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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 2/17/2015 City of Glendale 5850 West Glendale Avenue Glendale, AZ 85301 ri7I i 11 Meeting Minutes - Final Tuesday, February 17, 2015 1:30 PM Workshop Council Chambers - Room B3 City Council Workshop Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Samuel Chavira Councilmember Gary Sherwood Councilmember Lauren Tolmachoff Councilmember Bart Turner City Council Workshop Meeting Minutes -Final February 17,2015 CALL TO ORDER Rollcall Present 7- Mayor Jerry Weiers, Vice Mayor Ian Hugh, Councilmember Jamie Aldama, Councilmember Samuel Chavira, Councilmember Gary Sherwood, Councilmember Lauren Tolmachoff, and Councilmember Bart Turner Also present were Julie Frisoni,Assistant City Manager;Jennifer Campbell, Assistant City Manager;Michael Bailey, City Attorney;and Pamela Hanna, City Clerk. WORKSHOP SESSION 1. 15-070 FY 14-15 MID-YEAR FINANCIAL REPORT Staff Contact: Tom Duensing, Director, Finance and Technology Staff Presenter: Tom Duensing, Director, Finance and Technology Staff Presenter: Vicki Rios, Assistant Finance Director Ms. Rios provided an overview on the actual results of the major operating funds, including the general fund, special revenue funds and enterprise funds. She said they have compared the actual results from the end of December 2014 to the actual budget adopted back in June. Items are considered on target if they are around 50 percent of the budget. They also will compare the actual results to the same time period last year. Three years of data will be presented. She explained overall the financial results through December 2014 are positive. Staff will continue to provide updates quarterly. Ms. Rios explained they are looking for Council feedback on this report and the presentation. She said they did not do a report for the first quarter of this year because there is not a lot of data available at this time. They also have not finished the audited results through the end of 2014. Ms. Rios first discussed the general fund. Revenues are on target, but this does not include holiday sales. Holiday sales will be discussed in the next quarter. Sales tax revenue overall increased. City sales tax has increased about 8 percent. State shared revenue also increased over 6 percent. She said the transfers in figures and expenditures are different due to a change in the way they are budgeting for the public safety sales tax. She said expenditures are right on track. Ms. Rios said HURF fund revenues increased by$630,000 and are at 51 percent of the annual budget. Expenditures are only at 11 percent and operating expenditures are lower than the budget at 35 percent. Capital projects budget is at$18.7 million. Revenues, excluding bond proceeds, from the transportation sales tax are at 58 percent of the annual budget, which is$3.3 million higher than last year. Expenditures are 17 percent of the budget. Over$38 million has been budgeted in capital projects. Ms. Rios advised that these expenses are usually incurred unevenly throughout the year. Ms. Rios went on to discuss the Police and Fire Sales tax funds. Revenues in the police special revenue fund is at 48 percent, and this is 8 percent higher than the prior year. She said they are accounting for a transfer out at 50 percent, and it is budgeted to transfer out evenly throughout the year. She said there is a planned spend down of that fund in the amount of$2 million and it is on target. The fire special revenue fund is at 48 percent and revenues are 8 percent higher than they were last year at this time. City of Glendale Page 1 Printed on 3/19/2015 City Council Workshop Meeting Minutes -Final February 17,2015 Transfers out are also at 50 percent. She explained all uses of this fund are accounted for as a transfer to the general fund. She said there is also a budgeted spend down of the fire public safety sales tax as well. Councilmember Sherwood asked what is the fund balance right now. Mr. Duensing said the beginning fund balance was about$1.4 million, so the fund balance is about$1 million at this time. Councilmember Sherwood asked Fire or Police. Mr. Duensing said the current balance in the fire public safety sales tax fund was approximately$1 million. Councilmember Sherwood asked what the balance was for Police. Mr. Duensing said he did not have those figures, but would get those for Councilmember Sherwood. Ms. Rios said in the water and sewer funds, water revenue is about 52 percent, and this is lower than it was the prior year. She said they have seen a decline in water consumption in the fall months, the Water Service Department has confirmed this. This may be due to the wet weather. She said they are not concerned about this now, but will continue to monitor this fund. She said sewer revenue is at 48 percent and that is the same as it was last year. Expenditures for this fund are running below budget, including capital projects which are spending unevenly throughout the year. Ms. Rios said Sanitation revenues are at 50 percent and are the same as they were last year. Expenditures are lower at 36 percent of the budget due to capital expenses that are not spent evenly. Total revenues in the Landfill are at 40 percent for the year. She said this low figure is due to a slowdown at the