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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 8/13/2013 (3) our& GLENDyE MINUTES OF THE GLENDALE CITY COUNCIL MEETING Council Chambers 5850 West Glendale Avenue August 13,2013 7:00 p.m. The meeting was called to order by Mayor Jerry P. Weiers. Vice Mayor Yvonne J. Knaack and the following Councilmembers were present: Samuel U. Chavira, Ian Hugh, Manuel D. Martinez and Gary D. Sherwood. Absent: Councilmember Norma S. Alvarez Also present were Brenda Fischer, City Manager; Jamsheed Mehta, Interim Assistant City Manager; Russ Romney, Deputy City Attorney; and Pamela Hanna, City Clerk. Mayor Weiers called for the Pledge of Allegiance and a moment of silence was observed. Compliance with Article VII, Section 6(c) of the Glendale Charter A statement was filed by the City Clerk that the 9 resolutions and 3 ordinances to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF JUNE 25,JUNE 28,AND JULY 2,2013 It was moved by Vice Mayor Knaack, and seconded by Councilmember Martinez, to dispense with the reading of the minutes of the June 25, 2013 Regular City Council meeting, June 28, 2013 Special City Council meeting and July 2, 2013 Regular City Council meeting, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. PROCLAMATIONS AND AWARDS DROWNING IMPACT AWARENESS MONTH PROCLAMATION PRESENTED BY: Office of the Mayor ACCEPTED BY: Ms. Tiffaney Isaacson, Water Safety Coordinator at Phoenix Children's Hospital This is a request for City Council to proclaim August 2013, as Drowning Impact Awareness Month in support of Water Watchers at Phoenix Children's Hospital. Ms. Tiffaney Isaacson, the Water Safety Coordinator at Phoenix Children's Hospital, was present to accept the proclamation. CONSENT AGENDA Ms. Brenda Fischer, City Manager, read agenda item numbers 1 through 10. Councilmember Sherwood asked to hear item 3 separately. 1. SPECIAL EVENT LIQUOR LICENSE, ST. LOUIS THE KING CHURCH PRESENTED BY: Susan Matousek, Revenue Administrator This is a request for City Council to approve a special event liquor license for St. Louis the King Church. The event will be held at St. Louis the King Church located at 4331 West Maryland Avenue on Friday, October 4, from 5 p.m. to 11 p.m.; Saturday, October 5 from 11 a.m. to 11 p.m.; and Sunday, October 6, 2013, from 11 a.m. to 10 p.m. The purpose of this special event liquor license is for a fundraiser. Staff is requesting Council to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 2. LIQUOR LICENSE NO. 3-914, BABBO ITALIAN EATERY PRESENTED BY: Susan Matousek, Revenue Administrator This is a request for City Council to approve a new, non-transferable series 12 (Restaurant) license for Babbo Italian Eatery located at 20211 North 67th Avenue. The Arizona Department of Liquor Licenses and Control application (No. 12079552) was submitted by Kenneth Bruce Pollack. Staff is requesting Council to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 4. LIQUOR LICENSE NO. 1-36364, 99 CENTS ONLY STORE#207 PRESENTED BY: Susan Matousek, Revenue Administrator This is a request for City Council to approve a new, non-transferable series 10 (Liquor Store - Beer and Wine) license for 99 Cents Only Store #207 located at 20165 North 67th Avenue, Suite 121A. The Arizona Department of Liquor Licenses and Control application (No. 10076420)was submitted by Randy D.Nations. Staff is requesting Council to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 5. NAMING OF TWO CITY PARKS 2 PRESENTED BY: Erik Strunk, Executive Director, Parks, Recreation&Library Services This is a request for the City Council to officially name the regional park at 6121 North 83rd Avenue "Glendale Heroes Regional Park" and the neighborhood park at 7801 West Orangewood Avenue"Orangewood Vista Park." 6. AUTHORIZATION FOR COOPERATIVE PURCHASE OF VEHICLES PRESENTED BY: Stuart Kent, Executive Director, Public Works This is a request for City Council to authorize the cooperative purchase of 23 vehicles from State of Arizona cooperative purchasing agreements with two different vendors, Midway Chevrolet Company (Midway Chevrolet) and Don Sanderson Ford, Inc. (Sanderson Ford), in an amount not to exceed $742,489. The requested purchase of 23 vehicles includes the following: 21 police patrol vehicles, one police identification van, and one Sport Utility Vehicle for Fire Department administrative operations. 