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HomeMy WebLinkAboutMinutes - Minutes - Arts Commission - Meeting Date: 3/28/2013 CITY OF GLENDALE MINUTES OF THE ARTS COMMISSION REGULAR MEETING HELD THURSDAY,MARCH 28, 2013 WESTGATE ENTERTAINMENT DISTRICT 6770 N. SUNRISE BLVD.—SUITE D-109 GLENDALE,ARIZONA 6:00 p.m. The meeting was called to order at 6:25 p.m.by Chairperson Carol Ladd. Commission members, Joann Lee, Jessica Koory, Elizabeth Medina and Darren Fosdick were in attendance. Representing city staff was Mojgan Vahabzadeh,Public Arts Coordinator. Commissioners Kaitlyn MacKay and Anne Owens were absent. APPROVAL OF THE MEETING MINUTES A MOTION was MADE by Commission member Lee to APPROVE the minutes of the Febrary28,2013. The MOTION was SECONDED by Commission member Koory and carried unanimously. PUBLIC COMMENTS At this time the Commission will hear comments from the public; however, the Commission may not discuss or consider items not appearing on the agenda unless an actual emergency exists. There were no comments. GALLERY GLENDALE—TOUR OF SPACE AT WESTGATE Mojgan Vahabzadeh, Public Arts Coordinator provided a tour of the newly changed proposed donated space, Suite D-109. She updated the Commission on the latest developments and plans for use of the space. This is a unique opportunity to pilot a new concept in partnering with New Westgate, LLC, for temporary one year lease at Westgate. This opportunity will provide area residents and patrons to Westgate with programs and services through the Parks, Recreation and Library Services Department. The gallery space will be used to showcase works from the municipal art collection and other arts organizations. The Commissioners toured the facility and provided their input. Commissioner Koory inquired if the space was slated to be primarily library space. Ms. Vahabzadeh explained the plan for the space has always been for multi-use recreation, library, and art. Staff will decide how the space will be divided for the gallery space portion Ms. Vahabzadeh noted the agenda item is scheduled to go before City Council in April for approval. Chairperson Ladd asked when they will have access to the space. Ms. Vahabzadeh stated May 17th was still the tentative scheduled date for the grand opening. 1 Commissioner Koory asked if the In Flux artists have seen the space and have any issues with the change. Ms. Vahabzadeh replied that the artists have visited the new space and had no issues with the change in location. She said each artist has made plans to use an area most suitable for their artwork projects. Ms. Vahabzadeh asked the Commissioners if they believed the space was suitable for their needs and if they liked the new location. Commissioner Koory said she liked it,however,was worried they were trying to cram too many things into the space. Ms. Vahabzadeh explained the schedule was spaced out with some of the programs being done outside and on the weekends. Ms. Vahabzadeh commented on some concerns related to insurance liability. She said the attorney will be looking into it. Additionally, she would like the Commissioners opinion on whether they would like to be on the panel to approve the artwork that comes in from the organizations. Commissioner Koory stated the groups should be the ones that decide the artwork. Commissioner Fosdick agreed adding that there might be too many opinions if everyone gets involved as well as too many standards. Ms. Vahabzadeh explained there will be certain standards the artist must abide to. Chairperson Ladd agreed they should have a certain standard; however, artist should also have a certain freedom to display their projects. She added this would get more people interested in the program. Ms. Vahabzadeh suggested they have an open house at the beginning of May and invited different organizations to show off the space. Commissioner Fosdick expressed his concern with having children in the same space as pieces of artwork. He explained accidents may occur because of the tight space. Ms. Vahabzadeh noted that was part of the liability issue she brought up earlier. She will be speaking with the attorney's office. Commissioner Fosdick inquired about security since there are children and high dollar items on the premises. Ms. Vahabzadeh explained security issue will be addressed. Commissioner Fosdick suggested putting up security cameras by the door for the protection of the pieces and public..Ms. Vahabzadeh commented that it was a good idea and will look into it. Ms. Vahabzadeh stated the plan for the space for first couple of months will be show municipal art. Staff and volunteers will be available at the Gallery on Fridays and Saturdays between 6:00pm and 9:00pm. Commissioner Fosdick recommended the Art Commission come up with a list of activities to bring in more people. Ms. Vahabzadeh agreed and suggested they include them in their Art Plan for the new fiscal year. The Commission discussed long term plans regarding the space at Westgate if this opportunity continues to be offered. SUMMER ART CAMP Mojgan Vahabzadeh, Public Arts Coordinator provided the update. The Public Art Program is collaborating with Youth Recreation to offer five weeks of Summer Camp workshops. She said 2 the purpose of this agenda item is to secure approval for funding of five workshops. Each workshop will be 4 hours per day and for 4 days. The workshops will be offered for 5 weeks in June and July. Commissioner Koory wondered why this was being brought up again if the Commission had decided to cancel the art camp. Ms. Vahabzadeh explained they had decided to drop it because there was no staffing to accormnodate the demand. This year,Parks and Recreation will be doing the staffing. Commissioners expressed concerns regarding this program becoming a daycare for some parents as well as kids possibly damaging art projects on site. The consensus of the Commission was to separate the Art Camp and Youth Recreation programs. The Commission discussed several options that included the age limit,hours of activities as well as the cost to provide the service. After much exchange of ideas, the Commission decided on five 4-hours per day,4 days per week workshops with the cost of$50.00 per child. The 4 hours of recreation activities will be the sole responsibility of the Youth Recreation division as a separate entity should they decide to move forward with the recreation aspect. A MOTION was MADE by Commission member Fosdick to Approve the Summer Art Camp workshops, five 4-hours per day,4-days per week. The MOTION was SECONDED by Commission member Medina and carried unanimously. STAFF REPORTS/CORRESPONDENCE Public Safety Memorial I Tpdate Staff updated the Commission on the rotation of the Public Safety Memorial. Ms. Vahabzadeh stated the process was complete and was successful. She encouraged everyone visit the site. Performing Arts The review date for applications will be April 25th. Each applicant will be granted a total of 10 minutes for their presentation. The meeting at City Hall at 6:00pm. On May 9th,the Commission will conduct a special meeting to decide their selections and on June 1 1th recommendations will be submitted to City Council for approval. COMMISSIONER COMMENTS Commissioner Lee asked for an update on the Gifting for Glendale program. Ms. Vahabzadeh replied she did not have any new information but will keep them updated with any new developments. NEXT MEETING The next meeting of the Glendale Arts Commission will be held Thursday, April 25, 2013 at 6:00 p.m. in room B2, City of Glendale City Hall, 5850 West Glendale Avenue, Glendale, AZ 85301. AD.IOITRNMENT 3 A MOTION was MADE by Commission member Medina to ADJOURN the meeting. The MOTION was SECONDED by Commission member Lee and carried unanimously. As there were no further comments,the meeting was adjourned at 7:50 p.m. Respectfully submitted, Mojgan abzadeh, Public Arts Coordinator 4