HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 12/12/1995MINUTES OF REGULAR OF THE COUNCIL
OF THE CITY OF GLENDALE, MARICOPA1 • 1
HELD TUESDAY, DECEMBER991I
The meeting was called to order by Mayor Scruggs with Vice Mayor McAllister and the
following Councilmembers present: Clark, Eggleston, Huffman, Lieberman, and Ewing.
Also present were Ed Beasley, Assistant City Manager; Peter Van Haren, City Attorney; and
Pamela Oliveira, City Clerk.
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It was moved by Ewing, and seconded by Lieberman, to dispense with the reading of
the minutes of the regular meeting of November 28,1995, as each member of Council had been
provided copies in advance, and approve them as written. The motion carried unanimously.
Compliance with Article VII, Section 6 of the Glendale Charter:
A statement was filed by the City Clerk that the two Ordinances and four Resolutions to be
considered at the meeting were available for public examination and the titles were posted at City
Hall more than 72 hours in advance of the meeting.
PROCLAMATION OF RECOGNITION FOR TREES PLUS, INC. AND THE SUNRISE
NEIGHBORHOOD BLOCK WATCH
On Saturday morning, November 18, 1995, Trees Plus, Inc., brought in approximately 15
workers and necessary equipment and went to work trimming the trees at about 30 residences within
the Sunrise neighborhood. This pilot project began when Trees Plus, Inc., at the suggestion of the
central area Community Action Team (CAT), approached the Glendale Neighborhood Block Watch
Advisory Board (GNWAB) and volunteered to help supply the equipment and manpower for the
clean-up of Glendale neighborhoods. The Sunrise Neighborhood Block Watch group coordinated
and implemented this pilot project while the GNWAB served as their liaison and also developed the
necessary guidelines so that this project could be made available to other Glendale neighborhoods
in the future. The pilot project was extremely successful and is an exemplary display of teamwork
between citizens, government and business.
It was recommended that Trees Plus, Inc., and the Sunrise Neighborhood Block Watch group
be presented with a Proclamation of Recognition for their efforts in working together with the
residents of the Sunrise neighborhood, the GNWAB, and the central area CAT Team to coordinate
and implement a volunteer project for the betterment of the community.
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Mayor Scruggs presented the Proclamation to representatives of the Sunrise
Neighborhood Block Watch Group and Trees Plus, Inc. Each representative also received a
Mayor's Award Shirt.
Mr. Ed Beasley, Assistant City Manager, read the Consent Agenda items by title.
1. AWARD OF BID 95-55, VIDEO PRESENTATION EQUIPMENT AND INSTALLATION
At the September 26, 1995, City Council meeting there was a citizen request for improved
access to graphics used during presentations to the Council at public meetings. Staff was directed
to investigate methods that would allow the Council Chamber audience to view presentation
graphics. The cities of Peoria and Tempe were contacted for information since they have systems
that allow the audience to view presentation graphics. After discussing the two systems with Peoria
and Tempe staff, Peoria's Council Chambers was visited to study their system. Tempe supplied a
video tape of their system for review. Staff concluded that a system utilizing two large screen
monitors and a graphics camera which interfaced with our current video system would best meet the
City's needs.
Two bidders supplied three bids to provide the City Council Chambers with video
presentation equipment to interface with currently installed equipment.
The lowest responsive bidder was Visual Technology, Incorporated. The video presentation
equipment will be new, with full factory warranty and will be ready for turn -key installation.
It was recommended to approve a transfer of funds from contingency account number 01-
2450-7000 to the Cable Equipment Budget account number 01-4520-8400, and award the purchase
of the video presentation equipment and installation to Visual Technology, Incorporated, in the
amount of $31,822.16, taxes included.
2. SAHUARO RANCH HISTORIC SITE MASTER PLAN
The Sahuaro Ranch Historic Site Master Plan was completed by Woodward Architectural
Group in November 1993. The Master Plan was developed as the result of numerous public
meetings and involved civic groups which includes the Glendale Historical Society, Glendale Arts
Commission, Glendale Arts Council, and the Early Days Gas Engine and Tractor Association.
Revisions have been made to better serve the purpose of the plan which is to "foster
educational, interpretive, and cultural programs and related public activities through the promotion
and use of its multifaceted resources in a way that benefits all the citizens of Glendale." The
Sahuaro Ranch Foundation has worked diligently to provide a plan that outlines Land Use
Development, Facility Use Development and Interpretive Program, and Management Plan for on-
going daily operation.
The plan was reviewed with the City Council at the Workshop Session on November 21,
1995, and staff received direction to bring the item forward for formal consideration.
It was recommended to adopt the Sahuaro Ranch Historic Site Master Plan.
3. SAHUARO RANCH FOUNDATION MEMORANDUM OF UNDERSTANDING
This was a request to approve a Memorandum of Understanding between the City of
Glendale and the Sahuaro Ranch Foundation for the purpose of operating and managing the Sahuaro
Ranch Historic Site.
The Sahuaro Ranch Foundation was initially formed in January 1993 as a Steering
Committee of fourteen members with responsibility for forming a non-profit corporation, creating
by-laws, and acquiring a tax identification number from the Internal Revenue Service. The
Foundation has incorporated and attained non-profit status. The Foundation membership has grown
to seventy-nine persons, with an active board of fifteen members. Current officers are President
Jean Grizzell, Vice -President Ruth Bryne, Secretary Sandy Eberson, and Treasurer Thomas Galitski.
