HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 3/22/2016 City of Glendale
5850 West Glendale Avenue
Glendale, AZ 85301
1 1
GLEN
Meeting Minutes - Final
Tuesday, March 22, 2016
6:00 PM
Voting
Council Chambers
City Council
Mayor Jerry Weiers
Vice Mayor Ian Hugh
Councilmember Jamie Aldama
Councilmember Samuel Chavira
Councilmember Ray Malnar
Councilmember Lauren Tolmachoff
Councilmember Bart Turner
City Council Meeting Minutes-Final March 22,2016
CALL TO ORDER
Present: 7- Mayor Jerry Weiers, Vice Mayor Ian Hugh, Councilmember Jamie Aldama,
Councilmember Samuel Chavira, Councilmember Ray Malnar, Councilmember
Lauren Tolmachoff, and Councilmember Bart Turner
Also present were Kevin Phelps, City Manager; Jennifer Campbell, Assistant City
Manager; Tom Duensing, Assistant City Manager; James Gruber, Chief Deputy City
Attorney; Pamela Hanna, City Clerk; and Darcie McCracken, Deputy City Clerk.
PLEDGE OF ALLEGIANCE
PRAYER/INVOCATION
The invocation was offered by Pastor David Clark of the Grace Lutheran Church.
CITIZEN COMMENTS
Fred Moore, a Glendale resident, spoke about bulk garbage. He said during the first and
last weeks of the month his neighborhood looks like a dump because of the large amount
of bulk trash that is littering the streets. He said inspectors just drive by and do nothing
about the mess. After the bulk trash pickup, there are nails and other trash on the
streets in his neighborhood.
Mayor Weiers said people here are listening to him and would try and get something
done.
James Deibler, a Barrel resident, spoke about an anti-bullying event at Glendale
Community College on April 15th from 11 a.m. to 1 p.m. He said there will be speakers
from the Glendale Police Department and Councilmember Turner's office. He said the
speakers will discuss disability issues around the country as well as bullying issues. He
invited everyone to come to this event.
Bill Demski, a Sahuaro resident, spoke about poverty in Arizona and children going to
bed hungry at night. He spoke about a Councilmember expenditures on an out of town
trip and the costs to taxpayers for those trips. He detailed several expenses made by a
Councilmember during several out of town trips.
APPROVAL OF THE MINUTES OF FEBRUARY 23,2016 VOTING MEETING
1. 16-079 APPROVAL OF THE MINUTES OF FEBRUARY 23, 2016 VOTING
MEETING
Staff Contact: Pamela Hanna, City Clerk
A motion was made by Councilmember Aldama,seconded by Councilmember
Chavira,that this agenda item be approved.The motion carried by the following
vote:
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Aye: 7- Mayor Weiers,Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira,
Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner
BOARDS,COMMISSIONS AND OTHER BODIES
APPROVE RECOMMENDED APPOINTMENTS TO BOARDS,COMMISSIONS AND OTHER
BODIES
PRESENTED BY: Councilmember Lauren Tolmachoff
2. 16-110 BOARDS, COMMISSIONS & OTHER BODIES
Staff Contact: Brent Stoddard, Director, Intergovernmental Programs
Community Development Advisory Committee
Daniel Tapia Neighborhood Rep, Barrel District 4-24-16 to 4-24-18
Judicial Selection Advisory Board
Hon. Roy C.Whitehead Superior Court Appointment 4-23-16 to 4-23-19
Dr. Francis Sisty Chair, Cholla Appointment 3-22-16 to 11-29-16
Justin Barski Vice Chairman, Maricopa County Bar Appointment 3-22-16 to
11-29-16
Library Advisory Board
Brian Perreault Cholla Appointment 4-13-16 to 4-13-18
Lillian Mickey Lund Mayoral Appointment 4-13-16 to 4-13-18
Parks and Recreation Advisory Commission
Henry Rosas Teen Appointment, Cactus 3-22-16 to 5-27-16
Gail Hildebrandt Cholla Appointment 3-22-16 to 4-9-18
Kerry Duberry Vice Chair, Sahuaro Appointment 3-22-16 to 4-9-17
Public Safety Personnel Retirement System
Police and Fire Board
Kevin Phelps City Manager Appointment 3-22-16 to 7-1-20
A motion was made by Councilmember Tolmachoff,seconded by Vice Mayor
Hugh,that this agenda item be approved.The motion carried by the following
vote:
Aye: 7- Mayor Weiers,Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira,
Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner
PROCLAMATIONS AND AWARDS
3. 16-066 PROCLAIM APRIL 2016 AS WATER AWARENESS MONTH
Staff Contact: Craig Johnson, P.E., Director, Water Services
Presented by: Office of the Mayor
Accepted by: Ms. Melanie Warren, first grade teacher at Arrowhead
Elementary School
Accepted by: Ms. Julie Hamilton, sixth grade teacher at Coyote Ridge
Elementary School
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Accepted by: Ms. Omone'Abu, City of Glendale Water Conservation
Specialist
Mayor Weiers proclaimed April 2016 as Water Awareness Month. The award was
accepted by Ms. Melanie VVarren, first grade teacher at Arrowhead Elementary Qohoo|,
Ms. Julie Mami|ton, sixth grade teacher at Coyote Ridge Elementary School and Ms.