ports, which caused the sale of the city's recycling materials to be delayed. Revenues have picked up since these figures were compiled and these figures should be on target at the end of the year. She explained there were also budgeted tipping fees from a contract recycler that did not occur in the first 6 months, as well. Councilmember Turner asked for an explanation of tipping fees. Ms. Rios said that is the fee that trucks pay to dump a load at the landfill. Ms. Rios explained expenditures are at 18 percent of the annual budget, and this fund has$12 million in budgeted capital expenditures, which will occur unevenly throughout the year. Ms. Rios said the major funds met or exceeded the 50 percent revenue targets. Expenditures are at or below 50 percent. She said staff will continue to monitor fund performance. She said an additional update will be done at the third quarter and an end of year review. She asked Council's permission not to do an update in the first quarter of next year. Councilmember Sherwood said he thought the sales tax figures should all be close to the same amount. He asked why Transportation was a much higher figure. Ms. Rios confirmed he was talking about Transportation revenue. She said the figures are different because it isn't only sales tax and it includes a$1.5 million reimbursement from ADOT. City of Glendale Page 2 Printed on 3/19/2015 City Council Workshop Meeting Minutes -Final February 17,2015 2. 15-112 COUNCIL ITEM OF SPECIAL INTEREST: AMERICAN LEGION DEPARTMENT OF ARIZONA RESOLUTION CALLING ON CONGRESS TO ENACT LEGISLATION FOR AUTOMATIC ENROLLMENT OF SERVICE MEMBERS IN VETERANS PATIENT ENROLLMENT SYSTEM Staff Contact: Brent Stoddard, Director, Intergovernmental Programs Mr. Stoddard said this item was brought forward by Mayor Weiers regarding a resolution that calls on Congress to enact legislation that would automatically enroll service members from the Department of Defense into the Department of Veterans Affairs Patient Enrollment System. He said they are here today to discuss a letter of support for this program. Mr. Stoddard said service members honorably discharged from active duty would be automatically enrolled into this system. He said it also calls for electronic workflow so medical records are put into the VA system automatically. Mr. Stoddard said Glendale is the first city approached for support and they will seek support from other cities in Arizona due to their proximity to military installations or veterans facilities. He also spoke about HR2001 to support these efforts. He said this resolution has been assigned to the Military and Public Safety Affairs Committee. Councilmember Chavira said he was glad to see this item come before Council. Many of his family and friends are veterans. Mayor Weiers asked Mr. Mendibles to speak on this item. John Mendibles thanked Council for considering this item. He spoke about the all- volunteer military who serve the country. He said the hard part for these volunteers comes after the war is over and they need to make sure those men and woman are taken care of. He said he doesn't want to see any more men and woman die waiting to be seen. He said the legion thanked the Council for their support. Mayor Weiers said there was a Council consensus to move forward. Mr. Stoddard said they will communicate to the legion that they have support of the city of Glendale for this resolution. 3. 15-113 COUNCIL ITEM OF SPECIAL INTEREST: BOARD AND COMMISSION MEMBER RECOGNITION Staff Contact: Brent Stoddard, Director, Intergovernmental Programs Mr. Stoddard said Vice Mayor Hugh asked for this item to be discussed on the best way to honor boards and commissions members. He said in the past a plaque has been presented to the member, and the member had the choice of being presented with the plaque at the commission meeting or at a City Council meeting. He explained time would be set aside at a Council meeting every February to recognize the group as a whole. He said most of the feedback he received was that the member chose to receive the plaque at their board or commission meeting. The Council meeting recognition would allow the group as a whole to be recognized. Mr. Stoddard said after the Council Item of Special Interest, they went back to look at how those members are recognized. Prior discussions included recognizing these members by allowing them to attend events in city suites and several events will be reserved for that recognition. He said the city has not done a recognition banquet or large dinner for many years and would leave it up to the Councilmembers to do a social City of Glendale Page 3 Printed on 3/19/2015 City Council Workshop Meeting Minutes -Final February 17,2015 event or individual recognition for those members in their district. He explained how other cities hold very small to very large events to recognize boards and commissions members. He said staff is happy to have those large events, but there are budgetary considerations. He said another option is the citywide Volunteer Appreciation Open House event held at the Adult Center. He said the cost for this is about$10 per person, and he said it might cost about$175 from each Councilmember's budget to pay for the boards and commissions members to be added. Vice Mayor Hugh said when new board members are sworn