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HomeMy WebLinkAboutMinutes - Minutes - Arts Commission - Meeting Date: 6/27/2013 CITY OF GLENDALE MINUTES OF THE ARTS COMMISSION HELD THURSDAY,JUNE 27,2013 MAIN LIBRARY-1sT FLOOR LARGE MEETING ROOM 5959 WEST BROWN STREET GLENDALE,ARIZONA 6:00 p.m. The meeting was called to order at 6:10 p.m. by Chairperson Carol Ladd. Commission members,Joann Lee, Jessica Koory and Elizabeth Medina were in attendance. Representing city staff were Mojgan Vahabzadeh, Public Arts Coordinator and Erik Strunk,Executive Director, Parks, Recreation&Library Services. Commissioners Darren Fosdick and Anne Owens were absent. APPROVAL OF THE MEETING MINUTES A MOTION was MADE by Commission member Lee to APPROVE the minutes of the April 25th and May 9th 2013 Arts Commission meetings. The MOTION was SECONDED by Commission member Medina and carried unanimously. PUBLIC COMMENTS At this time the Commission will hear comments from the public; however,the Commission may not discuss or consider items not appearing on the agenda unless an actual emergency exists. There were no comments. A REVIEW OF FY 2012-13 ACCOMPLISHMENTS AND DEVELOPMENT OF THE FY 2013-14 ANNUAL PLAN Staff made a presentation on the accomplishments of the Public Arts Program over the past year and presented program opportunities for the upcoming year. Below is the power point presentation review that was shown and discussed at the meeting. The Commissioners were all very energized and pleased with the assessment of last year's accomplishments and eager to start planning for the next fiscal year. Mojgan Vahabzadeh,Public Arts Coordinator,directed the Commissioners to come prepared with their ideas and suggestions for the next FY plan. The resulting FY 2013-14 Arts Projects Plan will be discussed and finalized for approval at the next scheduled meeting. FY 2012-13 Arts Project Plan • Plein Air Event at the Chocolate Affaire • Glendale Arts Council's Youth Art Show • Glendale Arts Council's Juried Fine Arts Show&Annual Arts Purchase • Performing Arts Partnership Program • IN FLUX multi-city temporary public art projects • Westgate Opportunities—Gallery Glendale • Community Arts Activities Contingency Fund • Gallery Exhibitions • Begin 5-year Strategic Art Plan • Maintenance of Art Portfolio 1 FY 2013-14—Draft Art Plan • FY 13-14 Arts Projects Budget: $126,067 • Maker Space at the Glendale Public Library- $12,000 • Plein Air @ Chocolate Affaire- $1,750 • Interactive Arts @ Chocolate Affaire - $4,000 • Interactive Arts @ A Glendale Signature event- $4,000 • 2014 Summer Arts Camp - $10,000 • Juried Fine Art Show&Annual Art Purchase- $2,000 • FY 13-14 Performing Arts Program - $36,000 • Artist-in-residence for Glendale Public Schools - $8,000 • In Flux Temporary Art for Vacant Storefronts (2) - $8,000 • Community Arts Activities Fund- $5,000 • Maintenance of Existing Art Portfolio - $20,000 • Westgate arts activities - $5,000 • On-going Management of Gallery Glendale • Art-on-Loan Collaboration Program • Review of the current Arts Master Plan • A color brochure for the Commission - $2,000 STAFF REPORTS/CORRESPONDENCE Gallery Glendale at Westgate Update Mojgan Vahabzadeh,Public Arts Coordinator provided information on past and current scheduled events for Gallery Glendale at Westgate. Commissioner Lee asked how long into next year will they be able to keep the Gallery open. Ms. Vahabzadeh said the agreement was for sometime around May 17,2014. Erik Strunk,Executive Director, Parks,Recreation&Library Services, stated the response to the project has been overwhelming and seems to be working very well. He noted with the confidence and hard work of everyone involved,this project has been a success. Commissioner Koory inquired if there have been any concerns with children around the art. Ms. Vahabzadeh replied no and added each exhibiting organization was aware of the situation. She added that as part of the exhibit agreement, organizations assume full responsibility for their art and insurance for the duration of their exhibit. Chairperson Ladd wondered about the gallery lease being renewed. She said it will seem odd if the lease is not renewed since the gallery has received great response and continues gaining momentum. Mr. Strunk agreed and hopes they can continue to build on this project and the surrounding merchants would want to keep it going. Chairperson Ladd hopes Westgate would want to keep it too. Mr. Strunk stated these were all issues the Commission needs to discuss regarding the Westgate project moving forward in the future. Mr. Strunk thanked the Commission for all their work this year. He said this Commission has been very engaged in the direction of the goals that were set. He appreciated their faith in staff 2 as well as their input. He also expressed his gratitude to Ms. Vahabzadeh for her hard work and commitment. Bus Tour Mojgan Vahabzadeh, Public Arts Coordinator provided information on the In Flux Bus Tour held June 22,2013. She said she had a great time and got a chance to see temporary installations in seven Valley cities. There were games and prizes on the bus along with a great lunch. The tour ended in Scottsdale. There were about 140 people who took participated in the bus tours to view 16 In Flux art installations in 7 Valley cities. A MOTION was MADE by Commission member Koory to Vacate the July and August Arts Commission meetings. The MOTION was SECONDED by Commission member Medina and carried unanimously. COMMISSIONER COMMENTS Commissioner Koory gave high praise to Ms. Vahabzadeh for all her hard work this past year. She noted that all her work and long hours have not gone unnoticed by the Commissioners and was evident by all they had accomplished this year. She also gave a special thanks to Mr. Strunk for all his support. The Commissioners commented on possibly moving the start time for the Arts Commission meetings from 6:00pm to 6:30 pm to accommodate Commissioner Fosdick's time constraints related to work,however,they held off discussing it until he was present. Ms. Vahabzadeh stated she will keep the Commissioners informed throughout the summer break and will let them know if anything comes up needing their attention. NEXT MEETING The next meeting of the Glendale Arts Commission will be held September 15, 2013 ADJOURNMENT As there were no further comments,the meeting was adjourned at 7:40 p.m. Respectfully submitted, Mojgan aha.zadeh, Public Arts Coordinator 3