The Memorandum of Understanding outlines the duties and obligations of the Foundation
and the City, including Intent and Scope, Use of Property, Term, Foundation Obligations to the City,
City Rights and Obligations to the Foundation, Financial Obligations, and Reconstruction Work.
The Memorandum of Understanding will establish a relationship between the City and the Sahuaro
Ranch Foundation which will operate as the daily manager of the Historic Site.
The Memorandum was reviewed with the City Council at the November 21, 1995 Workshop
session and staff received direction to bring the item forward for formal consideration.
It was recommended to approve the Memorandum of Understanding and authorize the City
Manager to execute the agreement.
4. SAHUARO RANCH FOUNDATION OPERATIONAL BUDGET REQUEST
This was a request to authorize funding in the amount of $82,711 to the Sahuaro Ranch
Foundation for its Fiscal Year 1995-96 operations.
The Foundation has presented a funding request which details the first seven months of
expenses for furnishing and operating exhibits, developing educational and interpretive programs,
and staffing necessary to assume operation of the Sahuaro Ranch Historic Site upon completion of
renovation. The Foundation is requesting $82,711 from the General Fund, of which $39,200 is a
one-time cost for exhibits and equipment repair. Approximately $43,510 of the request is on-going.
This represents an annualized figure of approximately $75,000. The Foundation estimates that this
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amount will decrease as the Foundation staff establishes fees, secures grants, and undertakes fund-
raising activities as they assume responsibility for daily operation of the historic area.
This request was presented to the City Council at the November 21, 1995 Workshop session
and staff received direction to bring the item forward for formal consideration.
It was recommended to authorize a transfer of $82,711 from contingency account number
01-2450-7000 to the non -departmental budget account number 01-2440-7330.
5. CONSTRUCTION CONTRACT AWARD -GLENDALE MUNICIPAL AIRPORT
TERMINAL SUITE #204 TENANT IMPROVEMENTS
This was a request for City Council approval of a construction contract to MIKCO
Contracting, in the amount of $38,814, to construct office space in Suite 4204 at the Glendale
Municipal Airport Terminal. Suite #204 was not completed during the original construction and was
intended for future expansion. These tenant improvements were designed to provide space for five
new offices and two storage rooms within Suite 204 for use by outside businesses. The project will
be constructed in various phases as demand necessitates. Phase I was approved for the 1995/96
budget and will be used for the construction of Offices #3 and #4. Offices #1, 42, and #5, and the
two storage rooms will be completed as demand occurs. The anticipated income from Offices #3 and
#4 is approximately $7,000 per year.
At the request of the Airport Manager, four Add Alternates were included in the bid schedule
to provide for additional offices if the bids and budget allowed. Only Add Alternate No. 2, to
remove the existing double glass balcony doors and replace with windows, was recommended for
approval.
Seven bids were received and opened at 10:00 a.m., Wednesday, November 22, 1995.
MIKCO Contracting, a qualified and licensed contractor, submitted the lowest Base Bid with the
selected Add Alternate No. 2, in the amount of $38,814.
Funds are available in account number 15-4310-8300, Airport Operations, to cover the cost
of this project.
It was recommended to award the Base Bid construction contract and Add Alternate No. 2
to MIKCO Contracting, in the amount of $38,814.
6. PROFESSIONAL SERVICES AGREEMENT: GLENDALE COMMUNITY COLLEGE
BATHHOUSE APOLLO POOL BATHHOUSE AND BONSALL SOUTH RESTROOM
This was a request for City Council award of a professional services agreement to Sheiner
Day Associates, Ltd., in an amount not to exceed $41,250, for the design and related services for the
modifications to Glendale Community College Bathhouse, Apollo Pool Bathhouse and Bonsall
South Restroom.
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Both pools are operated under an agreement between the City and the respective school
authority by which the City maintains and repairs the pools on school property, with the schools
having priority use September through May and the City June, July and August.
Each of the three facilities are in need of renovation to bring them into compliance with the
Americans with Disabilities Act. The modifications will result in accessible showers, toilets and
sinks at the bathhouses and toilet and sink at the restroom.
Staff prepared a request for proposals (RFP) in order to secure the architectural services that
will be required to prepare plans, specifications, bidding and construction phase services necessitated
by these modifications. The RFP was sent to seven firms; three firms responded. A selection
committee, representing impacted City entities, reviewed the submittals and unanimously
recommended that the firm of Sheiner Day Associates, Ltd., be engaged to provide the required
services. This firm has provided identical services for the City in the past and is knowledgeable of
all aspects of the City's expectations and requirements for the project.
The design and bidding services included in the agreement are scheduled for completion
within 60 days of the Notice to Proceed. Construction inspection and administration services are
also included under this agreement.
The cost of the professional services agreement includes all basic and special services. Funds
are available for the project in Community Development Block Grant Funds account numbers 11-
8643-8300, 11-8642-8300 and 11-8644-8300.
It was recommended to award the professional services contract to Sheiner Day Associates,
Ltd., in an amount not to exceed $41,250.
7. AWARD OF COOPERATIVE AGREEMENT 95-45 OFFICE SUPPLIES
The City of Phoenix, in conjunction with the City of Glendale, using formal competitive bid
procedures, awarded a contract for office supplies to Corporate Express. The agreement begins on
December 1, 1995, and expires November 30, 1996. The bid specifications contain an option that
will permit the City to extend the agreement for two additional years, at the discretion of the City
Manager. Cooperative purchases are allowed by the City of Glendale's purchasing ordinance,
section 2.149.
