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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 11/24/2015City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 Meeting Minutes - Final Tuesday, November 24, 2015 6:00 PM Voting Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Samuel Chavira Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner City Council Meeting Minutes - Final November 24, 2015 CALL TO ORDER Present: 7- Mayor Jerry Weiers, Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Samuel Chavira, Councilmember Ray Malnar, Councilmember Lauren Tolmachoff, and Councilmember Bart Turner Also present were Richard Bowers, Acting City Manager; Jennifer Campbell, Assistant City Manager; Tom Duensing, Interim Assistant City Manager; Michael Bailey, City Attorney; Pamela Hanna, City Clerk; and Darcie McCracken, Deputy City Clerk. PLEDGE OF ALLEGIANCE PRAYERJINVOCATION CITIZEN COMMENTS Mayor Weiers introduced students from Arizona State University West Campus Government and Politics class who were attending the meeting. The invocation was offered by Pastor Emmanuel Allen from the Breakthrough Life Church. John Moreno, with the Pendergast School District, thanked the Council for their support of education. He spoke about the Pendergast School District and their new Superintendent. He thanked everyone for their approval of the school override and said it does impact education. He extended an invitation to the Council to attend any of their monthly community breakfasts, as well as the monthly parent luncheon. He spoke about tax credits as well. Mayor Weiers said the Superintendent took 2,000 boxes for the food drive and said Pendergast School District is already stepping up. He thanked them for their support to help the community. James Deibler, a Phoenix resident, said residents need to support small businesses in downtown Glendale. He said residents also need a grocery store in the downtown area. He said Glendale does not need light rail because the streets are too narrow and there isn't taxpayer money to support it. He said downtown was not designed to support light rail. APPROVAL OF THE MINUTES OF NOVEMBER 10, 2015 VOTING MEETING 1. 15-779 APPROVAL OF THE MINUTES OF NOVEMBER 10, 2015 VOTING MEETING Staff Contact: Pamela Hanna, City Clerk City of Glendale Page 1 Printed on 1211612015 City Council Meeting Minutes - Final November 24, 2015 A motion was made by Councilmember Aldama, seconded by Councilmember Chavira, that this agenda item be approved. The motion carried by the following vote: Aye: 7- Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner . BOARDS, COMMISSIONS AND OTHER BODIES APPROVE RECOMMENDED APPOINTMENTS TO BOARDS, COMMISSIONS AND OTHER BODIES PRESENTED BY: Councilmember Lauren Tolmachoff 2. 15-754 BOARDS, COMMISSIONS & OTHER BODIES Staff Contact: Brent Stoddard, Director, Intergovernmental Programs CONSENT AGENDA Arts Commission - Mark Fast - Cholla Appointment - 11-24-15 to 8-24-17 Citizens Transportation Advisory Commission - Jack Nyland - Mayoral Appointment - 11-24-15 to 11-25-16 General Plan Steering Committee - Randy Miller - Mayoral appointment - 11-24-15 to 1-1-16 Glendale Municipal Property Corporation - Ron Cantrell - Yucca Reappointment - 12-1-15 to 12-1-16 Library Advisory Board - Linda Summer, Vice Chair - Cactus Reappointment - 11-24-15 to 9-26-16 Personnel Board - Bud Zomok, Chair - Ocotillo Reappointment - 12-22-15 to 12-22-16 Steven Gilman, Vice Chair - Yucca Reappointment - 12-22-15 to 12-22-16 Risk Management Workers' Compensation Trust Fund - Councilmember Ray Malnar, Council Appointee - Sahuaro Appointment - 11-24-15 to 7-24-17 Mayor Weiers administered the oath of office to those present. A motion was made by Councilmember Tolmachoff, seconded by Vice Mayor Hugh, that this agenda item be approved. The motion carried by the following vote: Aye: 7- Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner Mr. Richard Bowers, Acting City Manager, read agenda item numbers 3 through 9. Ms. Pamela Hanna, City Clerk, read consent agenda resolution item numbers 10 through 14 by number and title. 3. 