7. AUTHORIZATION FOR COOPERATIVE PURCHASES OF PRODUCTS AND SERVICES FOR PUBLIC WORKS; AND RATIFICATION OF EXPENDITURES PRESENTED BY: Christina Betz,Deputy Director,Public Works This is a request for City Council to authorize the expenditure of funds for products and services obtained under cooperative purchasing agreements for purchases over $50,000 in fiscal year (FY) 2013-14 for Public Works, in a total amount not to exceed $600,000; and, to ratify the expenditure of funds for FY 2012-13 exceeding the amount of$50,000. 8. AUTHORIZATION FOR COOPERATIVE PURCHASES OF TIRES AND SERVICES., CONTRACT AMOUNT INCREASE FOR TIRE RECAPPING SERVICES; AND RATIFICATION OF EXPENDITURES PRESENTED BY: Christina Betz, Deputy Director, Public Works This is a request for City Council to authorize the expenditure of funds for tires and services obtained under cooperative purchasing agreements in a total amount not to exceed $850,000 for fiscal year (FY) 2013-14; to increase the contract amount for Tire Recapping Services IFB 11-24 with Roberts Tire Sales, Inc. in an amount not to exceed $200,000 annually; and, to ratify the expenditure of funds for FY 2012-13 exceeding the amount of$190,000. 9. AUTHORIZATION TO AMEND CITY COUNCIL GUIDELINES AND COUNCIL MEETING RULES AND PROCEDURES PRESENTED BY: Kristen Krey, Council Services Administrator As per previous Council discussion, staff is seeking direction from Council to amend the City Council Guidelines and the Council Meeting Rules and Procedures to better reflect the direction and philosophy of the current Mayor and Council. 3 10. AGREEMENT WITH BAKER,DONELSON, BEARMAN, CALDWELL & BERKOWITZ, PC FOR FEDERAL LEGISLATIVE REPRESENTATION SERVICES PRESENTED BY: Brent Stoddard, Intergovernmental Programs Director This is a request for City Council to authorize the City Manager to enter into a special procurement professional services agreement with Baker, Donelson, Bearman, Caldwell & Berkowitz, PC for the continuation of federal legislative consultant services for continued protection of the mission of Luke Air Force Base (AFB). It was moved by Vice Mayor Knaack and seconded by Councilmember Sherwood, to approve the recommended actions on Consent Agenda Item Nos. 1,2 and 4 through 10 and to forward Special Event Liquor License for St. Louis the King Church; Liquor License Application No. 3-914 for Babbo Italian Eatery; Liquor License No. 1-36364 for 99 Cents Only Store #207 to the State of Arizona Department of Liquor Licenses and Control,with the recommendation for approval. The motion carried unanimously. 3. LIQUOR LICENSE NO. 1-33592, 99 CENTS ONLY STORE#178 PRESENTED BY: Susan Matousek, Revenue Administrator This is a request for City Council to approve a new, non-transferable series 10 (Liquor Store - Beer and Wine) license for 99 Cents Only Store #178 located at 5340 West Glendale Avenue. The Arizona Department of Liquor Licenses and Control application (No. 10076417) was submitted by Randy D.Nations. Ms. Matousek said this series 10 is a new license to this location, therefore the approval of this license would increase the number of liquor licenses in the area. When a liquor license is received, it is forwarded to and reviewed by Community and Economic Development,Police and Fire Departments, and results were included in the staff report. She said there were no public protests received during the required 20-day posting period of July 2nd through 22nd Staff is requesting Council to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. Councilmember Martinez said he believed a letter was received opposed to this liquor license. Ms. Matousek said there were no public protests received during the required 20 day posting period, posted July 2, 2013 through