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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 10/22/2013 r P GLENEVE MINUTES OF THE GLENDALE CITY COUNCIL MEETING Council Chambers 5850 West Glendale Avenue October 22,2013 6:00 p.m. The meeting was called to order by Mayor Jerry P. Weiers. Vice Mayor Yvonne J. Knaack and the following Councilmembers were present: Norma S. Alvarez, Samuel U. Chavira, Ian Hugh and Manuel D. Martinez. Absent: Councilmember Gary Sherwood Also present were Brenda Fischer, City Manager; Julie Frisoni, Interim Assistant City Manager; Michael Bailey, City Attorney; and Pamela Hanna, City Clerk. Mayor Weiers called for the Pledge of Allegiance. The prayer/invocation was given by Pastor Chris Stull,Wellspring Church. CITIZEN COMMENTS Rita Franco, a Yucca resident, said she is concerned about where the revenue will come from to support the casino. She asked who was going to subsidize the city services that will be required if the casino moves into the city. She said the tribe is under no obligation to provide any money to the city to support the infrastructure needed. She said this is the only casino that sits directly in a neighborhood with families and she asked if this was going to drive down property values in the area. She asked what impact the casino will have on the Westgate businesses. Annie Oertel, a Barrel resident, said her concerns were the same as Ms. Franco's. She said her taxes were already too high. She said she didn't want to pay more in taxes to build roads,and additional infrastructure to support the casino. She is concerned about property values in the area and the close proximity of schools to the casino. She said they are ruining the small,home town feel of Glendale. She asked the Council to consider the strains the residents of Glendale are already under when making their decision. Martha Moffett, a Cholla resident, said she agreed with the previous comments about the casino. She said the casino is not good for the environment and it is too close to the 1 schools. She said the drinking and gambling could cause problems within families. She mentioned the police would be strained as well. She asked the Council to think about what kind of city they want in the years to come before making a decision. Gary Hirsch, a Cactus resident, said the Tohono O'odham nation initially proposed a take it or leave it proposal to the city. He said now the city is supposed to confer and negotiate with the nation. He said Council needs to consider funds received by the city from other tribes as well. He spoke about the court decisions regarding the casino land issue. He spoke about impact fees and infrastructure costs for the land that the casino would sit on. He said if the Tohono O'odham nation isn't willing to pay the costs associated with the casino, the city should not negotiate with them. He asked the Council to tread carefully in any dialogue with the nation. He said the land is designated for mixed-use development. The voters approved it and that is what the land should be used for. Ann Traw, a Yucca resident, said she lived directly across the street from an unfinished park at 83rd Avenue and Cavalier. She mentioned the Council's discussion at the last meeting about not building any new parks, but keeping the existing parks in good condition. She said there is not enough parking at the park near her residence. She spoke about the cars parking in the dirt by the park. She said people want to use the water feature at the park, but are unable to take their kids to play there as the city has put up no parking signs in the dirt area around the park. She said the Council needs to provide parking for the families who want to use the park. Bob Stratton, a Yucca resident, said Heroes Park is a blight in the neighborhood. He discussed the history of the park. He said after 15 years and the initial discussions about the park, it is still 50 acres of dirt. He spoke about the park plan that had several items that the residents in the area would like to see in the park. He said citizens in the area use the completed areas of the park. He would like to see the Council make this park a