OmoneAbu City of Glendale Water Conservation Specialist.
CONSENT AGENDA
4. 10-073 RECOMMEND APPROVAL OF SPECIAL EVENT LIQUOR L|CENSE,
STREETLIGHT USA
Staff Contact: Vicki Rios, Interim Director, Finance and Technology
This agenda item was approved.
5. 10-074 RECOMMEND APPROVAL OF SPECIAL EVENT LIQUOR L|CENGE,
ASSYRIAN CHURCH OF THE EAST
Staff Contact: Vicki Rios, Interim Director, Finance and Technology
This agenda item was approved.
G. 10'075 RECOMMEND APPROVAL OF SPECIAL EVENT LIQUOR L|CENSE,
KNIGHTS OF C{}LUM8US, ST. JOSEPH ASSEMBLY#2126
Staff Contact: Vicki Rios, Interim Director, Finance and Technology
This agenda item was approved.
7. 16-076 RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 5-19276. KIRK'S
SPORT'S BAR
Staff Contact: Vicki Rios, Interim Director, Finance and Technology
This agenda item was approved.
B. 16-077 RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 5-15094.
GLENDALE SEAFOOD SUPERMARKET
Staff Contact: Vicki Rios, Interim Director, Finance and Technology
This agenda item was approved.
9. 16'078 RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 5-19406. FIRED
PIE
Staff Contact: Vicki Rios, Interim Director, Finance and Technology
This agenda item was approved.
10. 16-084 AUTHORIZATION TO ENTER INTO A MULTI-YEAR LINKING
AGREEMENT WITH KONICA MINOLTA BUSINESS SOLUTIONS U.S.A.,
INC., FOR THE PURCHASE OF DIGITAL COP|ER8, MULTIFUNCTIONAL
OEV|CES, 3D PR/NTERS, GUPPL|E8, MAINTENANCE AND MANAGED
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PRINT SERVICES AND OTHER GOODS AND SERVICES
Staff Contact: Vicki Rios, Interim Director, Finance and Technology
This agenda item was approved.
11. 16-090 AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH
ORACLE AMERICA, INC., AND AUTHORIZATION FOR THE
EXPENDITURE OF FUNDS FOR ORACLE PEOPLESOFT AND
DATABASE MAINTENANCE
Staff Contact: Vicki Rios, Interim Director, Finance and Technology
This agenda item was approved.
12. 16-097 POSITION RECLASSIFICATIONS
Staff Contact: Jim Brown, Director, Human Resources & Risk
Management
This agenda item was approved.
13. 16-106 AUTHORIZATION TO ENTER INTO A MAINTENANCE AGREEMENT
WITH ENVIRONMENTAL EARTHSCAPES, INC., DOING BUSINESS AS
THE GROUNDSKEEPER, FOR LANDSCAPE MAINTENANCE
Staff Contact: Erik Strunk, Director, Community Services
This agenda item was approved.
14. 16-098 AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH CRIME
CLEAN DECONTAMINATION, LLC FOR VICTIM ASSISTANCE
CLEAN-UP SERVICES AND APPROVE THE EXPENDITURE OF
FUNDS
Staff Contact: Debora Black, Police Chief
This agenda item was approved.
15. 16-103 AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH
CREATIVE COMMUNICATIONS SALES & RENTALS, INC. FOR THE
UP-FITTING OF POLICE VEHICLES UTILIZING A CITY OF PHOENIX,
ARIZONA COOPERATIVE AGREEMENT AND APPROVE THE
EXPENDITURE OF FUNDS
Staff Contact: Debora Black, Police Chief
This agenda item was approved.
