HomeMy WebLinkAboutMinutes - Minutes - Government Services Committee - Meeting Date: 8/5/2014 Government Services Committee
Tuesday—August 5, 2014
Regular Meeting Minutes
Council Conference Room
5850 West Glendale Avenue
Glendale, AZ
Councilmember Ian Hugh called the meeting to order at 10:05 a.m. Present were
Councilmember Ian Hugh and Councilmember Gary Sherwood. Councilmember Samuel
Chavira arrived 5 minutes late. Also in attendance was Kriss Carneal.
#1 —Approval of Minutes:
Councilmember Sherwood made a motion to approve the minutes from the June 17, 2014
GSC meeting. Councilmember Hugh seconded the motion. Motion approved.
#2—Resignations: Marc Terrill (Sahuaro) from the Aviation Advisory Commission.
#3 — Boards & Commissions Year End Reports: Councilmembers reviewed the year-
end reports and noticed a few were missing. Kriss will follow-up and provide the
remaining year-end reports at the September GSC meeting.
#4—Next GSC Meeting: September 2, 2014
#5—Request for Motion to Adjourn.
At 10:12 a.m. Councilmember Chavira made a motion to adjourn. Councilmember
Sherwood seconded the motion.
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`• Memorandum
cLENDt Office of Economic Development
TO: City of Glendale Government Services Committee
THROUGH: Kriss Carneal, Executive Administrative Assistant
FROM: Jean Moreno, Program Administrator
DATE: August 14,2014
SUBJECT: Fiscal Year 2013-14 Glendale Industrial Development Authority Actions
Organization, role, and authority:
The City of Glendale Industrial Development Authority(IDA) is incorporated under Arizona law
as a non-profit corporation. The members of the Board of Directors are elected by the Glendale
City Council and the Board subsequently appoints officers of the corporation.
The role of the IDA is to promote industry and develop trade in the greater Glendale, Arizona
area; to stimulate and encourage that production; development and use of agricultural products
and natural resources; to assist, financially and otherwise, in the rehabilitation, expansion, and
development of all kinds of businesses and industries which will promote and assure job
opportunities and assure an improved standard of living and an increase in prosperity and health.
The IDA's express authority relating to this role is granted by law for the issuance of bonds to
finance eligible projects.
FY2013-14 actions:
During fiscal year 2013-2014, the Glendale IDA met three times as follows:
• September 11, 2013 to give final approval for the issuance of bonds not to exceed
$120,000,000 for the benefit of Midwestern University;
• October 3, 2013 to approve a grant for scholarships to Helping Hands for Single Moms in
the amount of$15,000; and,
• February 27, 2014 to give preliminary approval for the issuance of bonds not to exceed
$15,000,000 to assist Midwestern University Foundation in its planned student loan
program.
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1314, Planning
GINE/LE Memorandum
DATE: August 6, 2014
TO: Glendale Government Service Committee
FROM: Tabitha Perry, A. .stant Planning Director and Liaison to the Planning
Commission rt)
SUBJECT: Planning Commission Year End Report FY 2013-2014
Innovation: The purpose of the Glendale Planning Commission is to analyze, review, and
make recommendations to the City Council on various land use and development related issues.
The essential duties of the Planning Commission include: review staff reports for general plan
amendments, rezoning requests, conditional use permits, and preliminary plats, and make
recommendations to the City Council regarding general plan amendments and rezoning requests.
Additionally the Commission makes the final decision (unless appealed to City Council)
regarding conditional use permits and preliminary plats.
Planning continues to provide meeting packets electronically in an effort to reduce the costs
associated with printing and postage expenses. Work associated with the Planning Commission
is generated primarily by developers and home builders who wish to construct new development
projects.
Administrative: The Commission meets when land use applications are filed and agenda items
are prepared for consideration. Since 2008,the Planning Commission has been conducting public
hearing meetings at 7:00 p.m. on the first Thursday of each month with an alternative third
Thursday meeting if needed. Workshops were held at 6:00 p.m. As of October 2013, public
hearing meetings are held at 6:00 p.m. and workshops are held at 5:00 p.m. if necessary. The
format of the meetings and the meeting time has been well received by Commission members
and applicants.
Accomplishments: A summary of Planning Commission activities is noted below:
Training: Training was held for the Planning Commission on December 5, 2013.
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During FY 2013-2014, the Commissioners expressed concerns regarding the city's citizen
participation process. There were a few public hearings where a Commissioner(s) and/or
citizen(s) indicated they did not receive notification of the applicants' request prior to the public
hearing.
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The Planning Commission asked Planning Staff to review the citizen participation process as it
relates to land use applications. Specifically, the request was for a review of the process related
to the required notification of adjacent property owners of neighborhood meetings and the
manner in which the notification is mailed. After researching other municipalities' citizen
participation process and analyzing the City's internal process Staff refined the process as
follows:
a) Rather than mail the 500 foot notification letters, the applicant will be required to
provide the letters, envelopes and postage to Planning Staff The envelopes will be
required to have the applicant's return address in the upper left hand corner.
b) Planning Staff will provide labels which read: "City of Glendale Land Use Application"
for the applicant to place on each envelope. The label includes the city logo.
c) Planning Staff will verify the contents of the envelope and will seal each envelope and
place them in the outgoing mail.
This modification went into effect January 2014 and hopefully has eliminated confusion as to
whether or not the applicant actually notified adjacent property owners of their neighborhood
meeting.
Attendance: During FY 2013-2014, the Planning Commission had eleven(11) scheduled public
hearing meetings. The Commissioners demonstrated their dedication and efforts to make
Glendale a wonderful community for its residents in their commitment to ensure no meeting was
canceled due to lack of a quorum.
The Planning Commission met several times over the past FY on the following dates with the
number of cases for each public hearing meeting found in parentheses:
1. August 1, 2013 (3).
2. October 24,2013 (4).
3. November 7, 2013 (2).
4. December 5, 2013 (1).
5. January 16, 2014 (2).
6. February 6,2014(2).
7. February 20, 2014 (2).
8. March 6,2014 (3).
9. April 3, 2014 (7).
10. May 1, 2014 (4)
11. June 5, 2014(3).
National Preparedness: The Planning Commission heard a guest presentation by the Glendale
National Preparedness Month Campaign. The mission of the Campaign is to remind Americans
of the importance to take steps to prepare for emergencies in their homes, businesses, schools
and communities.
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Goals for FY 14-15: Glendale remains committed to encouraging high quality development and
conducting planning work that is in the best interests of the community and neighborhoods. A
Planning Commission training workshop and annual dinner will be conducted this Fiscal Year.
Preliminary work on the General Plan update has begun and the Commission will play an
important role in the formation and development of this endeavor. The General Plan acts as the
policy document for the physical development of the city. The General Plan was last updated in
2002; therefore, it is anticipated that the General Plan update will continue through the entire
Fiscal Year.
The Commission will continue to meet on a monthly basis as needed and will work to implement
the General Plan and administer the Zoning Ordinance which was adopted by the City Council in
1993. As Glendale continues to mature and reach build out, it is predicted that demand for land
use applications will continue. The work of the Planning Commission is important as it allows
new investment on vacant land and on existing properties.
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