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Home My WebLink AboutMinutes - Minutes - Citizens Transportation Advisory Commission - Meeting Date: 3/3/2015 MINUTES CITIZENS TRANSPORTATION OVERSIGHT COMMISSION 5850 West Glendale Avenue Glendale, Arizona 85301 City Hall, Room B-3 March 3, 2015 6:00 Pm MEMBERS PRESENT: James Grose,Vice Chair Jeff McAffee Tom Schmitt Jennifer Cameron Roberta Podzius Gus Woodman MEMBERS ABSENT: Lewis Ferguson Judith Padia (excused) Kevin Frei (excused) Darrin Lacey(excused) OTHERS PRESENT: Debbie Albert,Transportation Engineer Purab Adabala, Senior Transportation Analyst Bill Passmore, City Engineering Project Manager Cathy Colbath, Deputy Director of Public Works Jack Friedline, Public Works Director Patrick Sage,Transportation Planner Karin Smith, Heinfeld, Meech &Co. Scott Bryant, BCA Watson Rice LLP(via conference call) Larry Aldridge, BCA Watson Rice LLP(via conference call) I. Call to Order Chair Grose called the meeting to order at 6:00 PM. Chair Grose announced the appointment of Commissioner Schmitt as Vice Chair of the Commission. 1 II. Approval of Minutes from February 5, 2015 Meeting Chair Grose called for approval of the minutes. ACTION BY CTOC: Approval of the minutes from the February 5,2014 meeting of the Citizens Transportation Oversight Commission. (Motion:Vice Chair Schmitt; Second: Commissioner Woodman; motion carried unanimously) III. Call to the Audience No comments from the audience. IV. Approval of the Agenda Chair Grose called for approval of the agenda for the March 5, 2015 CTOC meeting. ACTION BY CTOC:Approval of the agenda for the March 5,2015 Citizens Transportation Oversight Commission. (Motion:Vice Chair Schmitt;Second: Commissioner Woodman; motion carried unanimously) V. Public Input—Commissioners and Staff Commissioner Chair Grose provided a brief update from the Bicycle Advisory Committee meeting held in February 2015. In particular, Chair Grose discussed that ADOT has identified the alignment of US Bicycle Route 90,with a section of the route located on the Thunderbird-Paseo pathway system within the Glendale City limits. Mr.Adabala provided additional details regarding the potential US Bicycle Route designation in the City of Glendale, including that City Council support will be required for any of Glendale's facilities to receive this designation. VI. Manager's Report Debbie Albert provided a status update/information on the following topics: • The Transportation Open House initially scheduled for April 22 has been postponed, with a date/forum yet to be determined. • Reminder about the Glendale Family Bike Ride on April 12, 2015. • Reminder that Staff will be taking a group picture of the CTOC members after the meeting for inclusion in the newsletter. • Informed members that CBAC will take a tour of the New River bike path project once construction is complete (May 4 potential date) and that CTOC members are welcome to participate. • Arizona Republic article regarding the positive economic impact of recent transportation improvements in the West Valley, particularly Loop 101, Loop 303 and Northern Parkway. • Transportation Plan Update. 2 Vice Chair Schmitt inquired about an upcoming "Stand Up 4 Transportation" event on April 9. Ms. Albert stated that the event was hosted by Valley Metro and that Staff would provide additional information when it is available. VII. Presentation—New River Multiuse Pathway Project Bill Passmore,the City of Glendale's Project Manager for the New River Multiuse Pathway project provided a project overview and construction status update. Commissioner McAffee inquired if trees would be planted and if there would be shade structures over the benches. Mr. Passmore responded that the current project includes some tree planting but no shade-specific structures. Vice Chair Schmitt asked if the project was paid for by GO Transportation funds. Ms. Albert replied in the positive and provided information on funding for additional expenses. Commissioner Podzius inquired about ongoing general maintenance costs. Ms.Albert stated that when a new project is created by GO Transportation funds the maintenance and operation costs are now required to also be funded by the GO Program as well. Commissioner Podzius asked if the new pathway could be used by equestrians. Ms. Albert stated that equestrian use was not a planned use of the pathway, as horses typically do not prefer concrete. However, horses are not prohibited on the path. Commissioner Cameron asked if any additional parking areas were planned along the pathway. Mr. Passmore replied in the negative. Ms.Albert explained that early in the project development process it was determined that no new trailhead parking areas would be included in the project scope. VIII. Draft GO Transportation Program Performance Audit Report (Fv2009-11) Purab Adabala, Senior Transportation Analyst, introduced the performance audit process for the Go Transportation Program. Karin M. Smith and Scott Bryant, consultants, presented the findings from the performance audit.The presentation discussed efforts to evaluate overall program performance, consistency with voter intent and the timely, cost-effective delivery of program projects. Ms. Smith opened the floor for questions. Commissioner Cameron asked how all the projects were determined for the GO Program. Ms. Albert explained that a 61-member panel met frequently to establish a new transportation plan with recommended projects, and the projects were included in the ballot approved by voters. Commissioner Cameron praised staff on a job well done regarding the number of project from the original list that have been completed or are underway. 3 Commissioner Woodman inquired as to why the audit goes all the way back to FY2009 and only through FY2011. Mr.Adabala explained the delays in the process such as pending project invoices,timeframe for approval of audit funds and time for management to review and respond to observations and recommendations. Commissioner Podzius complimented the department on the amount of projects completed via the GO Transportation funds,and inquired as to the determination of funds available for various projects. Ms.Albert explained that projects chosen are determined by the GO program,the 2009 Transportation Plan and input from CTOC on changes to projects in the program. Mr.Adabala added that the GO Proposition states that GO funds should be used to maximize outside funding. Commissioner Podzius stated that readjustment in bus schedules on routes 138 and 186 should be a relatively easy fix for audit compliance. Ms.Albert commented that bus schedules are based on usage and changes must support demand, in addition there must be funds in the budget for an increase related to the route changes.Vice Chair Schmitt noted that if the cost and usage does not justify the change, it is not beneficial to change the schedules to only satisfy the audit. Ms. Colbath explained that staff takes changes in bus schedules very seriously because residents do base their home purchases, schooling and employment on the availability and quality of transit services. ACTION BY CTOC:Approval to accept the findings of the GO Transportation Program Performance Audit Report (Fy2009-11)and forward it to City Council for their consideration. (Motion: Commissioner Woodman; Second: Commissioner Cameron; motion carried unanimously) IX. Glendale Light Rail Transit Update Ms. Albert announced that staff will be addressing high capacity transit during the City Council workshop on March 17th, and asked for any input regarding the future nature of transit in the City that that the Commissioners would like to share with Council.The Commission reached a consensus that it would not provide a statement of position regarding the future nature of high capacity transit in Glendale for the City Council workshop on March 17. X. Future Agenda Items Potential future agenda items identified included: • A presentation on the 1-10/1-17 Corridor Plan "Spine Study." • A presentation on the process for inter-jurisdictional project funding. 4 XI. Next Meeting Time The next meeting is scheduled for Thursday April 2, 2015 in Room B-3 in City Hall. XII. Adjournment Chair Grose adjourned the meeting at 7:55 PM. a�Ja es Grose, Chair SPECIAL ACCOMMODATIONS Please contact transportation staff at(623)930-2940 at least three (3) days prior to the meeting for special accommodations. Hearing impaired persons please use the Arizona Relay Service at 1-800-367-8939. 5