HomeMy WebLinkAboutMinutes - Minutes - Government Services Committee - Meeting Date: 9/5/2017 4111
GM'?
MINUTES
GOVERNMENT SERVICES COMMITTEE
CITY HALL
COUNCIL CONFERENCE ROOM
5850 W. GLENDALE AVE.
GLENDALE, ARIZONA 85301
SEPTEMBER 5, 2017
10:00 A.M.
1. CALL TO ORDER
Councilmember Malnar called the meeting to order at 10:02 a.m.
2. ROLL CALL
Present Ray Malnar, Councilmember, Bart Turner, Councilmember, Ian Hugh, Vice Mayor
Also Present: Van Ornelas, Council Services Jenna Goad, Intergovernmental & Council Service
Manager Julie K. Bower, City Clerk
3. CITIZEN COMMENTS
There were no comments.
4. APPROVAL OF THE MINUTES
a. Government Services Committee Minutes of August 3, 2017
Motioned by Vice Mayor Ian Hugh
seconded by Councilmember Bart Turner to approve the minutes of the August 3, 2017
Government Services Committee meeting. Vote: 3-0 Passed
5. RESIGNATIONS
There were no resignations.
6. DISCUSSION ON CITY CLERK/COUNCIL RESPONSIBILITIES FOR BOARDS &
COMMISSIONS AND GOVERNMENT SERVICES COMMITTEE
Councilmember Malnar asked for an update on the transition to the Clerk's Office of the board and
commission duties.
Ms. Bower said that the Clerk's Office would coordinate the application process and the
notification of applicants. This included managing resignation and reappointments. She would
coordinate with the Council Office regarding agenda items, such as vacancies. The Clerk's Office
would be updating information on the City's website and would coordinate with the Council Office
to recognize outgoing board and commission members. Recognition would take place in
February.
Ms. Goad explained that the mechanics of it would be with the Clerk's Office and that Council
would have a large roll in the recruitment as well.
Ms. Bower said the annual recruitment would take place in October and November. She would
work with the Council Office to get the word out. The Clerk's Office would put together a packet of
applications and information for Mayor and Council. The Government Services Committee (GSC)
would review the applications and Council recommendations at its meeting in December.
Councilmember Malnar suggested that applicants be contacted in November to meet the
December time frame.
Ms. Bower said the first step was bringing forward an ordinance that would change the terms of
the board and commission members. The ordinance would extend terms through January 31st of
the appropriate year and also address partial terms. The Clerk's Office would notify current board
and commission members of the changes. The ordinance would be placed on the agenda for the
September 26th Council meeting. If it passed, Ms. Bower would begin the recruitment process.
Mr. Ornelas reported not enough applications had been received yet for the newly created Human
Relations Commission (HRC). It was a 14-member commission and at least 8 members had to be
appointed for a quorum.
Councilmember Malnar said it was not inappropriate to start appointing members to the HRC.
Once the commission had a quorum, it could start meeting.
Councilmember Turner suggested a 2-month time frame because it was a new commission.
Councilmember Malnar said applications would need to be received by October to reach the goal
date and that date could be pushed back a month. He would like to make appointments at the
November 7th GSC meeting.
Ms. Goad said the Council Office would assist with the recognition of outgoing members,
arranging for the plaques, inviting board and commission members to the volunteer appreciation
luncheon and invitations to Coyotes games.
Councilmember Turner asked if the Clerk's Office would be responsible for providing training to
board and commission members, in conjunction with the City Attorney's Office. The training was
for newly appointed members and should occur during the members' first term. He said, with
appointments being done annually, it would be easier to do the training.
Ms. Bower said the Clerk's Office would be responsible for training and would coordinate it with
the City Attorney.
7. MOTION TO ENTER INTO EXECUTIVE SESSION
Motioned by Councilmember Bart Turner
seconded by Vice Mayor Ian Hugh to hold an executive session. Vote: 3 - 0 Passed
8. EXECUTIVE SESSION
Discussion on consideration of appointments to the following boards and commissions and other
bodies (A.R.S. 38-431.03(A)(1)):
1.Arts Commission
2.Aviation Advisory Commission
3. Board of Adjustment
4. Citizens Bicycle Advisory Committee
5. Citizens Transportation Oversight Commission
6. Commission on Persons with Disabilities
7. Community Development Advisory Committee
8. Glendale Municipal Property Corporation
9. Historic Preservation Commission
10. Industrial Development Authority
11. Judicial Selection Advisory Board
12. Library Advisory Board
13. Parks and Recreation Advisory Commission
14. Personnel Board
15. Planning Commission
16. Public Safety Personnel Retirement Board - Local Fire & Police Boards
17. Risk Management/Workers' Compensation Trust Fund Board
18. Citizens Utility Advisory Commission
19. Human Relations Commission
9. NEXT MEETING
The next regular meeting of the Government Services Committee will be held on October 3,
2017 at 10:00 a.m., in the Council Conference Room of City Hall, located at 5850 W. Glendale
Ave, Glendale, Arizona, 85301.
10. ADJOURNMENT
Motioned by Councilmember Bart Turner
seconded by Vice Mayor Ian Hugh to adjourn the meeting. Vote: 3 - 0 Passed
The meeting was adjourned at 10:34 a.m.
The Government Services Committee meeting minutes of September 5, 2017 were submitted and
approved this 7th day of November, 2017.1
Denene Nolder
Recording Secretary