Loading...
HomeMy WebLinkAboutMinutes - Minutes - Government Services Committee - Meeting Date: 8/4/2015 Government Services Committee Tuesday—August 4, 2015 Regular Meeting Minutes Council Conference Room 5850 West Glendale Avenue Glendale, AZ Kriss Cameal called the meeting to order at 10:05 a.m. Present were Councilmember Jamie Aldama, Councilmember Gary Sherwood and Councilmember Lauren Tolmachoff Also in attendance was Sterling Fluharty of the Glendale Star, who arrived around 10:15 a.m. #1 —Welcome New GSC Members: Kriss Carneal and Councilmember Gary Sherwood welcomed Councilmember Aldama and Councilmember Tolmachoff. Kriss advised that this committee recommends appointments to Council and handle any policy changes or updates to boards and commissions. #2 — Chair Selection: Councilmember Tolmachoff advised that she would like to be Chair. Councilmember Aldama seconded the motion. Motion approved. #3 — Approval of Minutes from GSC Meeting of June 2, 2015: Councilmember Sherwood made a motion to approve the minutes from the June 2, 2015 GSC meeting. Councilmember Aldama seconded the motion. Motion approved. NOTE: Neither Councilmember Aldama or Councilmember Tolmachoff attended the June 2nd GSC meeting, however the minutes are required to be approved by law. #4 — Resignations: Pattie Johnston (Mayoral) from the Community Development Advisory Committee. Manuel Padia Jr. (Ocotillo) from the General Plan Steering Committee and the Parks & Recreation Advisory Commission. #5 — Year-End Report for Boards/Commissions: Kriss provided the Councilmember's with the year-end reports and reviewed them. There were no questions. Kriss advised that the Risk Management/Worker's Compensation Trust Fund report will be submitted at a later date. Councilmember Tolmachoff inquired on how to start a Diversity Committee with Glendale citizens. Councilmember Aldama asked how to change the name to the Library Advisory Board to Library Advisory Commission. Kriss Cameal will look into these two items and follow up with this committee. #6—Next GSC Meeting: September 1, 2015 #7—Request for Motion to Adjourn. At 10:20 a.m. Councilmember Sherwood made a motion to adjourn. Councilmember Aldama seconded the motion. Motion approved. 1 City Council Office GLEND4pMemorandum DATE: August 4,2015 TO: Mayor and Councilmembers FROM: Government Services Committee SUBJECT: GSC Year End Report FY 2014-2015 During fiscal year 2014-2015 the Government Services Committee(GSC), comprised of Vice Mayor Ian Hugh, Councilmember Samuel Chavira and Councilmember Gary Sherwood have completed a number of goals that were identified at year-end 2013-2014. Innovation Provided list of all the Glendale University graduates to Mayor& Council as another tool to use for recruitment by each councilmember and mayor. Full access to the attendance,membership tables, active members,pending applications and the current vacancy list on Sharepoint. Administrative Going out 3-4 months for terms expiring to get a head and keep vacancies near or at zero. Board Related Looked at creating a committee to review the city Charter and Governing rules. It was discussed to hold off on this committee until the City Manager position is filled permanently and then bring it back in the fall. Boards & Commissions Training: Brent Stoddard and Michael Bailey did a Basic Training class on 3-27-15. p GLMemorandum DATE: July 27,2015 TO: Glendale Government Service Committee FROM: Mojgan Vahabzadeh, Arts Coordinator SUBJECT: Arts Commission Year End Report FY 2014-2015 Accomplishments: Throughout the year,members of the Glendale Arts Commission actively participated in arts events such as the Annual Arts Congress,monthly gallery openings, festivals and arts activities in Glendale and around the Valley. During FY 2014-15,the Arts Commission supported staff efforts towards implementation of projects,events and programs outlined in the Annual Arts Projects Plan, which was formally approved by the Arts Commission on June 26, 2014. The projects included the following: • Creative Space at the Main Library—Hands-on free workshops for ages 16 and older • Plein Air Painting Competition @ the Chocolate Affair • Interactive arts experience @ the Chocolate Affaire—Teatro de Circo parade and performances • FY 2014-15 Performing Arts Partnership Program—Presentation of nine projects • FY 2015-16 Performing Arts Partnership Program project selections • IN FLUX Cycle 5- Temporary Art Installation -A Valley-wide Initiative • 2015 Teen Summer Camp—Public art project collaboration with a professional artist • Annual portable art purchase at the Glendale Art Council's Annual Juried Fine Arts Exhibit • Gallery Glendale at Westgate—twelve monthly art exhibits and public receptions • Adult Center Gallery—Showcase of municipal portable art collection • Public Art Project—Photographic arts by Rani Ziemba, documenting Glendale Police and Fire staff in preparation for and during the Super Bowl—`Excellence in Public Safety—The Art of First Response" • On-going regular maintenance of existing portable and permanent art portfolio Goals for FY 15-16: The Commissioners look forward to promoting and encouraging the arts in Glendale by supporting staff efforts towards another successful year of public engagement. The Glendale Arts Commission will support staff efforts towards the accomplishment of projects, events and programs outlined in the FY 2015-16 Arts Projects Plan, which was formally approved by the Commission on December 18,2014: • IN FLUX Cycle 6—Valley-wide Initiative-Temporary Art Installation • Interactive arts experience @ Glitter and Glow • Interactive arts experience @ the Chocolate Affaire • Plein Air Painting Competition @ the Chocolate Affaire • FY 2015-16 Performing Arts Partnership Program—Presentation of nine projects • FY 2016-17 Performing Arts Partnership Program project selections • 2016 Youth/Teen Arts Activity • Community Arts Activities • Gallery Glendale at Westgate—twelve monthly art exhibits and public receptions • Civic Center Art Gallery—Exhibits and receptions • Adult Center Gallery—Showcase of municipal portable art collection • Annual portable art purchase at the Glendale Art Council's Annual 7uried Fine Arts Exhibit • On-going regular maintenance of existing portable and permanent art portfolio <I Memorandum DATE: July 28, 2015 TO: Glendale Government Service Committee FROM: Quentin Tolby, Chair SUBJECT: Aviation Advisory Commission Year End Report FY 2014-2015 Innovation: • Increased Commission exposure to the public by suggesting and having changes implemented to the City of Glendale Boards and Commission website • Adopted a more informal means of conducting Commission meetings while retaining open meeting law protocol. Administrative: • The following new members joined the Commission: Linda Yaeger Larry Rovey • The Commission and staff mourned the passing of Commissioner Marc Terrill. Accomplishments: • Commissions were actively involved and instrumental in preventing residential encroachment to the Airport in the Camelback Ranch area. • Commission reviewed and recommended a new aircraft hangar lease at the south end of the Airport be approved by Council • Commission recommended new Airport Rates and Charges be reviewed by tenants and approved by Council • Commission attended the Easy Fly Aviation open house event at the Air West Helicopter complex • The Commission Chair and Co-chair visited with several Valley airport managers and their staff to gather information regarding public events • The Commission Chair met with a Valley promoter who is seeking a"Run the Runway" event on the Airport in 2016. Subsequent meetings were held with the promoter, Commissioners, and staff. Goals for FY 15-16: • Commissioners