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Home My WebLink AboutMinutes - Minutes - City Council - Meeting Date: 3/24/2015 City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 rg7t 10•1 GLE 114 Meeting Minutes - Final Tuesday, March 24, 2015 6:00 PM Voting Meeting Council Chambers City Council Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Samuel Chavira Councilmember Gary Sherwood Councilmember Lauren Tolmachoff Councilmember Bart Turner City Council Meeting Minutes-Final March 24,2015 • CALL TO ORDER Present: 7- Mayor Jerry Weiers, Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Samuel Chavira, Councilmember Gary Sherwood, Councilmember Lauren Tolmachoff, and Councilmember Bart Turner Also present were Richard Bowers,Acting City Manager.Julie Frisoni, Assistant City Manager;Jennifer Campbell,Assistant City Manager;Michael Bailey, City Attorney; Pamela Hanna, City Clerk;and Darcie McCracken, Deputy City Clerk. PLEDGE OF ALLEGIANCE PRAYER/INVOCATION Pastor Jacob Jester from Compel Church offered the invocation. APPROVAL OF THE MINUTES OF FEBRUARY 17,2015 AND FEBRUARY 24,2015 1. 15-200 APPROVAL OF THE MINUTES OF SPECIAL VOTING MEETING OF FEBRUARY 17, 2015 AND VOTING MEETING OF FEBRUARY 24, 2015 Staff Contact: Pamela Hanna, City Clerk A motion was made by Councilmember Aldama,seconded by Councilmember Chavira,that this agenda item be approved.The motion carried by the following vote: Aye: 7- Mayor Weiers,Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Sherwood, Councilmember Tolmachoff,and Councilmember Turner BOARDS,COMMISSIONS AND OTHER BODIES 2. 15-195 BOARDS, COMMISSIONS & OTHER BODIES Staff Contact: Brent Stoddard, Director, Intergovernmental Programs APPROVE RECOMMENDED APPOINTMENTS TO BOARDS,COMMISSIONS AND OTHER BODIES A motion was made by Vice Mayor Hugh,seconded by Councilmember Sherwood,to approve the appointments to the boards and commissions.The motion carried by the following vote: Aye: 7- Mayor Weiers,Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Sherwood, Councilmember Tolmachoff,and Councilmember Turner PROCLAMATIONS AND AWARDS 3. 15-182 PROCLAIM APRIL 2015 AS WATER AWARENESS MONTH Staff Contact: Craig Johnson, P.E., Director, Water Services Accepted by: Ms. Isys Leon, Melvin E. Sine School Accepted by: Ms. Julia Philbrick, Kachina Elementary School Accepted by: Ms. Anne Stahley, City of Glendale Water Conservation City of Glendale Page 1 Printed on 4/29/2015 City Council Meeting Minutes-Final March 24,2015 Specialist Mayor Weiers presented the Proclamation. 4. 15-193 PROCLAIM APRIL 2015 AS SEXUAL ASSAULT AWARENESS MONTH IN THE CITY OF GLENDALE AND PARTICIPATE IN THE "START BY BELIEVING" PUBLIC AWARENESS CAMPAIGN Staff Contact: Debora Black, Police Chief Accepted By: Ms. Kim Hedrick Accepted By: Ms. Tiffany Sarmiento Accepted By: Ms. Tara Stall Mayor Weiers presented the Proclamation. 37. 15-204 SWEARING IN OF PRESIDING CITY JUDGE ELIZABETH FINN AND CITY JUDGE MANUEL DELGADO Staff Contact: Office of the Mayor Mayor Weiers issued the oath of office for Judge Finn and Judge Delagado. Bill Demski, a Sahuaro resident, spoke about Judge Finn's salary and the pension obtained by a former city manager. He also spoke about the pension received by retiring Fire Chief Burdick. He spoke about the number of Arizonans living in poverty. He said something has to be done about the large pensions received by public employees. He spoke about the disparity in pensions between firefighters and other employees. CONSENT AGENDA Mr. Richard Bowers,Acting City Manager, read agenda item numbers 5 through 24. Ms. Pamela Hanna, City Clerk, read consent agenda resolution item numbers 25 through 34 by number and title. 