The bid was based on the volume of supplies generated by both agencies. The cooperative
purchasing process permits the City to contract for office supplies based on a larger volume of
purchases. As a result, the City could not expect to receive a better cost if a contract was established
for individual needs.
The agreement is structured to provide the City with general types of office supplies such as
binders, folders, pens, pencils, tape, etc. These items will be ordered directly from the contractor
by City employees, thus eliminating the need to maintain an inventory in the warehouse. Delivery
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by the contractor will be made directly to staff locations. Due to the terms of this city wide contract,
each department will use its own budget to purchase office supplies.
It was recommended to award a contract for office supplies to Corporate Express, in the
amount of $100,000, taxes included.
8. NAMES FOR THREE CITY PARKS
This was a request to approve names for three city parks located in northern Glendale. The
proposed names were submitted by the public in response to news releases and public meetings and
were recommended by the Parks and Recreation Advisory Commission at their October 16, 1995,
meeting.
This item was discussed at the December 5, 1995, City Council Workshop where a consensus
for the following names was reached.
Name Location Acreage
Arrowhead Lakes 5649 West Mohawk Lane 5
Oasis 79th Avenue and Utopia 5.6
Hidden Meadows 7610 West St. John Avenue 10
It was recommended to approve the suggested names for the three park sites in Northern
Glendale.
It was moved by Clark, and seconded by Eggleston, to approve the recommended
actions for Consent Agenda Items 1 through 8. The motion carried unanimously.
9. AWARD OF PROPOSAL 95-41- COLLECTION SERVICES (REMOVE FROM TABLE)
It was moved by Lieberman, and seconded by Eggleston, to remove Item No. 9 from the
table. The motion carried unanimously.
Mr. Ed Beasley, Assistant City Manager, presented this item. Six proposals were received
to provide the City Court and Library with debt collection services for accounts which have been
deactivated or written -off after internal City collection efforts were exhausted. The award is for a
two-year term ending on September 30, 1997, with two possible one-year extension options, at the
discretion of the City Manager. The collection services will only be performed on those accounts
that the City chooses to submit after all internal efforts have been completed. The agreement also
permits the City to have collection activity discontinued on an account, as well as having it returned
from the agency immediately upon request.
Because this is a revenue generating agreement, there are no budgeted funds involved.
An evaluation panel reviewed the offers received. The five member panel consisted of staff
from Materials Management and Customer Service, as well as staff from the City of Mesa Library
and Court. Specific evaluation factors considered included fees for services, capabilities, experience,
the City's needs, credentials, location, completeness of the proposal and other services. Valley
Acceptance Corporation's proposal was scored highest by the evaluation panel and was the best offer
received.
This item was tabled at the Council meeting on November 14, 1995.
It was recommended that Council remove the item from the table and award the contract to
Valley Acceptance Corporation for the collection services.
Mr. Dale Lind 10532 North 56th Drive Glendale, Arizona, objected to the panel's
evaluation process. His company scored the highest on cost of services; however, on other areas he
did not score as high as he should have. The references he provided were all from within Arizona,
as opposed to the out-of-state references provided by Valley Acceptance Corporation. He feels he
received a different proposal from the rest of the bidders, noting that his copy was "scratched up".
He indicated that he felt he was scored unfairly. He noted that one of the scorers gave an individual
15 points out of a possible 10 points. He reiterated his feeling that he should have been scored a lot
higher than he was. He spoke of the fact that he has more experience, is a local entity, has done
work for the City in the past, had recommendations from the City, and sincerely wanted the City
contract. He requested that the item be tabled to allow a thorough review of the evaluation process
and consider the matter again in January. He encouraged the City of Glendale to take a hard look
at supporting Glendale businesses.
Councilmember Lieberman asked Mr. McClendon, Budget Director, to review the evaluation
process and rating system. Mr. McClendon stated that the process used is the one used across the
board in the City to rate all proposals. The City looks for people who have expertise in the particular
areas the proposal deals with to serve on the review panels. Panel members come from within
Glendale and out of Glendale.
Councilmember Lieberman asked if Mr. McClendon felt anything would be gained by
delaying the contract award. Mr. McClendon advised against waiting because there is no contract
in place and every day that goes by opportunities to collect are lost. He stated he had no reason to
believe another panel would rate the proposals differently, given the criteria which are well defined.
He also stated that he had no reason to cast doubt on the judgment of the panel.
Mayor Scruggs asked Mr. McClendon to address the specific points raised by Mr. Lind. Mr.
McClendon answered that he is not aware of where a "scratched up" copy of the proposal came
from; however, he is sure it did not come from the Purchasing Office. He discussed the quality
control procedures in place to ensure that a quality product is sent out. He agreed that one panel
member did give five points more than possible in one category. After consulting with the City
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Attorney, it was determined that the points should be removed. However, the relative rankings were
not changed for any of the top four proposers.
Councilmember Eggleston raised the issue of Mr. Lind's contention that there was not
enough due diligence in checking references of the proposers. IIe asked how this process was
handled. Mr. McClendon explained that proposal packets are sent out to the panel members well
in advance of the time they will meet. This allows considerable review time and the opportunity to
seek clarification on any necessary items. Staff is also allowed adequate time to do the reference
checks.
It was moved by Clary, and seconded by Ewing, to award the contract to Valley
Acceptance Corporation for the collection services. The motion carried with Eggleston voting
"Nay
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Councilmember Clark stated that she does not believe the City would be well served by
putting a decision in this matter off, because it is a revenue generator and has already been held in
abeyance for quite some time. She explained that she had read all of the bids and spoke with Mr.
