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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 5/13/2014 rg411 GL E MINUTES OF THE GLENDALE CITY COUNCIL MEETING Council Chambers 5850 West Glendale Avenue May 13, 2014 6:00 p.m. The meeting was called to order by Mayor Jerry P. Weiers. Vice Mayor Yvonne J. Knaack and the following Councilmembers were present: Norma S. Alvarez, Samuel U. Chavira, Ian Hugh, Manuel D. Martinez and Gary D. Sherwood. Also present were Brenda Fischer, City Manager; Julie Frisoni, Assistant City Manager; Jennifer Campbell,Assistant City Manager; Michael Bailey, City Attorney; and Pamela Hanna, City Clerk. Mayor Weiers called for the Pledge of Allegiance. Mayor Weiers asked that Mr. Manual Cruz,who had passed away, be remembered. The prayer/invocation was given by Father John Ssegawa,A.J. from St. Helen Catholic Church. Compliance with Article VII.Section 6(c) of the Glendale Charter A statement was filed by the City Clerk that the 8 resolutions and 4 ordinances to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. Approval of the Minutes It was moved by Councilmember Sherwood, and seconded by Vice Mayor Knaack, to dispense with the reading of the minutes of the April 22, 2014 Regular City Council meeting, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. PROCLAMATIONS AND AWARDS PROCLAIM MAY 18 THROUGH MAY 24, 2014 AS NATIONAL PUBLIC WORKS WEEK IN THE CITY OF GLENDALE PRESENTED BY: Office of the Mayor ACCEPTED BY: City of Glendale Employees: 1 Mr. Bill Passmore, Engineering Ms. Engrid Hayes, Field Operations Mr. Kevin Link,Transportation Mr. Louie Gomez, Water Services This is a request for City Council to proclaim May 18 through May 24, 2014 as National Public Works Week in the City of Glendale. Bill Passmore (Engineering), Engrid Hayes (Field Operations), Kevin Link (Transportation), and Louie Gomez (Water Services) received the proclamation on behalf of all Glendale employees who provide and maintain the infrastructure and services collectively known as Public Works. CONSENT AGENDA Ms. Brenda Fischer, City Manager, read agenda item numbers 1 through 8. 1. APPROVE LIQUOR LICENSE NO. 5-13281, DUBINA BREWING CO. PRESENTED BY: Susan Matousek, Revenue Administrator This is a request for City Council to approve a new, non-transferable series 3 (Domestic Microbrewery) license for Dubina Brewing Co. located at 17035 North 67th Avenue, Suite 6-7. The Arizona Department of Liquor Licenses and Control application (No. 03073076) was submitted by James Joseph Dubina. Staff is requesting Council to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 2. APPROVE LIQUOR LICENSE NO. 5-13375, FLASH MINI MART PRESENTED BY: Susan Matousek, Revenue Administrator This is a request for City Council to approve a new, non-transferable series 10 (Liquor Store - Beer and Wine) license for Flash Mini Mart located at 5954 West Bethany Home Road. The Arizona Department of Liquor Licenses and Control application (No. 10076516) was submitted by Ali Tariq Awawdeh. Staff is requesting Council to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 3. EXPENDITURE AUTHORIZATION FOR LEAGUE OF ARIZONA CITIES AND TOWNS 2014-15 MEMBERSHIP DUES PRESENTED BY: Brent Stoddard, Intergovernmental Programs Director This is a request for City Council to approve expenditure authorization by the City Manager to the League of Arizona Cities and Towns (LACT) for the Fiscal Year (FY) 2014-15 membership dues for the City of Glendale in an amount not to exceed $88,250. 2 4. AUTHORIZATION TO INCREASE SPENDING AUTHORITY FOR MUNICIPAL EMERGENCY SERVICES FOR THE PURCHASE OF PERSONAL PROTECTIVE EQUIPMENT PRESENTED BY: Mark Burdick, Fire Chief This is a request for City Council to approve an increase to a purchase order for Municipal Emergency Services (MES) for the purchase of Personal Protective Equipment (PPE). 5. AUTHORIZATION TO INCREASE SPENDING AUTHORITY FOR UNITED FIRE FOR THE PURCHASE OF SELF CONTAINED BREATHING APPARATUSES PRESENTED BY: Mark Burdick, Fire Chief This is a request for City Council to approve an increase of a purchase order to United Fire for the purchase of Self Contained Breathing Apparatuses (SCBA) upgrades to $142,291 for fiscal year (FY) 2014/15. 6. AUTHORIZATION TO EXTEND THE MAINTENANCE AND SUPPORT AGREEMENT WITH MORPHOTRAK, LLC PRESENTED BY: Debora Black, Police Chief This is a request for City Council to authorize the extension of the maintenance and support agreement with MorphoTrak, LLC in the amount of $38,977, and authorize the City Manager or designee to automatically renew the maintenance and support agreement annually upon consent of both parties. 7. AUTHORIZATION TO PURCHASE NEW EQUIPMENT FROM MORPHOTRAK, LLC PRESENTED BY: Debora Black, Police Chief This is a request for City Council to authorize a purchase from MorphoTrak, LLC in the approximate amount of $27,585 for the purchase of 15 MorphoIDent mobile fingerprint identification devices. 