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HomeMy WebLinkAboutMinutes - Minutes - Arts Commission - Meeting Date: 5/26/2016 CITY OF GLENDALE ARTS COMMISSION MEETING GLENDALE PUBLIC LIBRARY LARGE MEETING ROOM —FIRST FLOOR 5959 WEST BROWN STREET THURSDAY, MAY 26, 2016 6:00PM The meeting was called to order at approximately 6:01pm by Chairperson Carrie Richards. Vice Chair Ann Owens and Commissioners, Nadine Yuhasz, Bernadette Bolognini, Eva Ndavu, and Mark Fast (arrived at 6:13pm) were in attendance. Commissioner Thomas Cole was absent and excused. Representing city staff was Mojgan Vahabzadeh, Arts & Culture Program Manager, Erik Strunk, Director, Community Services, and Mike Beck, Chief Librarian. Stephanie Miller, Senior Management Assistant was also present. APPROVAL OF MINUTES — April 28, 2016 A MOTION was MADE by Vice Chair Owens to APPROVE the Arts Commission meeting minutes from the April 28, 2016 meeting. Commissioner Bolognini SECONDED the MOTION, which carried unanimously. BUSINESS FROM THE FLOOR At this time the Arts Commission will hear comments from the public. There were no speakers. FY 2016-17 Community Services and Arts Program Budget Erik Strunk, Director, Community Services updated the commission on the FY 2016-17 budget setting process recently discussed by the City Council. The director presented and discussed several items that will enhance and move forward on certain Library and Arts items. He explained that this includes funding for needed architectural design-work for the new Western Area Branch Library and additional performing arts funds for the Centerline District. Mr. Strunk reviewed the Arts budget topics being approved by City Council, which were part of the Arts Commission-approved FY 16/17 Art Plan. 1 He noted City Council also indicated its preliminary approval to a proposed re- organization of the current city structure. He stated that the proposed structure will not affect the Arts Commission and will only be an internal city department re- organizations. He passed out a diagram of the changes that will become effective July 1, 2016. Summer Teen Art Camp — Project Update Mojgan Vahabzadeh, Arts & Culture Program Manager updated the commission on the FY 2015-16 Annual Arts Plan. The commission created an opportunity open for proposals aimed at engaging Glendale youth in activities during the summer of 2016. She said that three applications were received and reviewed by the Arts Commission's artist selection panel. On May 4, the commission selected the project "Imagination Arts" by artist Christy Puetz. Commissioners Bolognini and Ndavu were on the panel. Ms. Puetz presented her project plan to the Arts Commission. She thanked the commissioners for this great opportunity to work with teens. She provided some information stating that each participant will have the opportunity to experience painting, drawing, sculpture making, and mixed media projects. She noted the target age of this summer camp was 13 to 18 year olds. The camp will run from July to August, three hours a day, five days a week at five locations. She explained that each camp session will culminate in the creation of a large-scale group painting at each Community Center. She said the painting will become a lasting artifact of the week's community and leadership building art camp. Additionally, to encourage continued art making, each student artist will be given their own individual journal and marking tools. She will also be including an art show at the end. The locations for the camps are Glendale Community Center, Community Center North, Rose Lane Community Center, O'Neil Recreation Center and Heroes Park Community Center. The Commissioners all thanked her for her presentation and added they were very excited for her to start the workshops. Arts Acquisitions and Deaccession Policy Discussion Mojgan Vahabzadeh, Public Arts Program Manager submitted to the Arts Commission the draft Acquisitions and Deaccession Policy for both the permanent and the portable art collection. The commission looks to formally adopt recommended policies in compliance with the current guidelines at its June 2016 meeting. She asked the commission to look over the draft, which will be discussed and voted on at the next Arts Commission meeting. STAFF UPDATES Western Area Branch Library Update Mike Beck, Chief Librarian, provided an update on the new Western Area Branch Library. He said the Western Area Branch Library would begin as a 7,500-8,000 square-foot, modular building on the grounds of Heroes Regional Park off 83rd Avenue and Bethany Home Road. He noted that the design makes it so there will be room for growth and expansion over time. The Community Services Department estimates operating the library, including staffing and related expenses for a 40-hour-per week schedule, would cost Glendale approximately $600,000 annually. Additionally, the department also estimates the new library would generate $35,000 a year in revenue from room rentals, fines and fees. Mr. Beck stated the project design is currently slated to begin July 2016 and will take approximately 12 months to complete. Commissioner Bolognini asked Mr. Beck if they will be adding additional hours to the other Glendale libraries now that there seems to be additional funds. She hopes they revisit extending the hours when residents can use the library. Mr. Beck stated that he will look into it. Vacated Summer Meetings Discussion Next Meeting discussion on vacating July and August meetings. Gallery Glendale at Westgate Mojgan Vahabzadeh, Arts & Culture Program Manager, stated that the management at Westgate had agreed enter into a two-year lease instead of the one- year lease agreement. This agreement was recently approved by City Council. Whirlwind Sculpture Installation Ms. Vahabzadeh provided an update on the relocation of the sculpture "Whirlwind" from the grounds at the Main Library back to its original installation site, the front of the Foothills Public Safety Facility. She stated that this had been completed and it has received positive comments. Michael Anderson Outdoor Sculpture Ms. Vahabzadeh provided an update on the $18,000 outdoor sculpture by artist Michael Anderson that was donated to the City of Glendale by Mr. Richard H. Whitney and his wife, Mrs. Linda L. Whitney. She stated that it had been approved by City Council to move forward. COMMISSION COMMENTS Vice Chair Owens commented on seeing a recent Performing Arts Partnership grant-funded performance in Glendale. She attend the most recent musical performance by the Mill Ave Chamber Players, which was presented at the Glendale Main Library as part of the "Live at the Library" musical series. She highly encouraged the Arts Commissioners to attend as many of these events as possible in the coming year. ADJOURNMENT Chairperson Richards asked for a motion to adjourn. A MOTION was MADE by Commissioner Bolognini to ADJOURN the meeting Commissioner Yuhasz SECONDED the MOTION, which carried unanimously. The meeting adjourned at 7:07pm The next meeting of the Glendale Arts Commission will be held on Thursday, June 23, 2016 @ 6:00p.m., at the Large Meeting Room, first floor, Glendale Public Library, 5959West Brown Street, Glendale, Arizona. Respectfully submitted MojgadVahabzadeh, Arts & Culture Program Manager 4