will review and recommend changes to the Commission bylaws, and seek Council approval • The Commission and Airport Administrator will seek direction from the FAA regarding the agency's aircraft hangar storage policy 1114 GUMP Me orandum DATE: July 14,2015 TO: Glendale Government Service Committee FROM: Tabitha Perry, istant Planning Director and Liaison to the Board of Adjustment SUBJECT: Board of Adjustment Year End Report FY 2014-2015 Purpose: The purpose of the Glendale Board of Adjustment is to analyze, review, and make decisions on various land use issues. In general, the essential duties of the Board of Adjustment include: • Decide on applications by landowners to permit buildings or land uses which "vary" from the zoning regulations; • Hear and decide on appeals of administrative decisions and Zoning Ordinance interpretations rendered by the Planning Director; and • Hear and decide zoning district boundary disputes. Administrative Process: Work associated with the Board of Adjustment is generated by property owners who wish to seek relief from development standards such as building setbacks and lot coverage. It is common for variances to be filed when a property owner wishes to add a room addition or patio cover on their home. Appeals to the Board of Adjustment are rare. The last appeal was filed in 2003. Disputes on zoning district boundaries are equally rare. The Board of Adjustment has been conducting their meetings at 4:00 p.m. on the second Thursday of each month since 2010. The Board meets when variances are filed and agenda items are prepared for consideration. The format of the meetings and time of day continues to be well received by Board members. During FY 2014-2015, the Board of Adjustment held eight (8) scheduled public hearing meetings. All other meetings were vacated due to not having an agenda item. Accomplishments: The Board of Adjustment approved three requests from Habitat for Humanity to reduce development standards for construction of single family residences. The properties are located downtown at: • 6825 North 61"Avenue • 6829 North 61"Avenue • 6746 North 54a`Drive July 14,2015 Glendale Government Services Committee Page 2 These single family residences are considered infill developments that contribute to completing the development of communities and additional opportunities for families to have affordable housing. Goals for FY 15-16: The Board of Adjustment will continue to see variance requests. The primary goal will be for staff to ensure board members are adequately trained to ask appropriate questions in order to obtain a confident vote on each request presented before them. As applicants are challenging staff's decisions, it is possible that board members may start to hear and decide on appeals, which has not been the norm. Staff will need to conduct specific training such as webinars to ensure the board members are continuously trained on processes to follow for making informed decisions pertaining to their essential duties. GuaNIP Memorandum DATE: July 22,2015 TO: Glendale Government Service Committee FROM: Purab Adabala SUBJECT: Citizen Bicycle Advisory Committee(CBAC)Year End Report FY 2014-2015 Innovation: None Administrative: None Accomplishments: The following items were addressed by the committee at the FY 2014-2015 CBAC meetings. • Bike Lanes and Bike Routes • Update on active and completed bicycle/pedestrian projects • Glendale PD bike training presentation • Myrtle Avenue Sidewalks • New River Multiuse Path • 2015 Glendale Family Bike Ride • United States Bike Route 90(USBR-90) • Maricopa Association of Governments(MAG)Off-street Bicycle Network Wayfinding Sign Guide • New River North Shared Use Path • 55th Avenue Widening for sidewalks and bike facilities • Neighborhood Connections to Thunderbird Paseo and Skunk Creek pathways Goals for FY 15-16: 1. The CBAC will continue to review current and future projects. 2. The committee will identify and bring forward opportunities to enhance bicycle mode of travel in Glendale. 3. The committee will participate and contribute to the Glendale Transportation Plan update. 4. The committee will provide input into applications to secure federal funding for bicycle and pedestrian projects. 5. Members of the committee will assist and contribute to the 2016 Glendale Family Bike Ride. 6. A Bicycle Friendly Community Application was completed in 2013,which secured an Honorable Mention from the League of American Bicyclists. The committee aspires to secure a better award than an Honorable Mention for Glendale. This is a goal for the future,but may not be achievable in FY 2015-2016. ap M DATE: 07/16/2015 TO: Glendale Government Service Committee FROM: Patrick Sage,Transportation Planner SUBJECT: Citizen Transportation Oversight Commission Year End Report FY 2014- 2015 Innovation: • Electronic distribution of CTOC background and orientation materials. Administrative: • Staff presentation on Open Meeting Law and the CTOC roles and responsibilities. • Development of Vision Statement, Goals/Objectives and performance metrics for the CTOC.These elements provide context to annually assess CTOC's success in meeting its mission as outlined on the 2001 ballot initiative. Accomplishments: • Approved FY2014 GO Program Annual Report. • Recommended Council acceptance of FY 2015-2039 GO Program of Projects. • Recommended funding fora study to extend High Capacity Transit into west Glendale. • Approved the FY2009-2011 GO Transportation Program Performance Audit Report and forwarded the findings to City Council for their consideration. • Toured the City of Glendale Traffic Management Center. • Review of GO Program and other transportation projects included: o Myrtle Avenue and Safe Route to Schools project. o Bell Road Traffic Signal System Timing project. o West Phoenix Central Glendale Transit Corridor Study. o New River Multiuse Pathway Project. o TMC Super Bowl and Pro Bowl activities. o New River North, 55th Avenue, and Neighborhood Connections Bicycle/Pedestrian projects. • Other CTOC member involved activities included: o Annual GO Program newsletter. o 2015 Glendale Family Bike Ride. Goals for FY 2015-16: • Recommend a CTOC Representative for the CBAC • Recommend a Locally Preferred Alignment for the West Phoenix/Central Glendale High Capacity Transit Project. • Adopt: o revised CTOC Mission Statement. o CTOC Vision Statement. o CTOC Goals, Objectives and Performance Measures. • Approve the FY 2012-2014 GO Program Performance Audit. • Approve the FY 2015 GO Program Annual Report. • Approve the FY 2016-2040 Program of Projects for the Go Program. lry amp Memorandum DATE: July 14,2015 TO: Glendale Government Service Committee FROM: Erik Strunk, Community Services Director SUBJECT: Commission on Persons with Disabilities Year End Report FY 2014- 2015 Innovation: There were no operational changes to the Commission in FY 14-15. Administrative: There were no administrative changes in FY 14-15. Accomplishments: • Analysis of Fair Housing Impediments - In order to receive federal funds from HUD,the City must comply with all fair housing requirements of the Federal Government. In September 2014, the Commission reviewed and commented on the City's "Analysis to Impediments" for fair housing. This was done as part of the City's effort to update and develop a new five-year Consolidated Plan. The Consolidated Plan is also required by the Federal Government in order for the City to receive its annual CDBG funds. The Commission's input was extremely valuable and subsequently contributed to the plan's official approval by Council in May and by the Federal Government in July 2015. • Review of ADA Audit - In September 2010,the Department of Justice (DOJ),published new, national, ADA