8. EXPENDITURE AUTHORIZATION FOR THE PURCHASE OF ADDITIONAL EQUIPMENT FOR POLICE MOTORCYCLES PRESENTED BY: Debora Black, Police Chief This is a request for City Council to authorize the expenditure of funds for the purchase of 14 box trunks from Creative Communications Sales & Rentals, Inc. in the approximate amount of$28,000 to complete the outfitting of the police motorcycle fleet. This purchase, combined with previous purchases from Creative Communications Sales & Rentals, Inc., equals an amount exceeding the $50,000 expenditure authority limit to any single vendor and therefore requires Council approval. It was moved by Councilmember Martinez and seconded by Vice Mayor Knaack, to approve the recommended actions on Consent Agenda Item Numbers 1 through 8, and to forward Liquor License Application No. 5-13281 for Dubina Brewing Co. and Liquor License 3 Application No. 5-13375 for Flash Mini Mart to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. CONSENT RESOLUTIONS Ms. Pamela Hanna, City Clerk, read consent agenda resolution item numbers 9 through 13 by number and title. 9. AUTHORIZATION TO ENTER INTO A CHANGE ORDER TO THE ARIZONA GOVERNOR'S OFFICE OF HIGHWAY SAFETY CONTRACT TO ACCEPT ADDITIONAL FUNDING PRESENTED BY: Debora Black, Police Chief RESOLUTION: 4791 This is a request for City Council to waive reading beyond the title and adopt a Resolution authorizing the City Manager to enter into Change Order No. 2014A-029 to the Arizona Governor's Office of Highway Safety (GOHS) Contract 2014-PT-041 to accept an increase in funding in the approximate amount of$79,000 to purchase additional capital outlay equipment for the Selective Traffic Enforcement Program (STEP). RESOLUTION NO. 4791 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ACCEPTANCE OF CHANGE ORDER NO. 2014A-029 TO THE GOVERNOR'S OFFICE OF HIGHWAY SAFETY GRANT ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. 10.AUTHORIZATION TO ACCEPT ARIZONA GOVERNOR'S OFFICE OF HIGHWAY SAFETY GRANTS FOR A DUI/ALCOHOL ENFORCEMENT VEHICLE AND PARTICIPATION IN THE BUCKLE UP ARIZONA ENFORCEMENT CAMPAIGN PRESENTED BY: Debora Black, Police Chief RESOLUTION: 4792 This is a request for City Council to waive reading beyond the title and adopt a Resolution authorizing the City Manager to accept two Arizona Governor's Office of Highway Safety (GOHS) grants in the total approximate amount of$55,000 for the purchase of a DUI/Alcohol enforcement vehicle and personnel related expenses to participate in the two-week "Buckle Up Arizona" enforcement campaign. RESOLUTION NO. 4792 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ACCEPTANCE OF TWO GOVERNOR'S OFFICE OF HIGHWAY SAFETY GRANTS ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. 11.AUTHORIZATION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR MARYLAND AVENUE BIKE ROUTE SPOT IMPROVEMENTS 4 PRESENTED BY: Cathy Colbath, Interim Executive Director, Transportation Services RESOLUTION: 4793 This is a request for City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an intergovernmental agreement (IGA) with the Arizona Department of Transportation (ADOT) for design and construction of spot improvements to an existing bicycle route along Maryland Avenue where gaps in the route currently exist. RESOLUTION NO. 4793 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR THE CONSTRUCTION OF MULTI-USE PATHWAYS, WIDENING, AND BIKE LANE STRIPING FROM MARYLAND AVENUE, 67TH TO 69TH AVENUES AND 79TH TO 83RD AVENUES. 12.AUTHORIZATION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR THE NEW RIVER NORTH SHARED USE PATHWAY PRESENTED BY: Cathy Colbath, Interim Executive Director, Transportation Services RESOLUTION: 4794 This is a request for City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an intergovernmental agreement (IGA) with the Arizona Department of Transportation (ADOT) for design and construction of improvements to the New River pathway system in north Glendale. RESOLUTION NO. 4794 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION (IGA/JPA 13- 0003922-I) FOR THE NEW RIVER NORTH SHARED USE PATHWAY PROJECT IN THE CITY OF GLENDALE. 