Lind on at least three occasions. She agreed with Mr. Lind's point about awarding bids to Glendale
businesses, assuming, she added, the bids are equal. She does not believe a Glendale business
should be given preferential consideration simply because it is a Glendale business. Councilmember
Clark concluded that Mr. Lind's bid was not as complete nor as responsive as it could have been.
Therefore, she said that she felt comfortable with the motion she made.
10. MINOR HOME REPAIR PROGRAM
Mr. Ed Beasley, Assistant City Manager, presented this item. The City has provided a Minor
Home Repair Program to Glendale homeowners for five years. The program is offered on a city-
wide basis to low and moderate income homeowners who have very limited financial resources. The
repairs customarily involve health and safety items that would otherwise be deferred and result in
serious deterioration of the property. Since inception of the program the City has provided 1,161
repairs.
The program is implemented through an annual contract with a nonprofit subrecipient.
Funding is provided under the Community Development Block Grant (CDBG). The allocation for
fiscal year 1995/96 is $100,000, and was approved by Council on April 25, 1995, as part of the
CDBG Action Plan. The City expects to assist approximately 125 homeowners during this contract
year.
Staff issued a Request for Proposals (RFP) in order to assure that the selected subrecipient
will provide the citizens with high quality service at the most economical cost to the City. Four
RFPs were distributed. One proposal was received and has been reviewed. Staff recommended that
the subrecipient contract be awarded to Coordinated Community Services of Arizona (CCSA).
CCSA was awarded this contract for fiscal year 1994/95, and has been administering the
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program since April 1995. During this inaugural period, CCSA has completed 92 repairs. Staff has
received very positive feedback from Glendale homeowners about the program and CCSA. The
indirect program cost will be approximately 12.5% of the total budgeted amount.
The subrecipient contract submitted at this meeting describes the terms of the agreement
between the City and CCSA.
The recommendation was to authorize the execution of a subrecipient contract with
Coordinated Community Services of Arizona (CCSA), to provide a Minor Home Repair Program
to Glendale homeowners.
Councilmember Clark requested clarification on who qualifies for the Home Repair Program.
Mr. Paul Ludwick, Director of Neighborhood Resources, explained that the program is available city
wide to any owner occupant of a home who has an income below 80% of the median. It supports
people who are not able to make repairs themselves, generally the elderly and disabled. He indicated
that the program has nothing to do with census tracts or location of the house. He listed the types
of repairs made under the program: coolers, furnaces, grab bars in restrooms, minor plumbing and
electrical.
It was moved by Lieberman, and seconded by Ewing to authorize the execution of a
subrecipient contract with Coordinated Community Services of Arizona, to provide a Minor
Dome Repair Program to Glendale homeowners. The motion carried unanimously.
Councilmember Huffman commented that the Minor Home Repair Program is great and
meets an important need in the community. He encouraged those in need of this service to reach out
and make a request.
11. AWARD OF BID 95-56 THERMO-LAY UNIT
Mr. Ed Beasley, Assistant City Manager, presented this item. Two bids were received to
supply the Public Works Streets Division with a Thermo -Lay Unit mounted on a new cab and
chassis. This vehicle will be utilized by the Streets Division to repair and maintain City streets. The
vehicle is new, with a full factory warranty, and is a replacement for a 1988 Thermo -Lay Unit.
Funding is available in the Streets Division budget, account number 12-6232-8400.
The lowest responsible bidder was Sundance Truck Center.
The recommendation was to award the purchase of the Thermo -Lay Unit mounted on a new
cab and chassis to Sundance Truck Center, in the amount of $94,130.13, taxes included.
Councilmember Lieberman asked if there was a service contract on the new equipment and
what would happen to the old unit. Mr. Mike Hoyt, Director of Field Operations, responded that
there was a service warranty on the Thermo -Lay Unit. He explained that the old unit would be
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traded or sold, although this was not included in the purchase deal. He stated that it is no longer
serviceable at a reasonable cost.
It was moved by Lieberman, and seconded by Clark, to award the purchase of the
Thermo -Lay Unit mounted on a new cab and chassis to Sundance Truck Center, in the amount
of $94,130.13, taxes included. The motion carried unanimously.
12. LI UOR LICENSE NO 3-449 --SARGENT'S MARKET
This was a request for a new license for Sargent's Market which is located at 5601 W.
Glendale Avenue, series 10 (off -sale retail, beer and wine) license. This is a new license because
a series 10 (off. -sale, retail) license cannot be transferred. The density criteria does not affect this
establishment because this is an established location with an existing series 10 (off -sale retail, beer
and wine) license. This establishment is located over 300 feet from any school or church. No
protests were filed during the 20 -day posting period. The Planning and Zoning Department, Police
Department and Maricopa County Health Department have reviewed the application and have
determined that it meets all technical requirements.
The recommendation was to conduct a public hearing and forward the application to the
Arizona Department of Liquor Licenses and Control, with the recommendation for approval.
13. LIQUOR LICENSE NO 3-450 - CARAMBA FRESH MEXICAN FOOD
This was a request for a new license for Caramba Fresh Mexican Food which is located at
6661 W. Bell Road, series 12 (on -sale retail, restaurant). The density criteria does not affect this
establishment because there are no limits on a series 12 (on -sale retail, restaurant) license. This
establishment is located over 300 feet from any school or church. No protests were filed during the
20 -day posting period. The Planning and Zoning Department, Police Department and Maricopa
County Health Department have reviewed the application and have determined that it meets all
technical requirements.