design standards that require all jurisdictions with parks and recreation facilities to comply. The regulations call for enforceable accessibility standards known as the "2010 ADA Standards for Accessible Design." By issuing this ruling,the DOJ required each jurisdiction with parks and recreation facilities to conduct an audit and develop an action plan for compliance with the new rule,which took effect on March 15, 2012. The Commission provided review and direction as to the status of the objectives and accomplishments of this multi-year,multi-million dollar audit. • Discussion of CDBG ADA Grants-As a part of the City's efforts to work towards ADA compliance in the City's 119 different parks and recreation facilities,the Commission reviewed and approved in concept$318,500 in Community Development Block Grant funding requests for needed enhancements at the Rose Lane Aquatics Center and approximately 93 different facility improvements throughout the parks system. These were subsequently approved by the Council as part of the FY 15-16 CDBG recommendations. • Elsie McCarthy Project-As a part of the Commission's FY 14-15 work plan,it expressed interest in possibly modernizing the Elsie McCarthy Sensory Garden. One of the items will be to fund the conversion of select fountains within the park to a permanent display of art. As a result,through the Arts Commission a"call for artists"was issued and a$10,000 grant was awarded for the conversion of an existing fountain no longer in operation,to a static display of art. It will be completed by September 2015. Partners include Glendale Parks and Recreation,the Free Arts for Abused Children of Arizona;Diana House-A Shelter for Teen Girls; and the Northview Shelter;and the artist,Kristine Kollasch. Goals for FY 15-16: The Commission will be conducting its annual retreat on Saturday,August 22,2015, 8 a.m.—Noon at the Fruit Packing Shed of Historic Sahuaro Ranch Park. They will review the following goals and modify them as appropriate: • Adopting the Elsie McCarthy Sensory Garden through the Parks, Recreation and Neighborhood Services Partners N' Parks program. To include: ✓ A lighting assessment with the possibility of adding additional lights to the park(including solar lighting). ✓ Identify different trees (with different scents)to possibly plant in the park. ✓ Converting some of the existing water fountain features that no longer work,to planter-type features. ✓ Developing a marketing plan to ensure greater visibility of the park. ✓ Seeking additional input from the public through a variety of methods. ✓ Providing fund-raising opportunities and events. 1 Completing 2-3 renovation"work days"and a"Come to your Senses"grand re-opening ceremony. This is being planned for October 2015. • The Commission would like to plan and implement an open house. There is interest in the Commission sponsoring an open-house/town-hall type fair for persons with disabilities in Glendale. Staff will develop possible concepts regarding what such an event might look like. This is tentatively planned for March 2016. • The Commission will attend 2-3 functions to learn more about the disabled community and their needs and concerns. • Review of the Commission Brochure—.this will be done as part of the continued conversation the Commission will have on marketing opportunities. GLENMemorandum DATE: July 15, 2015 TO: Glendale Government Service Committee FROM: Erik Strunk, Director, Community Services SUBJECT: Community Development Advisory Committee Year End Report FY 2014-2015 Innovation: Community Revitalization moved the public hearing for CDBG and HOME funding application one month earlier to allow the entire process to be completed by early December. In addition,the number of public hearings was consolidated into two nights instead of three reducing the number of night meetings for the CDAC members. Administrative: There were no administrative changes. Accomplishments: • Reviewed a service agreement with Diamond Ridge Development Corporation that will allow Glendale Community Housing to rehabilitate vacated public housing dwelling units and prepare them for occupancy as units turn over. CDAC recommended that the agreement be forwarded to Council with a recommendation of approval. • Conducted public hearings and recommended for Council approval the PHA 5-Year (FY 2015-19) and Annual Plan (FY 2015) ("Agency Plan"),and the Capital Fund Annual Statement/Performance and Evaluation Report for Federal Fiscal Year 2015 (FFY 2015) and the updated Capital Fund 5-Year Action Plan for Fiscal Years 2015-2019. • Reviewed and recommended the Agency Plan policy documents that govern the administration of the Section 8 and Conventional Public Housing programs allowing Glendale Community Housing to continue to provide long term rental assistance to over 1,400 very-low income Section 8 families;and 155 low-income Public Housing residents paying over$10 million to Glendale landlords,which has a positive effect on the residential rental sales tax collection. In addition,the Capital Fund 5-Year Action Plan for Fiscal Years 2015-2019 allows for the continued high standard of maintenance to the public housing communities,providing long term safe, decent,and affordable housing. • Conducted public hearings and recommended Council approval of the FY 15-19 Five- Year Consolidated Plan and the FY 2015-2016 Annual Action Plan containing federal funding recommendations for the Community Development Block Grant, HOME Investment Partnership program,and the Emergency Solutions Grants programs for fiscal year 2015-2016. In total, CDAC reviewed 39 applications to allocate over$3 million in federal funds. a Reviewed and approved the Analysis of Impediments to Fair housing Choice (AI),which is a mandatory component of the Five-Year Consolidated Plan. e Conducted a public hearing and approved the Annual Community Action Plan,which sets forth how support services will be provided to assist needy Glendale residents. CDAC assisted in the evaluation and monitoring of the plan,which enabled CAP to provide$692,252 in direct service funding to the public in fiscal year 2014-15. CAP received 2,125 requests for emergency services (utility,rent,mortgage assistance) in fiscal year 2014-15,and assisted 1,275 households (60%) for these emergency needs. CAP assisted Glendale residents by providing$692,252 in direct service funding to the public and provided$35,708 back to the Glendale community during the holidays. Goals for FY 15-16; The CDAC will be discussing and establishing its FY 15-16 work goals at a special committee retreat on Saturday,August 15, 8 a.m.