13.AUTHORIZATION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR A SIGN INVENTORY MANAGEMENT SYSTEM AND SIGN UPGRADES PRESENTED BY: Cathy Colbath, Interim Executive Director, Transportation Services RESOLUTION: 4795 This is a request for City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an intergovernmental agreement (IGA) with the Arizona Department of Transportation (ADOT) for the procurement of a sign inventory management system and sign upgrades at various locations in the city. 5 RESOLUTION NO. 4795 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION RELATING TO THE "SIGN INVENTORY MANAGEMENT SYSTEM AND SIGN UPGRADE" PROJECT IN VARIOUS LOCATIONS IN THE CITY OF GLENDALE. It was moved by Vice Mayor Knaack and seconded by Councilmember Chavira, to approve the recommended actions on Consent Agenda Item Numbers 9 through 13, including the approval and adoption of Resolution No. 4791 New Series, Resolution No. 4792 New Series, Resolution No. 4793 New Series, Resolution No. 4794 New Series, Resolution No. 4795 New Series; The motion carried unanimously. PUBLIC HEARING - LAND DEVELOPMENT ACTIONS 14. REZONING APPLICATION ZON13-12 (ORDINANCE): CATANIA R1-7 PRD - 8645 WEST GLENDALE AVENUE (PUBLIC HEARING REQUIRED) PRESENTED BY: Jon M. Froke,AICP, Planning Director ORDINANCE: 2888 This is a request by Withey Morris PLC representing K-Hovnanian Homes for City Council to approve a Rezoning Application on 20 acres. The request is to rezone from A-1 (Agricultural) to R1-7 PRD (Single Residence, Planned Residential Development). The applicant intends to develop a gated community titled "Catania." Seventy nine lots are planned for new single family homes. The property is located at the southeast corner of Glendale Avenue and 87th Avenue. Staff is requesting Council conduct a public hearing, waive reading beyond the title, and approve an ordinance for ZON13-12, subject to the stipulations as recommended by the Planning Commission. Mr. Froke provided further explanation of where the property was located. The rezoning would allow 79 detached homes in a gated community. He said the east half of 87th Avenue will be completed when K-Hovnanian Homes completes this project. He said there were several stipulations recommended by the Planning Commission and staff recommends approval of this project. Jason Morris of Withey Morris complimented staff on the assistance and recommendations they provided during the approval process. Mayor Weiers opened the public hearing on Agenda Item No. 14. As there were no comments, Mayor Weiers closed the public hearing. 6 ORDINANCE NO. 2888 NEW SERIES, WAS READ BY NUMBER AND TITLE ONLY, IT BEING AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REZONING PROPERTY FROM A-1 (Agricultural) to R1-7 PRD (SINGLE RESIDENCE, PLANNED RESIDENTIAL DEVELOPMENT); AMENDING THE ZONING MAP; AND PROVIDING FOR AN EFFECTIVE DATE. It was moved by Councilmember Chavira, and seconded by Councilmember Martinez, to approve Ordinance No. 2888 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Alvarez, Chavira, Hugh, Knaack, Martinez, Sherwood,and Weiers. Members voting"nay": none. 15. GENERAL PLAN AMENDMENT GPA13-08 (RESOLUTION) AND REZONING APPLICATION ZON13-13 (ORDINANCE): MING GENERAL PLAN AMENDMENT AND REZONE - 6812 WEST PARADISE LANE (PUBLIC HEARING REQUIRED) PRESENTED BY: Jon M. Froke,AICP, Planning Director RESOLUTION: 4796 ORDINANCE: 2889 This is a request by the property owner, Matthew Ming, to amend the general plan designation on his property from 8-12 (MHDR - Medium-High Density Residential) to 3.5 -5 (Medium Density Residential) and to rezone the property from A-1 (Agricultural) to R1-4 (Single Residence) zoning district on 1.84 acres. Staff is requesting Council conduct a public hearing, waive reading beyond the titles, and adopt a resolution for GPA13-08 and approve an ordinance for ZON13-13, subject to the stipulations as recommended by the Planning Commission. Mr. Froke provided explanation of the amendments requested. He said the Planning Commission recommended approval with several stipulations. Mayor Weiers opened the public hearing on Agenda Item No. 15. As there were no comments, Mayor Weiers closed the public hearing. RESOLUTION NO. 4796 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING THE GENERAL PLAN MAP OF THE CITY OF GLENDALE, ARIZONA, BY APPROVING GENERAL PLAN AMENDMENT GPA13-08 FOR PROPERTY LOCATED AT 6812 WEST PARADISE LANE. It was moved by Councilmember Sherwood, and seconded by Vice Mayor Knaack, to pass, adopt and approve Resolution No. 4796 New Series. The motion carried unanimously. ORDINANCE NO. 2889 NEW SERIES, WAS READ BY NUMBER AND TITLE ONLY, IT BEING AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, 7 REZONING PROPERTY LOCATED AT 6812 WEST PARADISE LANE FROM A-1 (AGRICULTURAL) TO R1-4 (SINGLE RESIDENCE); AMENDING THE ZONING MAP; AND PROVIDING FOR AN EFFECTIVE DATE. It was moved by Councilmember Sherwood, and seconded by Councilmember Chavira, to approve Ordinance No. 2889 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Alvarez, Chavira, Hugh, Knaack, Martinez, Sherwood, and Weiers. Members voting"nay": none. 16. GENERAL PLAN AMENDMENT GPA13-03 (RESOLUTION) AND REZONING APPLICATION ZON13-06 (ORDINANCE): WEST POINTE VILLAGE PAD - 7041 WEST OLIVE AVENUE (PUBLIC HEARING REQUIRED) PRESENTED BY: Jon M. Froke,AICP, Planning Director RESOLUTION: 4797 ORDINANCE: 2890 These requests are by Dave Cisiewski Esq. representing Westside Land LLC for City Council to approve a General