16. 16-104 AUTHORIZATION TO ENTER INTO SECOND AMENDMENT TO THE
CONTRACTOR AGREEMENT BETWEEN THE CITY OF GLENDALE
AND THE PENCHANT GROUP AND APPROVE THE EXPENDITURE
OF FUNDS
Staff Contact: Debora Black, Police Chief
This agenda item was approved.
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17. 16-107 AUTHORIZATION TO ENTER INTO A CONTRACT WITH THE ARIZONA
HUMANE SOCIETY FOR VETERINARY AND SHELTER SERVICES FOR
INJURED OR ABANDONED ANIMALS AND APPROVE THE
EXPENDITURE OF FUNDS
Staff Contact: Debora Black, Police Chief
This agenda item was approved.
18. 16-108 AUTHORIZATION TO ENTER INTO A CONTRACT WITH ALL ANIMALS
RESCUE &TRANSPORTATION, LLC FOR RESPONSE TO AND
TRANSPORT OF STRAY DOGS AND DOMESTIC ANIMALS INVOLVED
IN BITE ACTIVITY AND APPROVE THE EXPENDITURE OF FUNDS
Staff Contact: Debora Black, Police Chief
This agenda item was approved. .
19. 16-082 AUTHORIZATION TO ENTER INTO FOUR CUSTOMER SERVICE
ORDER AGREEMENTS WITH COX ARIZONA TELECOM, LLC FOR
INTERNET SERVICES
Staff Contact: Terry Garrison, Fire Chief
This agenda item was approved.
20. 16-086 AWARD OF BID RFP 15-75, AUTHORIZATION TO ENTER INTO AN
AGREEMENT AND APPROVE EXPENDITURE OF FUNDS TO
PURCHASE AUTOMATED TRUCK AND CAR WASH BAY SERVICE
AND SUPPLIES FROM EST COMPANIES, LLC
Staff Contact: Jack Friedline, Director, Public Works
This agenda item was approved.
21. 16-087 AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH ISS
FACILITY SERVICES, INC., TO PROVIDE CUSTODIAL SERVICES AT
VARIOUS CITY FACILITIES
Staff Contact: Jack Friedline, Director, Public Works
This agenda item was approved.
22. 16-088 AWARD OF BID IFB 15-73, AUTHORIZATION TO ENTER INTO AN
AGREEMENT AND APPROVE EXPENDITURE OF FUNDS FOR TIRE
RECAPPING SERVICES FROM COYOTE TIRE RETREADING, INC.
Staff Contact: Jack Friedline, Director, Public Works
This agenda item was approved.
23. 16-089 AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE
LINKING AGREEMENT WITH BALAR HOLDING CORP., DOING
BUSINESS AS BALAR EQUIPMENT, FOR HEAVY DUTY TRUCK AND
EQUIPMENT REPAIR
Staff Contact: Jack Friedline, Director, Public Works
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This agenda item was approved.
24. 16-094 AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES
AGREEMENT WITH OLSSON ASSOCIATES, INC., FOR SURVEY AND
MAPPING SERVICES
Staff Contact: Jack Friedline, Director, Public Works
This agenda item was approved.
25. 16-093 AUTHORIZATION TO ENTER INTO A LINE EXTENSION AGREEMENT
WITH ARIZONA PUBLIC SERVICE COMPANY TO RELOCATE
OVERHEAD ELECTRIC TRANSMISSION POWER LINES AT 11480
WEST GLENDALE AVENUE
Staff Contact: Jack Friedline, Director, Public Works
This agenda item was approved.
26. 16-096 AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES
AGREEMENT WITH OLYMPIC WIRE AND EQUIPMENT, INC., FOR
BALER MAINTENANCE, PARTS, AND REPAIRS
Staff Contact: Jack Friedline, Director, Public Works
This agenda item was approved.
27. 16-067 AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES
AGREEMENT WITH PUMP SYSTEMS, INC., FOR PARTS AND REPAIR
SERVICE TO PUMPS AND RELATED EQUIPMENT AT THE WATER
TREATMENT PLANTS
Staff Contact: Craig Johnson, P.E., Director, Water Services
This agenda item was approved.