priority so it can be utilized by the residents in the area. Tom Traw, a Yucca resident, spoke about the history of Heroes park and the planned development of that area. He asked where the $6 million that was allocated for this park went. He said all he sees is dirt out the window of his home. He said the kids need a place to play. He said he understands the financial situation the city is in, but this park needs to be a priority. He suggested getting neighbors to donate trees for the park. He said he would donate 5 trees. He said the children in the area would love to have the green space. He said the neighborhood fought for a park and it needs to be completed. Approval of the minutes It was moved by Councilmember Martinez, and seconded by Vice Mayor Knaack, to dispense with the reading of the minutes of the October 8, 2013 Regular City Council meeting, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. 2 BOARDS. COMMISSIONS AND OTHER BODIES APPROVE RECOMMENDED APPOINTMENTS TO BOARDS, COMMISSIONS &OTHER BODIES PRESENTED BY: Councilmember Manuel Martinez This is a request for City Council to approve the recommended appointments to the following boards, commissions and other bodies that have a vacancy or expired term and for the Mayor to administer the Oath of Office to those appointees in attendance. Arts Commission Joan Graham Cholla Appointment 10/22/2013 08/24/2015 Aviation Advisory Commission Walter Chaney Barrel Reappointment 11/24/2013 11/24/2015 Citizens Transportation Oversight Commission Judith Padia Ocotillo Appointment 10/22/2013 07/25/2015 Citizens Advisory Commission on Neighborhoods Scott Richmond Mayoral Appointment 10/22/2013 06/30/2015 Community Development Advisory Committee Cathy Cheshier Cholla Appointment 10/22/2013 07/01/2014 Library Advisory Board Andrea Rada-Teen Ocotillo Appointment 10/22/2013 05/27/2014 Parks & Recreation Advisory Commission Samantha Johnson—Teen Ocotillo Appointment 10/22/2013 05/27/2014 Personnel Board Becky Shady Barrel Appointment 10/22/2013 02/12/2014 Risk Management/Worker's Compensation Trust Fund Board Tom Duensing-Exec. Director of Appointment 10/22/2013 07/24/2014 Financial Services Councilmember Martinez said Water Services Advisory Commission appointments were approved on September 10, 2013. At that time, the new commissioner's term dates were not staggered to reflect three members serving two year terms and four members serving four year terms as required by ordinance. The three members will have their term dates extended to 2016. When the Yucca seat is filled, a fourth member will be appointed to serve a three year term. 3 Water Services Advisory Commission Ruth Falls Barrel Appointment 09/10/2016 Jonathan Liebman Cholla Appointment 09/10/2016 Ron Short Cactus Appointment 09/10/2016 It was moved by Councilmember Martinez, and seconded by Vice Mayor Knaack, to appoint Joan Graham to the Arts Commission; Walter Chaney to the Aviation Advisory Commission; Judith Padia to the Citizens Transportation Oversight Commission; Scott Richmond to the Citizens Advisory Commission on Neighborhoods; Cathy Cheshier to the Community Development Advisory Committee; Andrea Radia to the Library Advisory Board; Samantha Johnson to the Parks & Recreation Advisory Commission; Becky Shady to the Personnel Board and Tom Duensing to the Risk Management/Worker's Compensation Trust Fund Board, for the terms listed above, and extending the terms of Ruth Falls, Jonathan Liebman and Ron Short, Water Services Advisory Commission. The motion carried unanimously. PROCLAMATIONS AND AWARDS PROCLAIM OCTOBER 23 - 31, 2013 AS RED RIBBON AWARENESS WEEK PRESENTED BY: Office of the Mayor ACCEPTED BY: Sue Pedersen, Glendale Elementary School District Leslie Bloom, Executive Director, Drug Free AZ This is a request for City Council to proclaim October 23 - 31, 2013 as Red Ribbon Awareness week in the City of Glendale. This proclamation was accepted by Sue Pedersen of the Glendale Elementary School District, and Leslie Bloom, Executive Director for Drug Free AZ,a nonprofit organization committed to substance abuse prevention, education, and awareness. CONSENT AGENDA Ms.Brenda Fischer, City Manager,read agenda item numbers 1 through 7. 