July 22, 2013. Mayor Weiers said he has spoken with one couple that was concerned about this. Vice Mayor Knaack said the applicant also was present and was going to speak. Susan Faier, a Barrel district resident, said she and her husband owned a business in the Catlin Court area, in the Ocotillo district. She asked that this liquor license be denied as it will aggravate the transient problem which currently exists. The business owners in the downtown area feel that inexpensive liquor would not be in their best interest. She discussed several parts of the liquor license statute and said it would not be in the community's best interest. 4 Amy Nations said she is the Vice President of Arizona Liquor Industry Consultants and her office is in Mesa. She said her office was hired by the 99 Cent Store and they will do the liquor law training at all their locations. She said the store is trying to add to their business to remain competitive in the area. She detailed some steps the store is taking to try and avoid any problems. Mayor Weiers asked what the hours of operation were. Juan Hernandez, a Gilbert resident and store manager, said the hours were from 8:00 a.m. to 10:00 p.m. every day. Mayor Weiers asked Mr. Hernandez how they sell alcohol for 99 cents. Mr. Hernandez said they have very good corporate buyers and they want to pass on the savings to the customers. He said they would be selling beer and wine individually. Ms. Nations said the product is not being sold cold. Mayor Weiers said he visited the store and it was clean and efficiently run. Mr. Hernandez said they have no figures on how much money they might make selling alcohol. Councilmember Sherwood asked Chief Black if there had been any issues with the liquor license approved for a Dollar General store recently. Chief Black said there had not been any increase in calls for services or thefts at the store since that liquor license had been approved. Mayor Weiers asked if there had been any increase in crime. Chief Black said no. • Councilmember Sherwood said there have been problems in the past with transients in the area and the police department has responded to that issue. He said he was comfortable going forward with this liquor license. Councilmember Martinez asked about the number of transients in the downtown area. Chief Black said the police department has been actively working with the businesses regarding the concerns about the transient population. Councilmember Martinez asked if there had been problems with people drinking on the street. Chief Black said it is commonly understood that substance abuse can be an issue among the transient population. Councilmember Martinez asked if the products would be sold for 99 cents. Manuel Dechide, a resident of Mesa, is the district manager for the 99 cent only stores. He said he has three stores that sell these alcohol products. He said currently that wine is the only product they sell. He said the alcohol has not sold very well as a standalone product and people are not coming in just for the alcohol. His stores have not had any problems with theft or transients. Councilmember Martinez said he visited the other store yesterday to try and get more information. The employees there did have the information but referred to him to the corporate office. He didn't get through so didn't get the information. Mr. Dechide said the cost of the wine at his store is $4.99. Vice Mayor Knaack commented that she has had a problem with transients at her office location for years. She supports her fellow downtown businesses, but said this liquor license was not going to make a big difference. She will support this liquor license application. Mayor Weiers said he visited the store and it was very nice. He said they have to be fair to all businesses and not allowing this particular store to have a liquor license may cause problems. He said he supports this item. 5 It was moved by Councilmember Sherwood and seconded by Vice Mayor Knaack, to approve Liquor License Application No. 1-33592 for 99 Cents Only Store #178 and to