28. 16-068 AWARD OF IFB 16-26 AND AUTHORIZATION TO ENTER INTO AN
AGREEMENT WITH REDDI ROOT'R SERVICES, INC., FOR SEWER
LINE CLEANING SERVICES
Staff Contact: Craig Johnson, P.E., Director, Water Services
This agenda item was approved.
29. 16-072 AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH J.R.
FILANC CONSTRUCTION COMPANY, INC., TO REHABILITATE THE
MANISTEE RANCH PARK GROUNDWATER WELL
Staff Contact: Craig Johnson, P.E., Director, Water Services
This agenda item was approved.
CONSENT RESOLUTIONS
30. 16-065 RESOLUTION 5074: AUTHORIZATION TO ENTER INTO AN
INTERGOVERNMENTAL AGREEMENT WITH THE CENTRAL ARIZONA
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WATER CONSERVATION DISTRICT FOR ALTERNATIVE DELIVERY OF
CENTRAL ARIZONA PROJECT WATER
Staff Contact: Craig Johnson, P.E, Water Services Director
RESOLUTION NO. 5074 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT
BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
ALTERNATE DELIVERY INTERGOVERNMENTAL AGREEMENT WITH THE CENTRAL
ARIZONA WATER CONSERVATION DISTRICT FOR THE CREATION OF
EXTRAORDINARY CONSERVATION INTENTIONALLY CREATED SURPLUS IN LAKE
MEAD.
Councilmember Tolmachoff requested Item#30 be heard separately.
Mr. Johnson requested Council adopt a Resolution to enter into an intergovernmental
agreement with the Central Arizona Water Conservation District for alternative water
delivery of Central Arizona water from CAP. He explained the City gets a portion of its
water from the Colorado River and the City supports the Colorado River resiliency. To
avoid water shortages, an emergency conservation project was created in 2015. This
agreement will not cost any additional money, nor will it reduce the City's water allocation
for the year. The City is a leader in managing water declines.
Councilmember Tolmachoff said she thought it was important for the citizens to know
how the City responsibly manages its water and how the City works with the region to
have an adequate water supply. She said this is a very complicated issue and requires
quite a bit of planning for the future.
Mayor Weiers asked Councilmember Tolmachoff if Council could vote on all Consent
Agenda and Consent Resolution items at the same time. Councilmember Tolmachoff
agreed.
This agenda item was approved.
31. 16-044 RESOLUTION 5075: AUTHORIZATION TO ENTER INTO AN
INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY TO
PROVIDE ELECTION SERVICES FOR THE 2016 ELECTIONS
Staff Contact: Pamela Hanna, City Clerk
RESOLUTION NO. 5075 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT
BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
AGREEMENT WITH THE MARICOPA COUNTY ELECTIONS DEPARTMENT FOR
ELECTION SERVICES.
This agenda item was approved.
32. 16-099 RESOLUTION 5076: AUTHORIZATION TO ACCEPT A SUB-GRANT
AWARD, FUNDED BY THE U.S. DEPARTMENT OF JUSTICE,
THROUGH THE PHOENIX POLICE DEPARTMENT FOR THE
GLENDALE POLICE DEPARTMENT INTERNET CRIMES AGAINST
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CHILDREN TASK FORCE
Staff Contact: Debora Black, Police Chief
RESOLUTION NO. 5076 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT
BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, ACCEPTING THE FY2015-16 INTERNET CRIMES AGAINST
CHILDREN SUB-GRANT FUNDED BY THE U.S. DEPARTMENT OF JUSTICE ON
BEHALF OF THE GLENDALE POLICE DEPARTMENT.
This agenda item was approved.
33. 16-100 RESOLUTION 5077: AUTHORIZATION TO ENTER INTO A
MEMORANDUM OF UNDERSTANDING WITH THE ARIZONA
DEPARTMENT OF PUBLIC SAFETY FOR COMMERCIAL VEHICLE
ENFORCEMENT MATTERS
Staff Contact: Debora Black, Police Chief
RESOLUTION NO. 5077 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT
BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO A MEMORANDUM OF
UNDERSTANDING WITH THE ARIZONA DEPARTMENT OF PUBLIC SAFETY
REGARDING COMMERCIAL VEHICLE ENFORCEMENT MATTERS ON BEHALF OF
THE GLENDALE POLICE DEPARTMENT.
This agenda item was approved.
