HomeMy WebLinkAboutMinutes - Minutes - Government Services Committee - Meeting Date: 9/1/2015 Government Services Committee
Tuesday — September 1, 2015
Regular Meeting Minutes
Council Conference Room
5850 West Glendale Avenue
Glendale, AZ
Councilmember Tolmachoff called the meeting to order at 10:05 a.m. Present were
Councilmember Jamie Aldama and Councilmember Lauren Tolmachoff. Councilmember
Gary Sherwood arrived 15 minutes late. Also in attendance was Kriss Carneal.
#1 — Approval of Minutes from GSC Meeting of August 4, 2015: Councilmember
Tolmachoff made a motion to approve the minutes from the August 4, 2015 GSC
meeting. Councilmember Aldama seconded the motion. Motion approved.
#2 — Resignations: Carol Ladd (Cactus) from the Arts Commission. Jeff McAffee
(CTOC Rep.) from the Citizens Bicycle Advisory Committee.
#3 — Possible Name Change to Library Advisory Board: Councilmember Aldama
advised that one of his constituents, Shelly Mosley asked him why the Library Advisory
Board is called a "board" and not a "commission." Councilmember Aldama advised that
City Manager Dick Bowers told him that commissions usually take action and boards do
not take action (vote) at their meetings. They City Attorney's office sent a definition of
board and commission, but was not available at this meeting. There was a short
discussion on whether this board should be changed to a "commission." The
Councilmember's requested a better definition between a board and commission and
asked that e-mail from the City Attorney's office be forwarded to them. Councilmember
Aldama made a motion to table this item and do further research. Councilmember
Tolmachoff seconded the motion. Motion was approved.
#4 — Appointing Citizens to,Correct Districts: There was a concern about districts not
being properly represented,because there are commissioners serving in different districts.
It was discussed to ask the Councilmember's to start being more diligent in appointing
citizens from their own districts.
#5 — Term Lengths: Councilmember Aldama received a letter from Jessica Koory who
had a concern about commissioners serving 3 terms and commissioners serving outside
of their district. Kriss advised that most of the commissioners who have been appointed
for a third term is because that particular board/commission needed the Chair person for
another term'and he/she was terming out. This is not a very common practice. These
appointments are approved by full Council. It was discussed to try and keep everyone to a
limit of 2: terms, unless there is a problem withkeeping that board/commission full.
During this time, Council may make an exception.
There was discussion about the 6 month rule, where if the citizen is filling another
commissioner's seat that has less than 6 month left, that would be considered their first
term. It was discussed to possibly change this to a 1 year rule. That item will be discuss at
a later meeting.
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#6—Next 1GSC Meeting: October 6, 2015
#7—Request for Motion to Adjourn.
At 10:40 a.m. Councilmember Tolmachoff made a motion to adjourn. Councilmember
Sherwoo&secondedthe motion. Motion approved.
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