1. APPROVE SPECIAL EVENT LIQUOR LICENSE FOR OUR LADY OF PERPETUAL HELP PRESENTED BY: Susan Matousek, Revenue Administrator This is a request for City Council to approve a special event liquor license for Our Lady of Perpetual Help. The event will be held at Our Lady of Perpetual Help located at 5614 West Orangewood Avenue on Friday, November 1, from 5 p.m. to 10 p.m.; Saturday, November 2, from 11 a.m. to 10 p.m.; and Sunday, November 3, 2013, from 11 a.m. to 9 p.m. The purpose of this special event liquor license is for a fundraiser. Staff is requesting Council to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 4 2. APPROVE FIVE SPECIAL EVENT LIQUOR LICENSES FOR THE CITY OF GLENDALE OFFICE OF SPECIAL EVENTS PRESENTED BY: Susan Matousek, Revenue Administrator This is a request for City Council to approve five special event liquor licenses for the City of Glendale Office of Special Events. These events will be held in downtown Glendale located at 58th Avenue and Glenn Drive. The purpose of these special event liquor licenses is for Glendale Glitter Spectacular Weekend on Friday, November 29, and Saturday, November 30; Glendale's Spirit of Giving Weekend on Friday, December 6, and Saturday, December 7; Glendale's Winter Wonderland on Friday, December 13, and Saturday, December 14, 2013; Glendale Glitter & Glow Block Party on Saturday, January 11; and Glendale's Chocolate Affaire on Friday, February 7, Saturday, February 8,and Sunday, February 9, 2014. Staff is requesting Council to forward these applications to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 3. APPROVE LIQUOR LICENSE NO. 5-11554 FOR JOBING.COM ARENA PRESENTED BY: Susan Matousek, Revenue Administrator This is a request for City Council to approve a person-to-person transferable series 6 (Bar- All Liquor) license for Jobing.com Arena located at 9400 West Maryland Avenue. The Arizona Department of Liquor Licenses and Control application (No. 06070053) was submitted by Kelly 0. Dugan. Staff is requesting Council to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 4. AUTHORIZATION TO PURCHASE EQUIPMENT AND EXTENSION TO MAINTENANCE AND SUPPORT AGREEMENT FROM MORPHOTRAK. INCORPORATED PRESENTED BY: Debora Black, Police Chief This is a request for City Council to authorize a purchase from MorphoTrak, Incorporated in an amount not to exceed $113,369.35 for the replacement and additional procurement of equipment,and to authorize the extension of the maintenance and support agreement. 5. AUTHORIZATION OF TEMPORARY LICENSE AGREEMENT WITH THE NEW WESTGATE, LLC FOR PARKING ON NOVEMBER 10. 2013 PRESENTED BY: Cathy Colbath, Interim Assistant Director,Transportation Services Staff is requesting Council authorize the City Manager to enter into a temporary license agreement with The New Westgate, LLC (TNW) for the use of 1,179 parking spaces on November 10, 2013. 6. RATIFICATION OF LICENSE AGREEMENT WITH THE ARIZONA CARDINALS FOOTBALL CLUB.LLC FOR PARKING ON NOVEMBER 10. 2013 PRESENTED BY: Cathy Colbath, Interim Assistant Director,Transportation Services 5 Staff is requesting Council ratify a license agreement with The Arizona Cardinals Football Club, LLC for the use of property on the south side of the Stadium for parking on November 10, 2013. 7. RATIFICATION OF EXPENDITURE OF FUNDS TO KELLER ROHRBACK P.L.C. FOR THE SETTLEMENT OF A LAWSUIT INVOLVING THE RIGHT-OF-WAY ON 63RD AVENUE. SOUTH OF BELL ROAD PRESENTED BY: Stuart Kent, Executive Director, Public Works This is a request for City Council to ratify the expenditure of funds to Keller Rohrback P.L.C. in the amount of$325,000 for the settlement of a lawsuit involving the acquisition of right- of-way, 63rd Avenue, south of Bell Road. It was moved by Vice Mayor Knaack and seconded by Councilmember Chavira, to approve the recommended actions on Consent Agenda Item Nos. 1 through 7, and to forward Special Event Liquor Licenses for Our Lady of Perpetual Help, the City of Glendale, Office of Special Events, and Liquor License Application No. 5-11554 for Jobing.com Arena to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. CONSENT RESOLUTIONS Ms. Pamela Hanna, City Clerk, read consent agenda resolution item numbers 8 through 14 by number and title. 