34. 16-092 RESOLUTION 5078: AUTHORIZATION TO ENTER INTO AN
INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA
DEPARTMENT OF TRANSPORTATION FOR FEDERAL SAFETEA-LU
FUNDS
Staff Contact: Jack Friedline, Director, Public Works
RESOLUTION NO. 5078 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT
BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF
TRANSPORTATION (IGA/JPA 15-0005582-I) FOR UPDATING OF THE SAFE ROUTES
TO SCHOOL PROGRAM(SRTS)MAPS PROJECT.
This agenda item was approved.
35. 16-095 RESOLUTION 5079: AUTHORIZATION TO ENTER INTO CONTRACT
CHANGE ORDER NO. 1 FOR AN INTERGOVERNMENTAL
AGREEMENT WITH THE CITY OF PHOENIX TO INCREASE FUNDING
FOR A GRANT PASS-THROUGH AGREEMENT RELATING TO DESIGN
AND CONSTRUCTION OF THE PROPOSED REGIONAL PARK AND
RIDE
Staff Contact: Jack Friedline, Director, Public Works
RESOLUTION NO. 5079 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT
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BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND ENTERING INTO CHANGE ORDER NO. 1 TO
AN INTERGOVERNMENTAL AGREEMENT (GRANT PASS-THROUGH AGREEMENT)
WITH THE CITY OF PHOENIX FOR GRANT NO. AZ-90-X124 RELATING TO TRANSIT
SERVICES.
This agenda item was approved.
36. 16-083 RESOLUTION 5080: ADOPT A RESOLUTION REQUESTING AN
EXTENSION TO THE PERIOD OF PERFORMANCE FOR STAFFING
FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER)
GRANT#EMW-2013-FH-00763
Staff Contact: Terry Garrison, Fire Chief
RESOLUTION NO. 5080 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT
BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING A SIX (6) MONTH EXTENSION TO THE FY2013
STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER) GRANT
ON BEHALF OF THE GLENDALE FIRE DEPARTMENT.
This agenda item was approved.
Approval of the Consent Agenda
A motion was made by Turner,seconded by Chavira,to approve the
recommended actions on Consent Agenda Item Numbers 4 through 29 and
Consent Resolutions 30 through 36. The motion carried by the following vote:
Aye: 7- Mayor Weiers,Vice Mayor Hugh, Councilmember Aldama, Councilmember
Chavira, Councilmember Malnar, Councilmember Tolmachoff, and
Councilmember Turner
PUBLIC HEARING-LAND DEVELOPMENT ACTIONS
37. 16-046 ORDINANCE 2974: ANNEXATION APPLICATION AN-198
(ORDINANCE): 6500 NORTH SARIVAL AVENUE (PUBLIC HEARING
REQUIRED)
Staff Contact: Jon M. Froke, AICP, Planning Director
ORDINANCE NO. 2974 NEW SERIES, WAS READ BY NUMBER AND TITLE ONLY, IT
BEING AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, EXTENDING AND INCREASING THE CORPORATE LIMITS OF
THE CITY OF GLENDALE, MARICOPA COUNTY, STATE OF ARIZONA, PURSUANT TO
THE PROVISIONS OF TITLE 9, CHAPTER 4, SECTION 9-471, ARIZONA REVISED
STATUTES AND ITS AMENDMENTS, BY ANNEXING CERTAIN TERRITORY LOCATED
WITHIN AN EXISTING COUNTY ISLAND OF THE CITY OF GLENDALE CONSISTING OF
APPROXIMATELY 55 ACRES AT 6500 NORTH SARIVAL AVENUE TO BE KNOWN AS
ANNEXATION AREA NO. 198.
Mr. Froke said this is a request for review and to conduct a public hearing on an
annexation on the Frye Business Park. The site is 55 acres and is located on the east
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side of Loop 303 just south of Glendale Avenue. Annexing the property will advance the
City's opportunity to control land uses in this area in the future. Staff is also working with
the Frye family on a rezoning application. That rezoning application would place M-1,
Light Industrial zoning on the property and it would be compatible with Luke Air Force
Base. Staff recommends Council approval of this annexation. This is the final action
needed for this annexation.
Mayor Weiers opened the public hearing on application AN-196. There were no
speakers. Mayor Weiers closed the public hearing.