Plan Amendment and a Rezoning Application on 26.28 acres. The request is to amend the General Plan designation from 12-20 (High Density Residential 12/20 DU/AC) to 5-8 (Medium-High Density Residential) and to amend the general plan designation from GC (General Commercial) to PC (Planned Commercial) on 2.64 acres. Additionally, the applicant is requesting to amend the existing Planned Area Development (PAD) to delete the multifamily component and add a single-family residential component and to delete the C-1 (Neighborhood Commercial) land uses and permit NSC (Neighborhood Shopping Center) land uses. Staff is requesting Council conduct a public hearing, waive reading beyond the titles, and adopt a resolution for GPA13-03 and approve an ordinance for ZON13-06, subject to the stipulations as recommended by the Planning Commission. Mr. Froke provided more detailed information on this application. He said this property never developed due to the recession. The applicant would like to develop this land for commercial and detached single family homes. He said the recommendation is to approve this application subject to the stipulations recommended by the Planning Commission. Vice Mayor Knaack said this project has been in the works for many years and after being put on hold during the recession, it has come back even better. She said it will be nice to have 71st Avenue finished through to Olive Avenue. Mayor Weiers opened the public hearing on Agenda Item No. 16. As there were no comments, Mayor Weiers closed the public hearing. 8 RESOLUTION NO. 4797 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING THE GENERAL PLAN MAP OF THE CITY OF GLENDALE,ARIZONA, BY APPROVING GENERAL PLAN AMENDMENT GPA13-03 FOR PROPERTY LOCATED AT 7041 WEST OLIVE AVENUE. It was moved by Vice Mayor Knaack, and seconded by Councilmember Chavira, to pass, adopt and approve Resolution No. 4797 New Series. The motion carried unanimously. ORDINANCE NO. 2890 NEW SERIES, WAS READ BY NUMBER AND TITLE ONLY, IT BEING AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REZONING PROPERTY TO AMEND AN EXISTING PAD (PLANNED AREA DEVELOPMENT) FOR DEVELOPMENT PLAN TITLED "WEST POINTE VILLAGE" LOCATED AT 7041 WEST OLIVE AVENUE; AMENDING THE ZONING MAP; AND PROVIDING FOR AN EFFECTIVE DATE. It was moved by Vice Mayor Knaack, and seconded by Councilmember Martinez,to approve Ordinance No. 2890 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Alvarez, Chavira, Hugh, Knaack, Martinez, Sherwood, and Weiers. Members voting"nay": none. LAND DEVELOPMENT ACTIONS 17. FINAL PLAT APPLICATION FP13-02: RE-PLAT OF COPPER COVE PHASE 2 - 9300 WEST CAMELBACK ROAD PRESENTED BY: Jon M. Froke,AICP, Planning Director This is a request by Bowman Consulting Group, representing DR Horton Inc., for City Council to approve the final plat of Copper Cove Phase 2, a Planned Residential Development, located at 9300 West Camelback Road. Staff recommends approval of Final Plat Application FP13-02. Mr. Froke provided photos for context of property location. He said action tonight will be the final step before construction begins on this project. Councilmember Chavira wanted to bring attention to these developments and the value they bring to the city is very important. He said these products are very appealing for buyers to move into the city. These developments are taking place in the Yucca District and he thanked everyone who is bringing these projects to the city. It was moved by Councilmember Hugh, and seconded by Councilmember Chavira, to approve the final plat of Copper Cove Phase 2, a Planned Residential Development, located at 9300 West Camelback Road. The motion carried unanimously. BIDS AND CONTRACTS 9 18.AUTHORIZATION TO ENTER INTO A LEASE AGREEMENT WITH NEW WESTGATE, LLC FOR THE GALLERY GLENDALE AT WESTGATE RETAIL SPACE PRESENTED BY: Erik Strunk, Executive Director, Parks, Recreation and Library Services This is a request for City Council to approve a new, one-year lease agreement to provide the city with 3,050 leasable square feet of retail space for the "Gallery Glendale at Westgate." Mr. Strunk said this is a one year lease agreement to provide leasable space for the Glendale Gallery at Westgate. He said both parties feel it is advantageous to continue the lease. He said the value of the lease is about $100,000 per year, although the city is not being asked to pay that. He also said Westgate has agreed to pay the utilities costs, which is about $10,000 per year. In exchange the city will continue its program at Westgate. It was moved by Councilmember Chavira, and seconded by Vice Mayor Knaack,to approve a new, one-year lease agreement to provide the city with 3,050 leasable square feet of retail space for the "Gallery Glendale at Westgate." The motion carried unanimously. 