in, they often don't want to come back to be recognized. He hoped they could come up with a better way to recognize those members. He said the idea of a dinner and reception was a nice way to show the city's appreciation. He suggested even holding an event at Sahuaro Ranch Park to keep costs down. Councilmember Turner asked if the Camelback Ranch suite came into consideration for the idea of opening suites for member recognition. Mr. Stoddard said the intent was to have all the suites at each facility fully utilized at every event. If there is an opportunity to utilize the Camelback Ranch suites, they would do that. Councilmember Turner said he would be happy to contribute from his discretionary fund to include boards and commissions members in the city appreciation event for volunteers. He also asked if Vice Mayor Hugh wanted to move toward an appreciation dinner. Vice Mayor Hugh said even an event at Sahuaro Ranch might be nice. Mayor Weiers suggested a barbecue and the Council serve the people who serve on the boards and commissions. Councilmember Aldama said he agreed with Mayor Weiers'idea of a barbecue and said he would love to help. He asked when the commission members received the plaque. Mr. Stoddard said commission members received the plaque at the end of their term of service. Councilmember Aldama asked about an incident where a member did not receive a plaque as they did not complete their entire term, but left early to serve on another commission. Mr. Stoddard asked Councilmember Aldama to forward him the details of this and he would look into it. He said the intent is to recognize anyone for their service. Councilmember Aldama said it was important to encourage citizen participation. Mr. Stoddard said there is no formal policy, but they want to make sure that member is recognized for their service. Councilmember Tolmachoff asked if they were looking for consensus to have a specific event and for consensus to take money out of their budgets. Mr. Stoddard asked if they would like staff to take a look at some type of formal recognition event for the boards and commissions members. He said they also need to look at the costs of that event, and if the Councilmembers would be willing to contribute City of Glendale Page 4 Printed on 3/19/2015 City Council Workshop Meeting Minutes -Final February 17,2015 to those costs. Vice Mayor Hugh said he would like to receive the information on all of those ideas. Mr. Stoddard said staff will work on getting those figures. CouncilmemberAldama suggested staff also research how this event can be done annually in different districts. Mr. Stoddard said staff will look at city facilities to host a group of this size. Mayor Weiers said a picnic type of event, those members might show up with their families as well and that needs to be taken into consideration. Mr. Stoddard said they will research a barbecue type of event and bring that information back to Council. He also asked if Council would like to invite boards and commissions' members to the Volunteer Appreciation Event scheduled for April and if they would be willing to contribute about$175 from each Councilmember's budget to fund this event. Councilmember Sherwood said that board members should be invited to the volunteer event this year on a temporary basis until more permanent plans can be made. Mr. Stoddard said they would like to take advantage of this event this year and possibly inviting the board members to this volunteer event each year. Councilmember Sherwood asked if they were going to invite the board members to the volunteer event every year and have a barbecue or some other separate event for the board members in additional to that volunteer event. Mr. Stoddard said whichever option Council was happy with. Mayor Weiers clarified the volunteer event was being held on a week day. He said it would not make sense to have that event on a Thursday and then have another event on a Saturday. Mr. Stoddard said the intent was to invite the board members to the April Volunteer Appreciation Event this year and ask for the$175 from each Councilmember to pay for those attendees. He said they will need to do more research regarding a separate or larger event and come back to Council to get direction after that. He said direction on an additional event would come after the research has been done and this item is brought back for consideration at a future time. Councilmember Sherwood said he likes the idea of the plaques to be given out at a boards and commission meeting. He liked the idea of the suite usage. He was unsure if the volunteer event could handle the additional attendance of the boards and commissions members, but he said that would work until they work out the details of another type of event. He had no problem contributing funds for that volunteer event. Mr. Stoddard said the department holding the volunteer event approached them about hosting the boards and commissions members as well. He said they could facilitate those attendees. Councilmember Turner asked how many volunteers would normally be included in the April event. City of Glendale Page 5 Printed on 3/19/2015 City Council Workshop Meeting Minutes -Final February 17,2015 Mr. Stoddard said he did not know that number, but would get that information to the Councilmembers. Councilmember Turner asked about the name of the volunteer program. Mr. Stoddard responded with the name of the volunteer program. Mayor Weiers clarified the consensus was to get the boards and commissions members invited to the volunteer event and have staff provide further information on a separate event for the boards and commissions members. 