-Noon. Once the Committee finalizes its FY 15-16 objectives,they will be sent to the City Council Government Services Committee. cc: Elaine Adamczyk, Community Housing Manager Becky Daniel, Community Action Program Manager Gilbert Lopez, Community Resources Manager File Copy GS E Memorandum DATE: June 12, 2015 TO: Glendale Government Service Committee FROM: don M.Froke,AICP,Historic Preservation Officer SUBJECT: Historic Preservation Commission Year End Report FY 2014-2015 Government Services Committee: I am pleased to submit the Year End Report for the Historic Preservation Commission. Innovation: The Glendale City Council adopted a Historic Preservation Plan and Ordinance in 1992 and formed the Historic Preservation Commission in 1993. The Commission's purpose is to advise the Planning Commission and City Council on historic preservation issues, including designation of historic properties on the national,state, and Glendale registers for historic places, and develop awareness and support for historic preservation. The Historic Preservation Commission is supported by the Planning Division. I act as the Historic Preservation Officer in addition to my responsibilities as Planning Director. Planning continues to provide meeting packets electronically in an effort to reduce the costs associated with printing and postage expenses. We continue to prepare agenda items that are relative to historic preservation efforts for Glendale. Administrative: The Historic Preservation Commission has been conducting their meetings at 4:00 p.m. on the third Thursday of the month on a quarterly basis since 2010. The Commission meets three times a year and the format of the meetings and time of day continues to be well received by Commission members. Accomplishments:A summary of historic preservation activities is noted below: On September 25, 2014, the Historic Preservation Commission met and discussed three agenda items: a) Received a letter from the Government Services Committee thanking Commission members for their service to the community. b) Heard a presentation from Valley Metro Rail regarding the West Phoenix / Central Glendale High Capacity Rail study. Various options for Bus Rapid Transit and Light Rail Transit extensions to Glendale were discussed. c) Reviewed and approved the FY14-15 Work Plan for the Historic Preservation Commission. On May 28, 2015,the Historic Preservation Commission met and discussed two agenda items: a) Heard a presentation from the City Engineer and Historic Preservation Officer regarding a proposal by the City Council for street name changes. The Commission recommended that certain streets in Historic Downtown and the Westgate area be renamed as honorary or ceremonial not a formal permanent street name change. The Commission recommended to the City Council that a street downtown honor Marty Robbins and that a street in Westgate honor Martin Luther King, Jr. and Cesar Chavez. Final decision on honorary or ceremonial street name changes will be made by the City Council. The Glendale Historical Society recently confirmed their support for this concept. b) Heard a presentation from Parks &Recreation staff and the Historic Preservation Officer on possible improvements to the Fruit Packing Shed / Gallery at Sahuaro Ranch Park. This facility is programmed for various events such as art shows,meetings,weddings and other activities. There is a porch that extends on 3 sides of the building. Oftentimes event activities occur outdoors underneath the porch into the decomposed granite area. Dust and debris can be tracked inside the building based on the current conditions. Councilmember Turner has expressed an interest in exploring the concept of a colored concrete patio being constructed underneath the porch. If constructed this would expand the useable outdoor space for events and eliminate issues associated with inclement weather,dust and pools of water. Planning has retained the services of the City's Architectural Historian to prepare design concepts of what the porch improvements might look like and to determine that any such improvements would not compromise the architectural integrity of the existing building and does not adversely impact ongoing maintenance of the building and grounds. The Commission supports this concept. Bronze Plaque Program: In 2004, Planning, at the request of the Mayor and City Council, initiated a program to install bronze plaques to recognize historic buildings and historic districts that are listed on the National Register of Historic Places. The plaques are installed on the front facade of historic buildings or on decorative posts in historic districts. Some plaques are placed on important local historic buildings. Between September 2014 and June 2015, Planning Staff have distributed approximately 8 plaques to property owners throughout the Catlin Court Historic District and the Sands Estates Historic District. National Historic Preservation Month: Since 2005 the National Trust for Historic Preservation has proclaimed May as National Historic Preservation Month. 12th Annual Historic Preservation Tour: On Saturday, May 2, 2015, Planning and the Historic Preservation Commission hosted the 12th Annual Historic Preservation Tour. The event was sponsored by the Glendale Civic Pride Ambassadors. Over eighty people attended the event, which showcases some of Glendale's most treasured landmarks and some of the 10 Historic Districts in Glendale. I • � �I 0 i , 1 , qS c;,' 7 ,_ Y i s .. � I I ' L a1 it-, ,�1�'-ii. r J f ) � , y\p i ft YK 1 --ti ^..31. 1 .,.11/] it. , • .II -..!tile-t-QIe � 111I ,1 ' ' ."1.-4. 4 �I 7 0 4 7' : S --:(y' { ,: r �L a , J -[ a J`:",x9.9.4---+ , .R , .3 Historic Preservation Award: The Ruth Byrne Historic Preservation Award was established in 1996. Each year, Council presents the award during the month of May in recognition of National Historic Preservation Month. The purpose of the award is to recognize individuals or organizations that have made significant contributions to the preservation of Glendale's historic and cultural resources. This prestigious award is named after Ruth Byrne, a Glendale native, in honor of her dedicated work and ongoing efforts to preserve Glendale's history. After careful review and evaluation, the Historic Preservation Commission selected Ms. Melissa Wittliff as the 20th annual award recipient. Ms. Wittliff is working to restore a two story home located at 8778 North 67th Avenue. The home, known as "The Dove of the Valley" is over 65 years old and has fallen into disrepair. Through Ms. Wittliff's efforts the property is being cleaned and she is working to restore the home. At their evening meeting on May 26,2015, the City Council presented Ms. Wittliff with the 20th Annual Ruth Byrne Historic Preservation Award. Goals for FY 15-16: Glendale remains committed to Historic Preservation efforts and maintains a robust program administered through the Historic Preservation Commission by the Planning Division. Glendale will continue to seek projects and initiatives that will continue to seek to honor the city's rich and deep heritage. Additional materials will be added to the Historic Preservation webpage. The Commission will continue to meet on a quarterly basis and will work to implement the Historic Preservation Plan which was adopted by the City Council in 2003. Planning will work with the Parks&Recreation Department on the Fruit Packing Shed/Gallery project. Implementation of the Bronze Plaque Program will continue. National Historic Preservation Month will be recognized in May 2016 as will the Historic Preservation Award. If funding is secured, the annual Historic Preservation Tour will be conducted that month to showcase Glendale's Historic Districts. G[-END4p-I Memorandum DATE: June 12, 2015 TO: Glendale Government Service Committee FROM: Dave McAlindin, Assistant Economic Development Director SUBJECT: Industrial Development Authority(IDA) Year End Report FY 2014-2015 Innovation: • The Board met with the Glendale Economic Development Department to identify ways the IDA could assist the city in attracting and retaining companies by providing a financing option to those companies meeting the criteria. • The Board has been working with Midwestern University to establish a Student Loan Bond Program. The bond is expected to be issued by 6/30/15 that will establish a low cost loan program for students attending Midwestern University. Administrative: The Board meets on an"as needed"basis to discuss specific projects as they arise. They do not have a set schedule of meeting dates. • During the FY, the Board met: •August 8, 2014 • September 24,2014 • December 10,2014 • February 3,2015 Accomplishments: In addition to the Student Loan Program noted above, The Board: • Approved funding a$7500 Urban Land Institute,AzTAP study to the Glendale Economic