A motion was made by Councilmember Chavira,seconded by Vice Mayor Hugh,
that this agenda item be approved.The motion carried by the following vote:
Aye: 7- Mayor Weiers,Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira,
Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner
ORDINANCES
38. 16-091 ORDINANCE 2981: ARIZONA PUBLIC SERVICE COMPANY UTILITY
EASEMENT 11480 WEST GLENDALE AVENUE
Staff Contact: Jack Friedline, Director, Public Works
ORDINANCE NO. 2981 NEW SERIES, WAS READ BY NUMBER AND TITLE ONLY, IT
BEING AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A UTILITY
EASEMENT FOR ELECTRICAL TRANSMISSION FACILITIES IN FAVOR OF ARIZONA
PUBLIC SERVICE COMPANY ALONG THE ALIGNMENT OF 115TH AVENUE,
BETWEEN GLENDALE AVENUE AND THE ORANGEWOOD AVENUE ALIGNMENT;
AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED.
Mr. Friedline said this is a request to adopt an Ordinance granting a utility easement in
favor of Arizona Public Service across a portion the Glendale Municipal Landfill located at
11480 West Glendale Avenue. There are APS lines west of the Landfill serving that
facility. The City requested APS relocate those overhead lines to accommodate
construction of the new Landfill entry road, scale house and future closing of the south
half of the Landfill. APS has requested an easement to protect its facility at its new
location. Staff recommends approval of this easement and there are no costs incurred by
the City as a result of this action. This easement will increase the usable Landfill service
area and accommodate the relocation of the Landfill entrance road and scale house.
A motion was made by Councilmember Malnar,seconded by Vice Mayor Hugh,
that this agenda item be approved.The motion carried by the following vote:
Aye: 7- Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira,
Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner
39. 16-111 ORDINANCE 2982: ADOPT AN ORDINANCE AUTHORIZING THE CITY
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MANAGER OR ASSISTANT CITY MANAGER TO EXECUTE
DOCUMENTS AND TAKE THE NECESSARY ACTIONS TO REFINANCE
A PORTION OF GLENDALE MUNICIPAL PROPERTY CORPORATION
BONDS WITH CITY OF GLENDALE, ARIZONA EXCISE TAX REVENUE
REFUNDING OBLIGATIONS AND TO PLEDGE CERTAIN EXCISE
TAXES AND RECEIPTS TOWARD THE REFUNDING OBLIGATIONS
Staff Contact: Vicki Rios, Interim Director, Finance and Technology
Guest Presenter: Kurt Freund, Managing Director, RBC Capital Markets,
LLC
Guest Presenter: Bill DeHaan, Shareholder, Greenberg Traurig, LLP
ORDINANCE NO. 2982 NEW SERIES, WAS READ BY NUMBER AND TITLE ONLY, IT
BEING AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, (1) AUTHORIZING THE EXECUTION AND DELIVERY OF A FIRST
PURCHASE AGREEMENT, A FIRST TRUST AGREEMENT, A DEPOSITORY TRUST
AGREEMENT, A CONTINUING DISCLOSURE UNDERTAKING AND AN OBLIGATION
PURCHASE CONTRACT; (2) APPROVING THE SALE, EXECUTION AND DELIVERY
OF EXCISE TAX REVENUE REFUNDING OBLIGATIONS IN ONE OR MORE SERIES IN
ORDER TO REFUND EXCISE TAX REVENUE BONDS ISSUED ON BEHALF OF THE
CITY BY THE CITY OF GLENDALE MUNICIPAL PROPERTY CORPORATION; (3)
PLEDGING CERTAIN EXCISE TAXES AND RECEIPTS IMPOSED OR RECEIVED BY
THE CITY TO THE PAYMENT OF SUCH OBLIGATIONS; (4) DELEGATING TO THE
CITY MANAGER OR THE ASSISTANT CITY MANAGER OF THE CITY THE LIMITED
AUTHORITY TO DESIGNATE BY SERIES THE FINAL PRINCIPAL AMOUNT,
MATURITIES, INTEREST RATES AND OTHER MATTERS WITH RESPECT TO SUCH
OBLIGATIONS; AND (5) AUTHORIZING THE TAKING OF ALL OTHER ACTIONS
NECESSARY TO THE CONSUMMATION OF THE TRANSACTIONS CONTEMPLATED
BY THIS ORDINANCE, INCLUDING THE EXECUTION OF CERTAIN DOCUMENTS AND
THE DISTRIBUTION OF A PRELIMINARY OFFICIAL STATEMENT.
