HomeMy WebLinkAboutMinutes - Minutes - Personnel Board - Meeting Date: 11/7/2013 CITY OF GLENDALE
PERSONNEL BOARD BUSINESS MEETING
November 7, 2013
City Hall — Meeting Room B2
5850 West Glendale Avenue
Glendale, Arizona 85301
OPEN SESSION
MEMBERS PRESENT: Richard Westby, Chair
Herbert Haley, Vice Chair
Stephen Gilman, Member
Becky Shady, Member
Bud Zomok, Member
STAFF PRESENT: Jim Brown, HR & Risk Mgmt. Executive Director
Nick DiPiazza, Deputy City Attorney (Via Telephone)
Naomi Jackson, HR Administrator
Karen Doncovio, HR Generalist
LeJeune Boone, HR Generalist
CALL TO ORDER AND ROLL CALL
Richard Westby, Chair, called the Personnel Board Business Meeting to order at 6:00 p.m. on
Wednesday, November 7, 2013. Roll call was taken. All five of the currently appointed Board
Members were present, representing a quorum.
PURPOSE OF THE MEETING
The Board voted unanimously to approve the minutes for the Personnel Board Business Meeting
held on January 16, 2013. A motion was made by Board Member Bud Zomok to approve the
minutes; it was seconded by board Member Stephen Gilman. The Board also voted unanimously
to approve the minutes from the Personnel Board Hearings held on July 24, August 21, and
October 16, 2013. Vice Chair Haley made the motion to approve the minutes; Board Member
Becky Shady seconded the motion.
Jim Brown, HR & Risk Mgmt. Executive Director, introduced new Board Member Becky Shady and
discussed the role of the Personnel Board. Nick DiPiazza, Deputy City Attorney, reviewed the
Open Meeting Law and Public Records Law. He reminded the Board of their responsibilities under
these laws and the penalties for any violations. Jim Brown reviewed the Personnel Board Hearing
Procedures and the Personnel Board Hearing Process. The Board was afforded an opportunity to
ask questions. A short discussion was held regarding the request for City documents and the
submission of exhibits during the hearing process. The Board also discussed the process they
should use to arrive at a recommendation to the City Manager, when they wish to modify or
amend a disciplinary action.
Nick DiPiazza and Jim Brown opened discussion with the Board of proposed draft changes to Part
II, Glendale, Arizona Code of Ordinances, Chapter 2, Division 2, Section 2-68, regarding
unclassified and classified service employees. Mr. DiPiazza stated currently the unclassified
service consist of the City Council appointed officers and include the following:
Personnel.Board Business Meeting Minutes
November 7, 2013
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1) City Manager;
2) City Clerk;
3) City Attorney;
4) City Judge;
5) Assistant City Judges.
The Board was advised the proposed change to the Ordinance would designate the unclassified
service as those City Council appointed officers and those appointed at the pleasure of the City
Manager and other Appointed Officials. The proposed Ordinance would also expand the
unclassified service to include the following employees:
6) Assistant and Deputy City Manager level positions;
7) All Department Director/Assistant Department Director level positions;
8) All employees, exempt and non-exempt, assigned to positions in the Office of the City
Manager;
9) All employees, exempt and non-exempt, assigned to positions in the legal department,
including the City Attorney's Office and the City Prosecutor's Office;
10) All employees, exempt and non-exempt, assigned to positions in the office of the City
Clerk;
11) All employees, exempt and non-exempt, assigned to positions in the Mayor's Office and
City Council Office;
12) All classified employees in their introductory or probationary period of employment.
The proposed changes to the Ordinance were opened for discussion with the Board. Several
comments were made by the Board, including their concerns with Department Heads making
disciplinary decisions and employees having no right to appeal, specifically non-exempt
employees. The Board also made the observation that since the Ordinance would only apply to
employees hired and or promoted after January 2, 2014, there could be employees in identical
positions where one is in the classified service and the other is considered unclassified. The
Board recommended moving forward with the changes to the Ordinance regarding exempt
employees; however, they recommended non-exempt employees be excluded.
The Board was also presented with proposed changes to Human Resources Policies and
Procedures No. 201 (Employment), No. 513 (Disciplinary Policy) and No. 514 (Grievance Policy),
should the proposed changes to the above referenced Ordinance be approved. The Board stated
they would recommend approval of the changes to the policies.
ADJOURNMENT
Richard Westby, Chair, adjourned the Business Meeting at 8:00 p.m.
S mit ed by:
t
im Brown
Staff Liaison
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