Development Department to study a portion of Centerline area. • Funded the Helping Hands, a non-profit organization for$20,000,providing scholarships to Glendale single Mom's attending college or single Mom's attending college in Glendale. Goals for FY 15-16: • Continue to work closely with the Glendale Economic Development Department by providing a financing option to companies looking to locate or expand in Glendale. • Look for new ways to generate income to the Glendale Industrial Development Authority. rata Human Resources & Risk GLENDVManagement Department DATE: July 28,2015 TO: Kriss Carneal, Executive Administrative Assistant FROM: Jim Brown,HR&Risk Management Director SUBJECT: Judicial Selection Advisory Board(JSAB)Year End Report FY 2014/2015 Personnel Board Membership: The makeup of the Judicial Selection Advisory Board at the end of the fiscal year 2014/2015 is as follows: 1. Honorable Randall Warner, Chair—Designee of Presiding Judge of Superior Court 2. Christina Rubalcava, Vice Chair—At Large(Cholla)Appointee 3. Justin Beresky, Board Member—Maricopa County Bar Appointee 4. Marc Eaton, Board Member—At-Large(Cholla)Appointee 5. Nora Greer,Board Member-Arizona State Bar Appointee 6. Honorable Aim Scott Timmer,Board Member—Designee of Appellate Court Judge(AZ Supreme Court) 7. Dr.Francis Sisti,Board Member—At Large (Cholla)Appointee 8. Honorable Elizabeth Finn,De Facto Member—Glendale Presiding City Judge A change in the makeup of the Judicial Selection Advisory Board occurred as a result of the following actions: 1. Upon Terrance Mead completing his second and final one-year term as Board Chair on November 29,2014,Honorable Randall Warner, Vice Chair,became the new Chair. His one-year term ends November 29,2015. 2. On November 19,2014,the Board voted to elect Christina Rubalcava as Vice Chair. Her one-year term,which began November 29, 2014, ends November 29, 2015. 3. On April 23,2015, Board Member Terrance Mead,Arizona State Bar Appointee, completed his second and final three-year term with the Board. 4. On April 28,2015, Board Member Justin Beresky, who completed his initial term,was appointed to his first full three-year term. 5. On May 18,2015, Board Member Jo Ann Canfield resigned during her first three-year term to pursue membership on another Glendale Board. 6. On June 23,2015,Board Member Marc Eaton was appointed to his first three-year term which ends April 23,2017. 7. On June 23, 2015,Board Member Nora Greer,Arizona State Bar appointee,replaced Terrance Mead. Her first three-year term ends April 23,2018. Accomplishments The two-year term of Presiding City Judge Elizabeth Finn expired March 25,2015. On January 29, 2015, the Board conducted interviews and reviewed relevant materials including confidential survey results,reference letters received on her behalf and other reappointment materials and voted to recommend Judge Finn for reappointment by Glendale City Council. Council voted to reappoint Judge Finn for a new two-year term to expire March 25, 2017. In addition,the initial two-year term of City Judge Manuel Delgado expired March 25,2015. On January 29,2015,the board conducted interviews and reviewed relevant materials including confidential survey results,reference letters received on his behalf and other reappointment materials and voted to recommend Judge Delgado for reappointment by Glendale City Council. Council voted to reappoint Judge Delgado for a new two-year term to expire March 25, 2017. Goals for FY 2015/2016: The goals for the City of Glendale Judicial Selection Advisory Board for fiscal year 2015/2016 are as follows: ➢ During this upcoming fiscal year in which there are no judicial reappointments looming,the Board is reviewing the surveys used as part of the judicial reappointment process and will determine whether to make any changes or adjustments to the survey itself or any part of the survey process. r G -EMemorandum DATE: July 27,2015 TO: Glendale Government Service Committee FROM: Michael Beck, Chief Librarian, Glendale Public Library SUBJECT: Library Advisory Board Year End Report FY 2014-2015 Innovation: • The Library Advisory Board provided suggestions to attract teens in serving for the two teen Board member positions. Administrative: • The Library Advisory Board toured and held meetings at all three library facilities. Accomplishments: • Library Board Members Abome and Sommer continued volunteering their time in providing the Westgate Wee Reader story times at Gallery Glendale on the first and third Monday's of the month. • Library Board members have kept in contact with Council members they represent and shared library information with them. a Library Board members created a calendar of events for members to participate in city-wide events. • The Board reviewed the Library's Annual Customer Survey template and offered suggestions and comments. • The Board participated in discussion following presentations by staff on the following topics: the FY2013-14 annual report, summer reading program, strategic planning, Velma Teague Library tours, Axis360 e-book platform, collection development, meeting the new Chief Librarian and his Five Pillars of Library Service Philosophy, Foothills Relocation concept, citizen comments gleaned from the Foothills Relocation concept on how to build comments into action, FY 2015-16 Community Services and Library budget, Automated Library Book Dispenser, Expanded and `Summer' Velma Teague Library hours and new electronic library resources. • Board members led two special Board meetings on the potential sale and relocation of the Foothills Library where hundreds of citizens attended the meetings and Board members responded to citizen comments and concerns,voted and advised Council not to recommend the sale of the Foothills Library. Board members also attended the Arts, and Parks and Recreation commission meetings concerning the potential sale and relocation. • Board member Paula Wilson attended, completed and received certification for the seven-week Library Advocacy Unshushed class with the University of Toronto (Feb 2015). • Board Members accepted the Mayoral Library Proclamation celebrating the Glendale Public Library and National Library Week held in April. Chair Karen Aborne was a featured speaker. • Board Members toured the recently renovated Velma Teague Branch Library and attended the July 1s`ribbon-cutting public ceremony highlighting the new `Summer' and expanded library hours. Chair Paula Wilson was a featured speaker. • Board Members voted to approve the acceptance of two Library Services and Technology Grant awards for FY 2015-16. Goals for FY 2015-16: Goals for Fiscal Year 2015-16 will be developed at the Library Advisory Board's Annual Retreat scheduled for Saturday, August 8`b. • 1116 Community Services Department p Memorandum DATE: July 27,2015 TO: Glendale Government Service Committee FROM: Michael Gregory,Community Services—Parks,Recreation& Neighborhood Services Administrator SUBJECT: Parks &Recreation Advisory Commission Year End Report FY 2014- 2015 Innovation: No changes were made to the Commission. Administrative: The Parks &Recreation Advisory Commission meetings are held the second Monday of the month at City Hall,Room B3. This year's annual Retreat was held at Glen Lakes Golf Course. In addition,meetings were held at various city locations including the Foothills Recreation & Aquatics Center,the Adult Center, and the Glendale Civic Center. Accomplishments: In compliance with the completion of goals outlined for the Commission during the past fiscal year,commissioners attended one other City of Glendale commission meeting including the Aviation Advisory Commission,Citizens Transportation Oversight Commission,Citizens Bicycle Advisory