8. AUTHORIZATION TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH THE ARIZONA DEPARTMENT OF PUBLIC SAFETY FOR THE ARIZONA INTERAGENCY RADIO SYSTEM STATE PLAN PRESENTED BY: Mark Burdick, Fire Chief RESOLUTION: 4735 This is a request for City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into a Memorandum of Understanding (MOU) with the Arizona Department of Public Safety (DPS) for the Arizona Interagency Radio System (AIRS) State Plan.The purpose of this MOU is to establish permission and guidelines for use of mutual aid channels. RESOLUTION NO. 4735 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A MEMORANDUM OF UNDERSTANDING WITH THE ARIZONA DEPARTMENT OF PUBLIC SAFETY REGARDING THE USE OF THE ARIZONA INTERAGENCY RADIO SYSTEM ON BEHALF OF THE CITY OF GLENDALE. 6 9. AUTHORIZATION TO ENTER INTO SUPPLEMENT NO. 003 TO THE INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR THE PURPOSE OF SHARING A COMMUNICATION TOWER FACILITY PRESENTED BY: Mark Burdick, Fire Chief RESOLUTION: 4736 This is a request for City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into Supplement No. 003 to the intergovernmental agreement (IGA) with the City of Phoenix for the purpose of sharing a communication tower facility. RESOLUTION NO. 4736 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF SUPPLEMENT NO. 003 TO THE INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR SHARING OF TELECOMMUNICATIONS FACILITIES BY THE GLENDALE FIRE DEPARTMENT. 10. AUTHORIZATION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR COLLECTION OF STORMWATER DISCHARGE AT THE 51S—T AVENUE AND PINNACLE PEAK ROAD DRAINAGE CHANNEL PRESENTED BY: Gregory Rodzenko, P.E., City Engineer RESOLUTION: 4737 This is a request for the City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an intergovernmental agreement with the City of Phoenix to allow the City of Phoenix to discharge collected storm water into the City of Glendale 51st Avenue and Pinnacle Peak Road drainage channel. RESOLUTION NO. 4737 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF PHOENIX AND THE CITY OF GLENDALE PERTAINING TO STORMWATER DISCHARGE VIA THE 51ST AVENUE AND PINNACLE PEAK DRAINAGE CHANNEL LOCATED IN GLENDALE. 11. AUTHORIZATION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH GLENDALE ELEMENTARY SCHOOL DISTRICT NO. 40 FOR A SCHOOL RESOURCE OFFICER PRESENTED BY: Debora Black, Police Chief RESOLUTION: 4738 This is a request for City Council to waive reading beyond the title and adopt a Resolution authorizing the City Manager to enter into an intergovernmental agreement with Glendale Elementary School District No. 40.to assign a Glendale Police Officer to a select campus as School Resource Officer. RESOLUTION NO. 4738 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT FOR SCHOOL RESOURCE OFFICER TO AID IN REDUCING CRIME THROUGH EDUCATION, POSITIVE INTERACTION AND ENFORCEMENT WITH THE GLENDALE ELEMENTARY SCHOOL DISTRICT NO. 40 FOR THE ASSIGNMENT OF ONE POLICE OFFICER AT CHALLENGER MIDDLE SCHOOL. 12. AUTHORIZATION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR MYRTLE AVENUE INFRASTRUCTURE IMPROVEMENTS FROM 62.1g2 AVENUE TO 66-' DRIVE PRESENTED BY: Cathy Colbath, Interim Assistant Director,Transportation Services RESOLUTION: 4739 Staff is requesting City Council waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an intergovernmental agreement with the Arizona Department of Transportation for design and construction of sidewalk and street infrastructure improvements along Myrtle Avenue, between 62nd Avenue and 66th Drive, where gaps currently exist.This project is located in the Ocotillo District. RESOLUTION NO. 4739 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE STATE OF ARIZONA, DEPARTMENT OF TRANSPORTATION, FOR SIDEWALK IMPROVEMENTS ALONG MYRTLE AVENUE FROM 62ND AVENUE TO 66TH DRIVE IN GLENDALE ARIZONA. 