15-730 APPROVE SPECIAL EVENT LIQUOR LICENSE, CITY OF GLENDALE OFFICE OF SPECIAL EVENTS Staff Contact: Vicki Rios, Interim Director, Finance and Technology City of Glendale Page 2 Printed on 1211612015 City Council Meeting Minutes - Final November 24, 2015 This agenda item was approved. 4. 15-731 APPROVE LIQUOR LICENSE NO. 5-17858, THE ROGUE TOMATO Staff Contact: Vicki Rios, Interim Director, Finance and Technology This agenda item was approved. 5. 15-736 AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT FOR COOPERATIVE PURCHASE OF FIRE SYSTEM SUPPORT REPAIR AND REPLACE SERVICES FROM CLIMATEC, LLC, DOING BUSINESS AS CLIMATEC BTG Staff Contact: Jack Friedline, Director, Public Works This agenda item was approved. 6. 15-738 AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO THE LINKING AGREEMENT WITH EMPIRE SOUTHWEST, LLC, AND RATIFY AND APPROVE AN EMERGENCY COOPERATIVE PURCHASE OF A CATERPILLAR TRASH COMPACTOR CERTIFIED POWER TRAIN REBUILD FOR THE GLENDALE MUNICIPAL LANDFILL Staff Contact: Jack Friedline, Director, Public Works This agenda item was approved. 7. 15-739 AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT FOR COOPERATIVE PURCHASE OF ELECTRICAL AND LIGHTING SUPPLIES FROM WESCO DISTRIBUTION, INC., DOING BUSINESS AS BROWN WHOLESALE ELECTRIC Staff Contact: Jack Friedline, Director, Public Works This agenda item was approved. 8. 15-742 AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT FOR CAPITAL IMPROVEMENT PROGRAM PLANNING SERVICES AND RATIFICATION OF EXPENDITURES FOR PUBLIC INFRASTRUCTURE INVESTMENTS, LLC Staff Contact: Jack Friedline, Director, Public Works This agenda item was approved. 9. 15-751 AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH LDV, INC., AND APPROVE THE PURCHASE OF A TACTICAL NEGOTIATIONS COMMAND VEHICLE FOR THE GLENDALE POLICE DEPARTMENT UTILIZING A COOPERATIVE PURCHASING AGREEMENT Staff Contact: Debora Black, Police Chief This agenda item was approved. City of Glendale Page 3 Printed on 12H612015 City Council Meeting Minutes - Final November 24, 2015 CONSENT RESOLUTIONS 10. 15-748 RESOLUTION 5041: AUTHORIZATION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX POLICE DEPARTMENT FOR PARTICIPATION IN THE ARIZONA INTERNET CRIMES AGAINST CHILDREN TASK FORCE Staff Contact: Debora Black, Police Chief RESOLUTION NO. 5041 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE PHOENIX POLICE DEPARTMENT FOR PARTICIPATION IN THE ARIZONA INTERNET CRIMES AGAINST CHILDREN (ICAC) TASK FORCE ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. This agenda item was approved. 11. 15-753 RESOLUTION 5042: AUTHORIZATION TO ENTER INTO A MEMORANDUM OF AGREEMENT WITH THE U.S. DEPARTMENT OF JUSTICE, BUREAU OF ALCOHOL, TOBACCO, FIREARMS AND EXPLOSIVES FOR REIMBURSEMENT OF COSTS ASSOCIATED WITH THE TASK FORCE Staff Contact: Debora Black, Police Chief RESOLUTION NO. 5042 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO A MEMORANDUM OF AGREEMENT (MOA) WITH THE U.S. DEPARTMENT OF JUSTICE, BUREAU OF ALCOHOL, TOBACCO, FIREARMS AND EXPLOSIVES (ATF) FOR THE REIMBURSEMENT OF OVERTIME SALARY COSTS ASSOCIATED WITH THE ATF TASK FORCE BY GLENDALE POLICE DEPARTMENT. This agenda item was approved. 12. 15-752 RESOLUTION 5043: AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 TO THE INTERGOVERNMENTAL AGREEMENT WITH ARIZONA DEPARTMENT OF ECONOMIC SECURITY FOR COMMUNITY ACTION PROGRAM FUNDING Staff Contact: Erik Strunk, Director, Community Services RESOLUTION NO. 50,43, NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AMENDMENT NO, 2 TO THE INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF ECONOMIC SECURITY FOR COMMUNITY ACTION PROGRAM FUNDING. This agenda item was approved. City of Glendale , Page 4 Printed on 12116/2015 City Council Meeting Minutes - Final November 24, 2015 13. 15-743 RESOLUTION 5044: APPROVAL OF THE GLENDALE TRANSIT TITLE VI IMPLEMENTATION PLAN Staff Contact: Jack Friedline, Director, Public Works RESOLUTION NO. 5044 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, APPROVING THE GLENDALE TRANSIT TITLE VI IMPLEMENTATION PLAN. This agenda item was approved. 