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HomeMy WebLinkAboutMinutes - Minutes - Community Development Advisory Commission - Meeting Date: 2/19/2015 MINUTES CITY OF GLENDALE COMMUNITY DEVELOPMENT ADVISORY COMMITTEE GLENDALE MUNICPAL OFFICE COMPLEX - ROOM B-3 5850 W. GLENDALE AVENUE GLENDALE, ARIZONA Thursday, February 19, 2015 6:30 p.m. MEMBERS PRESENT: Cherie Hudson, Chair Pattie Johnston, Vice Chair Matthew Versluis John Torres Cathy Cheshier Ronald Jauregui Sharyn Nesbitt Dorlisa Dvorak Mickey Nunez MEMBERS ABSENT: Chuck Jared STAFF PRESENT: Gilbert Lopez, Revitalization Manager Elaine Adamczyk, Community Housing Administrator Jana Kelly, Community Housing Supervisor Erin Cullum, Senior Management Assistant Elizabeth Garcia, Revitalization Coordinator Call to Order and Introductions Chair Hudson called the meeting to order at 6:30 p.m. II. Roll Call Committee-members and Staff introduced themselves. New Committee-member Nunez was welcomed and provided a brief background of himself III. Swearing In of New Committee-member New Committee-member Nunez, of the Ocotillo District, was sworn in by Chair Hudson. IV. Reallocate Returned FY2014-15 CDBG Public Services Funding Mr. Lopez announced that for FY2014-15 Hope for Hunger was allocated $79,614.00 by CDAC which was approved by Council. During the development of their scope of services, Hope for Hunger decided to accept a lesser amount of$36,000.00 which freed up $43,614.00 to reallocate under the Public Services category. Staff recommended reallocation of the funds to the Community Action Program to supplement its current Homeless Prevention Services, which is a Council priority. 1 Committee-member Torres motioned, seconded by Committee-member Dvorak, to reallocate $43,614.00 of FY2014-15 CDBG Public Services funding from Hope for Hunger to the City of Glendale Community Action Program Homeless Prevention Services. The motion passed 9—0. V. Fiscal Year 2015-16 Community Development Block Grant (CDBG). HOME Investment Partnerships Program (HOME) and Emergency Solutions Grants (ESG) Funding Request Mr. Caprobres, of Catholic Charities, presented a grant request for the FY 2015-16 CDBG funding year. Mr. Lopez explained that this agency was inadvertently left off the list of scheduled presenters in December 2014 and was provided with an opportunity to present this evening. Mr. Caprobres gave a presentation, which included the following details: • Catholic Charities heads up various programs in the west valley, notably the Head Start Program for the western part of Maricopa County and Ironwood Village in Glendale. • Catholic Charities co-developed Ironwood Village which opened last year. • Residents of Ironwood Village are provided employment services in order to become self- sufficient. • The agency would like to offer the same services provided at Ironwood Village to the surrounding community. The grant request of $50,000 would be used to fund those services. Committee-member Torres inquired as to the amount of units at Ironwood Village. Mr. Caprobres replied that there are 94 units which are 100% occupied. Committee-member Torres asked how services would be marketed. Mr. Caprobres replied that marketing is done via a network of agency relationships and through the faith community. Committee-member Jauregui inquired as to the cost of rent. Mr. Caprobres explained that the residents must be below 60% of median income and therefore have reduced rent. Mr. Lopez thanked Mr. Caprobres for his presentation. VI. Fiscal Year 2015-16 Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME) and Emergency Solutions Grants (ESG) Funding Request Recommendations Mr. Lopez stated that department has received the official HUD CDBG allocations from the federal government for FY2015-16. Mr. Lopez noted that more funds were received than initially estimated. The Committee discussed allocation options. Committee-member Nunez motioned, seconded by Committee-member Torres, to allocate $4,017.00 of FY2015-16 CDBG Public Services funding to Community Legal Services - Legal Resolutions to Keep Glendale Residents Housed. The motion passed 9—0. Committee-member Torres motioned, seconded by Vice Chair Johnston, to allocate an additional $17,846.00 of FY2015-16 CDBG Physical Improvement funding to City of 2 Glendale — Parks and Recreation and Library Services — ADA Improvements. The motion passed 6—2 (opposed)— 1 (abstained). Committee-member Cheshier motioned, seconded by Committee-member Torres, to allocate an additional $14,442.00 of FY2015-16•CDBG ESG funding to Central Arizona Shelter Services (CASS) — Emergency Shelter Services for Homeless Single Adults. The motion passed 9—0. Committee-member Torres motioned, seconded by Vice Chair Johnston, to recommend funding the following CDBG Public Service grant requests for FY 2015-2016 as follows: • City of Glendale - Community Action Program - Eviction Prevention: $80,000 • Society of St. Vincent de Paul—Keeping Families Together: $50,000 • Arizona YWCA of Metropolitan Phoenix—Congregate Meals: $30,000 • Heart for the City — At Risk Youth Community Center/Community Garden Program: $62,075 • Arizona YWCA of Metropolitan Phoenix—Home Delivered Meal Program: $30,000 • Community Legal Services —Legal Resolutions to Keep Glendale Residents Housed - $4,017.00 • Hope for Hunger—2015 Hunger Fighters: $60,000 and to recommend funding the following CDBG Physical Improvements grant requests for FY 2015-2016 as follows: • City of Glendale Community Housing Division — Public Housing Parking Lot Replacement, Repair and ADA Parking Compliance: $157,500 • Habitat for Humanity Central Arizona — Emergency Home Repair & Disability Modifications: $425,000 • Central Arizona Shelter Services (CASS)—Family Shelter: $25,000 • Central Arizona Shelter Services (CASS)— Single Adult Shelter $23,003 • Glendale Women's Club—Clubhouse Stabilization and Restoration Project: $37,000 • City of Glendale Community Services Department — Aquatics Center ADA Compliance and Visual Improvements: $143,500 • City of Glendale—Parks and Recreation and Library Services—ADA Improvements: $192,846 • City of Glendale Public Works Department/Street Maintenance Division — ADA Ramp Improvements to Sidewalks: $250,000 • VALLEYLIFE—Renovations—Special Needs Group Homes: $69,070 and to recommend funding the following Emergency Shelter Grant (ESG) requests for FY 2015-2016 as follows: • A New Leaf—Faith House Emergency Shelter Operations: $25,000 • Central Arizona Shelter Services (CASS) — Emergency Shelter Services for Homeless Single Adults: $31,434 • Streetlight USA—Shelter Operating Costs—Utilities: $27,266 • UMOM New Day Centers, Inc—Emergency Shelter for Families—Glendale: $25,000 • A New Leaf—Rapid Re-Housing Services: $40,000 • Central Arizona Shelter Services (CASS)—Rapid Re-Housing Glendale: $22,839 3 and to recommend funding the following HOME Investment Partnerships (HOME) grant requests for FY 2015-2016 as follows: • Habitat for Humanity Central Arizona — New Construction Housing Program: $255,000 The motion passed 9—0. VII. Update on the FY2015-19 Five Year Consolidated Plan and FY2015-16 Annual Action Plan Development Process and Conduct a Public Hearing Mr. Lopez gave a brief update on the FY2015-19 Five Year Consolidated Plan and FY2015-16 Annual Action Plan. Mr. Lopez stated that there have been no changes to report since the last presentation to the Committee. Mr. Lopez noted that in two weeks, the 30 day official public comment period will begin; however, a public hearing will be conducted tonight for public comments as well. Chair Hudson opened the public hearing. No comments were made. Chair Hudson closed the public hearing. VIII. Review of Community Housing PHA 5-Year(FY2015-19) and Annual Plan (FY2015) Staff provided an update on the changes to the Community Housing PHA 5-Year (FY2015-19) and information on the Annual Plan(FY2015). Ms. Cullum shared the Mission of the PHA: Glendale Community Housing is responsible for providing safe, decent and affordable housing for eligible Glendale residents who would otherwise live in substandard housing, or would be homeless. Ms. Cullum the goals of the PHA: • Provided funding exists, maximize the current level of affordable housing for as many low-income, very low-income, and extremely low-income eligible families as possibly by maximizing voucher usage. • Continue to provide an improved living environment. • Partner with and educated landlords to maximize effectiveness of the Section 8 Program. • Work toward making Public Housing properties as energy efficient and environmentally friendly as possible. • Ensure equal opportunity and affirmatively further fair housing. Ms. Cullum provided Census Bureau statistics in the report regarding Public Housing Residents in Glendale. Ms. Cullum shared Glendale's strategy for addressing housing needs as follows: • CHD will continue the commitment to improve and enhance the physical condition, curb appeal and site beautification of the current Public Housing properties. Section 8 families will continue to be encouraged to move toward employment and independence from 4 housing assistance into market rate rental housing. Assisting families to achieve independence will help stabilize the community and increase the availability of assisted housing to other families on the waiting list. CHD has adopted admissions policies to support and encourage work, as well as preferences for those who are elderly and disabled for both waiting lists. Glendale Housing continues to meet the Housing Choice Voucher regulatory requirements that 75% of new admissions for Section 8 and 40% of those new admissions to the Conventional Public Housing are extremely low income. Both programs are administered in accordance with HUD published income limits which includes extremely low-income families and individuals. Glendale Housing will continue to open the public housing waiting list for new applicants and will monitor the Section 8 waiting list and open for applicants if numbers decrease due to ongoing admission and lease up of eligible applicants. Committee-member Nunez asked if volunteer hours were required for the Community Housing Program residents. Ms. Adamczyk replied in the positive and explained that there is a Community Service Program required for residents who are not elderly, disabled or caretakers. Ms. Adamczyk stated that 8 volunteer hours a month are required, which totals 96 hours annually. Ms. Adamczyk stressed