Committee and Planning Commission. During the October meeting, the Park Amenity Recognition Plaque Policy, adopted in 2013, was presented to the Commission for action regarding the need to include final approval by City Council to the policy. The Commission agreed to the change. Staff provided the Commission an overview of a project partnership with KaBOOM! and the Arizona Coyotes Foundation to construct a new playground at Bonsall Park. Upon hearing the presentation,the Commission provided recommendation to City Council to approve the installation of a new playground at the park. KaBOOM! is a non-profit organization focusing on the"play deficit"in low-income and/or special needs communities. The playground project included design day, site preparation and build days requiring youth and adult involvement. Commissioners Krystek, Cole and Padia also participated in the project attending on the design and build days. The Parks &Recreation Advisory Commission was one of three commissions/boards involved in public meetings conducted around the proposed sale of Foothills Library and it's relocation to the Foothills Recreation&Aquatics Center. After hearing public comments and discussing the proposal with City staff,the Commission recommended City Council not pursue the sale and relocation of the Foothills Library. Taking the lead role in developing a Glendale Youth Master Plan was another of the Commission's goals. Vice Chair,Manuel Padia, along with Neighborhood Services Coordinator, Michelle Yates, developed a draft action plan which indicated steps necessary to achieve this goal which include developing a steering committee and working group made up of city departments and community leaders; develop focus group questions and a vision for the youth master plan;market and solicit public input; hold focus group discussions and develop recommendations and strategies to complete the master plan. Because of the time commitment involved,this Commission goal will overlap into FY 15-16. The Commission approved a request of the Students Standing Together Against Tobacco (SSTAT), a high school student advocacy group, to present and discuss a proposal to designate Desert Valley Park as tobacco-free. The students gave their presentation during the June 8th meeting, after which,the Commission directed staff to conduct further research and draft a plan for a tobacco-free park pilot program to be presented at a future Commission meeting. The Martin Art Center(MAC)made a presentation to the Commission also during the June 8th meeting, giving an overview of their afterschool STE+[a]M program: Science,Technology, Engineering, Art and Math. Glendale Parks &Recreation invited MAC to the meeting to provide information to the Commission for approval to enter into a two-year contract to provide daytime, afterschool and evening programming at the Community Center North. The Commission agreed to enter into the contract. Goals for FY 15-16: Review and discussion of; • Rose Lane Pool Operational Study • Community Services Department Fee and Revenue Study • Youth Master Plan Update • Community Services Department Master Plan Update Scope of Work • Lease of Community Centers • Follow Up On Smoking In Parks • Park Signage Assessment Human Resources Department GLENL ,E Memorandum DATE: July 9, 2015 TO: Kriss Carneal, Executive Administrative Assistant FROM: Jim Brown, Human Resources &Risk Management Director SUBJECT: PERSONNEL BOARD YEAR END REPORT 2014/2015 Personnel Board Membership The makeup of the Personnel Board at the end of fiscal year 2013/2014 is as follows: 1. Bud Zomok, Chair—Ocotillo District 2. Stephen Gilman,Vice Chair—Yucca District 3. Linda Gomez,Member—Cholla District 4. Becky Shady,Member—Barrel District 5. Davita Solter, Member— Sahuaro District A change in the composition of the Personnel Board occurred as a result of the following actions: 1. Herbert Haley's term as Board Chair expired on December 22, 2014. 2. On December 22, 2014, Bud Zomok (Ocotillo District) was appointed as Board Chair. 3. On December 22, 2014, Stephen Gilman (Yucca District) was appointed as Vice Chair of the Board. 4. On January 27, 2015, Board Member Davita Solter (Sahuaro District) replaced Mr. Haley as member of the Board. Accomplishments The following actions were accomplished by the City of Glendale Personnel Board for fiscal year 2014-2015: > Human Resources Staff provided timely notifications to the Board to the Board of Personnel Board Hearings and Business Meetings. Personnel Board Year End Report July 9,2014 Page 2 of 2 > Zero occurrences of the Board lacking critical and timely information in order to fulfill their roles as members of the Board. > Zero issues regarding the preparation, accuracy or delivery of the Personnel Board Hearing Booklets. All booklets were delivered in a timely manner. The contents of the books were clearly identified and easy to locate. The Personnel Board was scheduled to hear three (3) appeals of punitive disciplinary action taken with City employees. Testimony was taken at two (2) of the following three (3) appeal hearings and recommendations were made to sustain the disciplinary actions. One (1) appeal hearing was rescheduled to September 2015. 1. Robert Robles—August 13,2014 2. Yolanda de la Vega—May 20,2015 [Rescheduled] 3. Derek Fisher—June 24,2015 > One Personnel Board Business Meeting was scheduled and held during this fiscal year on January 21, 2015. The Board reviewed and held discussions on significant changes to the following Human Resources Policies and Procedures: 1. No. 201 —Employment 2. No. 301 —Compensation 3. No. 401 —Benefits 4. No. 513—Disciplinary Policy Goals for FY 2015-2016 The goals for the City of Glendale Personnel Board for fiscal year 2015-2016 are as follows: > Conduct at least two (2) business meetings annually in order to continue to educate the Board in their roles and responsibilities as Board members. > Ensure compliance with the Personnel Board Hearing Procedures and the Personnel Board Hearing Process. 2 r GLEN,E memorandum DATE: July 14,2015 TO: Glendale Government Service Committee FROM: Tabitha Perrytant Planning Director and Liaison to the Planning Commission SUBJECT: Planning Commission Year End Report FY 2014-2015 Purpose: The purpose of the Planning Commission is to analyze, review, and make recommendations to the City Council on various land use and development related issues. The essential duties of the Planning Commission include: review staff reports for general plan amendments, rezoning requests, conditional use permits, and preliminary plats. Make recommendations to the City Council regarding general plan amendments and rezoning requests. Additionally the Commission makes final decision (unless appealed to City Council) regarding conditional use permits and preliminary plats. Administrative: The Planning Commission Public Hearing Meetings are conducted at 6:00pm on the first Thursday of each month. Workshops, if necessary are held at 5:OOpm prior to the meeting. The Commission meets when land use applications are filed and agenda items are prepared for consideration. Staff discusses the format and the time of day of the meetings with the Commission annually. Annually, staff discusses the administrative process with the Commission for any concerns and possible improvements. It has always been the direction for the Planning Commission to follow the format of the public hearing process utilized by City Council. The day and time of the meetings continues to be well received by Commission members. Planning continues to provide meeting packets electronically in an effort to reduce the costs associated with printing and postage expenses. Work associated with the Planning Commission is