14. .15-745 RESOLUTION 5045: LICENSE AGREEMENT WITH NEWPATH NETWORKS LLC FOR THE CONTINUED OPERATION OF A DISTRIBUTED ANTENNA SYSTEM (SMALL CELL) ON CITY TRAFFIC SIGNAL POLES WITHIN PUBLIC RIGHT-OF-WAY AT 91 STAND 95TH AVENUES Staff Contact: Jack Friedline, Director, Public Works RESOLUTION NO. 5045 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A LICENSE AGREEMENT FOR WIRELESS COMMUNICATIONS SITES IN TWO (2) CITY OF GLENDALE RIGHT-OF-WAYS LOCATED ON GLENDALE AVENUE BETWEEN 91ST AND 95TH AVENUES IN GLENDALE, ARIZONA WITH NEWPATH NETWORKS, LLC. This agenda item was approved. Approval of the Consent Agenda A motion was made by Turner, seconded by Hugh, to approve the recommended actions on Consent Agenda Item Numbers 3 through 9 and Consent Resolutions 10 through 14. The motion carried by the following vote: Aye: 7 - Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner ORDINANCES 15. 15-740 ORDINANCE 2969: ACCEPTANCE OF A SEWER LINE EASEMENT AT ASPERA LOT 4A Staff Contact: Jack Friedline, Director, Public Works Jack Friedline said this is a request to accept a new sewer line at Aspera. A new public sewer line has been constructed and approved by the city on Lot 4A at Aspera, which will meet future sewer demands on this parcel. Staff recommends acceptance of the new sewer line easement. There will be no impact on city departments, staff or service levels and no costs will be incurred to the city for this action. ORDINANCE NO. 2969 NEW SERIES, WAS READ BY NUMBER AND TITLE ONLY, IT BEING AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA City of Glendale Page 5 Printed on 1211612015 City Council Meeting Minutes - Final November 24, 2015 COUNTY, ARIZONA,AUTHORIZING THE EXECUTION OF A SEWER LINE EASEMENT LOCATED AT LOT 4A OF ASPERA; AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. A motion was made by Councilmember Malnar, seconded by Councilmember Chavira, that this agenda item be approved. The motion carried by the following vote: Aye: 7- Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner 16. 15-741 ORDINANCE 2970: ACCEPTANCE OF A WATER LINE EASEMENT AT ASPERA LOT 4A Staff Contact: Jack Friedline, Director, Public Works Jack Friedline said this is a request to accept a new water line at Aspera. A new public water line has been constructed and approved by the city on Lot 4A at Aspera, which will meet future water demands on this parcel. Staff recommends acceptance of the new water line easement. There will be no impact on city departments, staff or service levels and no costs will be incurred to the city for this action. ORDINANCE NO. 2970 NEW SERIES, WAS READ BY NUMBER AND TITLE ONLY, IT BEING AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE EXECUTION OF A WATER LINE EASEMENT LOCATED AT LOT 4A OF ASPERA; AND DIRECTING THE CITY CLERK TO RECORD A CERTIFIED COPY OF THIS ORDINANCE. A motion was made by Councilmember Turner, seconded by Councilmember Chavira, that this agenda item be approved. The motion carried by the following vote: Aye: 7- Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner NEW BUSINESS 17. 15-797 RELEASE AND SETTLEMENT AGREEMENT WITH SW GENERAL, INC. DBA SOUTHWEST AMBULANCE FOR OUTSTANDING FEES DUE TO THE CITY Staff Contact: Michael D. Bailey, City Attorney Mr. Bailey said this item is a release and settlement agreement between Southwest Ambulance and the City of Glendale to resolve a dispute regarding ambulance ride along fees and to set the rate for ambulance ride along fees at $98.15. Greg James, West Division President of Rural/Metro, said he supported the motion and would be available to answer any questions of the Council. A motion was made by Councilmember Chavira, seconded by Vice Mayor Hugh, that this agenda item be approved. The motion carried by the following vote: City of Glendale Page 6 Printed on 12116/2015 City Council Meeting Minutes - Final November 24, 2015 Aye: 7- Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner 18. 