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Home My WebLink AboutMinutes - Minutes - City Council - Meeting Date: 1/26/2016 City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 r0g d Pi lb GLE Pi Meeting Minutes - Final Tuesday, January 26, 2016 6:00 PM Voting Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Samuel Chavira Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner City Council Meeting Minutes-Final January 26,2016 CALL TO ORDER Present: 7- Mayor Jerry Weiers,Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Samuel Chavira, Councilmember Ray Malnar, Councilmember Lauren Tolmachoff, and Councilmember Bart Turner [Councilmember Chavira appeared telephonically.] Also present were Jennifer Campbell, Assistant City Manager; Tom Duensing, Interim Assistant City Manager; Michael Bailey, City Attorney; Pamela Hanna, City Clerk; and Darcie McCracken, Deputy City Clerk. PLEDGE OF ALLEGIANCE PRAYER/INVOCATION High Priest Jeff Blake from the Arrowhead Ranch Ward of the Church of Jesus Christ of Latter Day Saints offered the invocation. Mayor Weiers recognized Kevin Phelps,soon to be Glendale's new City Manager. CITIZEN COMMENTS James Deibler, a Phoenix resident, thanked Phoenix Mayor Greg Stanton for solving the recent bus strike. He spoke about the six teenagers from Desert Vista High School and said they should be punished for using a bad word. He wanted the city of Glendale to create a transit tax for its residents to create more bus service extension, such as 15 minutes bus service on weekdays. APPROVAL OF THE MINUTES OF JANUARY 12,2016 VOTING MEETING 1. 16-013 APPROVAL OF THE MINUTES OF THE JANUARY 12, 2016 VOTING MEETING Staff Contact: Pamela Hanna, City Clerk A motion was made by Councilmember Malnar,seconded by Vice Mayor Hugh, that this agenda item be approved.The motion carried by the following vote: Aye: 7- Mayor Weiers,Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner BOARDS,COMMISSIONS AND OTHER BODIES APPROVE RECOMMENDED APPOINTMENTS TO BOARDS,COMMISSIONS AND OTHER BODIES City of Glendale Page 1 Printed on 2/11/2016 City Council Meeting Minutes-Final • January 26,2016 PRESENTED BY: Councilmember Lauren Tolmachoff 2. 16-011 BOARDS, COMMISSIONS & OTHER BODIES Staff Contact: Brent Stoddard, Director, Intergovernmental Programs A motion was made by Councilmember Tolmachoff,seconded by Councilmember Turner,to approve the recommended appointments as well as extending the terms of the members of the General Plan Steering Committee until September 1,2016. The motion carried by the following vote: Aye: 7- Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner CONSENT AGENDA Mr. Tom Duensing, Interim Assistant City Manager, read agenda item numbers 3 through 8. Ms. Pamela Hanna, City Clerk, read consent agenda resolution item numbers 9 through 12 by number and title. Councilmember Aldama requested item number 10 be heard separately. 3. 15-834 AUTHORIZATION TO APPROVE THE PURCHASE OF ANNUAL MAINTENANCE SUPPORT FROM TCS AMERICA, INC., FOR THE TAX MANTRA SYSTEM Staff Contact: Vicki Rios, Interim Director, Finance and Technology This agenda item was approved. 4. 16-003 AUTHORIZATION FOR AN INCREASE IN EXPENDITURE OF FUNDS WITH SHI INTERNATIONAL CORP. Staff Contact: Vicki Rios, Interim Director, Finance and Technology This agenda item was approved. 5. 15-841 AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH CAROLLO ENGINEERS, INC., AND APPROVE THE EXPENDITURE OF FUNDS FOR CITYWIDE WATER METER VAULT IMPROVEMENTS Staff Contact: Craig A. Johnson, P.E., Director, Water Services This agenda item was approved. 6. 