The recommendation was to conduct a public hearing and forward the application to the
Arizona Department of Liquor Licenses and Control, with the recommendation for approval.
Mayor Scruggs opened the public hearing on liquor license agenda items 12 and 13. Hearing
no public comment, she closed the public hearing.
It was moved by Lieberman, and seconded by Huffman, to forward Liquor License
Application No. 3-449 - Sargent's Market, and Liquor License No. 3-450 - Caramba Fresh
Mexican Food to the Arizona Department of Liquor Licenses and Control, with a
recommendation for approval. The motion carried unanimously.
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14. APPROVAL OF FALL 1995 NEIGHBORHOOD IMPROVEMENT PROJECTS
Mr. Ed Beasley, Assistant City Manager, presented this item. As a part of the City's five-
year commitment to revitalizing older neighborhoods, funds have been made available to
neighborhoods 15 years or older for physical improvements and neighborhood projects. For the
Fiscal Year 1995/96, approximately $790,000 in general fund money has been set aside by the
Mayor and Council for neighborhood improvement and revitalization projects. To assist the Mayor
and Council in making recommendations on how these revitalization funds should be used, the
Glendale Commission on Neighborhoods was created to oversee the funding process.
In total, ten neighborhoods submitted thirteen funding applications. The following projects
have been recommended to the Mayor and Council for funding by the Glendale Commission on
Neighborhoods:
1) Glen Acres Neighborhood: Sidewalk installation on Morten Avenue from 43 to 47
Avenue and additional streetlights. The estimated cost: $67,147.50.
2) The "Eyes of Tuckey Lane": Sidewalk and streetlight installations. The estimated
cost: $28,949.79.
3) Sunrise Neighborhood: Sidewalk installation at 67th & Maryland and approximately
30 curb -cuts. The estimated cost: $83,024.50.
4) Paloma Estates: Construction of a "hammerhead turn -around" at the north end of
64th Drive. The estimated cost: $21,128.75.
5) Ocotillo Rose: Street improvements on the north side of Keim Drive from 60th
Avenue to 61st Avenue and the west side of 60th Avenue from Rose Lane to Keim
Drive. The estimated cost: $99,131.25.
6) West Plaza: Installation of handicap accessible curb cuts and various sidewalk repairs
throughout the neighborhood. Because the curb -cut request (approximately 60 curb
cuts at $120,000) is eligible for current funding through the 1995/96 CDBG
appropriation, the Commission voted that the curb -cuts be funded with these funds.
The estimated cost for the remaining portion of the neighborhood request, various
sidewalk repairs: $20,000.
7) West Plaza I: The Association has requested street repairs and resurfacing for its
streets. The estimated cost: $61,820.
The total cost of the projects, as recommended by the Commission, will amount to
approximately $381,201. The balance of the funds ($408,799) will be made available to
neighborhoods for the Spring 1996 project funding cycle.
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Each project was reviewed by the Glendale Commission on Neighborhoods and presented
to the Glendale City Council at its December 5, 1995 Workshop session.
The recommendation was to authorize the City Manager to implement the Fall 1995
Neighborhood Improvement Projects as recommended by the Glendale Commission on
Neighborhoods.
Councilmember Lieberman thanked Mr. Erik Strunk, Neighborhood Partnership
Administrator; Mr. Bob Beek, Chairman of the Glendale Commission on Neighborhoods;, and Ms.
Emily Bowden, Commissioner of the Glendale Commission on Neighborhoods, for their work
relative to these projects and the Commission on Neighborhoods. He expressed his great pride with
regard to this project.
Councilmember Eggleston recognized Mr. John Dyer for his service on the Commission.
He thanked all members of the Commission for their hard work.
Mr. Erik Strunk acknowledged Chairman Bob Beck and members of the Commission for
their efforts. He pointed out that representatives from all of the neighborhoods were present and
identified them. Mr. Strunk noted that the next funding cycle begins in February 1996, and he was
looking forward to working with additional neighborhoods.
Mayor Scruggs pointed out that the Council had reviewed the projects in great detail at a
previous workshop. Speaking for the entire Council, she congratulated everyone who took the
initiative to present an application for their neighborhood.
It was moved by Lieberman, and seconded by Ewing, to authorize the City Manager
to implement the hall 1995 Neighborhood Improvement Projects as recommended by the
Glendale Commission on Neighborhoods. The motion carried unanimously.
15. REZONING APPLICATION Z-95-09: 21000 NORTH 75TH AVENUE
Mr. Jon Froke, Senior Planner, presented this item. The Community Church of Joy intends
to develop 128 acres at the northwest corner of 75th Avenue and the Aqua Fria Freeway for a mixed-
use church campus. This is a request to rezone the property from R1-6 (Single Residence) to PAD
(Planned Area Development).
The proposed development plan will establish the permitted land uses and required
development standards. The proposal includes the following uses: 1) 3,500 seat worship center and
300 seat chapel; 2) funeral home and memorial garden; 3) child care center; 4) elementary and
secondary school; 5) community life center; 6) banquet/conference center; 7) senior housing; 8)
recreation center; 9) recreation park; 10) hotel; and 11) open space.
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The proposed design incorporates significant perimeter landscape buffers and open space.
Approximately 32% of the site is devoted to open space and lakes. Separate parking areas are
provided for each land use element. The campus core is designed for pedestrians.