13. AUTHORIZATION TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA GAME AND FISH DEPARTMENT TO CONDUCT A COMMUNITY FISHING PROGRAM AT BONSALL PARK PRESENTED BY: Erik Strunk, Executive Director, Parks, Recreation& Library Services RESOLUTION: 4740 This is a request for City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an intergovernmental agreement with the Arizona Game and Fish Department to conduct a Community Fishing Program at Bonsall Park. RESOLUTION NO. 4740 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA GAME AND FISH COMMISSION FOR THE COMMUNITY FISHING PROGRAM. 8 14. ADOPT RESOLUTION OF SUPPORT TO ACCEPT GRANT FUNDS FROM THE TOHONO O'ODHAM NATION FOR THE GLENDALE YOUTH PROJECT TO OPERATE AFTER-SCHOOL PROGRAMMING PRESENTED BY: Erik Strunk, Executive Director, Parks, Recreation &Library Services RESOLUTION: 4741 This is a request for City Council to waive reading beyond title and adopt a resolution of support to accept grant funds in the amount of$45,360 from the Tohono O'odham Nation for the Glendale Youth Project to operate neighborhood-based, after-school programming in Glendale. RESOLUTION NO. 4741 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE SUBMITTAL OF AN APPLICATION FOR AN INDIAN GAMING REVENUE SHARING GRANT TO TOHONO O'ODHAM NATION ON BEHALF OF THE GLENDALE YOUTH PROJECT IN THE AMOUNT OF$45,360. Lena Apodaca-Meza and Carlos Meza, Ocotillo residents, spoke about the Glendale Youth project. Mr. Meza spoke about how his organization has expanded throughout the city. Mrs. Meza said they would like to reach out to schools in all the Glendale districts and asked for the Council's support. Mrs. Meza thanked the parents for coming up and supporting the Glendale Youth Project. Mr. Meza thanked the Parks and Recreation and Erik Strunk for his efforts. Mayor Weiers said the Glendale Youth Project has some of the best kids he has ever seen. He thanked Mr. and Mrs. Meza for everything they do to help keep kids off the streets. Benny Martinez, an Ocotillo resident, said the grant would help the Glendale Youth Project a lot. He said Mr. and Mrs. Meza gather the money to help the kids through fundraisers. He said he was a junior at Apollo High School. Justin Humpal, an Ocotillo resident, said he was a small business owner and a friend to Mr. and Mrs. Meza. He said he is an advocate of sports for children, even if they can't afford it. He said the grant will help the kids get involved in a variety of sports. He said Mr. and Mrs. Meza would be able to expand their efforts in the community with this grant. Julie Patton, a Phoenix resident, who works at Glendale High School, said she has seen many organizations helping kids come and go. She said the kids attended the meeting tonight to show their support for Mr. and Mrs. Meza and the Glendale Youth Project. She said the kids are coming to Mr. Meza's center as he brings the positive to kids through sports and education. She said part of this grant will assist with the purchase of computers to help kids with their homework. Keri Arsenault, a Phoenix resident, has worked with Mr. and Mrs. Meza and said the grant will assist them with costs associated with youth sports, such as registration fees, uniforms, transportation and equipment. The grant would allow Glendale Youth Project to place kids 9 into sports leagues they normally might not be able to afford. This will benefit not only Glendale kids, but kids in surrounding neighborhoods. The grant will assist in keeping kids off the streets and provide them with an alternative place to go. Councilmember Hugh said Mr. and Mrs. Meza said they have spent hours and hours of their own time supporting this great organization. It was moved by Vice Mayor Knaack and seconded by Councilmember Chavira, to approve the recommended actions on Consent Agenda Item Nos. 8 through 14, including the approval and adoption of Resolution No. 4735 New Series, Resolution No. 4736 New Series, Resolution No. 4737 New Series, Resolution No. 4738 New Series, Resolution No. 4739 New Series, Resolution No. 4740 New Series, Resolution No.4741 New Series.The motion carried unanimously. BIDS AND CONTRACTS 15. APPROVAL OF EXPENDITURE OF FUNDS FOR PURCHASE OF COMPUTERS AND AUTHORIZATION TO ENTER INTO A CONTRACT WITH INSIGHT PUBLIC SECTOR. INC. PRESENTED BY: Chuck Murphy, Executive Director,Technology&Innovation This is a request for City Council to approve the