4. 15-114 CALLING SPECIAL COUNCIL MEETINGS Staff Contact: Brent Stoddard, Director, Intergovernmental Programs Mr. Stoddard said this item was presented to discuss amending the City Code to decrease the number of Councilmembers needed to require the Mayor to call a special meeting, from three members to two members. Staff seeks guidance on drafting an ordinance to reflect that change. Councilmember Turner asked if three Councilmembers had to request a special meeting at this time. Mr. Stoddard said that was correct and read the language from the City Code. Councilmember Turner said as he read the language, the Mayor could call a special meeting, or at the request of three members, shall call a special meeting. Mr. Stoddard said the language reads shall call a special meeting. Vice Mayor Hugh said right now two members can request a meeting and it is up to the discretion of the Mayor whether or not to call the meeting. Mr. Stoddard said according to the City Code, it takes 3 members of the Council to call a special meeting and that triggers the Mayor shall to call for that meeting. Vice Mayor Hugh said he thought he read two Councilmembers can request a meeting, but it is up to the mayor's discretion. Mr. Bailey said the Mayor may, which is discretionary, however upon the request, it is a mandatory obligation that the Mayor does have to call that meeting with three members. Vice Mayor Hugh asked if Mr. Bailey saw where it said two members may request. Mr. Bailey said not in this section. CouncilmemberAldama asked what the benefit was going from 3 Councilmembers to 2 Councilmembers requesting a meeting. Mr. Stoddard said this item was requested at the retreat and the deliberation should take place amongst the Council to determine the pros and cons. Councilmember Turner said if the Mayor thinks there is a need for a special meeting, the Mayor can call a special meeting. He said if a Councilmember thinks they need a special meeting, they can go to two other Councilmembers and get their agreement and make their request, or he can go to the Mayor and if the Mayor agrees with that Councilmember, the Mayor can call the meeting. He said the problems becomes if the City of Glendale Page 6 Printed on 3/19/2015 City Council Workshop Meeting Minutes -Final February 17,2015 Mayor is not in agreement and Councilmember Turner should go to two Councilmembers looking for support and one of them does not agree, then he does not have the liberty under the Open Meeting Laws of going any further down the list of Councilmembers to see if anyone else feels a special meeting is in order. He said that seems to be the problem they are running into. Councilmember Sherwood said that was exactly the problem. Councilmember Turner said by reducing the number to 2, it gives the option of being able to get a no from a Councilmember and still being able to at least have a conversation with an additional Councilmember to see if there is support for a special meeting. Mayor Weiers asked if it was an Open Meeting Law violation if someone was simply trying to request a meeting. Mr. Bailey said the Open Meeting Law presents on its face, however, the Attorney General is tasked with enforcing the Open Meeting Law. If you look at what the law says, you also need to look at how the Attorney General has enforced that law. He said in his experience, there is not a clear line between what is procedural and what is substantive in terms of decision-making. He said asking someone to have a meeting can sometimes be perceived as substantive request in terms of whether you would support action A. He said based on the hypothetical situation presented by Councilmember Turner,Attorney General's Office might consider that a case for concern. He said once you ask two Councilmembers,you are done with your inquiry as to whether or not a meeting should occur. He said it might be a violation per se, but the Attorney General's Office is tasked with enforcing it. He said in general, the lower the number, the more flexibility the Councilmembers would have. Mayor Weiers said at the same time they risk the chance of having lots of meetings when you may not have a consensus from the Council anyway. He said it seems like the current policy has worked well for a long time and he hasn't heard about anyone having any problems with it. He said he has never denied a meeting when he has a request from three Councilmembers. He said he wouldn't request a meeting on his own unless it was an emergency. Councilmember Sherwood had the concern as well. He said he would be stuck if he went to 2 Councilmembers and one did not agree to request a special meeting. He said making the change would give the Councilmembers an option if one request was denied. He said he didn't think this happened all that often, but the concern is they will end up with a lot more meetings. Councilmember Turner said they either have to amend the City Charter, which requires a public vote, or be exposed to having meetings