This application has included a significant amount of public participation as it has gone
through the review process. On May 15, 1995, a neighborhood meeting was conducted by the
applicant to present this project to area residents. The Planning Commission conducted a workshop
on October 12th and a public hearing on November 9th. Over 900 residents were notified of the
neighborhood meeting and public hearing.
The Council reviewed this application at their workshop on December 5, 1995. At that time,
a question was asked about the timing of street improvements for 75th Avenue. The applicant will
improve the west half of 75th Avenue, from the Aqua Fria Freeway to the northern edge of the Rose
Garden Lane alignment in Phase I. Phase II will complete the west half of the street from Rose
Garden Lane to the northern property line.
The Planning Commission unanimously recommended approval of this application, subject
to seven stipulations, on November 9, 1995.
The recommendation was to conduct a public hearing, consider the issues, and determine if
the proposal meets the required findings for PAD approval. If the Council decides to approve
Z-95-09, the approval should be subject to the seven stipulations recommended by the Planning
Commission and two stipulations recommended by staff.
Reverand Walt Kalsted 5647 West Arrowhead Lakes, Glendale, Arizona, Senior Pastor for
Community of Joy, discussed his level of commitment to working together to meet the needs of the
community and to provide dynamic leadership with a world class center for leadership.
Mr. Howard Weiner, 6110 West Wagoner Glendale, Arizona, expressed the project team's
acceptance of the nine stipulations and offered to answer questions.
Mayor Scruggs pointed out that this project has been in the review process for quite a long
time. She indicated that there had been many meetings, including the workshop the previous week,
thus the expediency with which the item is being handled tonight.
Mayor Scruggs opened the public hearing. Hearing no public comments, she closed the
meeting.
It was moved by Ewing, and seconded by Lieberman, to approve Z-95-09 subject to the
seven stipulations recommended by the Planning Commission and the two additional
stipulations #4 and #5 as noted in the staff report. The motion carried unanimously.
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Councilmember Huffman commented that the timing for approval of this project was very
appropriate, as this is a season for joy. He said that he hopes the program goes forward and spreads
joy to the entire world.
Vice Mayor McAllister relayed the first approach to the City by Howard Weiner a number
of years ago. He said he knew the project would go forward with Howard Weiner behind it. He is
glad to see his expectations were correct.
16. LAND LEASE AGREEMENT FOR PRIVATE HANGARS
Mr. Ken Martin, Deputy City Manager, presented this item. Staff has been negotiating for
some time with several interested parties for the construction of private hangars at the airport.
Negotiations have recently been completed with a partnership, Desert Hangar Owners, LLP, for the
construction of up to nine hangars for the use of the members of the partnership.
The lease would be for 18,000 square feet of land in the unpaved area directly north of the
FBO facility at the airport. The lease will be for twenty (20) years with two ten-year options to
renew. The lease rate is the same as for other land leases at the airport. During the first year of the
lease, while the hangars are constructed by the partnership, the lease rate will be at one-half the
normal rate or five cents per square foot. When the hangars are completed or at the end of the first
year of the lease, whichever comes first, the rate will increase to the full amount or ten cents per
square foot.
The gross revenue generated from the lease will be $900 during the first year and will be
$1,800 beginning with the second year. The lease amount will be adjusted every three years, based
on the Consumer Price Index (CPI) as is done with other land leases at the airport. The lease was
reviewed by the Airport Advisory Commission on November 15, 1995 and was forwarded to the
City Council with a recommendation for approval.
This was the first of other possible land leases to private individuals or groups for the
construction of hangars. It was hoped that this lease would stimulate construction of additional
hangars at the airport and thereby increase activity and traffic.
The recommendation was to waive reading beyond the title and adopt the ordinance leasing
land to Desert Hangar Owners.
Ordinance No. 1860, New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,
ARIZONA, AUTHORIZING AND DIRECTING THE MAYOR AND/OR CITY MANAGER AND
CITY CLERK TO EXECUTE A LEASE AGREEMENT WITH DESERT HANGAR OWNERS, L.L.P.,
TO CONSTRUCT HANGARS AT THE GLENDALE MUNICIPAL AIRPORT; AND DECLARING
AN EMERGENCY.
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It was moved by Clark, and seconded by Eggleston, to pass, adopt and approve
Ordinance No. 1860, New Series. Motion carried on a roll call vote with the following
members voting "aye": Clark, Eggleston, Huffman, Lieberman, McAllister, Ewing, and
Scruggs. Members voting "nay": none.
17. THREE SALT RIVER PROJECT IRRIGATION EASEMENTS
Mr. Grant Anderson, City Engineer, presented this item. The City has been asked to grant
three easements for irrigation facilities currently located within existing City road right of way.
Requests for these easements have come over a period of time. The locations of the
easements are the southwest corner of 59th and Glendale Avenues; Missouri Avenue between 73rd
and 75th Avenues; and 61 st Avenue north of Royal Palm Road. The circumstances of the three
requests were similar and required some negotiation with Salt River Project to streamline the amount
of paper work involved in granting easements of existing irrigation facilities located in City streets.
In all three instances, irrigation easements for open ditches were in place. In an effort to keep
construction activity in motion on the properties involved, Salt River Project agreed to release
construction jobs in progress. The City and Salt River Project have since agreed to have developers
grant easements to them prior to dedications of streets to the City, saving the City time, money and
record keeping.
The recommendation was to waive reading beyond the title and adopt an ordinance
authorizing the execution of three Salt River Project irrigation easements.