19.AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH BLACK AND VEATCH CORPORATION FOR PYRAMID PEAK WATER TREATMENT PLANT PROCESS AND EXPANSION EVALUATION PRESENTED BY: Craig Johnson, P.E., Executive Director, Water Services This is a request for City Council to authorize the City Manager to enter into a professional services agreement with Black and Veatch Corporation in an amount not to exceed $174,960 for process and expansion evaluations for the Pyramid Peak Water Treatment Plant (PPWTP). Mr. Johnson said this agreement will evaluate the plant's treatment processes and provide recommendations for improvements and assist in the potential for expansion for future demands by the City of Peoria. The City of Peoria will reimburse their portion of the costs for this project. He said Black and Veatch was the best qualified respondent for this project. Councilmember Sherwood asked if Peoria had the budget for their share of the cost of this project. Mr. Johnson said Peoria has indicated they have funds in their CIP for this evaluation. Councilmember Sherwood asked if the expansion is deemed appropriate and the project moves forward, he asked if Peoria would cover 100 percent of the cost and their equity agreement would increase. Mr. Johnson said that is correct. It was moved by Councilmember Martinez, and seconded by Councilmember Hugh, to authorize the City Manager to enter into a professional services agreement with Black and Veatch Corporation in an amount not to exceed $174,960 for process and expansion evaluations for the Pyramid Peak Water Treatment Plant. The motion carried unanimously. 10 20.AUTHORIZATION TO ENTER INTO AN AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT WITH GHD, INC. FOR CONSTRUCTION ADMINISTRATION SERVICES AT THE WEST AREA WATER RECLAMATION FACILITY PRESENTED BY: Craig Johnson, P.E., Executive Director,Water Services This is a request for City Council to authorize the City Manager to enter into an amendment to the Professional Services Agreement with GHD, Inc. for additional construction administration services at the West Area Water Reclamation Facility in amount not to exceed $20,670.30. Mr. Johnson said the original agreement was for an equipment rehabilitation project. During construction, a potential structural issue was discovered which required additional engineering review, design and construction administration,which represents the additional costs required. It was moved by Councilmember Sherwood, and seconded by Vice Mayor Knaack, to authorize the City Manager to enter into an amendment to the Professional Services Agreement with GHD, Inc. for additional construction administration services at the West Area Water Reclamation Facility in amount not to exceed $20,670.30. The motion carried unanimously. 21.AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH ACTION DIRECT, LLC FOR THE ROSE LANE PARK STORM DRAIN MODIFICATIONS PROJECT PRESENTED BY: Stuart Kent, Executive Director, Public Works This is a request for City Council to authorize the City Manager to enter into a construction agreement with Action Direct, LLC d.b.a. Redpoint Contracting, for the construction of storm drain piping and associated drywells in Rose Lane Park in an amount not to exceed $63,880. Mr. Kent said storm drain related facilities are in the process of being upgraded and this will allow the installation of two drywells that will connect to the storm drain system. He said Action Direct, dba Redpoint Contracting was the most responsive bid. It was moved by Councilmember Hugh, and seconded by Councilmember Martinez, to authorize the City Manager to enter into a construction agreement with Action Direct, LLC d.b.a. Redpoint Contracting, for the construction of storm drain piping and associated drywells in Rose Lane Park in an amount not to exceed $63,880. The motion carried unanimously. 22.AWARD OF BID 14-20 AND AUTHORIZATION TO PURCHASE TRAFFIC SIGN POSTS FROM XCESSORIES SQUARED SOUTHWEST INC. PRESENTED BY: Cathy Colbath, Interim Executive Director, Transportation Services This is a request for City Council to award Invitation for Bid (IFB) 14-20 and authorize the purchase of traffic sign posts, bases, sleeves and rivets to Xcessories Squared Southwest Inc. in an amount not to exceed $244,488.75. 11 Ms. Colbath said an Invitation for Bid was issued and Xcessories Squared was the most responsive bidder and the contract provides for four one-year extensions to this contract based on satisfactory performance. Funding is available in the signs and markings budget. It was moved by Councilmember Chavira, and seconded by Councilmember Hugh, to award Invitation for Bid (IFB) 14-20 and authorize the purchase of traffic sign posts,bases, sleeves and rivets to Xcessories Squared Southwest Inc. in an amount not to exceed $244,488.75. The motion carried unanimously. 