Loading...
HomeMy WebLinkAboutMinutes - Minutes - Library Advisory Board - Meeting Date: 4/13/2016 City of Glendale Library Advisory Board Glendale Public Library, Main Library 5959 West Brown Street Glendale, Arizona 85302 Wednesday, April 13, 2016 6:00pm FINAL MINUTES I. Call to Order - Approximately 6:00PM Chairperson Wilson called the meeting to order at approximately 6:00pm. Board members Allen (arrived at 6: 10pm), Koory, Fallucca, Shelly, Aborne, Collett, Lund, Vice Chairperson Sommer, and Chairperson Wilson were present. Board member Gibala was absent and excused. Michael Beck, Chief Librarian, was present from the City of Glendale. Mayor Weiers was also present. Jessie Pederson, Assistant to the Mayor, was also present. II. National Library Week Proclamation - Chairperson Wilson stated in celebration of the American Library Association's Libraries Transform campaign and National Library Week, Mayor Jerry Weiers presented to the Library Advisory Board members a Mayoral Proclamation in commemoration. in. Approval of Minutes - March 9, 2016 - Chairperson Wilson asked if there were any revisions or corrections to the minutes of March 9, 2016. Board member Aborne stated she had an addition on page 2, paragraph 9. She would like to have "Heroes Park" added after option 2 to clearly identify the location. Vice Chairperson Sommer made a motion to accept the minutes as corrected. Board member Aborne seconded the motion, which was approved unanimously. iv. Business From The Floor - Chairperson Wilson called for any business from the floor. There was none. Minutes - Library Advisory Board Meeting April 13, 2016 Page 2 v. Loyalty Oath of Office and Library Board Member Recognitions - Chairperson Wilson called for this item. Newly appointed Board member Lund took the Oath of Office and the Board and Commission Oath. Also, Mr. Beck recognized outgoing members Chairperson Wilson, Vice Chairperson Sommer, and Board members Fallucca and Shelly. vi. Nomination and Election for Vice-Chair New Term - Chairperson Wilson called for this item. Board member Collett was nominated as new Vice Chairperson. Board member Koory made a motion to approve the nomination. Board member Shelly seconded the motion, which was approved unanimously. Board member Collett accepted the nomination. vii. Western Area Branch Library Chairperson Wilson called for this item. Mr. Beck provided an update for the Board stating Option #2, Heroes Park, would be going forward as the recommended location for the Western Area Branch Library. He added Option #1, the Media Center, is not being recommended. Vice Chairperson Sommer asked if Mr. Beck was aware that there was some type of meeting regarding Heroes Park attended by those residing nearby. She said she saw this on one of the news channels. Mr. Beck said he was unaware of any meeting. Board member Lund said this was headed by previous Council member Alvarez and Mr. Tom Traw. Mr. Beck explained that staff had reached out to the citizens in many fashions in order to obtain citizen input. He added there were two open houses held to also gather input. Chairperson Wilson added staff went to extreme measures to advertise the open houses and to also be sure the word was communicated out to the community. Board member Aborne asked if the Heroes Park group is interested in the park more than the future library at the park. Board members confirmed the group was concerned with park issues only. Minutes - Library Advisory Board Meeting April 13, 2016 Page 3 She added this is the beginning of the library, not what the citizens are accepting to be the final product. When the monies are available, the library should be expanded. Board member Lund asked about the parking. Mr. Beck said there would be a total of 136 parking spaces planned. Board member Aborne commended the staff for all their hard work regarding the Heroes Park Library. VIII. Chief Librarian Update - Chairperson Wilson called for the Chief Librarian Update. Mr. Beck presented and updated members on current library activities, operations and projects. • Gila River Indian Community Grant - Mr. Beck explained that this grant, if awarded, would be applied toward new laptops, which could better handle any gaming applications. He said the existing laptops are six to eight years old and cannot accommodate the gaming applications. Staff is diligently working on reorganizing the teen areas of the Main Library and to accommodate the new business area. • Upcoming Programs - Mr. Beck noted a few upcoming events taking place during the month of April mainly the Cinco de Mayo event scheduled for April 30 and May 1, 2016. On April 23, 2016, at 10:00am the Foothills Branch Library will be holding its bi-annual used book sale. The Friends Barnes and Noble fundraiser will take place at 75th Avenue on the south side of Bell Road on May 14 and 15, 2016. • Other - He noted the city's budget process is currently taking place. Mr. Beck talked about Baker & Taylor & Midwest Tape as the library's primary vendors and the discounts they receive. Mr. Beck, and other staff, were fortunate enough to attend the Public Library Association Conference in Denver. He said this was a great opportunity for learning and to see what other libraries are utilizing. He added there is a library that has a vinyl cutter. He said this is used not only by staff but also by the public to make signage. Mr. Beck noted an all-in-one bill pay self-check machine was going to be installed at the Foothills Library. He showed a video of how this machine functions for the Board. The cost is approximately $21,000. Minutes - Library Advisory Board Meeting April 13, 2016 Page 4 Board member Lund asked if there is an equipment budget. And if this is replaced, is there a market to get any monies from the old equipment. Mr. Beck said because of customer demand the existing machines would be used until they no longer function. She asked if only new equipment would be placed in the Heroes Park Library. Mr. Beck confirmed that in the current plan only new items would be installed in the new library. ix. Library Advisory Board Comments and Suggestions - Chairperson Wilson asked for comments or suggestions from the Board members. Board member Allen welcomed new Commissioner Lund. Board member Collett stated she attended and enjoyed the recent Volunteer Event hosted by the City. She also thanked the Board members and expressed how appreciative she was of them and how thankful she was to be part of the Library Board. Board member Shelly said it's been a pleasure and an honor to participate on the Board and serve the community. Board member Fallucca stated she was glad to be part of the Library Board and she learned so much. Board member Aborne said the City of Glendale began their Farmers' Market recently and the Library Board and the Friends of the Library were invited to host a community table. She distributed a letter of thanks to each departing Board member. Board member Koory thanked the Chairperson and Vice Chairperson for their commitment to the Library Board. She also welcomed Board member Mickey Lund. She said she has had some great fun being a member. Chairperson Wilson thanked staff and her fellow board members. She encouraged everyone to continue to campaign for the needs of libraries. She added the City is fortunate to have Mr. Beck. She hopes the Board continues to communicate with the council members to continue making improvements to the libraries on behalf of the citizens. She said the libraries should be open more often in order to better serve its citizens. Minutes - Library Advisory Board Meeting April 13, 2016 Page 5 Board member Lund stated she was impressed by the addition of a teen member on the Board. She thanked the Board for their welcome. x. Adjournment - With no further business, Chairperson Wilson adjourned the meeting at 7:06pm. The next meeting will be held in the Large Meeting Room at the Main Library on Wednesday, May 11, 2016 at 6:00pm.