16-012 AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH BLACK&VEATCH CORPORATION AND APPROVE THE EXPENDITURE OF FUNDS FOR DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES FOR FILTER AND FINISHED WATER PUMP STATION IMPROVEMENTS AT THE OASIS City of Glendale Page 2 Printed on 2/11/2018 City Council Meeting Minutes-Final January 26,2016 WATER TREATMENT PLANT Staff Contact: Craig A. Johnson, P.E., Director, Water Services This agenda item was approved. 7. 15-849 AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH SWAINE ASPHALT CORPORATION FOR SPEED CUSHION INSTALLATION Staff Contact: Jack Friedline, Director, Public Works This agenda item was approved. 8. 15-850 AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH UTILITY CONSTRUCTION COMPANY, INC., FOR THE STREETLIGHT INFILL PROJECT Staff Contact: Jack Friedline, Director, Public Works This agenda item was approved. CONSENT RESOLUTIONS 9. 15-848 RESOLUTION 5063: SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT RIGHT OF WAY LICENSE Staff Contact: Jack Friedline, Director, Public Works RESOLUTION NO. 5063 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE A RIGHT OF WAY LICENSE AGREEMENT WITH SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT FOR THE USE OF 95TH AND MISSOURI AVENUES FOR PUBLIC PURPOSES. This agenda item was approved. 11. 16-005 RESOLUTION 5065: AUTHORIZATION TO ACCEPT A VICTIMS OF CRIME ACT GRANT FOR CRIME VICTIM SERVICES 2015 FROM THE ARIZONA DEPARTMENT OF PUBLIC SAFETY AND ENTER INTO SUB-GRANT AWARD AGREEMENT NO. 2015-180 Staff Contact: Debora Black, Police Chief RESOLUTION NO. 5065 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ACCEPTING A GRANT OFFER FROM THE ARIZONA DEPARTMENT OF PUBLIC SAFETY, VICTIMS OF CRIME ACT (VOCA), AND APPROVING MATCHING FUNDS, FOR THE GLENDALE POLICE DEPARTMENTS VICTIM ASSISTANCE GRANT PROGRAM. This agenda item was approved. City of Glendale Page 3 Printed on 2/11/2016 City Council Meeting Minutes-Final January 26,2016 12. 16-006 RESOLUTION 5066: AUTHORIZATION TO ACCEPT A VICTIMS OF CRIME ACT GRANT FOR VICTIM ASSISTANCE CRISIS INTERVENTION PATROL EXPANDED PROGRAM FROM THE ARIZONA DEPARTMENT OF PUBLIC SAFETY AND ENTER INTO SUB-GRANT AWARD AGREEMENT NO. 2015-236 Staff Contact: Debora Black, Police Chief RESOLUTION NO. 5066 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ACCEPTING A GRANT OFFER FROM THE ARIZONA DEPARTMENT OF PUBLIC SAFETY, VICTIMS OF CRIME ACT (VOCA), AND APPROVING MATCHING FUNDS, FOR THE GLENDALE POLICE DEPARTMENTS VICTIM ASSISTANCE GRANT PROGRAM. This agenda item was approved. Approval of the Consent Agenda A motion was made by Turner,seconded by Hugh,to approve the recommended actions on Consent Agenda Item Numbers 3 through 8,and Consent Resolutions 9,11 and 12. The motion carried by the following vote: Aye: 7- Mayor Weiers,Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner 10. 16-009 RESOLUTION 5064: AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE INDEPENDENT CONTRACTOR AGREEMENT WITH ARIZONA COMMUNITY ACTION ASSOCIATION FOR COMMUNITY ACTION PROGRAM FUNDING Staff Contact: Erik Strunk, Director, Community Services RESOLUTION NO. 5064 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND ENTERING INTO AMENDMENT NO. 1 TO THE INDEPENDENT AGREEMENT WITH ARIZONA COMMUNITY ACTION ASSOCIATION TO RECEIVE FUNDING FOR FY 2015 UTILITY ASSISTANCE PROGRAMS. Mr. Strunk said this item was requesting authorization to enter into Amendment No. 1 to the independent contractor agreement with Arizona Community Action Association (ACM) for Community Action Program funding in the amount of $13,235. The Community Action Program provides residents energy payment assistance and crisis assistance for