5. 15-158 APPROVE SPECIAL EVENT LIQUOR LICENSE, ST. THOMAS MORE PARISH Staff Contact: Susan Matousek, Revenue Administrator This agenda item was approved. 6. 15-159 APPROVE SPECIAL EVENT LIQUOR LICENSE, KNIGHTS OF COLUMBUS, ST. JOSEPH ASSEMBLY#2126 Staff Contact: Susan Matousek, Revenue Administrator This agenda item was approved. 7. 15-160 APPROVE SPECIAL EVENT LIQUOR LICENSE, DESERT STAGES Staff Contact: Susan Matousek, Revenue Administrator This agenda item was approved. 8. 15-161 APPROVE SPECIAL EVENT LIQUOR LICENSE, ARIZONA COYOTES FOUNDATION City of Glendale Page 2 Printed on 4/29/2015 City Council Meeting Minutes-Final March 24, 2015 Staff Contact: Susan Matousek, Revenue Administrator Andrew Marwick, a Phoenix resident, spoke about Item 8, and said the charities looked to be valuable for the community. He said this money is being raised by non-residents of Glendale and there doesn't seem to be a focus for returning this money to Glendale. He also spoke about some charities from south Phoenix that were doing good work. He asked what could be done for the youth of Glendale with the money the city is paying for the Coyotes. This agenda item was approved. 9. 15-162 APPROVE SPECIAL EVENT LIQUOR LICENSE, ASSYRIAN CHURCH OF THE EAST Staff Contact: Susan Matousek, Revenue Administrator This agenda item was approved. 10. 15-163 APPROVE LIQUOR LICENSE NO. 5-15843, POMO PIZZERIA NAPOLETANA Staff Contact: Susan Matousek, Revenue Administrator This agenda item was approved. 11. 15-164 APPROVE LIQUOR LICENSE NO. 5-15710, THE NEST Staff Contact: Susan Matousek, Revenue Administrator This agenda item was approved. 12. 15-165 APPROVE LIQUOR LICENSE NO. 5-15983, THE GLASS HOUSE Staff Contact: Susan Matousek, Revenue Administrator This agenda item was approved. 13. 15-149 AUTHORIZATION FOR A CONTRACT AMENDMENT WITH BANK OF AMERICA Staff Contact: Tom Duensing, Director, Finance and Technology Andrew Marwick, a Phoenix resident, spoke about Item 24, and spoke about the condition and age of the Velma Teague Library. He said he was not sure how much could be done to improve the building with the available funds. He spoke about other locations where libraries could be built in the southern portion of Glendale. This agenda item was approved. 14. 15-190 AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH BLACK BOX NETWORK SERVICES Staff Contact: Tom Duensing, Director, Finance and Technology This agenda item was approved. 15. 15-191 AUTHORIZATION FOR THE EXPENDITURE OF FUNDS WITH SHI INTERNATIONAL CORP. Staff Contact: Tom Duensing, Director, Finance and Technology City of Glendale Page 3 Printed on 4/29/2015 City Council Meeting Minutes-Final March 24, 2015 This agenda item was approved. 16. 15-118 AUTHORIZATION TO EXTEND AGREEMENT TERMS AND APPROVE EXPENDITURE OF FUNDS FOR THE PURCHASE OF EQUIPMENT, REPAIRS AND MAINTENANCE FROM JAMES, COOKE AND HOBSON INC. Staff Contact: Craig Johnson, P.E., Director, Water Services This agenda item was approved. 17. 15-156 AUTHORIZATION TO AWARD A BID AND ENTER INTO A CONSTRUCTION AGREEMENT WITH TSG CONSTRUCTORS, L.L.C. FOR RENOVATIONS AT THE NEW GLENDALE FAMILY ADVOCACY CENTER LOCATION Staff Contact: Debora Black, Police Chief This agenda item was approved. 18. 15-166 AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH HORIZON DISTRIBUTORS, INC. FOR PLUMBING AND IRRIGATION SUPPLIES FOR CITY RIGHT OF WAYS AND PARKS MAINTENANCE Staff Contact: Jack Friedline, Director, Public Works This agenda item was approved. 19. 15-168 AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH SOUTHWEST SLURRY SEAL, INC., FOR THE PAVEMENT SLURRY SEAL-PHASE ONE Staff Contact: Jack Friedline, Director, Public Works This agenda item was approved. 