15-798 APPOINTMENT OF CITY MANAGER Staff Contact: James Brown Jr., Human Resource and Risk Management Director; and Michael D. Bailey, City Attorney Mr. Brown said this item is a request for council to appoint a city manager and enter into an employment agreement setting forth the terms and conditions of employment. The city charter provides the council shall appoint an officer of the city with the title of city manager and shall have the power and perform the duties set forth in the charter. Mr. Bowers read a statement from Mr. Phelps regarding this appointment: "Mayor Weiers and members of the Glendale City Council, I am both honored and humbled to be selected as the next City Manager for the City of Glendale. It is a responsibility that I do not take lightly. During the recruitment process I was privileged to meet many of the dedicated city employees who serve day in and day out and am looking forward to meeting them all. The more I hear about our engaged citizens and our dedicated business and community leaders the more excited I am to begin working with them. While there are certainly challenges to be addressed in the future, they are only exceeded by the tremendous opportunities and resources that the City is blessed to have. As the City Manager of Glendale, I promise to demonstrate a strong work ethic. I will serve the citizens, Council and employees of Glendale with integrity, transparency, respect and passion. I will lead by my actions and will at all times seek excellence in every area of city government. In closing, my wife Lynda and I are excited to part of the Glendale community and to call Glendale home. We feel privileged and grateful to be considered and selected for this incredible opportunity." Mayor Weiers congratulated Mr. Phelps. A motion was made by Councilmember Tolmachoff, seconded by Councilmember Aldama, that this agenda item be approved. The motion carried by the following vote: Aye: 7- Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION A motion was made by Vice Mayor Hugh, seconded by Councilmember Turner, to hold the next regularly scheduled City Council workshop on Tuesday, December 1, 2015 at 1:30 p.m. in Room B-3 of the City Council chambers, to be followed by an Executive Session pursuant to ARS 38-431.03. The motion carried by the following vote: Aye: 7- Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Malnar, Councilmember Tolmachoff, and Councilmember Turner COUNCIL COMMENTS AND SUGGESTIONS Councilmember Aldama cancelled December's mobile office hours, and said the next City of Glendale Page 7 Printed on 1211612015 City Council Meeting Minutes - Final November 24, 2015 mobile office hours will be held in January 2016. He reminded residents of small business Saturday and asked residents to shop local in the downtown and Catlin Court area on November 27th., He also asked everyone to join Councilmember Turner and Councilmember Aldama for the Catlin Court Neighborhood Volunteer and information fair. It will be held on Saturday, December 5th, from 8 a.m. to 12 p.m. to help improve the neighborhood and learn about important city services that are available. It is an opportunity to get involved and refreshments will be provided. The event will be located on 56th Avenue, between State and Northview. He thanked employees and wished everyone a Happy Thanksgiving. Councilmember Chavira welcomed Mr. Phelps as the new City Manager. He is thankful to God for his wife and children to helping to take care of his mother-in-law who has been ill. He said everyone has a lot to be thankful for. Councilmember Aldama congratulated Mr. Phelps on his appointment as City Manager. Councilmember Malnar welcomed Mr. Phelps to the Glendale family. He wished everyone a Happy Thanksgiving. Councilmember Tolmachoff welcomed Mr. Phelps and is looking forward to working with him. She wished a Happy Thanksgiving to all city staff and the residents of Glendale. She reminded everyone of the First Annual Cholla Holiday Mixer on December 9th at Foothills Aquatics Center from 7 p.m. to 9 p.m. Refreshment will be provided and there will be an ugly sweater contest. Councilmember Turner is thankful about the agreement with Southwest Ambulance. He is also excited about the new City Manager coming on board. He reminded everyone about Glendale Glitters and said Kurt Warner will be throwing the switch on Friday night. Vice Mayor Hugh thanked Mr. Bowers for helping the city out during the city's time of need. He congratulated Mr. Phelps and is looking forward to working with him. Mayor Weiers welcomed Mr. Phelps and said he has a major challenge. He said he has a lot of experience and he understands his role as city manager. He asked everyone to be thankful for their family. ADJOURNMENT The meeting was adjourned at 6:38 p.m. Pam Hanna - City Clerk City of Glendale Page 8 Printed on 12118/2015