forward to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. Motion carried with the following Councilmembers voting "aye": Chavira, Knaack, Martinez, Sherwood, and Weiers. Members voting "nay": Hugh. The motion carried. Ms. Pamela Hanna, City Clerk, read consent agenda resolution item numbers 11 through 19 by number and title. Councilmember Martinez asked to hear item No. 17 separately. CONSENT RESOLUTIONS 11. GRANT AGREEMENT WITH ARIZONA GAME AND FISH DEPARTMENT FOR XERISCAPE GARDEN EDUCATION GRANT PRESENTED BY: Joetta Miller, Environmental Program Manager, Water Services RESOLUTION: 4706 This is a request for City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into a grant agreement with the Arizona Game and Fish Department in the amount of$17,800 for the Xeriscape Garden Education Grant. RESOLUTION NO. 4706 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION ALONG WITH MATCHING FUNDS TO THE ARIZONA GAME AND FISH HERITAGE FUND PROGRAM FOR A GLENDALE HABITAT GARDEN EDUCATION PROGRAM IN THE CITY OF GLENDALE; AND AUTHORIZING THE ACCEPTANCE OF SAID GRANT IF AWARDED. 12. 2012 HIGH INTENSITY DRUG TRAFFICKING AREA GRANT FROM THE CITY OF TUCSON TO SUPPORT OVERTIME FUNDING FOR THE WANTED INITIATIVE PRESENTED BY: Debora Black,Police Chief RESOLUTION: 4707 This report contains information on a proposed 2012 High Intensity Drug Trafficking Area (HIDTA) grant through the City of Tucson to provide overtime funding in the approximate amount of$40,000 to the Glendale Police Department for the Warrant Apprehension Network and Tactical Enforcement Detail (WANTED). Staff is requesting Council waive reading beyond the title and adopt a resolution authorizing the City Manager to accept the 2012 HIDTA grant through the City of Tucson for overtime funding in the approximate amount of$40,000. 6 RESOLUTION NO. 4707 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF THE HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT AGREEMENT FROM THE CITY OF TUCSON (GRANT NO. HT-12-2248) TO PROVIDE FUNDING IN THE APPROXIMATE AMOUNT OF $40,000 (FORTY THOUSAND DOLLARS) TO BE USED FOR THE ARIZONA WARRANT APPREHENSION NETWORK AND TACTICAL ENFORCEMENT DETAIL (WANTED)BY THE GLENDALE POLICE DEPARTMENT. 13. 2013 HIGH INTENSITY DRUG TRAFFICKING AREA GRANT ADJUSTMENT FROM THE CITY OF TUCSON TO SUPPORT OVERTIME FUNDING FOR THE WANTED INITIATIVE PRESENTED BY: Debora Black, Police Chief RESOLUTION: 4708 This report contains information on a proposed 2013 High Intensity Drug Trafficking Area (HIDTA) grant adjustment through the City of Tucson to provide additional overtime funding in the approximate amount of $20,800 to the Glendale Police Department for the Warrant Apprehension Network and Tactical Enforcement Detail (WANTED). Staff is requesting Council waive reading beyond the title and adopt a resolution authorizing the City Manager to accept the 2013 HIDTA grant adjustment in the amount of$20,800. RESOLUTION NO. 4708 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF THE HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT AGREEMENT ADJUSTMENT FROM THE CITY OF TUCSON (GRANT NO. HT-13-2313) TO PROVIDE ADDITIONAL FUNDING IN THE APPROXIMATE AMOUNT OF $20,800 (TWENTY THOUSAND, EIGHT HUNDRED DOLLARS) FOR A TOTAL OF $40,000 (FORTY THOUSAND DOLLARS) TO BE USED FOR THE ARIZONA WARRANT APPREHENSION NETWORK AND TACTICAL ENFORCEMENT DETAIL (WANTED)BY THE GLENDALE POLICE DEPARTMENT. 14. VICTIMS OF CRIME ACT GRANT ACCEPTANCE PRESENTED BY: Debora Black, Police Chief RESOLUTION: 4709 This is a request for City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to accept a Victims of Crime Act (VOCA) grant in the approximate amount of$97,171 through the Arizona Department of Public Safety (DPS) for the Victim Assistance Program. RESOLUTION NO. 4709 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, 7 MARICOPA COUNTY, ARIZONA, ACCEPTING A GRANT OFFER FROM THE ARIZONA DEPARTMENT OF PUBLIC SAFETY, VICTIMS OF CRIME ACT (VOCA), AND APPROVING MATCHING FUNDS, FOR THE GLENDALE POLICE DEPARTMENT'S VICTIM ASSISTANCE PROGRAM. 