generated primarily by developers and home builders who wish to construct new development projects. Accomplishments: During the 2014-2015 Fiscal Year, Planning Commission has contributed to significant development that has occurred within the City. Below is a summary of cases presented before Planning Commission: Planning Commission held Workshops to discuss the following items: • Valley Metro update on the West Phoenix/Central Glendale Transit Corridor Study • StoneHaven Planned Area Development • Scenic Corridor • Citizen Participation Process • Open Meeting Law Training July 14,2015 Glendale Government Services Committee Page 2 Planning Commission held Public Hearings Meetings on an array of cases this Fiscal Year. Specifically,there were four Conditional Use Permit(CUP)Applications: 1. Type II Home Occupation for Infant Survival Swim Lessons 2. Banquet Hall 3. Thrift Store 4. Type II Home Occupation for Custom Upholstery Interiors The action taken by Planning Commission on Conditional Use Permits are final subject to a written appeal if filed within 15 days_ Planning Commission held Public Hearing Meetings on 21 cases related to entitlements for developments such as subdivisions, a skilled nursing facility and industrial zoning. These cases received recommendations by Planning Commission with final action determined by City Council. Goals for FY 15-16: Glendale remains committed to encouraging high quality development and conducting planning work that is in the best interests of the community and neighborhoods. During this Fiscal Year, there are significant City initiated projects and future development that Planning Commission will have an essential influence on the final product. Thus, Planning Commission shall have a training workshop. If feasible, Planning staff will coordinate to have a webinar session that will provide additional professional insight to the Planning Commission in hopes of strengthen their ability to ask appropriate questions and make informed decisions. Significant Endeavors: Staff continues to work with Matrix Design Group and the General Plan Steering Committee on the General Plan (Envision Glendale 2040) and the Commission will play an important role in the formation and development of this endeavor. The General Plan acts as the policy document for the physical development of the city. Last updated in 2002, it is anticipated that the General Plan update will continue through the entire Fiscal Year. Staff is exploring an amendment to the existing Arrowhead Ranch Specific Plan to establish a Scenic Corridor on the Loop 101 for the freeway frontage that bisects Arrowhead Ranch. In addition, a Zoning Ordinance Text Amendment would establish a Scenic Corridor for a similar geographic area.It is anticipated that the amendment will occur during this Fiscal Year. Planning staff would like to initiate, through Planning Commission,the process for updating the current Zoning Ordinance which was adopted by the City Council in 1993. It is anticipated that the Zoning Ordinance update will be an ongoing process beyond the 2015-2016 Fiscal Year. The Commission will continue to meet on a monthly basis as needed and will work to implement the General Plan and administer the Zoning Ordinance. As Glendale continues to mature and reach build out, it is predicted that demand for land use applications will continue. The work of the Planning Commission is important as it allows new investment on vacant land and on existing properties. 114 GLENE Memorandum DATE: July 30,2015 TO: Glendale Government Service Committee FROM: Jim Brown, Director Human Resources & Risk Management SUBJECT: Public Safety Personnel Retirement System(PSPRS) Year End Report FY 2014-2015 Innovation: We continue to digitally record the meetings and this process has gone very well. The concept is now being used by several other boards. A court reporter is only being employed if there is a disability case, or for a meeting where there is a possibility that an item on the agenda may be contentious. Administrative: The PSPRS Board continues to meet on the fourth Wednesday of each month. Exceptions are for the month of November and December when the meetings are scheduled for the third Wednesday of the month to accommodate the Thanksgiving and Christmas holidays. The meetings continue to be held in the 4th Floor Conference Room. As in the past, all of the board members are provided a calendar with all of the scheduled dates. Charles Erickson was appointed as the new Citizen Board Member for both Fire and Police in July 2014. Also in July 2014, Capt. Joe Hester and Capt. Mark Manor were reelected to continue to serve on the Fire Board and Officer Cody Carmichael and Officer Justin Harris were newly elected to the Police Board. Both Fire and Police Board members were provided with their separate copies of the June 30, 2014 Annual Actuarial Valuation of Members for Glendale Covered By the PSPRS. Accomplishments: The PSPRS Local Police Board had a difficult disability case come before them which required two separate meetings to resolve. The case was settled successfully for both the applicant and the PSPRS. Nick DiPiazza, Deputy City Attorney, reviewed the Open Meeting Law and Public Records Law for both the Fire and Police Board members. All retirement paperwork submitted to the board members for approval for both PSPRS Normal and Deferred Retirement Option Plan (D.R.O.P.)was completed in a timely manner thus making sure that every retiree receives his or her first retirement check on time. Forty-two(42) new hire medicals for both Fire and Police were processed and approved by the boards. Eleven (11) enrollments into the Deferred Retirement Option Plan for both Fire and Police were processed and approved by the boards. Goals for FY 15-16: We will continue to update and advise Board members of any changes that are made by PSPRS. GLEN Memorandum DATE: July 27,2015 TO: Glendale Government Service Committee FROM: Craig A.Johnson, P.E., Director, Water Services SUBJECT: Water Services Advisory Commission Year End Report FY 2014-2015 Fiscal Year 2014-2015 marked the second year of the Water Services Advisory Commission's (WSAC)presence in the City of Glendale since its formation was recommended in the of the 2012 final report of the Citizen Task Force on Water and Sewer(CTFWS). Its members continue to be committed to the WSAC mission statement to"Ensure quality, safe, and reliable water services at justifiable rates for the citizens of Glendale through policy and strategy recommendations to the City Council." Innovation: The WSAC implemented several innovations in its second year of operations in order to assist the efficiency of not just the meetings,but the dissemination of information. A significant amount of information was given to and shared with the WSAC regarding urban irrigation over the course of this Fiscal Year. A section for"Urban Irrigation Documents"was developed on the WSAC webpage to share that information with the public. Below are some examples of the documents contained in this section of the webpage: • Urban Irrigation Frequently Asked Questions • Various Staff Urban Irrigation Presentations • Documents related to Council Member Jamie Aldama's District Meeting Regarding Urban Irrigation • Murphy Park Watering Information • City of Tempe Flood Irrigation Information The WSAC worked with staff to enhance its webpage to include a direct link to not just minutes from past meetings,but also digital recordings of previous meetings. These recordings allow citizens who were not able to attend the meetings to listen to the actual discussions and actions of the Commission. These recordings are available online for a period of 30 days. Fiscal Year 2014-2015 