable. He said it is important that the board or commission is just able to function and do their job. Mayor Weiers suggested the Government Services Committee look at the rules and ask the other boards and commissions to adopt those rules. Councilmember Tolmachoff said each board and commission is governed by an Ordinance. City of Glendale Page 9 Printed on 7/15/2016 City Council Workshop Meeting Minutes-Final May 3,2016 Mr. Bailey said the governing authority of every board or commission is an Ordinance. Councilmember Tolmachoff said that is 13 Ordinances. Mr. Bailey said that is correct. He said he thought Mayor Weiers was saying that each board or commission handles items a little differently, and there was a desire for uniformity. He explained Robert's Rules of Order can sometimes get in the way of decision-making. He said he has found the boards and commission want relief from Robert's Rules of Order. Councilmember Tolmachoff said she was confused when she became chair and an issue arose about appointment a person to more than one commission. She was told she could not do that and questioned where that rule was found. She wanted to clarify what the rules were for citizens serving on boards and commissions. Councilmember Turner asked if the Council could adopt policies for the boards and commissions, such as not allowing a commission member to serve a third term if there is a qualified applicant for that commission. Mr. Bailey said if it is not directly addressed in any of the Ordinances, the Council can have an operating policy about those issues. Councilmember Turner asked if the same would be true about multiple board service. Mr. Bailey said that is correct. Councilmember Turner said the Councilmembers could do that instead of trying to change all 13 Ordinances, and request the Government Services Committee consider that issue and provide a recommendation. Councilmember Aldama asked how long the Ordinances for the boards and commissions have been in place and when was the last time they were updated. Mr. Bailey said that was not included in the information provided to Council. Councilmember Aldama said he was curious about that and asked that information be provided. Mr. Bailey said they would provide that information, but most of the Ordinances will be different. Councilmember Malnar suggested the Council let the Government Services Committee look at this issue and provide some recommendations to Council. Mayor Weiers said they need a consensus for staff to bring back recommendations. He said the other issue was reading the boards and commissions members names only once to shorten up the meetings. Mr. Bailey said there were two issues. Mayor Weiers asked if there was a consensus on both. Councilmember Malnar asked what the second item was. City of Glendale Page 10 Printed on 7/15/2016 City Council Workshop Meeting Minutes -Final May 3, 2016 Mayor Weiers said the second item was that the Council votes on a slate, rather than reading the names twice during the meeting. Councilmember Malnar said he agreed with that. Mayor Weiers asked if there was consensus on both. There was further discussion on what each of the issues was. Mayor Weiers said the other issue was that the Government Services Committee brings back recommendations to Council on how they want to deal with boards and commissions. Councilmember Tolmachoff asked if it was regarding setting policies. Mayor Weiers said if they even want to. Councilmember Aldama said he was fine with the way it was. There was further discussion on this issue. Mayor Weiers said there was a consensus on only reading once, but not on any changes to boards and commissions. CITY MANAGER'S REPORT Mr. Phelps said currently there is about 1.1 million square feet of commercial construction underway in the City. There is an additional three-quarter of a million square feet of construction that is in the plan review phase. There are 1.9 million square feet of construction plans that are being reviewed. There is also 1.4 million square feet of projects that have been engaged with the Economic Development staff that they are not yet able to talk about publicly. He said that represents almost $1 billion in construction costs that are in various stages in the City. He said that is positive news for the Glendale and the community. He said 1,040 residential lots have been approved and 188 multi-family units that have been approved. CITY ATTORNEY'S REPORT City Attorney Bailey had nothing to report. COUNCIL ITEMS OF SPECIAL INTEREST Councilmember Tolmachoff requested an update on the Northern Parkway project at a future meeting. MOTION TO GO INTO EXECUTIVE SESSION • A motion was made by Councilmember Turner,seconded by Vice Mayor Hugh,to enter into Executive Session.The motion carried by the following vote: City of Glendale Page 11 Printed on 7/15/2016 City Council Workshop Meeting Minutes-Final May 3,2016 Aye: 7- Mayor Weiers,Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner EXECUTIVE SESSION The City Council entered into executive session at 3:22 p.m. ADJOURNMENT The City Council adjourned at 3:35 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 3rd day of May, 2016. I further certify that the meeting was duly called and held and that a quorum was present. Dated this IS / day of , 2016. V - .t J/ r (Julie K. Bower, MMC, City Clerk City of Glendale Page 12 Printed on 7/15/2016