that the 8 hours must be done per month and not bunched up in more than one month to meet the requirement. Ms. Adamczyk stated that if a resident is working or is in job training, then community service is not required. Assistance will be terminated if required volunteer hours are not met. Ms. Adamczyk added that in Public Housing, residents are allowed to be hired as stipend workers on the grounds or in the office and can earn up to $200 a month. Ms. Adamczyk noted that the division is limited to what HUD allows. Committee-member Nunez was aware of programs whereby low-income individuals with a high school diploma can attend a college or trade school at no cost. Ms. Adamczyk will share the details with residents upon receipt from Committee-member Nunez. Committee-member Nesbitt had information on the programs as well. Ms. Adamczyk stated that the Agency Plan review has concluded and encompasses the following policy documents: • Public Housing Authority (PHA) 5-Year and Annual Plan • The Public Housing Admissions and Continuing Occupancy Policy(ACOP) • The Section 8 Administrative Plan • Violence Against Women Act Ms. Adamczyk presented the Financial Resources/Budget for the PHA Annual Plan for FY2015. Total resources for FY2015 are $14,265,204. Ms. Adamczyk explained the definition of a "substantial deviation/modification" to the 5-Year and Annual Plans. Ms. Adamczyk presented changes in detail to the following: • Eligibility, Selection and Admissions Policies o Prohibited and Permissible Inquiries o Definition of Family o Over Income Applicants o Homeless Definition o Extremely Low Income Definition • Rent Determination 5 o Section 8 Utility Allowance Calculation o Flat Rent o Processing Schedule for Interims for Section 8 Tenant Portion Rent Increase o Processing Schedule for Interims for Section 8 Families with Zero Income Reporting Income Increase o Income Exclusions o Repayment Agreements (Promissory Notes) o Annual Income Determination o Adding Persons to an Assisted Household • Operations and Management o Fraud in Any Taxpayer-Funded Assistance Program o Translation Services o Security Deposit Assistance o Occupancy Standards o Incoming Portability, Criminal Background o Criminal Background Check o Inspections, Local Standards o HQS Self-Certification of Certain Failed Items; Landlord Only and Self- Certification Form o Termination Notice o Termination Due to a Disabled Family Member o Notice of Termination After Hearing Officer Determination to Uphold for HWS 24-Hour Emergency Fail o Informal Review and Hearing • Pets • Fiscal Year Audit • Violence Against Women Act (VAWA) • Declaration of Trust Chair Hudson thanked staff for the information and asked for any questions. Committee-member Jauregui inquired as to how many staff members work in the Public Housing Division. Ms. Adamczyk stated that there are 17, not including herself Committee-member Jauregui inquired as to the number of residents who are terminated. Ms. Kelly stated that there is an average monthly attrition rate of 7% monthly, either voluntarily or via termination. Committee-member Jauregui asked for clarification on the process of Section 8 termination, which Ms. Adamczyk explained. Committee-member Dvorak asked about residents with criminal records. Ms. Adamczyk stated that the division has a zero-tolerance policy for current residents and applicants must have a five- year clean history. Chair Hudson opened the public hearing. No comments were made. Chair Hudson closed the public hearing. 6 Committee-member Torres motioned, seconded by Vice Chair Johnston, to recommend Council approve the Community Housing PHA 5 Year (FY2015-19) and Annual Plan (FY 2015). The motion passed 9—0. IX. Review of the Capital Fund Annual Statement/Performance and Evaluation Report and Updated Capital Fund 5-Year Action Plan (2015-19) Ms. Kelly presented the Capital Fund Annual Statement/Performance and Evaluation Report and the Capital Fund 5-Year Action Plan (2015-19). Ms. Kelly also distributed the reports for the five years of 2014-2018 for comparison purposes. Committee-member Cheshier inquired about the Declaration of Trust regarding the City's public housing. Committee-member Cheshier wondered if the City could ever sell the public housing units. Ms. Adamczyk explained that each year, the City renews a 20-year cycle of HUD's interest in the property. Even if the City stops accepting federal funds for the public housing units, the City is responsible for the property for the next 20 years, no matter who owns the property. The City must maintain the property to HUD standards until those 20 years run out. Chair Hudson opened the public hearing. No comments were made. Chair Hudson closed the public hearing. Committee-member Torres motioned, seconded by Committee-member Jauregui, to recommend Council approve the Capital Fund Annual Statement and Evaluation Report for Federal Fiscal Year 2015 and the Updated Capital Fund 5-Year Action Plan for Federal Fiscal Years 2015-19. The motion passed 9—0. X. Committee Comments None. XI. Adjournment Committee-member Cheshier motioned to adjourn the meeting at 8:36 p.m. Committee- member Torres made the second. The motion passed 9—0. Respectfully Submitted, Denise Kazmierczak 7