that would be numerous and without significant support from Council. He said the other thing might be they could go to the Attorney General's Office asking for clarification, expressing the difficulty it puts the Councilmembers in. He asked if it would be possible to get clarification from the Attorney General's Office. Mr. Bailey said they can request an informal inquiry, but said they do not have standing to request a formal opinion. He said the Attorney's Office could look into that. Councilmember Turner asked who would have standing for a more formal opinion. City of Glendale Page 7 Printed on 3/19/2015 City Council Workshop Meeting Minutes -Final February 17,2015 Mr. Bailey said an entity more directly governed such as the Legislature or County Administrator. He said he would have to look at that. Councilmember Turner suggested before they make a decision on a Charter Amendment, they do proceed with an information inquiry. Mr. Bailey clarified it was an ordinance change which does not require a vote of the public. Mayor Weiers asked if there was legislation regarding Open Meeting Laws. Mr. Stoddard there was a Senate Bill that deals with Open Meeting Law issues on the state level, which would have an impact on the city. Mayor Weiers asked if there was a way to get an amendment put on that to take care of this issue. Mr. Stoddard said they can approach the sponsor of the bill and see what the possibility is for an amendment. Mayor Weiers said he felt they would be understanding. Councilmember Turner said they have not discussed that piece of legislation and hesitated getting involved in supporting it. Mr. Stoddard said the city does not have an official position from the city's perspective, but they will monitor the bill. Mayor Weiers said the recommendation is to investigate through the Attorney General's Office. Councilmember Turner said that would be his suggestion. Mr. Bailey followed up on his last statement and read...the requesting an opinion needs to come from a member of the legislature, any public officer of the state, or a county attorney, on a question relating to their office. Councilmember Tolmachoff asked if this has been an issue in other city governments and asked how it was addressed. Mr. Bailey said the opinions he was giving are based on his experience in other municipalities. He said there is a question before Council they need to answer and the other question is substantively putting an item on the agenda versus procedurally calling a meeting. He said historically, the Attorney General's Office has looked at that issue negatively. Mayor Weiers asked if this would be looked at as bypassing the City Manager. Mr. Bailey said that was an issue the Council needed to bring back for discussion. Councilmember Tolmachoff asked if there are sometimes circumstances where you can't wait for the next voting meeting. She said sometimes there are circumstances where you need to vote on something and you can't wait. City of Glendale Page 8 Printed on 3/19/2015 City Council Workshop Meeting Minutes -Final February 17,2015 Mayor Weiers asked about the next step. Mr. Stoddard said they have not been engaged in the debate over Open Meeting Law reforms and they would need specific direction to do so and would need to know exactly what they are asking for. He recommended waiting to see how that legislation plays out. Councilmember Chavira agreed with Mr. Stoddard. He said the system works as it is now. Vice Mayor Hugh agreed with the last comment. CouncilmemberAldama agreed with the last comment. Mayor Weiers said there was Council consensus to leave it the way it is. 5. 15-115 NEW COUNCIL COMMITTEE ON GOVERNANCE Staff Contact: Brent Stoddard, Director, Intergovernmental Programs Mr. Stoddard said there was consensus at the retreat to make a minor amendment to the Council Guidelines regarding an interim vice mayor in the circumstances where there is not a vice mayor in a capacity to serve. He also said there was direction to combine the Council Code of Conduct for Elected Officials with the Council Code of Ethics for the Council on boards and commission. He said the amendments have been made and this item will come before Council next week. He also said there was some interest in creating a new Council committee to make recommendations to the full body about additional changes to the city's governing documents. He said each Council committee is made up of three members. Staff recommended having a member of the City Attorney's office and a staff member from the City Manager's office as advisory members. Staff also recommended forming that committee immediately and it would remain in effect through the FY15-16. He also said a determination needed to be made about which documents would be reviewed by the committee. Councilmember Sherwood said there is a Sustainability Committee which he has been a member of but has never attended because there has never been an invitation. He asked if that committee should be dissolved. Mr. Stoddard said those committees are about the governance of this body and Council determines how they conduct their business. Vice Mayor Hugh said his recommendation would be assigning additional duties to the committee Councilmember Sherwood is already serving on. Councilmember Sherwood said that should be discussed at the