20. 15-173 AUTHORIZATION TO ENTER INTO AMENDMENT NO. 1 TO THE LINKING AGREEMENT WITH W.W. WILLIAMS COMPANY FOR THE COOPERATIVE PURCHASE OF ORIGINAL EQUIPMENT MANUFACTURER REPLACEMENT PARTS AND SERVICE FOR HEAVY DUTY EQUIPMENT Staff Contact: Jack Friedline, Director, Public Works This agenda item was approved. 21. 15-174 AUTHORIZATION TO CONVEY A DRAINAGE EASEMENT AND DEDICATE RIGHT-OF-WAY TO THE CITY OF GLENDALE Staff Contact: Jack Friedline, Director, Public Works This agenda item was approved. 22. 15-189 EXPENDITURE AUTHORITY FOR PAYMENT OF FEES TO CONTINUE PARTICIPATION IN THE REGIONAL WIRELESS COOPERATIVE Staff Contact: Mark Burdick, Fire Chief City of Glendale Page 4 Printed on 4/29/2015 City Council Meeting Minutes-Final March 24, 2015 This agenda item was approved. 23. 15-194 POSITION RECLASSIFICATIONS Staff Contact: Jim Brown, Director, Human Resources and Risk Management This agenda item was approved. 24. 15-201 AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH MCKENNA CONTRACTING FOR THE RENOVATION OF VELMA TEAGUE LIBRARY Staff Contact: Erik Strunk, Director, Community Services This agenda item was approved. CONSENT RESOLUTIONS 25. 15-169 AUTHORIZATION OF LICENSE AGREEMENT WITH VERIZON WIRELESS (VAW), LLC FOR THE INSTALLATION OF A DISTRIBUTED ANTENNA SYSTEM (SMALL CELL) ON A CITY STREETLIGHT WITHIN PUBLIC RIGHT-OF-WAY AT 7977 NORTH 44TH DRIVE Staff Contact: Jack Friedline, Director, Public Works RESOLUTION NO. 4926 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A COMMUNICATIONS SITE LICENSE WITH VERIZON WIRELESS LLC, DBA VER1ZO111 WIRELESS FOR THE PURPOSE OF INSTALLATION AND MAINTENANCE OFA SMALL CELL WIRELESS COMMUNICATIONS FACILITY LOCATED WITHIN PUBLIC RIGHT-OF-WAY AT 7977 NORTH 44TH DRIVE IN GLENDALE, ARIZONA. This agenda item was approved. 26. 15-172 AUTHORIZATION OF A WI-Fl SITE LICENSE AGREEMENT WITH SALT RIVER PROJECT FOR THE INSTALLATION OF A WIRELESS GRID AT VARIOUS LOCATIONS WITHIN PUBLIC RIGHT-OF-WAY Staff Contact: Jack Friedline, Director, Public Works RESOLUTION NO. 4927 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A WI-FI SITE LICENSE AGREEMENT FOR SRP IN CITY'S RIGHT-OF-WAY FOR SEVERAL LOCATIONS WITHIN GLENDALE, ARIZONA. This agenda item was approved. 27. 15-175 AUTHORIZATION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR DESIGN AND CONSTRUCTION OF A HIGH-INTENSITY ACTIVATED CROSSWALK BEACON AT 65TH AVENUE AND BETHANY HOME ROAD City of Glendale Page 5 Printed on 4/29/2015 City Council Meeting Minutes-Final March 24, 2015 Staff Contact: Jack Friedline, Director, Public Works RESOLUTION NO. 4928 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION(IGA/JPA 14-0004839-I)FOR THE HIGH INTENSITY ACTIVATED CROSSWALK(HAWK)PROJECT IN THE CITY OF GLENDALE. This agenda item was approved. 28. 15-186 AUTHORIZATION TO ACCEPT THE 2013 REALLOCATION GRANT FROM THE ARIZONA DEPARTMENT OF HOMELAND SECURITY (AZDOHS) — UNIFIED COMMAND SITUATIONAL ROOM SERVER UPDATE# 130810-04 Staff Contact: Mark Burdick, Fire Chief RESOLUTION NO. 4929 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ACCEPTANCE OF FFY 2013 HOMELAND SECURITY GRANT PROGRAM AWARD-REALLOCATION FROM THE STATE OF ARIZONA, ARIZONA DEPARTMENT OF HOMELAND SECURITY, IN THE APPROXIMATE AMOUNT OF$19,317(NINETEEN THOUSAND, THREE HUNDRED, SEVENTEEN DOLLARS)FUNDED UNDER THE URBAN AREA SECURITY INITIATIVE FOR THE UNIFIED COMMAND SITUATIONAL ROOM SERVER UPDATE ON BEHALF OF THE GLENDALE FIRE DEPARTMENT. This agenda item was approved. 29. 