Loading...
HomeMy WebLinkAboutMinutes - Minutes - Library Advisory Board - Meeting Date: 5/8/2013 City of Glendale Library Advisory Board Meeting Main Library Boardroom 5959 West Brown Street Glendale,Arizona 85301 Wednesday, May 8, 2013 6:00pm Members Present: Others Present: Ms. Char Sharp, Chairperson Ms. Cheryl Kennedy, Library Director Ms. Holly Fallucca Ms. Diana Figueroa, Recording Secretary Ms. Karen Aborne, Vice Chairperson Ms. Susan Sommer Mr. John Fernandes Ms. Bernadette Bolognini Ms. Paula Wilson (arrived at 6:13pm) Ms. Chase MacKay (arrived at 6:23pm) Members Absent: Ms. Susan Shelly CALL TO ORDER The meeting was called the meeting to order at approximately 6:07pm. SWEARING IN OF NEW CHAIRPERSON KAREN ABORNE AND CONTINUING MEMBER CHASE MACKAY AND PRESENTATION OF RECOGNITION OF JOHN FERNANDES AND CHAR SHARP Ms. Kennedy announced and congratulated Ms. Aborne on her appointment to Chairperson for the Board. They also acknowledged Board member Chase Mackay for his continuing work on the Board. They also recognized Board member Char Sharp and John Fernandes for their service to the Board as their terms have been completed. SELECTION OF VICE CHAIR Board member Sommer was nominated. With no further nominees, Board member Bolognini made a motion to approve the nomination. Board member Sharp seconded the motion, which passed unanimously. APPROVAL OF MINUTES—APRIL 10, 2013 Chairperson Aborne called for a motion regarding the Minutes of April 10, 2013. She stated she had two minor corrections. Library Advisory Board March 13, 2013 Page 2 Board member Sharp made a motion to approve minutes as revised from the meeting of April 10, 2013. Vice Chairperson Sommer seconded the motion, which passed unanimously. BUSINESS FROM THE FLOOR Chairperson Aborne called for Business From The Floor. There was none. SUMMER READING PROGRAM Ms. Kennedy introduced Ms. Meredith Jenson Benjamin, Administrative Librarian. Ms. Benjamin introduced and reviewed the summer reading program being offered this year. She distributed information to the Board, which will be given to the summer reading program participants. She added this is the first year they didn't partner with the Arizona Diamondbacks. Instead, they have partnered with the Maricopa County Library District. She explained this year's programs, which includes an adult program. She announced each program has a different theme and in each program there are rewards distributed. Ms. Benjamin displayed the web page regarding the program and demonstration how to registered yourself or your children. She continued by review the pages dedicated to the adult program, the teen program, and the children's program. Ms. Benjamin said there are prizes awarded, based on how many books are read, to each group including those in the adult program. She said the programs couldn't happen without the teen volunteers. She said they are invaluable. Ms. Benjamin added they are in the process of recruiting additional volunteers. In conclusion, Ms. Benjamin showed two videos, which library staff developed in order to advertise and provide information about the summer reading program. The Board thanked her for the information. NEW eBOOK PLATFORM Ms. Kennedy presented information regarding the new eBook platform, Axis 360. She said after researching and evaluating several eBook vendors, the library will be adding a supplemental eBook platform called Axis 360. Staff will share information regarding Axis 360 and how library patrons will benefit with having another eBook option. Ms. Kennedy showed an information video to the Board regarding Axis 360 and its benefits. She said Axis 360 is easy to access and very user friendly. She said only the popular best sellers will be purchased by the City of Glendale library for use by its patrons. In response to a question from Chairperson Aborne, Ms. Kennedy stated that patrons could select the length of time they wish to check out a book. Library Advisory Board March 13, 2013 Page 3 Board member Bolognini asked about the renewal process. Ms. Kennedy stated books couldn't be renewed; they would have to be checked out again. Ms. Kennedy said she is hoping this simplifies the process for patrons. Board member Bolognini questioned how this would impact the Nook readers. Ms. Kennedy explained some of the Nooks have not been returned and other have been damaged and can no longer be loaned. She believes no more Nooks will be purchased but staff will continue to loan the ones they have remaining. UPDATE ON WESTGATE GALLERY PROJECT Ms. Kennedy said invitations were sent to the Board regarding the grand opening of Westgate Gallery, which is to take place on Friday, May 17 from 6pm to 9pm. She said Ms. Aborne and Ms. Sommer will be providing story time and have entitled that program Westgate Wee Readers. Chairperson Aborne said the city's website has a page which lists upcoming events, however, it neglected to mention the Library Advisory Board's participation in this project. Chairperson Aborne expressed concern regarding liability, as she and Board member Sommer will be at the Gallery. Ms. Kennedy said she would research her liability concerns and provide feedback. LIBRARY SURVEY COMMENTS Ms. Kennedy said the comments received mentioned the restrooms were not cleaned constantly. There were complaints of long hold periods LIBRARY DIRECTOR UPDATE Ms. Kennedy provided an update regarding Friends of the Library. Previously, the Board asked if they could participate on the Friends of the Library as well. She said a board member might participate as a Friend of the Library; however, you cannot be a member of that particular board. She said regarding the LSTA grants, the "STEM" grant was funded. There was no funding for the library book dispenser. However, the dispenser will be purchased from the Western Area Regional Park library funds. Ms. Kennedy stated there are three promotions to announce one being Ms. Benjamin, who presented earlier in this evening's meeting. Regarding upcoming events, Ms. Kennedy distributed a pamphlet listing May and June events. She reviewed some of the events. LIBRARY ADVISORY BOARD COMMENTS AND SUGGESTIONS Board member MacKay apologized for his tardiness as football practice ran late. He thanked the Board for their patience and his reappointment. Library Advisory Board March 13, 2013 Page 4 Board member Bolognini and the board thanked Ms. Char Sharp for her dedication and work on the Board. Board member Sommer said she would be attending an Appreciation Dinner giving by Cactus District Council member Hugh scheduled for Thursday, May 9, 2013. Board member Fernandes thanked the Board and they wished him well in college. Board member Sharp said she really enjoyed her time on the Commission and she will be continuing as a Friend of the Library. Board member Fallucca suggested maybe advertising on KGLN, Channel 11 to educate the community about the activities are the library. Board member Wilson stated she would like a nametag noting she is a Board member of the Library Advisory Board. Ms. Kennedy stated she would check into ordering nametags. Chairperson Aborne thanked Ms. Kennedy for updating the website which now includes the dates of the Library Advisory Board meetings. Board member Fernandes informed the Board that MYAC, the Mayor's Youth Advisory Commission would no longer be operating as it had in so many years prior. He believed the Commission would be placed under the Parks and Recreation Division and will no longer have the same mission as before. The Board members discussed this and expressed their concerns. MYAC has been a long running program and has provided many youth opportunities as well as guidance for personal growth. The Board will be looking for information as to why MYAC, which has been very successful for so many years, is now changing its path. The Board wished Board member Fernandes well in his future endeavors. ADJOURNMENT With no further business, the meeting adjourned at 7:49pm. The next meeting will be held at the Main Library on September 11, 2013 at 6:00pm.