Ordinance No. 1861, New Series was read by number and title only, it being AN
ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,
ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE THREE IRRIGATION
EASEMENTS IN FAVOR OF SALT RIVER PROJECT FOR IRRIGATION FACILITIES
CURRENTLY LOCATED WITHIN EXISTING CITY ROAD RIGHT-OF-WAY; AND
ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED.
It was moved by Eggleston, and seconded by Clark, to pass, adopt and approve
Ordinance No. 1861, New Series. Motion carried on a roll call vote with the following
members voting "aye": Clark, Eggleston, Huffman, McAllister, Lieberman, Ewing and
Scruggs. Members voting "nay": none.
18. NOTICE OF PRIMARY ELECTION
Mr. Ed Beasley, Assistant City Manager, presented this item. State Law requires that the
Notice of Election for the City of Glendale Primary Election on February 13, 1996, contain at least
the following information:
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1. The date of the election.
2. The location of the polls.
3. The hours the polls will be open.
4. The purpose of the election.
5. The election district conducting the election.
The resolution presented for adoption by the City Council meets these requirements. Council
adoption of this resolution must be followed by publication of the Notice of Election not less than
once a week during each of the two calendar weeks preceding twenty days before the February 13,
1996, Primary Election.
The recommendation was to waive reading beyond the title and adopt the resolution giving
notice of the City of Glendale Primary Election on February 13, 1996, as required by State law.
Resolution No. 3016, New Series, was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,
ARIZONA, PROVIDING NOTICE OF THE PRIMARY ELECTION; ESTABLISHING POLLING
PLACES AND VOTING DISTRICTS AND THE TIMES THAT SUCH POLLS WILL BE OPEN;
AND APPOINTING ELECTION OFFICIALS AND FIXING THEIR COMPENSATION.
It was moved by Ewing, and seconded by Lieberman, to pass, adopt and approve
Resolution No. 3016, New Series. The motion carried unanimously.
19. REQUEST FOR RESOLUTION OF SUPPORT FROM HOMEWARD BOUND, INC.
Mr. Paul Ludwick, Director of Neighborhood Resources, presented this item. Homeward
Bound, Inc., is a nonprofit corporation that provides case management and transitional housing for
homeless and low-income families with children. The agency has been providing housing services
in Glendale for almost five years and has expressed an intention to apply to the Maricopa Home
Consortium for funds to purchase two homes in Glendale that they have been leasing since 1993.
The City of Glendale is a member of the Maricopa Home Consortium with Maricopa County,
Scottsdale, Mesa, Tempe, Chandler and Peoria. A Resolution of Support by the City is required
before the Consortium will consider Homeward Bound's request for HOME funds for a project in
Glendale.
Homeward Bound's application for funding will include six units, four of which are in
Tempe. Two dwelling units are located in Glendale.
Their transitional program has some unique features which are intended to make the agency
and its clients good neighbors in any neighborhood. Each family in the Homeward Bound program
has a case manager who helps the family set goals. Families must progress toward their goals to stay
in the program. In addition, each family has a sponsor, made up of a group from a church or a
corporation, who adopts that particular family during the year that the family participates in the
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Homeward Bound program. Finally, Homeward Bound has a property manager who is responsible
for the agency's acquisition and maintenance of units under its control. The agency is seeking the
City's support for the acquisition of two homes.
The recommendation was to waive reading beyond the title and adopt the resolution acting
on a request from Homeward Bound, Inc., for a Resolution of Support for a grant application to the
Maricopa Home Consortium for funding to purchase two dwelling units they are currently leasing
in Glendale.
Councilmember Clark requested and received clarification from Mr. Ludwick that the
program will be purchasing only two of their ten leased properties in Glendale. Councilmember
Clark noted that the wording in the request was slightly misleading in that the organization actually
supports ten units in Glendale and not two.
Mr. Jesse Bravo,.3127 West Irma Lane Phoenix Arizona, representing Homeward Bound,
answered a question posed by Councilmember Clark relative to efforts made to teach the new
property owners how to maintain their properties. Mr. Bravo explained that a property maintenance
employee teaches clients how to make minor repairs. The City of Phoenix also has a property
maintenance program available. Homeward Bound encourages all of its clients to go through the
program.
Councilmember Clark asked if Homeward Bound had lawn mowers available for loan to
clients. Mr. Bravo answered that six lawn mowers are available to borrow. He noted that the
families typically have sponsors, and those sponsors very often furnish equipment and manpower
to help with maintaining the property. He discussed the strict requirements placed on the clients
with regard to property maintenance.
Resolution No. 3017, New Series, was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,
ARIZONA, SUPPORTING AN APPLICATION BY HOMEWARD BOUND, INC. TO THE
MARICOPA HOME CONSORTIUM FOR FEDERAL FUNDING THROUGH THE HOME
INVESTMENT PARTNERSHIP PROGRAM.
It was moved by Huffman, and seconded by Eggleston, to pass, adopt, and approve
Resolution No. 3017, New Series. The motion carried unanimously.