15-187 AUTHORIZATION TO ACCEPT THE 2013 REALLOCATED GRANT FUNDS FROM THE ARIZONA DEPARTMENT OF HOMELAND SECURITY— RRT SUSTAINMENT GRANT#130810-03 Staff Contact: Mark Burdick, Fire Chief RESOLUTION NO. 4930 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF FFY 2013 HOMELAND SECURITY PROGRAM AWARD-REALLOCATION FROM THE STATE OF ARIZONA, ARIZONA DEPARTMENT OF HOMELAND SECURITY, IN THE APPROXIMATE AMOUNT OF$12,391 (TWELVE THOUSAND, THREE HUNDRED NINETY-ONE DOLLARS)FUNDED UNDER THE URBAN AREA SECURITY INITIATIVE FOR PROJECT ENTITLED "GLENDALE FIRE RRT-METER LICENSING AND MAINTENANCE"ON BEHALF OF THE GLENDALE FIRE DEPARTMENT. This agenda item was approved. 30. 15-188 AUTHORIZATION TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH THE CITY OF PHOENIX TO PARTICIPATE IN A REGIONAL ASSISTANCE TO FIREFIGHTERS GRANT Staff Contact: Mark Burdick, Fire Chief RESOLUTION NO. 4931 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, City of Glendale Page 6 Printed on 4/29/2015 City Council Meeting Minutes-Final March 24, 2015 MARICOPA COUNTY, ARIZONA,AUTHORIZING AND DIRECTING THE ENTERING INTO OF A MEMORANDUM OF UNDERSTANDING WITH THE CITY OF PHOENIX ADMINISTERED BY ITS FIRE DEPARTMENT FOR INCIDENT SAFETY OFFICER SYSTEM(ISOS) TRAINING FOR GLENDALE FIREFIGHTERS. This agenda item was approved. 31. 15-197 INTERGOVERNMENTAL AGREEMENT WITH ARIZONA GAME AND FISH DEPARTMENT Staff Contact: Erik Strunk, Director, Community Services RESOLUTION NO. 4932 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA,AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA GAME AND FISH COMMISSION FOR THE COMMUNITY FISHING PROGRAM. This agenda item was approved. 32. 15-198 RESOLUTION APPROVING THE 2015 PUBLIC HOUSING AGENCY FIVE YEAR AND ANNUAL PLAN Staff Contact: Erik Strunk, Director, Community Services RESOLUTION NO. 4933 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA,APPROVING THE CITY OF GLENDALE'S 2015 PUBLIC HOUSING AGENCY PLAN AND AUTHORIZING THE SUBMISSION OF THE 2015 PUBLIC HOUSING PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. This agenda item was approved. 33. 15-199 RESOLUTION APPROVING THE CAPITAL FUND ANNUAL STATEMENT/PERFORMANCE AND EVALUATION REPORT FOR FEDERAL FISCAL YEAR 2015 AND THE UPDATED CAPITAL FUND FIVE-YEAR ACTION PLAN FOR FEDERAL FISCAL YEARS 2015-2019 Staff Contact: Erik Strunk, Director, Community Services RESOLUTION NO. 4934 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA,APPROVING AND AUTHORIZING SUBMISSION OF THE PUBLIC HOUSING AUTHORITY CAPITAL FUND ANNUAL STATEMENT/PERFORMANCE AND EVALUATION REPORT FOR FEDERAL FISCAL YEAR 2015 AND THE UPDATED CAPITAL FUND FIVE-YEAR ACTION PLAN FOR FEDERAL FISCAL YEARS 2015-2019 TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. This agenda item was approved. 34. 15-202 RESOLUTION SUPPORTING THE ARIZONA DEPARTMENT OF THE AMERICAN LEGION IN ITS MISSION TO IMPROVE THE TECHNOLOGY INFRASTRUCTURE OF THE UNITED STATES DEPARTMENT OF VETERANS AFFAIRS Staff Contact: Brent Stoddard, Director, Intergovernmental Programs City of Glendale Page 7 Printed on 4/29/2015 City Council Meeting Minutes-Final March 24,2015 RESOLUTION NO. 4935 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,ARIZONA, SUPPORTING THE AMERICAN LEGION DEPARTMENT OF ARIZONA'S RESOLUTION SUPPORTING EFFORTS TO IMPROVE WORKFLOW AT THE PHOENIX VETERANS AFFAIRS HOSPITAL AND BENEFITS FACILITIES AND ALSO CALLING ON CONGRESS TO ENACT LEGISLATION FOR THE AUTOMATIC ENROLLMENT OF FORMER SERVICE MEMBERS IN THE VETERANS AFFAIRS PATIENT ENROLLMENT SYSTEM. This agenda item was approved. Approval of the Consent Agenda A motion was made by Chavira,seconded by Sherwood,to approve the recommended actions on Consent Agenda Item Numbers 1 through The motion carried by the following vote: Aye: 7- Mayor Weiers,Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Sherwood, Councilmember Tolmachoff, and Councilmember Turner BIDS AND CONTRACTS 35. 