15. ACCEPTANCE OF 2011 REALLOCATED GRANT FUNDS FROM THE ARIZONA DEPARTMENT OF HOMELAND SECURITY PRESENTED BY: Mark Burdick, Fire Chief RESOLUTION: 4710 This is a request for City Council to accept 2011 reallocated grant funds from the Arizona Department of Homeland Security (AZDOHS). Staff is requesting Council waive reading beyond the title and adopt a resolution authorizing the City Manager to accept the 2011 reallocated grant funds from the AZDOHS. RESOLUTION NO. 4710 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY,ARIZONA,AUTHORIZING THE ACCEPTANCE OF FFY 2011 HOMELAND SECURITY GRANT PROGRAM AWARD-REALLOCATION FROM THE ARIZONA DEPARTMENT OF HOMELAND SECURITY IN THE AMOUNT OF $15,000 (FIFTEEN THOUSAND DOLLARS) ON BEHALF OF THE GLENDALE FIRE DEPARTMENT. 16. INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF TEMPE TO TRANSFER OWNERSHIP OF EQUIPMENT FOR THE WESTSIDE ALL HAZARDS INCIDENT MANAGEMENT TEAM PRESENTED BY: Mark Burdick, Fire Chief RESOLUTION: 4711 This is a request for City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an intergovernmental agreement (IGA) with the City of Tempe to transfer ownership of equipment for the Westside All Hazards Incident Management Team (AHIMT)to the City of Glendale. RESOLUTION NO. 4711 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT FOR EQUIPMENT FOR WESTSIDE ALL HAZARDS INCIDENT MANAGEMENT TEAM WITH THE CITY OF TEMPE ON BEHALF OF THE GLENDALE FIRE DEPARTMENT. 18. INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR HIGH-OCCUPANCY VEHICLE RAMPS ON LOOP 101 AT MARYLAND AVENUE PRESENTED BY: Cathy Colbath, Interim Executive Director, Transportation Services 8 RESOLUTION: 4713 Staff is requesting City Council waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an intergovernmental agreement (IGA) with the Arizona Department of Transportation (ADOT) for the design, construction and maintenance of High- Occupancy Vehicle (HOV)ramps on Loop 101 at Maryland Avenue in the Yucca District. RESOLUTION NO. 4713 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE STATE OF ARIZONA, DEPARTMENT OF TRANSPORTATION, FOR DESIGN, CONSTRUCTION AND MAINTENANCE OF A HIGH OCCUPANCY VEHICLE (HOV) ON AND OFF RAMPS TO AND FROM STATE ROUTE 101L AT MARYLAND AVENUE. 19. PROPERTY USE LICENSE WITH SALT RIVER PROJECT FOR MULTIUSE PATHWAY IMPROVEMENTS ON PROPERTY LOCATED ON DISCOVERY DRIVE, WEST OF 79TH AVENUE PRESENTED BY: Cathy Colbath, Interim Executive Director, Transportation Services RESOLUTION: 4714 This is a request for City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into a Property Use License with Salt River Project (SRP) for multiuse pathway improvements on property located on the Discovery Drive alignment, west of 79th Avenue in the Yucca District. RESOLUTION NO. 4714 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE SALT RIVER PROJECT LICENSE NUMBER 1300193 FOR THE PURPOSE OF INSTALLING AN IRRIGATION PIPE EXTENSION ON PROPERTY LOCATED AT DISCOVERY DRIVE, WEST OF 79TH AVENUE (APPROXIMATELY NORTH OF THE 16/16 CORNER OF SECTION 11,T2N-R1E)FOR PUBLIC PURPOSES. It was moved by Vice Mayor Knaack and seconded by Councilmember Sherwood, to approve the recommended actions on Consent Agenda Item Nos. 11 through 16, 18 and 19 including the approval and adoption of Resolution No. 4706 New Series, Resolution No. 4707 New Series, Resolution No. 4708 New Series, Resolution No. 4709 New Series, Resolution No. 4710 New Series, Resolution No. 4711 New Series, Resolution No. 4713 New Series,and Resolution No. 4714 New Series; The motion carried unanimously. 