expenditure of funds for city-used personal computers (PCs) and authorize the City Manager to enter into a one year contract with Insight Public Sector, Inc., through a US Communities Contract,to provide for the purchase of personal computers, and to renew the contract, at her discretion, for an additional two years, in one-year increments. The contract is in an amount not to exceed $500,000 per year. Mr. Murphy has not replaced desktop computers since 2009 as a means of conserving the technology replacement funding. He said due to technology failure rates and a limited number of replacement computers,it is necessary to resume a replacement program. It was moved by Councilmember Martinez, and seconded by Vice Mayor Knaack, to approve Expenditure of Funds for purchase of computers and authorization to enter into a contract with Insight Public Sector,Inc. The motion carried unanimously. 16. AWARD OF PROPOSAL 13-06 TO CHERRYROAD TECHNOLOGIES. INC. AND AUTHORIZATION TO ENTER INTO A CONTRACT FOR CONSULTING SERVICES TO UPGRADE THE CITY'S PEOPLESOFT HUMAN CAPITAL MANAGEMENT SOFTWARE PRESENTED BY: Jim Brown, Executive Director, Human Resources& Risk Management This is a request for City Council to award request for proposal (RFP) 13-06 and authorize the City Manager to enter into a two year contract with CherryRoad Technologies, Inc. to provide consulting services to upgrade the city's PeopleSoft Human Capital Management application in an amount not to exceed $813,465. This includes the contracted amount of $650,400 and an additional contingency for services that may be deemed necessary for completion of this project. i0 Mr. Brown said the city uses this software to assist with managing staff and generating payroll. He said the city has been notified that an upgrade is required for continued operational support. He said funding sources have been identified for the entire cost of this project. It was moved by Councilmember Hugh, and seconded by Councilmember Martinez, to Award Request for Proposal 13-06 to CherryRoad Technologies, Inc. and authorization to enter into a contract for consulting services to upgrade the City's PeopleSoft Human Capital Management Software. The motion carried unanimously. 17. AWARD OF PROPOSAL 13-53 TO TRIANGLE SERVICES. INC.AND AUTHORIZATION TO ENTER INTO AN AGREEMENT FOR BUS STOP POWER WASHING PRESENTED BY: Cathy Colbath, Interim Assistant Director,Transportation Services This is a request for City Council to award Proposal 13-53 and authorize the City Manager to enter into an agreement with Triangle Services, Inc. for power washing of bus stop shelters,pads and furniture in an amount not to exceed$40,000 annually. It was moved by Councilmember Chavira, and seconded by Councilmember Hugh, to Award Proposal 13-53 to Triangle Services, Inc. and authorization to enter into an agreement for Bus Stop Power Washing. The motion carried unanimously. 18. AUTHORIZATION TO ENTER INTO A CONSTRUCTION AGREEMENT WITH COPPER SUN CONSTRUCTION. LLC FOR ROOFING ELEMENTS AT THE PUBLIC HOUSING CHOLLA VISTA APARTMENT COMMUNITY PRESENTED BY: Elaine Adamczyk, Housing Services Administrator This is a request for City Council to authorize the City Manager to enter into a construction agreement with Copper Sun Construction, LLC in an amount not to exceed$109,888.This construction agreement will allow the City of Glendale's Community Housing Division to re- roof and replace all necessary roofing elements at the public housing Cholla Vista Apartment community located at 5320 West Maryland Avenue. It was moved by Councilmember Hugh, and seconded by Councilmember Martinez, to enter into a Construction Agreement with Copper Sun Construction, LLC for roofing elements at the public housing Cholla Vista Apartment Community. The motion carried unanimously. 