Ms. Rios said this is a request to adopt an Ordinance to refinance a portion of the City
Municipal Property Corporation bonds with City excise tax refunding obligations. Ms.
Rios said the City's financial advisors have identified approximately $35 million in MPC
bonds that are eligible for refunding and the MPC board has taken action to authorize
Council to take further action to authorize this transaction. The estimated savings,
based on current market conditions, will be about $2.5 to $3 million, over the term of the
bonds. Ms. Rios introduced Mr. Kurt Freund, Managing Director, RBC Capital Markets,
LLC and Bill DeHaan, Shareholder, Greenberg Traurig, LLP, who were available to answer
any questions.
Councilmember Turner thanked the guests for their great advice and the opportunity to
save taxpayers some money.
A motion was made by Councilmember Tolmachoff,seconded by
Councilmember Aldama,that this agenda item be approved.The motion carried
by the following vote:
Aye: 7- Mayor-Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira,
Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner
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PUBLIC HEARING-RESOLUTIONS
40. 16-101 RESOLUTION 5081: ADOPT A RESOLUTION APPROVING THE
CAPITAL FUND ANNUAL STATEMENT/PERFORMANCE AND
EVALUATION REPORT FOR FEDERAL FISCAL YEAR 2016 AND THE
UPDATED CAPITAL FUND FIVE-YEAR ACTION PLAN FOR FEDERAL
FISCAL YEARS 2016-2020 (PUBLIC HEARING REQUIRED)
Staff Contact: Erik Strunk, Director, Community Services
RESOLUTION NO. 5081 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT
BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, APPROVING AND AUTHORIZING SUBMISSION OF THE CAPITAL
FUND ANNUAL STATEMENT/PERFORMANCE AND EVALUATION REPORT FOR
FEDERAL FISCAL YEAR 2016 AND THE UPDATED CAPITAL FUND FIVE-YEAR
ACTION PLAN FOR FEDERAL FISCAL YEARS 2016-2020 TO THE U.S. DEPARTMENT
OF HOUSING AND URBAN DEVELOPMENT.
Mr. Strunk said this item is required each year by HUD in order to receive federal capital
monies for the City's public housing communities. This request is adopt a Resolution to
approve the City's capital fund annual statement performance and evaluation report for FY
2016 and authorize the updated capital fund five year action plan for federal FY2016-2020.
The Community Housing Division receives federal funds each year for the modernization
of the City's three public housing communities in order to provide safe and decent
•
housing. The City expects to receive $250,000 this year. These funds are specifically
used for kitchen remodels, masonry repair, irrigation repair, roof repair and other capital
needs for those public housing units. A public hearing is required for this item. Staff
recommends approval of this item.
Mayor Weiers opened the public hearing on Resolution No. 5081. There were no
speakers. Mayor Weiers closed the public hearing.
A motion was made by Councilmember Turner,seconded by Councilmember
Chavira,that this agenda item be approved.The motion carried by the following
vote:
Aye: 7- Mayor Weiers,Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira,
Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner
41. 16-102 RESOLUTION 5082: ADOPT A RESOLUTION APPROVING THE 2016
PUBLIC HOUSING AGENCY (PHA)ANNUAL PLAN (PUBLIC HEARING
REQUIRED)
Staff Contact: Erik Strunk, Director, Community Services
RESOLUTION NO. 5082 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT
BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, APPROVING THE CITY OF GLENDALE'S 2016 PUBLIC. HOUSING
AGENCY ANNUAL PLAN AND AUTHORIZING THE SUBMISSION OF THE 2016 PUBLIC
HOUSING AGENCY ANNUAL PLAN TO THE U.S. DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT.
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City Council Meeting Minutes-Final March 22,2016
Mr. Strunk said this item was requesting approval of a resolution approving the 2016
Public Housing Agency (PHA) Annual Plan. The Plan covers the entire operation of the
Glendale Community Housing Division that receives the Section 8 Housing Choice
Voucher Program and the Public Housing Program. These programs provide about 3,600
residents with safe housing. The City receives about $15 million each year in entitlement
funds to operate both programs. Some substantive changes this year include new
language to address the denial of admission for families with a household member who
has engaged in or threatened abuse, updated verification standards, as well as updated
safety and crime prevention policies.
Mayor Weiers opened the public hearing on Resolution No. 5082. There were no
speakers. Mayor Weiers closed the public hearing.