17. INTERGOVERNMENTAL AGREEMENT WITH THE MARICOPA COUNTY LIBRARY DISTRICT FOR LIBRARY ASSISTANCE PROGRAM PRESENTED BY: Cheryl Kennedy, Chief Librarian RESOLUTION: 4712 9 This is a request for City Council to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an intergovernmental agreement (IGA) with the Maricopa County Library District(MCLD) for a new two-year"Library Assistance Program." Ms. Kennedy said the city joined the reciprocal borrowing program in July of 2012 and in June 2013, the program was renamed the Library Assistance Program. She said staff recommends approval so the library can receive the materials and services. Councilmember Martinez commented said this is good news. He said this agreement represents a net increase of over $73,000 in goods and services over the previous year. He thanked Ms. Kennedy and her staff for a job well done. RESOLUTION NO. 4712 NEW SERIES WAS READ BY NUMBER AND TITLE ONLY, IT BEING A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE MARICOPA COUNTY LIBRARY DISTRICT FOR THE LIBRARY ASSISTANCE PROGRAM. It was moved by Councilmember Martinez and seconded by Councilmember Chavira, to approve the recommended actions on Consent Agenda Item No. 17 including the approval and adoption of Resolution No. 4712 New Series. The motion carried unanimously. BIDS AND CONTRACTS 20. AMENDMENT NUMBER 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH C&S ENGINEERS, INC. FOR AIRPORT RUNWAY IMPROVEMENTS PRESENTED BY: Cathy Colbath, Interim Executive Director,Transportation Services This is a request for City Council to authorize the City Manager to enter into Amendment No. 2 to the professional services agreement with C&S Engineers, Inc. to provide additional construction administration services in an amount not to exceed $48,042 for runway safety improvements at Glendale Municipal Airport. The airport is located in the Yucca District. Ms. Colbath said additional FAA requirements were added to this project in 2012. A general contractor was unable to meet certain construction requirements which resulted in a delay of the project. She said C&S Engineers incurred additional costs due to the delays. The additional $48,042 cost has been reviewed by both the Engineering and Airport staff and found to be reasonable. She said the project has been completed and will not require any additional funding. She said the overall project came in approximately $65,000 less than the original project amount and that amount will be used to cover the costs for C&S Engineers so no additional funds will be needed. It was moved by Councilmember Martinez, and seconded by Vice Mayor Knaack, to approve and authorize the City Manager to enter into Amendment No. 2 to the 10 professional services agreement with C&S Engineers, Inc. to provide additional construction administration services in an amount not to exceed $48,042. The motion carried unanimously. 21. AWARD OF BID TO SPECIALIZED SURFACING UTILITY PAVING AND CONSTRUCTION, LLC FOR UTILITY CUTS AND CONCRETE WORK PRESENTED BY: Stuart Kent, Executive Director, Public Works This is a request for City Council to award a bid and authorize the City Manager to enter into a construction agreement with Specialized Surfacing Utility Paving and Construction, LLC (Specialized Surfacing) in an amount not to exceed $873,410 to perform pavement and concrete repairs in the city. Mr. Kent said approximately 900 repairs are due to maintain and repair water and wastewater infrastructure. Additional repairs are necessary to maintain and repair the existing street network and curb gutter and sidewalks. He said funds are available from the appropriate accounts in Water Services and Public Works departments to complete these repairs. It was moved by Vice Mayor Knaack, and seconded by Councilmember Hugh, to award a bid and authorize the City Manager to enter into a construction agreement with Specialized Surfacing Utility Paving and Construction, LLC (Specialized Surfacing) in an amount not to exceed $873,410. The motion carried unanimously. ORDINANCES 22. SALT RIVER PROJECT POWER DISTRIBUTION EASEMENT PRESENTED BY: Gregory Rodzenko, P.E., City Engineer ORDNANCE: 2856 This is a request for the City Council to waive reading beyond the title and adopt an ordinance granting an easement to Salt River Project (SRP) for power distribution lines across a portion of city-owned property on the east side of 99th Avenue between Glendale Avenue and the Orangewood Avenue alignment, in the Yucca District. Mr. Rodzenko said the existing power lines along the west side of 99th Avenue must be converted underground by