15-092 AUTHORIZATION TO AMEND CONTRACT C-8820 WITH INSIGHT PUBLIC SECTOR, INC. Staff Contact: Tom Duensing, Director, Finance and Technology This agenda item was referred.to the City Council Workshop 36. 15-192 AUTHORIZATION TO AMEND CONTRACT C-8671 WITH INSIGHT PUBLIC SECTOR, INC. Staff Contact: Tom Duensing, Director, Finance and Technology This agenda item was referred.to the City Council Workshop REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Vice Mayor Hugh,seconded by Councilmember Chavira,to hold the next regularly scheduled City Council workshop on Tuesday,April 7,2015 at 1:30 p.m. in Room B-3 of the City Council Chambers,to be followed by an executive session pursuant to ARS 38-341.03. Aye: 7- Mayor Weiers, Vice Mayor Hugh, Councilmember Aldama, Councilmember Chavira, Councilmember Sherwood, Councilmember Tolmachoff,and Councilmember Turner CITIZEN COMMENTS Cherlynn Berry, a Saguaro resident, thanked everyone for helping to reach their goal of getting bullet proof vests for the police canines. She also spoke about her struggles in obtaining permits to hold a fundraiser. She contacted other cities to learn about their procedures were for these type of events. She asked the Council to consider a smoother process. Andrew Marwick, a Phoenix resident, said the city should look at the payments they have to make in about a week. He also spoke about the South Mountain Freeway and said City of Glendale Page 8 Printed on 4/29/2015 City Council Meeting Minutes-Final March 24,2015 the city of Glendale will not benefit at all from this project. He said this project will do nothing to relieve the traffic congestion in that area. James Deibler, a Phoenix resident, thanked Councilmember Turner for taking the students to a baseball game. He said the city needs an Ikea in Westgate to help bring jobs and tax revenue to the area., He also asked about increasing bus service to assist students riding the bus every day. Bill Demski, a Sahuaro resident, spoke about the superintendent of the Peoria Unified School District and how much money he makes per year. He spoke about the number of city employees who make more money than the school superintendent. He spoke about employee raises, the condition of city streets and pension benefits. He said something has to be done to correct the situation. COUNCIL COMMENTS AND SUGGESTIONS CouncilmemberAldama said he has mobile office hours on April 6, 2015 at the Harold W. Smith School library. CouncilmemberAldama said the parks and recreation staff has continued their relationship with the Fish and Game Department. He said he was happy to hear about the upgrades to Velma Teague Library. Councilmember Chavira thanked everyone who participates in the boards and commissions and encouraged others to lend a hand. Councilmember Tolmachoff announced her first district meeting on April 8, 2015 at 6:30 pm at Legend Springs Elementary School. She said there is a shred event,partnering with the Police Department on April 11, 2015 at 8 am to 11 am, or until the trucks are full. Councilmember Turner sent compliments to the Parks and Recreation staff for their work at the Folk Festival at Sahuaro Ranch Park. He was pleased to host the exceptional students club at the baseball game at Camelback Ranch. Mayor Weiers recognized Troop 624 who attended the meeting. CALL TO ENTER INTO AN EXECUTIVE SESSION The Council moved into Executive Session at 7:15 p.m. ADJOURNMENT Pamela Hanna- City Clerk City of Glendale Page 9 Printed on 4/29/201S