A motion was made by Councilmember Aldama,seconded by Councilmember
Chavira,that this agenda item be approved.The motion carried by the following
vote:
Aye: 7- Mayor Weiers,Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira,
Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner
REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION
A motion was made by Vice Mayor Hugh,seconded by Councilmember Turner,to
hold the next regularly scheduled City Council Workshop on Tuesday,April 5,
2016 at 1:30 p.m.in the City Council Chambers,to be followed by an Executive
Session,pursuant to A.R.S.38-431.03,and further moved to hold a Special City
Council Workshop on Tuesday,April 12,2016 at 1:30 p.m. in the City Council
Chambers,to be followed by an Executive Session pursuant to A.R.S.38-431.03.
The motion carried by the following vote:
Aye: 7- Mayor Weiers,Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira,
Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner
COUNCIL COMMENTS AND SUGGESTIONS
Councilmember Aldama thanked staff for working toward financial stability for the City.
He also thanked Mr. Duensing for his hard work. He said he will be hosting a community
district meeting on March 30, 2016, 5 p.m. to 7 p.m., at Challenger Middle School
gymnasium, 6905 W. Maryland Avenue. He invited everyone to attend to hearing guest
speakers from the City of Glendale. Councilmember Aldama made the same
announcement in Spanish. Councilmember Aldama also said he will be holding his •
second annual Hook a Kid on Fishing event on April 16, 2016, 9 a.m. to 2 p.m., Bonsall
Park South, and said children and their families won't want to miss this great event. Free
fishing licenses will be provided to the first 1,000 children, ages 10-17. He hoped to see
everyone there.
Councilmember Chavira encouraged everyone to attend the Hook a Kid on Fishing event.
He spoke about the media coverage about Councilmembers' travel expenses. He said he
has always followed the City's travel policies and have recommended they be updated
•
regularly. He announced that at the next Council Workshop on April 5, 2016, he will be
requesting a presentation on the current elected officials' travel policy. He wanted the
policy reviewed and discussions held on any changes that need to be made.
Councilmember Malnar said he agreed with Councilmember Aldama's comments about
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City Council Meeting Minutes-Final March 22,2016
the City's improving financial condition. The City's financial condition has always been of
great concern to constituents and has seen significant improvement. He said he will be
holding his first district meeting on Thursday, March 24, 2016, from 5:30 p.m. to 7 p.m.,
at the Paseo Racquet Center, on 63rd Avenue, North of Thunderbird. He invited everyone
to attend and community questions will be answered by City staff.
Councilmember Tolmachoff said the Boards and Commissions appointments are very
important and their assistance in City business is critical. She also announced she is
partnering with the Police Department for a shred event. The shred event will be held
April 9, 2016, 8 a.m. to 11 a.m., at Sierra Verde K-8 School, located at 75th Avenue and
Rose Garden. 'This is a free event and she encouraged everyone to come out early.
Vice Mayor Hugh said there is a Cactus district meeting at 51st and Northern, Manistee
Ranch, on April 7, 2016 from 5 p.m. to 7 p.m. Participants will be able to take a tour of
the historic farmhouse.
Mayor Weiers said he has never seen voting lines as long as they were today in the City.
One polling place had a line over a half mile long at about 5:30 p.m. He said residents
did not give up and continued to stand in line so they could vote. He provided water for
those standing in line for most of the day and said the polls closed and he was unable to
vote for the first time in 40 years. Voters made it clear to him they wanted change. He
said residents made it clear they thought the Council was doing a great job. He said on
March 26, 2016 at 7:30 a.m., there will be a Big Dog Run at Thunderbird School of Global
Management. This event will help raise money to benefit a veterans' scholarship program
at ASU West. The riders will go to Luke Air Force Base and then over to the University of
Phoenix Stadium and end up in downtown Glendale at Desert Rose Gastro Pub. He
anticipated over 1,000 participants in this event. He also said on March 30, 2016, a
Shriner's Bowling Palooza event will be held to help raise money for one parent and one
child to travel to a Shriner's Hospital for treatment. He said he is also working with the
Tohono O'odham Nation to assist children who need medical care. He said Police and
Fire are also involved in this event.
ADJOURNMENT
Mayor Weiers adjourned the meeting at 7:14 p.m.
dr._:
Pamela Hanna - City Clerk
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