19. AUTHORIZATION TO ENTER INTO AN AGREEMENT FOR SERVICE WITH GLOBAL SPECTRUM FOR EMERGENCY MEDICAL SERVICES AND FIRE INSPECTION/PREVENTION SERVICES AT THE UNIVERSITY OF PHOENIX STADIUM PRESENTED BY: Mark Burdick, Fire Chief This is a request for City Council to approve and authorize the City Manager to enter into a 11 proposed Agreement for Service with Global Spectrum for Emergency Medical Services and Fire Inspection/Prevention Services at the University of Phoenix Stadium. Chief Burdick provided a history of this agreement for emergency medical support at the University of Phoenix Stadium. Councilmember Chavira clarified that since the city's Fire personnel are already at the stadium, if any sort of incident occurred, the Fire Department can implement an emergency plan immediately. Chief Burdick said that was true, they could activate their emergency plan right away. It was moved by Councilmember Chavira, and seconded by Councilmember Hugh, to enter into an agreement for Service with Global Spectrum for Emergency Medical Services and Fire Inspection/Prevention Services at the University of Phoenix Stadium. The motion carried unanimously. ORDINANCES 20. APPROVAL OF FISCAL YEAR 2012-13 BUDGET AMENDMENTS PRESENTED BY: Tom Duensing, Executive Director, Financial Services ORDINANCE: 2862 This is a request for Council to waive reading beyond the title and adopt an ordinance approving the Fiscal Year (FY) 2012-13 budget amendments, including the allocation of additional benefit premiums to city departments.Approval of the budget amendments does not change the City of Glendale's total FY 2012-13 budget appropriations across all funds. Exhibit A to the ordinance details budget amendments and operating cash transfers between funds. Exhibit B to the ordinance reports additional Employee Benefits Fund premiums that would be allocated across city departments to eliminate the June 30, 2013 deficit budgetary fund balance in the Employee Benefits Fund. Mr. Duensing explained the various budget transfers referenced in the ordinance in detail to Council. Mayor Weiers asked if everything was legal and above board. Mr. Duensing said it was and they were waiting to meet with the auditor to close this out. ORDINANCE NO. 2862 NEW SERIES, WAS READ BY NUMBER AND TITLE ONLY, IT BEING, AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE TRANSFER OF APPROPRIATION AUTHORIZATION AND CASH BETWEEN BUDGET ITEMS IN THE ADOPTED FISCAL YEAR 2012-2013 BUDGET; AND ELIMINATION OF THE DEFICIT BUDGETARY FUND BALANCE IN THE EMPLOYEE BENEFITS FUND. It was moved by Councilmember Martinez, and seconded by Vice Mayor Knaack, to approve Ordinance No. 2862 New Series. Motion carried on a roll call vote, with the 12 following Councilmembers voting "aye": Alvarez, Chavira, Hugh, Knaack, Martinez and Weiers. Members voting"nay": none. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Vice Mayor Knaack, and seconded by Councilmember Martinez, to hold a City Council Workshop at 1:30 p.m. in the Council Chambers, Room B-3 on Tuesday, November, 5, 2013, to be followed by an Executive Session pursuant to A.R.S. 38-431.03,and moved to vacate the City Council Evening Meeting on November 12, 2013 at 6:00 p.m. in the Council Chambers, and to hold a City Council Workshop at 1:30 p.m. in the Council Chambers, Room B-3 on Tuesday, November 19, 2013, to be followed by an Executive Session pursuant to A.R.S. 38-431-03. The motion carried unanimously. MOTION TO EXCUSE It was moved by Vice Mayor Knaack, and seconded by Councilmember Chavira, to excuse Councilmember Sherwood from tonight's Council meeting. The motion carried unanimously. COUNCIL COMMENTS AND SUGGESTIONS Vice Mayor Knaack commented about the parks. She said she understood the public's concern about Heroes Park. She said there are other concerns in other districts as well about the park facilities. She said they will do the best they can with the funds they have. Councilmember Martinez announced he is having an open house for the Cholla District on October 26, 2013 from 11:00 a.m. to 1:00 p.m. at the Foothills Library on 58th Avenue. He said the Mayor will also make an appearance at that event. Mayor Weiers spoke about From the Heart donations and said organizations need a lot of help with the holiday season approaching. He said he would like to see citizen involvement in the parks and would like to talk to concerned citizens about trying to make things better. ADJOURNMENT There being no further business, the meeting was adjourned at 7:33 p.m. eAS,' "44 Pa eta Hanna- City Clerk 13