was the first year the WSAC held a strategic planning retreat. This retreat was held in April 2014 in place of the regular WSAC meeting. This retreat was held over a period of a few hours and was facilitated by City of Glendale Human Resources staff. The 1 WSAC identified their accomplishments as a Commission since its inception,reviewed the mission statement,and identified two years of Key Results Areas(KRAs)to focus on in the upcoming fiscal years. This planning retreat brought consensus to WSAC and more clearly defined the path in which the Commission wants to proceed in its effort to serve the City of Glendale and its citizens. Administrative: Staff brought before the Commission a citizen request to televise the WSAC meetings in November 2014. After discussion of logistics, demand and associated costs,the WSAC took the following action: • Continue the current meeting practice and not televise the meeting. WSAC meetings are held the first Wednesday of the month at 6 p.m.at the Oasis Water Campus located at 7070 West Northern Avenue. Chairman Short and Vice Chairman Liebman were re-appointed to their positions as Chairman and Vice Chairman respectively in the fall of 2014. Robin Berryhill was named the Mayoral appointee to the WSAC On January 27,2015. Commissioner Berryhill replaced Paul Romanek, who resigned in November 2014. The WSAC came to the consensus at the April 2015 planning retreat that there will be a more narrow focus of topics at the monthly meetings based on the identified and agreed upon KRAs. Also at the April retreat,the WSAC made the decision to modify the first word in the mission statement from"insure"to"ensure." The Commission decided to vacate the July and August meetings to mirror the City Council calendar. Accomplishments: The WSAC met ten times during Fiscal Year 2014-2015. The following chart shows the topics that were discussed at each meeting: September 3,2014 Urban Irrigation Public Participation Plan FY 2014/15 Capital Improvement Plan Budget October I,2014 Urban Irrigation Staff Presentation And Public Participation November 5,2014 Urban Irrigation Staff Presentation And Public Participation Summary Report Citizen Request To Televise Commission Meetings Consumer Confidence Report Rule December 3,2014 Urban Irrigation Inquiry Follow-Up From November 5,2014 Meeting Capital Improvement Plan Overview January 7,2015 Urban Irrigation 2 Consumer Confidence Report Information Follow-Up From December 3,2014 February 4,2015 Meeting Water Services Advisory Commission Retreat Community Development Block Grant Information March 4,2015 City Of Glendale Grants Information FY 15/16 Budget Information Urban Irrigation April I,2015 Strategic Planning Retreat May 6,2015 Strategic Planning Update Urban Irrigation Pyramid Peak Water Treatment Plant Intergovernmental Agreement With City Of June 3,2015 Peoria Colorado River Shortage/Drought Management Plan As indicated in the chart, urban irrigation was a key topic of focus for the Commission. The WSAC discussed urban irrigation at 7 of the 10 meetings held in Fiscal Year 2014-2015. Outside of formal WSAC meetings,several other meetings concerned urban irrigation. Several WSAC members attended a January 28,2014 Cholla District Meeting at the invitation of Council Member Jaime Aldama to discuss urban irrigation. Members of the public were invited to discuss and ask questions regarding urban irrigation with the members of the WSAC, City of Glendale Water Services Department staff, representatives from urban irrigation service provider Salt River irrigation,and representatives from Salt River Project. WSAC Chairman Ron Short and WSD staff provided an update on urban irrigation at the October 7,2014 City Council Workshop in response to a Council Special Item of Interest referred by former Council Member Norma Alvarez. They presented the history of urban irrigation, actions that had been taken related to urban irrigation to date, and activities of the CTFWS and the WSAC. They also discussed the financial status of the urban irrigation program and answered questions from the Council. Water Services Staff responded in writing to 23 public records request and emails from citizens and WSAC members regarding urban irrigation in Fiscal Year 2014-2015. All members of the WSAC received copies of staff responses to the public records requests and urban irrigation email questions in an effort to maintain transparency. The long process of research and discussion regarding urban irrigation culminated when the WSAC requested that it be placed on the May 6,2015 agenda for discussion and possible action. At the May 6 meeting,the WSAC took the following actions: • Moved that a recommendation be made to Council that they preserve,protect, and maintain urban irrigation in the future. • Recommend to Council that when feasible as per staff suggestion that urban irrigation could be extended to those customers within the service area, subject to department analysis, and lots must be capable of safely taking delivery. 3 • Move that a recommendation be made to Council that new service customers are responsible for costs incurred for establishing new service and ensuring that property is up to standards so it can safely receive urban irrigation water, • Move that a recommendation be made to Council that urban irrigation be de-indexed to potable water rates and tie them to the direct cost of urban irrigation service. • Establish a 50% cost recovery rate roll forward over a 5 year period of 2010-2014, with the ultimate target of a 50%cost recovery rate to be reached at the end of the fifth year. • Make a recommendation to Council that the cost recovery program be delayed until supporting documentation is submitted by the city to support and define expenses assigned to urban irrigation. • Make a recommendation to Council that prior to implementation of a Capital Improvement fee program, that the city maintain and repair the system up to standards, with certification of the system by an engineering firm, for a period of 10 years. Goals for FY 15-16: The WSAC established a two-year program of KRAs at the April 2015 planning retreat. In total over 30 topics of interest were listed by the Commission under seven categories. Staff examined these topics and recommended a suggested schedule that will allow these items to be covered over a two-year period. See attached chart for proposed schedule. It is anticipated that another planning retreat could be held once this two-year program is completed where the WSAC will once again come together to review its accomplishments, determine its KRAs,and come to a consensus on future endeavors for the Commission. Fiscal Year 2014-2015 was a productive year for the WSAC. Staff is looking forward to working closely with the Commission to assist them in achieving their goals,now and in the future. 4 WATER SERVICES ADVISORY COMMISSION TWO YEAR STRATEGIC PLAN FY 15-16& FY 16-17 Month FY 2015-2016 Topic FY 2016-2017 Topic July No Meeting-Summer Break No Meeting-Summer Break August No Meeting-Summer Break No Meeting-Summer Break September Discuss two-year strategic plan iedidrado River Shortage October Fats, Oils, and Grease/ - Fats, Oiland Grease; Pretreatment - Sub-Regional Operating Group November Security Water Conservation,/Drought . , _ - . • Gray Water; - Water Resources Portfolio,December -„,t,„.„ Low Impact Development -Plgnning January City General Plan Process • , Peoria pP,WTP IGA Update February ,Recharge•-/Qlrect Potable Reuse ii MBudget.Bridifig'gricludes it-- Budget Briefing(includes arch,. • CIP/Rate0l4 "I CIP/Rates) tt April WateçQualityCCR Water Quality-CCR May ti Storm Water WSAC Retreat l*" :Public Program Outreach June Arm' TBD Surfunaryir V.C.Eralp,