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HomeMy WebLinkAboutMinutes - Minutes - Parks & Recreation Advisory Commission - Meeting Date: 8/27/2014MINUTES OF THE PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM GLENDALE LOCAL POLICE BOARD August 27, 2014 — 9:00 a.m. City Hall, 4th Floor Conference Room 5850 W. Glendale Ave. Glendale, AZ MEMBERS PRESENT: Mayor Jerry Weiers, Board Member Charles Erickson, Citizen Board Member and Acting Chair Police Officer Justin Harris, Police Board Member Police Officer Cody Carmichael, Police Board Member STAFF PRESENT: Jim Brown, Director Human Resources and Board Secretary Nick DiPiazza, Chief Deputy City Attorney Michele Blanco, Police Personnel Administration Marcia Zientek, Human Resources Support Staff MEMBERS ABSENT: City Manager Brenda S. Fischer, Board Member Call to Order Charles Erickson, Acting Chair, called to order the Local Police Board meeting at 9:58 a.m. Review and Approval of the Julv 23. 2014 Local Police Board Meetina Minutes The Minutes of the July 23, 2014 Local Police Board meeting were reviewed. Mayor Jerry Weiers moved to accept the Minutes as presented. Officer Justin Harris seconded the motion. The Board voted and passed the motion unanimously. Consider and Give Direction to the Local Board Secretary on the New Hire Medical Documents Presented to the Board The Police Board received information from Jim Brown, Director Human Resources and Risk Management, and from Nick DiPiazza, Chief Deputy City Attorney. Mr. Brown distributed copies of the survey he had completed on other Valley cities. Mr. Brown stated that there wasn't a consistency among the cities as to what documents are given to their boards. The City of Mesa was the only city in the Valley, besides the City of Glendale, that gave the full medical packet to their board members. Mr. DiPiazza distributed copies of his legal opinion on what medical documents should be given to the board members. Mr. DiPiazza stated that, although some of the medical information may not necessarily be understood by some board members, the members should still have access to the entire packet for their review. In so doing, they will be able to fulfill their obligation as board members, which is to thoroughly review the information so that they will be confident in their vote to allow or disallow an applicant for membership into the PSPRS. Mayor Weiers commented that the board members should have as much information as possible in order to make appropriate decisions. Officer Carmichael asked how the board would be able to exclude an applicant with a pre-existing condition such as a back injury that was disclosed by the applicant? Mr. Erickson also stated that an injury sustained on the job could result in a disability case. Mr. Brown answered that we need to go by the 1 PSPRS Local Police Board Meeting Minutes 8/27/14 paperwork from the doctor who had cleared him in the pre-employment exam, and confirm that the applicant was cleared to be a Police Officer. If a disability is filed at a later date, then an Independent Medical Examination (IME) would be ordered for the Officer and the IME doctor would determine if the injury was new or if it was related to the preexisting condition. Mr. DiPiazza addressed pre-existing conditions noting that there are few people who don't have some type of pre-existing conditions such as allergies, etc. However, the decision being made is can this person do the job regardless of the pre-existing condition, and has he met all of the AZPOST standards. Officer Harris asked that if the PSPRS Board takes an applicant into the system with a pre-existing condition, and then down the road the Officer has a disability, is the pre-existing condition brought up, and does the PSPRS Board then have to grant them a retirement. Mr. Brown stated that is when an IME doctor will determine if the disability was because of an injury on the job or was because of the pre- existing condition. The doctor will look back at the record and determine whether the injury was job related or was related to the pre-existing condition. That information will then go to the PSPRS Board and it will be the Board's responsibility to review the documents and then to accept or deny the person's disability case. After consideration of the board members' input, and based on Mr. DiPiazza's legal advice, Mr. Brown, Board Secretary, made the decision to continue providing the full medical documentation at this time. Review and Approval of Application for Retirement from the Deferred Retirement Option Plan ("D.R.O.P.") — Gary V. Myers The Local Police Board reviewed Gary V. Myers' D.R.O.P. retirement application. Gary V. Myers has elected to retire from the D.R.O.P. and terminate his employment with the Glendale Police Department on October 30, 2014. On December 21, 2011, the Local Police Board had approved Gary V. Myers into the D.R.O.P. At that time, he had completed 26.515 years of credited service. He was required to terminate employment with the City of Glendale Police Department on or before January 20, 2017. Gary V. Myers is eligible to retire from the D.R.O.P. and to receive a Lump Sum distribution. He will begin receiving his normal retirement pension on or about November 30, 2014. The action requested of the Board is to approve the application for retirement from the D.R.O.P. and lump sum distribution for Gary V. Myers, Police Officer. Officer Carmichael moved to approve the D.R.O.P. retirement application submitted by Gary V. Myers, Police Officer. Officer Harris seconded the motion. The Board voted and passed the motion unanimously. Review and Approval of Application for Normal Retirement — Matthew John Barnett The Local Police Board reviewed Matthew John Barnett's Application for Normal Retirement. Matthew John Barnett, Police Officer, has completed 20.022 years of credited service. He is scheduled to retire on October 31, 2014. He has been a member of the Public Safety Personnel Retirement System (PSPRS) since October 24, 1994. The action requested of the Board is to approve the Normal Retirement Application for Matthew John Barnett, Police Officer. Officer Harris made a motion to approve the Application for Normal Retirement submitted by Matthew John Barnett, Police Officer. Officer Carmichael seconded the motion. The Board voted and passed the motion unanimously. 2 PSPRS Local Police Board Meeting Minutes 8/27/14 Review and Approval of Application for Enrollment into the Deferred Retirement Option Plan ("D.R.O.P.") — Clarence H. Haas, IV The Local Police Board reviewed Clarence H. Haas, IV's D.R.O.P. Enrollment Application. Clarence H. Haas, IV, Police Officer, has 20.239 years of credited service. He elected to participate in the D.R.O.P. on August 1, 2014 for a period of sixty (60) months. He must terminate employment with the City of Glendale Police Department on or before August 1, 2019. Clarence H. Haas, IV has been a member of the Glendale Police Department since February 26, 2001. The action requested of the Board is to approve the Application for Enrollment in D.R.O.P. Retirement submitted by Clarence H. Haas, IV, Police Officer. Officer Carmichael moved to approve the D.R.O.P. Enrollment Application submitted by Clarence H. Haas, IV, Police Officer. Officer Harris seconded the motion. The motion passed unanimously. Commencement of Executive Session Charles Erickson, Acting Chair, recessed the Open Session and convened into Executive Session to review and discuss the medical evaluations of two (2) new Police personnel. Reconvened into Open Session The Board adjourned Executive Session and reconvened into Open Session to vote on the admission of two (2) Police personnel into the PSPRS with any pre-existing conditions noted on the medical evaluations. Review and Approve Police Medical Evaluations for Pre-existing Conditions Officer Justin Harris made a motion to accept the applications of the following two (2) Police personnel into the PSPRS with any pre-existing conditions noted: Marcus Daniel King Cody Andrew Michael Nicholas Officer Cody Carmichael seconded the motion. The Board voted and passed the motion unanimously. New Business There was no new business. Adjournment Charles Erickson, Acting Chair, asked for a motion to adjourn the meeting. Mayor Jerry Weiers made a motion to adjourn the meeting. Officer Justin Harris seconded the motion. The Local Police Board meeting adjourned at 10:20 a.m. Sub ted y: i Jim town ro rd Secretary