20. INTERGOVERNMENTAL AGREEMENT WITH CITY OF PHOENIX FOR FIXED
ROUTE SERVICE
Mr. Jerry Swanson, Deputy City Manager, presented this item. This is the annual renewal
of an intergovernmental agreement between the City of Phoenix and the City of Glendale for
continued operation of fixed bus routes within Glendale. Fixed route bus service is provided, in
addition to the Dial -A -Ride service. The funding for the contract, amount of $453,000, is provided
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in the current approved Transit Division fixed route operating budget. The contract is for the current
fiscal year, FY95/96, and includes the following fixed routes:
Route 24 - Glendale Avenue (Saturday Service)
Route 59 - 59th Avenue Extension
Route 80 - Northern Avenue
Route 90 -Olive Avenue
Route 138 - Thunderbird Road
Route 170 - Bell Road
Yellow Route - Grand Avenue
Additional routes provided to the City of Glendale are paid for by the Regional Public
Transportation Authority and are, therefore, not included in this contract. These routes are:
Route 24 - Glendale Avenue (Weekdays)
Route 59 - 59th Avenue
Route 67 - 67th Avenue
Route 106 - Peoria Avenue
Route 570 - Northern Expressway
Route 581 - Thunderbird Expressway
The recommendation was to waive reading beyond the title, and adopt a Resolution to
authorize execution of an intergovernmental agreement with the City of Phoenix for the operation
of fixed route services in Glendale.
Councilmember Clark, referring to a recent newspaper article discussing cutbacks in transit
service, asked if the subject agreement reflects diminished service levels to the community. Mr.
Swanson answered that it does not.
Resolution No. 3018, New Series, was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,
ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX PERTAINING TO
THE FIXED ROUTE SERVICES OPERATED IN GLENDALE BY PHOENIX TRANSIT FOR
THE 1995-96 FISCAL YEAR.
It was moved by Lieberman, and seconded by Clark, to pass, adopt and approve
Resolution No. 3018, New Series. The motion carried unanimously.
21. AUTHORIZATION FOR ACCEPTANCE OF FEDERAL TRANSIT
ADMINISTRA'T'ION GRANT FUNDS AZ -90-X040
Mr. Jerry Swanson, Deputy City Manager, presented this item. Federal funds for Glendale's
public transit operation are received through an annual grant from the Federal Transit
Administration. The grant comes in one allotment for the region. The City of Phoenix has been
designated by the Maricopa Association of Governments as the regional recipient of that grant.
Phoenix distributes the funds to other cities in the metropolitan area.
The grant agreement covers two areas. It allows the City of Phoenix to reimburse Glendale
$106,925 for the federal share (about 10.5%) of transit FY94/95 operating costs. These funds were
expended in last fiscal year's operating budget. In addition, this agreement authorizes $94,400 for
the federal share (80%) of the capital purchases, including one support vehicle and 15 bus stop
improvements. These purchases, which have not yet been made, will require a 20% local match of
$23,600. The local match is included in the City's capital budget.
The recommendation was to waive reading beyond the title, and adopt a resolution to
authorize execution of an intergovernmental agreement with the City of Phoenix for the federal
portion of FY94/95 operating expenses and capital purchases made under the Federal Transit
Administration Grant AZ -90-X040.
Relative to Councilmember Clark's question on the previous item, Mr. Swanson noted that
there will be a diminishing federal subsidy in the Dial -a -Ride program of approximately 6.5% in the
next year.
Resolution No. 3019, New Series, was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,
ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF PHOENIX FOR THE
REIMBURSEMENT OF THE FEDERAL PORTION OF FISCAL YEAR 1994-95 OPERATING,
CAPITAL AND PLANNING EXPENSES MADE UNDER THE FEDERAL TRANSIT
ADMINISTRATION GRANT NO. AZ -90-X040.
It was moved by Huffman, and seconded by Clark, to pass, adopt and approve
Resolution No. 3019, New Series. The motion carried unanimously.
It was moved by McAllister, and seconded by Clark, to hold a City Council Workshop
in Room B-3 of the City Council Building on Tuesday, December 19, 1995, at 1:30 p.m., to be
followed by an Executive Session, pursuant to A.R.S. 398-431.03. The motion called also for
a City Council Workshop in Room B-3 of the City Council Building on Tuesday, January 2,
1996, at 1:30 p.m., to be followed by an Executive Session, pursuant to A.R.S. 398-431.03. He
further moved to vacate the Regular City Council Meeting scheduled for December 26, 1995,
in light of the holidays. The motion was carried unanimously.
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Councilmember Clark commended Mr. Jerry Rolf, Neighborhood Partnership Commissioner,
for his personal donation of nearly two dozen motion sensor lights for the McGruff neighborhood.
He also sent work crews to install the lights in the neighborhood. She wished everyone a happy
holiday season. Councilmember Clark announced that her second grandson was born that morning
to her son, Kevin, and daughter-in-law, Alisa.
Councilmember Eggleston expressed his pleasure with the new polling place at the main
library.
Councilmember Huffman noted the significance of the Glendale Glitters lights relative to an
old prayer for the lights to go on again all over the world. He encouraged everyone in Glendale to
turn on their lights to signify that Glendale is a place of safety in neighborhoods and love.
Vice Mayor McAllister also praised the beauty of Glendale Glitters. He encouraged Glendale
families to visit the park.
Councilmember Lieberman congratulated Councilmember Clark on her new grandson and
conveyed happy holiday wishes to all.
Councilmember Lieberman noted that two bids were passed tonight that went to contractors
outside of Glendale. He suggested that the City consider awarding extra points to Glendale
merchants in the bid review process.
Councilmember Ewing wished everyone a happy holiday and commented on the benefit of
Glendale Glitters to families.
Mayor Scruggs expressed appreciation to the groups that are providing entertainment at
Glendale Glitters. She thanked the citizens who have called and written about Glendale Glitters and
the activities in Murphy Park. She extended warm holiday wishes to the community.
There being no further business, the meeting was adjourned at 8:30 p.m.
amela Oliveira, City Clerk
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