Governing Affairs Committee and to elicit members for the new committee. He said he was not against having this committee and there was a desire to have it at the retreat, and to handle the other issue at the next meeting. Vice Mayor Hugh said he agreed with that. Councilmember Aldama asked by doing that, would it dissolve the opportunity to create a process of appointing a Vice Mayor or would it be done in that committee. Mr. Stoddard said Council has already provided direction on making that change. He said the policies and procedures do not require Council to have a discussion and based on consensus feedback from Council, a Resolution was drafted and is on the Agenda for City of Glendale Page 9 Printed on 3/19/2015 City Council Workshop Meeting Minutes -Final February 17,2015 February 24th to make that change to interim vice mayor and the combination of the Council Code of Conduct and Ethics. He said this item is before Council today because Council Guidelines say if you are going to add, delete or modify one of that committee;it is done so at a workshop. That is why this item is before Council today. Vice Mayor Hugh said the Government Affairs Committee will look at this and select members or volunteers to staff the committee. Mr. Stoddard said it is staff's recommendation there is a staff members from the City Manager's office and City Attorney's office to provided analysis. Vice Mayor Hugh said that was fine. Mr. Stoddard said in addition to expanding the scope of that committee, it would be good for the governing body to provide direction on what they would like that committee to look at. Mr. Stoddard said they can start with the Council Guidelines at the discretion of the committee. Mr. Bailey said the decisions are ultimately those of the Council, not the committee. Mayor Weiers asked if everyone wanted more time to think about this. Councilmember Turner said he thought they were sending it over to the Government Services Committee for further discussion. Councilmember Chavira said that is what he thought also. Mayor Weiers said what exactly they want them to do. He asked if everyone wanted time to think about the direction. Councilmember Tolmachoff asked if there are three Councilmembers already on the Government Affairs Committee. Mr. Stoddard said there are 3 Councilmembers on that committee. He said consensus at the retreat was to form some type of subcommittee to be tasked with looking at all those things and have that group come back and make recommendations to Council. He said they will work with the General Services Committee to begin the process of looking at the governing documents with staff support from City Manager's office and City Attorney's office. Councilmember Sherwood said they had comments and have made changes regarding the vice mayor and combining Code of Conduct and Council Guidelines. He said they agreed to that at the retreat. He said they will discuss this at the Government Affairs Committee. He said they will decide what documents need to be reviewed. Mr. Stoddard said staff would not be recommending that Council look at these documents. He said they want to be there to assist and provide whatever information or legal analysis staff can provide. He said staff will not direct any changes to the City Charter or Guidelines. Councilmember Turner asked if Councilmember Sherwood, Councilmember Chavira and Vice Mayor Hugh were on the Government Services Committee. He asked if there was anything to preclude other members of the Council to sitting in on their committee meetings. City of Glendale Page 10 Printed on 3/19/2015 City Council Workshop Meeting Minutes -Final February 17,2015 Mr. Bailey recommended rather than having a 4th Councilmember attend a committee meeting, the Council take it to a work session and discuss it as a whole body. Councilmember Turner said the item has passed to the committee and they can get started on it. 6. 15-124 COUNCIL ITEM OF SPECIAL INTEREST: RESEARCH SCENIC CORRIDOR IN GLENDALE Staff Contact: Sam McAllen, Director, Development Services Staff Presenter: Sam McAllen, Director, Development Services Mr. McAllen said this item was about extending the scenic corridor from Phoenix into Glendale. He said Glendale does not have a scenic corridor identified in the General Plan or in the zoning ordinance. Establishing a scenic corridor is possible. Mr. McAllen identified several options. Option 1 is processing a zoning text amendment defining Loop 101 as a scenic corridor. This process would take between 9 and 12 months. Option 2 is amending the existing General Plan to include a scenic corridor. This is considered a Major General Plan Amendment and would take about 12 months to complete that process. Option 3 is amending the Arrowhead Ranch specific plan, which is a portion of the General Plan. This option would take between 9 and 12 months to complete. Option 4 is including a scenic corridor in the General Plan update that is currently taking place. This is currently underway and is scheduled for completion in 2016. This will be voted on by the residents in 2016. Each option includes a citizen' participation effort engaging residents, property owners and any other interested parties. Each option would go before the Planning Commission and would go through the public hearing process. Councilmember