23.AUTHORIZATION TO EXTEND EXISTING CONTRACT WITH DELTA DENTAL OF ARIZONA PRESENTED BY: Jim Brown, Executive Director, Human Resources & Risk Management This is a request for City Council to extend the current contract for Delta Dental of Arizona through June 30, 2015. Mr. Brown provided a brief history of the Delta Dental contract. Delta Dental has agreed to extend the contract for one year with no additional costs to the city. The cost for this plan is in the FY14- 15 budget. An RFP will be conducted for new dental services in the fall 2014. It was moved by Councilmember Martinez, and seconded by Vice Mayor Knaack,to extend the current contract for Delta Dental of Arizona through June 30, 2015. The motion carried unanimously. 24.AUTHORIZATION TO EXTEND EXISTING CONTRACT WITH EMPLOYERS DENTAL SERVICES PRESENTED BY: Jim Brown, Executive Director, Human Resources & Risk Management This is a request for City Council to extend the current contract for Employers Dental Services through June 30, 2015. Mr. Brown provided a brief history of the contract with Employers Dental Services (EDS). EDS has agreed to extend the contract for one year with no additional costs to the city. The cost for this plan is in the FY14-15 budget. An RFP will be conducted for new dental services in the fall 2014. It was moved by Vice Mayor Knaack, and seconded by Councilmember Chavira,to extend the current contract for Employers Dental Services through June 30, 2015. The motion carried unanimously. 25.AUTHORIZATION TO EXTEND EXISTING CONTRACT WITH THE HARTFORD LIFE AND ACCIDENT INSURANCE COMPANY PRESENTED BY: Jim Brown, Executive Director, Human Resources & Risk Management This is a request for City Council to extend current contract for The Hartford Life and Accident Insurance Company through June 30, 2015. 12 Mr. Brown provided a brief history of the Hartford Life and Accident Insurance Company. Hartford Life has agreed to extend the contract for one year with no additional costs to the city. The cost for this plan is in the FY14-15 budget. An RFP will be conducted for new insurance services in the fall 2014. Councilmember Alvarez asked if this contract began in 2008. Mr. Brown said it did. Councilmember Alvarez asked if the rate was guaranteed through 2011. Mr. Brown said that was correct. Councilmember Alvarez asked what happened between 2011 and 2014. Mr. Brown said there has not been a bid on Hartford Life and in December 2013 came to Council for ratification. At that time, information was provided to Council that this had not come up for bid and had not come to Council. He said Council ratified that agreement in December 2013 and they were asking for a one year extension so it can be put out for bid in the fall 2014. Councilmember Alvarez asked why this was not put out for bid between 2008 and 2014. Mr. Brown said Human Resources has a high turnover rate and to put this out for bid would have been very difficult with the limited staffing resources. He said they did put the medical plan out for bid and they put their resources into that bid process. Due to the length of time of that bid process, there wasn't enough time or staff to bid the other services. Mr. Brown said what occurred prior to 2011 was under the previous HR director and the benefits administration. He said he did not have the exact information and it should have gone out to bid in 2011. He said that is why he brought it to Council to get it ratified. Councilmember Alvarez asked when was the last time the city bid for the medical insurance. Mr. Brown said they bid the medical this year. Councilmember Alvarez asked when they bid medical prior to that. Mr. Brown said he did not have that exact date in front of him, but it was about 2007 to 2008 and it was a five year contract. Councilmember Alvarez commented they received information in 2011 that stated they had not gone out to bid, but the work was done by the benefits and personnel director. She said there was a glitch in the attorney's office. She said Mr. Brown mentioned benefits, but she did not think that was correct, she thought it was something else. She said they should go out to bid and not just have extensions as they are not giving opportunities to other companies. It was moved by Councilmember Sherwood, and seconded by Councilmember Chavira, to extend current contract for The Hartford Life and Accident Insurance Company through June 30, 2015. The motion carried unanimously. ORDINANCE AND RESOLUTION - DEVELOPMENT IMPACT FEES SCHEDULE 26.ADOPT AN ORDINANCE AMENDING GLENDALE CITY CODE, CHAPTER 28, ARTICLE VI. DEVELOPMENT IMPACT FEES, AND ADOPT A RESOLUTION AMENDING THE SCHEDULE OF COMMUNITY DEVELOPMENT IMPACT FEES PRESENTED BY: Stuart Kent, Executive Director, Public Works ORDINANCE: 2891 RESOLUTION: 4798 13 This is a request for City Council to waive reading beyond the title and adopt an ordinance amending the Glendale City Code, Chapter 28, Article VI. Development Impact