the developer as part of Dignity Health's construction. He continued that due to conflicts with the 99th Avenue improvements and the Bureau of Reclamation land along the west side of 99th Avenue, the power lines must be placed underground along the east side of 99th Avenue. This should not conflict with any future roadway improvements or expansion of the city's park and ride. He said this also benefits the city's power needs when vacant land north of the park and ride is developed. ORDINANCE NO. 2856 NEW SERIES, WAS READ BY NUMBER AND TITLE ONLY, IT BEING, AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A POWER DISTRIBUTION EASEMENT IN FAVOR OF SALT RIVER 11 PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT AT 99th AND GLENDALE AVENUES; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED. It was moved by Councilmember Hugh, and seconded by Councilmember Martinez, to approve Ordinance No. 2856 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Chavira, Hugh, Knaack, Martinez, Sherwood, and Weiers. Members voting"nay": none. 23. UPDATE SIGNATURE AUTHORIZATION PRESENTED BY: Diane Goke, Chief Financial Officer, Financial Services ORDINANCE: 2857 This is a request for City Council to waive reading beyond the title and adopt an ordinance updating the city's signature authority for banking transactions. These authorizations are updated periodically due to changes in the organization. ORDINANCE NO. 2857 NEW SERIES, WAS READ BY NUMBER AND TITLE ONLY, IT BEING, AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING DESIGNATED OFFICERS TO DEPOSIT CITY FUNDS IN DESIGNATED BANK; DIRECTING SAID BANK TO RECOGNIZE THE SIGNATURES OF SAID OFFICERS ON ELECTRONIC FUND TRANSFERS, CHECKS FOR DEPOSIT AND/OR WITHDRAWAL; AND DECLARING AN EMERGENCY. It was moved by Councilmember Chavira, and seconded by Vice Mayor Knaack, to approve Ordinance No. 2857 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Chavira, Hugh, Knaack, Martinez, Sherwood, and Weiers. Members voting"nay": none. 24. UPDATE TO THE CODE OF THE CITY OF GLENDALE, CHAPTER 2,, ARTICLE II, DIVISION 1 PRESENTED BY: Kristen Krey, Council Services Administrator ORDINANCE: 2858 This is a request for the City Council to waive reading beyond the title and adopt an ordinance amending Glendale City Code, Chapter 2, Section 2-16 relating to regular meeting, date and time. Ms. Krey said the regular meetings occur at 7:00 p.m. on the second and fourth Tuesday nights of each month. She said the time of the meetings on the second and fourth Tuesday nights of each month would change to 6:00 p.m., unless the council by a majority vote at a prior meeting changes the meeting night. She also said if the meeting night falls on a legal holiday, Christmas Eve or New Year's Eve, the council shall meet on the next succeeding legal day at 6:00 p.m. unless the council by a majority vote at a prior meeting changes the meeting night. 12 ORDINANCE NO. 2858 NEW SERIES, WAS READ BY NUMBER AND TITLE ONLY, IT BEING, AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING GLENDALE CITY CODE, CHAPTER 2, ARTICLE II, DIVISION 1 RELATING TO REGULAR MEETING, DATE, AND TIME. It was moved by Councilmember Sherwood, and seconded by Councilmember Chavira, to approve Ordinance No. 2858 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Chavira, Hugh, Knaack, Sherwood, and Weiers. Members voting"nay": Martinez MOTION TO EXCUSE COUNCILMEMBER ALVAREZ It was moved by Vice Mayor Knaack, and seconded by Councilmember Hugh, to excuse Councilmember Alvarez from tonight's Council meeting with the following Councilmembers voting "aye": Chavira, Hugh, Martinez, and Weiers. Members voting "nay": Sherwood and Knaack. The motion carried. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Knaack, and seconded by Chavira, to hold the next regularly scheduled city council workshop on Tuesday, August 20, 2013 at 9:00 a.m. in room B3 of the city council chambers, to be followed by an executive session pursuant to A.R.S. 38-431.03. Further, it was moved to vacate the regularly scheduled city council meeting on Tuesday, August 27,2013 due to the League of Arizona Cities and Towns conference. Finally, it was moved to hold a regularly scheduled city council workshop on Tuesday, September 3, 2013 at 1:30 p.m. in room B3 of the city council chambers, to be followed by an executive session pursuant to A.R.S.38-431.03. The motion carried unanimously. CITIZEN COMMENTS Jason Ryan, a Tempe resident, spoke about a ticket he received for going over the speed limit. He said the Court is colluding with the city council and the police department to bring in money from citizens. He said the $260 fine for going 15 miles over the speed limit is cruel and unusual. He said he held a one-man protest at the court after his trial. He said he was disgusted with this scam and it is despicable. Cherlynn Berry, a Glendale resident and merchant in Catlin Court, wanted to bring to the city's attention some issues regarding the car cruising. She said the merchants were told that the cruising event was cancelled for August due to the hot weather. She said this same type of event is held at 67 Avenue and Bell in August. She said Nancy Perry advised she felt unwelcome in the city and due to the fees charged in May and June; she was unable to continue to bring the event to downtown. She said the May car show cost over $4,000 and June cost $6,000 and the July show cost about $2,000. She met with members of the Marketing Department and she was told that some of the information she received was misguided. She said this puts the merchants in a bad light and they were looking forward to the car show in downtown. She said this has to 13 be a break even proposition for Nancy Perry to continue to bring the cars to downtown Glendale. She said if the car show leaves, it will mar the reputation of the downtown area. She would like to see attempts to keep this event. She also said Westgate has offered to pay Nancy Perry to come to the Westgate area for this event. She said the merchants in downtown Glendale cannot compete with Westgate. Larry Barker said he represents Nancy Perry of Nancy Perry Productions. He said her concern for the car shows is all the expense she has to pay out each month to put the shows on. He said her intention was to bring people and revenue into Glendale. After the three month trial, she has not recouped any of the money she had to expend. They were interested in holding the car show in the downtown area again, but now Westgate has offered to pay her to have the car show there. He said if they can't work something out,they will have to move on. COUNCIL COMMENTS AND SUGGESTIONS Councilmember Sherwood responded to the car show issue. He said there seems to be a lot of misinformation. He said this has been a big benefit for the downtown area. He said this is still a workable idea and would like to discuss this more. Councilmember Sherwood said they need to continue working with the Marketing Department to see if they could come up with a solution. Councilmember Martinez welcomed Ms. Fischer as the new City Manager. Councilmember Hugh welcomed Ms. Fisher as the new City Manager. Councilmember Chavira welcomed Ms. Fischer as the new City Manager. He also said he was an auto enthusiast and the classic car event fits the flavor of downtown. He said they need to look into this. Vice Mayor Knaack welcomed Ms. Fischer as the new City Manager. She said every Councilmember supports the downtown area and they will try and do everything they can. She said August is Drowning Awareness Month and asked everyone to watch their children around water. Mayor Weiers said the car event was his baby and he was disappointed that this event was cancelled in August. He attempted to contact Ms. Perry and will do everything in his power to continue this event. It is important and a good deal for the city. He hoped to speak to Ms. Perry to discuss this at some point. He spoke about Drowning Awareness Month and the ribbons to recognize the event. ADJOURNMENT There being no further business,the meeting was adjourned at 8:06 p.m. &AAA..r�L Pamela Hanna-City Clerk 14