Chavira said it is great this will go before the public. He liked Option 3 the best. Councilmember Sherwood said this needs to get into the General Plan update that is being completed now. He said this is a Planning Commission item and it will be a while before it comes back before Council. He would like to see this go before the Planning Commission. Councilmember Tolmachoff asked if the Union Hills boundary was relative to the Arrowhead Ranch plan. Mr. McAllen said that was exactly why he provided the map. He said that Arrowhead plan goes from 51st Avenue along the Loop 101 to Union Hills. He said he understood the request to continue what had been established in Phoenix into Glendale. He said he didn't remember there being discussion about an ending point. Councilmember Tolmachoff asked if the planning commission would be tasked with deciding which processes would be the most appropriate as well. Mr. McAllen said that should come from council. He said option 1 would need to go hand in hand with a general plan amendment. Councilmember Tolmachoff said Phoenix was able to do this as an amendment to what City of Glendale Page 11 Printed on 3/19/2015 City Council Workshop Meeting Minutes -Final February 17,2015 was already in their general plan. She asked if they were to provide a consensus on how they wanted to present it to the planning commission. Mr. McAllen said that was what staff recommended. He said there may be additional expenses tied with several options. Mayor Weiers asked if any options took less than a year. Mr. McAllen said zoning text amendment can be accomplished in 9 to 12 months, and option 3 should be the most expeditious way. Mayor Weiers said it looked like it was going to be a year no matter what they did. Mr. McAllen said each would include a public input time. Councilmember Turner said he liked option 3. Councilmember Chavira said option 3 just reaffirms what they already have. Mr. McAllen said that was correct and it would require just minor changes to the Arrowhead Ranch Plan which is part of the General Plan. Mayor Weiers asked if council chose option 3, the scene corridor would only go to the end of Arrowhead Ranch and then would stop. Mr. McAllen said if that was Council direction that was correct. If it extended beyond the Arrowhead Ranch Specific Plan, it would be a general plan amendment, which is option 2. Councilmember Aldama said amending it would be the simplest process, option 3. Mayor Weiers said he supported option 4. Councilmember Turner asked if option 3 would preclude the General Plan Committee from considering a General Plan update. Mr. McAllen said it would preclude that. Councilmember Tolmachoff asked if a Zoning Text Amendment would preclude the committee from considering a General Plan update. Mr. McAllen said it could be done in a variety of ways. Option 1, the zoning text amendment, can be combined with any of the other three options. He said option 3 has the quickest turnaround time. Option 4 would be at the choice of the voters. Councilmember Sherwood clarified if they went with option 3, they would not put that in the General Plan. Mr. McAllen said option 3 would be a change to the existing plan that would immediately take place. Option 4 would require a vote of the public in August of 2016. Councilmember Sherwood asked if it would also be included in the General Plan. He said run 3 which would take care of things for now and the General Plan won't be voted on until August of 2016. City of Glendale Page 12 Printed on 3/19/2015 City Council Workshop Meeting Minutes -Final February 17,2015 Ms. Perry said the Arrowhead Ranch specific plan is an overlay which is an amendment to the General Plan. The direction that was given was to take into consideration what was done in Phoenix. She said the options were the quickest way to get this down with the least concern to the general public. She said there was no need to address it with the 2040 General Plan update. Councilmember Sherwood said he was okay with option 3. Mayor Weiers asked if there was a consensus on each option and there was a consensus on option 3, although he personally did not support that option. Mr. McAllen said this option would require a Zoning Text Amendment and a General Plan Amendment, so both options 1 and 3 would be required. Councilmember Tolmachoff clarified that the overlay remains in effect with the new General Plan. Mr. McAllen said yes. Mayor Weiers asked if there was consensus on option 1 as well. Councilmember Turner said they can do option 1 by itself, and asked in order to do option 3, they would have to do option 1. Mr. McAllen said they would have to do a zoning text amendment and a General Plan Amendment to make the scenic corridor effective. Ms. Perry clarified that options 1 and 3 can be done concurrently and there will not be an additional time delay. Mayor Weiers said they needed options 1 and 3 to work together. Ms. Perry said yes. Mayor Weiers said there was consensus for options 1 and 3 CITY MANAGER'S REPORT The Assistant City Manager had nothing to report. CITY ATTORNEY'S REPORT City Attorney Bailey had nothing to report. COUNCIL ITEMS OF SPECIAL INTEREST There were no new Council Items of Special Interest. ADJOURNMENT The meeting was adjourned at 3:45 p.m. City of Glendale Page 13 Printed on 3/19/2015