Fees, by repealing existing Chapter 28, Article VI, Sections 28-125 through 28-149, and adopting in its place a new Development Impact Fees ordinance of the City of Glendale, Chapter 28, Article VI, Sections 28- 125 through 28-149,with an effective date of July 31, 2014. This is also a request for City Council to waive reading beyond the title and adopt a resolution amending the Schedule of Community Development Impact Fees for the City of Glendale, with an effective date of July 31, 2014. Mr. Kent provided a brief history of this item and thanked Tischler Bise Consulting who assisted in preparing the fee schedule being presented. Mr. Kent explained the new fee schedule. ORDINANCE NO. 2891 NEW SERIES, WAS READ BY NUMBER AND TITLE ONLY, IT BEING AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING GLENDALE CITY CODE CHAPTER 28, PLANNING AND DEVELOPMENT, ARTICLE VI, DEVELOPMENT IMPACT FEES; DELETING THE CURRENT SCHEDULE OF COMMUNITY DEVELOPMENT IMPACT FEES;AND ESTABLISHING AN EFFECTIVE DATE. It was moved by Councilmember Hugh, and seconded by Councilmember Chavira, to approve Ordinance No. 2891 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Alvarez, Chavira, Hugh, Knaack, Martinez, Sherwood, and Weiers. Members voting"nay": none. RESOLUTION NO. 4798 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, REPEALING THE CURRENT SCHEDULE OF COMMUNITY DEVELOPMENT IMPACT FEES; ADOPTING A NEW SCHEDULE OF COMMUNITY DEVELOPMENT IMPACT FEES; AND ESTABLISHING AN EFFECTIVE DATE. It was moved by Councilmember Hugh, and seconded by Councilmember Chavira, to pass, adopt and approve Resolution No.4798 New Series. The motion carried unanimously. PUBLIC HEARING- RESOLUTIONS 27.ADOPT A RESOLUTION AUTHORIZING SUBMISSION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT FY 2014-2015 ANNUAL ACTION PLAN (PUBLIC HEARING REQUIRED) PRESENTED BY: Sam McAllen, Executive Director, Neighborhood and Human Services RESOLUTION: 4799 This is a request for City Council to conduct a public hearing, waive reading beyond the title and adopt a resolution authorizing submission of the City of Glendale Program Year Five Annual Action Plan FY 2014-2015 to the U.S. Department of Housing and Urban Development (HUD). Also, request for City Council to authorize the City Manager to sign the CPMP non-state Grantee Certification, CDBG Certification, ESG Certification, and Appendix A Certification which certifies 14 full compliance with all requirements of the FY 2010-14 Consolidated Plan and Federal Regulation 24 CFR 91.105. Mr. McAllen provided a history of this application and approval process and requested Council approve this annual action plan. Mayor Weiers opened the public hearing on Agenda Item No. 27. As there were no comments, Mayor Weiers closed the public hearing. RESOLUTION NO. 4799 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, APPROVING AND AUTHORIZING SUBMISSION OF THE FISCAL YEAR 2014-15 ANNUAL ACTION PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; ACCEPTING: (1) A COMMUNITY DEVELOPMENT BLOCK GRANT UP TO AN AMOUNT OF $2,080,497, (2) A HOME INVESTMENT PARTNERSHIPS PROGRAM ALLOCATION UP TO AN AMOUNT OF $512,309, AND (3) EMERGENCY SOLUTIONS GRANTS PROGRAM FUNDING UP TO AN AMOUNT OF $169,835 AND AUTHORIZING THE ALLOCATION OF THE FUNDS. It was moved by Vice Mayor Knaack, and seconded by Councilmember Martinez, to pass, adopt and approve Resolution No. 4799 New Series. The motion carried unanimously. Councilmember Sherwood complimented the staff who worked on this project. He said the grants get tougher to get each year and it is a very competitive process. He said Habitat for Humanity is one of the nonprofits that receive these funds and they make sure the money goes a long way. He said it is important to keep these funds coming in and it is important for the lower income neighborhoods as well. He also commended CDAC for the time they spent on this project. Councilmember Martinez thanked everyone that was involved in the process. He knows there is never enough money for all the requests that come in. He thanked everyone that worked on this. Councilmember Alvarez thanked CDAC, but questioned why they are providing funding for homeless assistance outside Glendale when Glendale has churches that are doing a lot of the work. She said once again they put money into an outside agency that provides no proof as to where the money goes and what services they provide. She said they should think about giving to the same homeless organization and they should give money to the churches that are doing the same work. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Vice Mayor Knaack, and seconded by Councilmember Hugh, to hold a City Council Workshop at 1:30 p.m. in the Council Chambers, Room B-3 on Tuesday, May, 20, 2014, to be followed by an Executive Session pursuant to A.R.S. § 38-431.03. The motion carried unanimously. CITIZEN COMMENTS 15 Bill Demski, a Sahuaro resident, said his subject concerns salaries and benefits of Glendale employees. He discussed the pension of the former city manager. He also discussed the salaries of various city employees and the top 50 highest paid employees in the city. He said some of these employees are paid more than Arizona congressmen. He said over 400 employees make over $100,000 a year and many of those are from Police and Fire. He spoke about property taxes continuing to rise. Randy Miller, a Barrel resident, spoke about the new voting system the Council was considering and said he cannot see them spending that kind of money. He spoke about putting the City Council information packet on the computer and accessing it during the meetings. He noted it was not easy to use. Kenneth Sturgis, a Yucca resident, spoke about the ticket surcharges for hockey. He discussed the amount of hockey tickets that were given away for free and the money the city has received to date. He requested that the annual budget provided by IceArizona and the monthly arena reports be placed on the city's budget webpage. He asked if the City Council would ever see a return on their investment. Bob Gonzalo, a Yucca resident, said the city does not go through a budget process where the people can participate. He said Phoenix had the courage to bring up the budget and Council made difficult decisions. He said Glendale doesn't give anyone an opportunity to provide input about the budget. He said Councilmember Sherwood is making comments for the whole city and the comments should come from the Mayor, not anyone else. He said the city has created a culture where they can get away with things. He said the Council needs to break this habit and they need to do the right thing. Arthur Thruston, a Cactus resident, said he had a nightmare. He said Councilmember Sherwood was one of the Councilmembers that voted for the Coyotes to save the city. He quoted from the Glendale Star regarding comments made by Councilmember Sherwood. He said his nightmare is when the Council votes to bankrupt the city. He mentioned the voting records of several other Councilmembers. Bonnie Steiger, a Sahuaro resident, said the Mayor and Council are doing a good job. She said she is tired of coming to the Council meetings and hearing the public slam Councilmember Sherwood. She said they need to have more grace. COUNCIL COMMENTS AND SUGGESTIONS Councilmember Alvarez said she has had a lot of input regarding the sales tax. She said the major complaint is the people they gave money to and they are not getting anything in return. She said this is a good time to renegotiate these contracts. They need to approach the businesses and say they will be violating the gift clause if they do not have a return on their investment. She said if they give taxpayers money and do not receive a return on their investment, they are violating the law. She said they need to come up with a plan instead of extending taxes and still giving money 16 away. She said they cannot continue this. She said the city is going to get sued because this is against the law. She said if they did, the city would not be in the position it is in. She requested publicly that the city do something about their financial crisis. She said city services are down and people blame the employees. She said the employees cannot do anything about it. She said they need to be responsible to the public as they are using taxpayer money. She quoted the Arizona Constitution. She said the contracts have not provided a financial benefit to the city. Councilmember Martinez commented that since the Arena Management Agreement had been brought up he wanted to remind everyone that it is $15 million a year and 9M would come from parking, ticket surcharges, and naming rights for a total of$45M. If they don't stay for five years and the city has not recouped the full amount ($45M) the shortfall from revenues would be made up by the Team Owner and Arena Manager. Councilmember Chavira said the last speaker mentioned grace. He said social grace is a gift they give to each other. He wanted to talk about his constituent, Manny Cruz. He said Manny will never be gone in his heart. He told a story about Mr. Cruz putting his hat in the ring to become Mining Inspector. He thanked Manny as a constituent and said he would forever be in his heart. Mayor Weiers spoke about Mr. Cruz and said he was always a gentleman. He said he had multiple occasions in his political career to be on opposing sides, but always tries to be a gentleman. He said Manny always tried to do the right thing. He said the city and state has had a great loss. He said he was probably was better off, but the city was not. ADJOURNMENT There being no further business, the meeting was adjourned at 7:37 p.m. Pamela Hanna - ity lerk 17