families. The ACAA is a statewide organization that supports the well-being and self-sufficiency of all Arizonans. This organization works with utility companies throughout the state to ensure fair and affordable energy costs and to provide assistance to those who need it. If approved, the existing ACAA agreement will provide additional funding for direct utility assistance, which will assist about 80 Glendale residents. Acceptance of this agreement will impact the FY15-16 budget and there is no impact to the General Fund, except for a DES annual grant match in the amount of $8,559. City of Glendale Page 4 Printed on 2/11/2016 City Council Meeting Minutes-Final January 26,2016 Councilmember Aldama wanted residents to know that these programs are available. A motion was made by Councilmember Turner,seconded by Councilmember Aldama,that this agenda item be approved.The motion carried by the following vote: Aye: 7- Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama,Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner ORDINANCES 13. 15-847 ORDINANCE 2973: ADOPT AN ORDINANCE UPDATING THE CITY'S SIGNATURE AUTHORITY FOR BANKING TRANSACTIONS Staff Contact: Vicki Rios, Interim Director, Finance and Technology ORDINANCE NO. 2973 NEW SERIES, WAS READ BY NUMBER AND TITLE ONLY, IT BEING AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,ARIZONA, AUTHORIZING DESIGNATED OFFICERS TO DEPOSIT CITY FUNDS IN DESIGNATED BANK; DIRECTING SAID BANK TO RECOGNIZE THE SIGNATURES OF SAID OFFICERS ON ELECTRONIC FUND TRANSFERS, CHECKS FOR DEPOSIT AND/OR WITHDRAWAL;AND DECLARING AN EMERGENCY. Ms. Rios said this was an Ordinance updating the city's signature authority for banking transactions. This Ordinance adds Kevin Phelps as the new City Manager and adds Vicki Rios as Interim Director of Finance and Technology. The Ordinance will take effect on February 1, 2016. A motion was made by Councilmember Aldama,seconded by Councilmember Tolmachoff,that this agenda item be approved.The motion carried by the following vote: Aye: 7- Mayor Weiers,Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner NEW BUSINESS 14. 16-008 COUNCIL SELECTION OF VICE MAYOR Staff Contact: Brent Stoddard, Director, Intergovernmental Programs Mr. Duensing said this item is the selection of Vice Mayor and was discussed at the January 19, 2016 Workshop. He said Mr. Stoddard was available to answer any questions. A motion was made by Councilmember Tolmachoff,seconded by Councilmember Malnar,to nominate Vice Mayor Hugh to be reappointed as Vice Mayor.The motion carried by the following vote: Aye: 7- Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner City of Glendale Page 5 Printed on 2/11/2016 City,Council Meeting Minutes-Final January 26,2016 REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION A motion was made by Vice Mayor Hugh,seconded by Councilmember Chavira, to hold the next regularly scheduled City Council Workshop on Tuesday, February 2,2016 at 1:30 p.m.in the City Council Chambers,to be followed by an Executive Session pursuant to A.R.S.38-431.03..The motion carried by the following vote: Aye: 7- Mayor Weiers,Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner COUNCIL COMMENTS AND SUGGESTIONS Councilmember Aldama reminded Ocotillo residents about his mobile office hours on Monday, February 1, 2016, from 5 p.m. to 6:30 p.m. at William C. Jack Elementary School, 6600 W. Missouri Avenue. He encouraged everyone to bring their questions and concerns. Councilmember Chavira reminded everyone to be nice. ADJOURNMENT Mayor Weiers adjourned the meeting at 6:29 p.m. Pamela Hanna - City Clerk City of Glendale Page 6 Printed on 2/11/2016