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HomeMy WebLinkAboutMinutes - Minutes - Judicial Selection Advisory Board - Meeting Date: 1/9/2013 MINUTES OF THE CITY OF GLENDALE JUDICIAL SELECTION ADVISORY BOARD January 9, 2013 —6:00 p.m. Glendale Municipal Office Complex, B-3 5850 West Glendale Avenue Glendale, AZ MEMBERS PRESENT: Terrance Mead, Chair Judge Randy Warner, Vice Chair Jerry Berntsen, Member Christina Rubalcava, Member Justice Ann Scott Timmer, Member Steven Keist, Member Judge Elizabeth Finn,Non-Voting Member STAFF PRESENT: Katie Douglas, Human Resources Generalist and Staff Representative Debbie Burson, Human Resources Administrator and Staff Representative MEMBERS ABSENT: Frederick Coury, Member CALL TO ORDER Chair Terrance Mead called the meeting to order at 6:02 p.m. APPROVAL OF MINUTES FROM AUGUST 27, 2012 JSAB MEETING Board Member Justice Ann Scott Timmer moved to approve the minutes as presented and Board Member Jerry Berntsen seconded the motion. It was voted unanimously to approve the Minutes as presented. CALL FOR A VOTE TO ENTER EXECUTIVE SESSION Vice-Chair Judge Randy Warner moved to enter executive session. Board Member Jerry Berntsen seconded the motion and the motion carried unanimously. CALL FOR A VOTE TO RECONVENE INTO OPEN SESSION Board Member Justice Ann Scott Timmer moved to reconvene into Open Session and Chair Terrance Mead seconded the motion. It was voted unanimously to reconvene into Open Session. CITY JUDGE INTERVIEW PROCESS Board Members Steven Keist, Jerry Berntsen, and Christina Rubalcava disclosed no conflicts of interest with any of the applicants. Chair Terrence Mead disclosed he knows applicant#47, explained his association, but did not believe recusal was required. Board Member Justice Ann Scott Timmer disclosed that she knows applicants #9, #18 and#31, explained her associations, but did not believe recusal was required. Vice Chair Judge Randy Warner recused himself from voting for applicants#22 and#23. CITY JUDGE INTERVIEW PROCESS The Board nominated the following tentative list of applicants to interview: Vice Chair Judge Randy Warner moved to nominate applicant#31. Chair Terrance Mead seconded the motion. The vote was five to one in favor of the nomination. Board Member Justice Ann Scott Timmer moved to nominate applicant#34. Vice Chair Judge Randy Warner seconded the motion. The vote was unanimous in favor of the nomination. Board member Christina Rubalcava moved to nominate applicant#23. Board Member Justice Ann Scott Timmer seconded the motion. The vote was five to one in favor of the nomination. Board Member Justice Ann Scott Timmer moved to nominate applicant#8. Board Member Steven Keist seconded the motion. The vote was unanimous in favor of the nomination. Board Member Steven Keist moved to nominate applicant#47. Chair Terrance Mead seconded the motion. The vote was five to one in favor of the nomination. Board Member Justice Ann Scott Timmer moved to nominate applicant#6. Board Member Christina Rubalcava seconded the motion. The vote was five to one in favor of the nomination. Vice Chair Judge Randy Warner moved to nominate applicant#9. Board Member Christina Rubalcava seconded the motion. The vote was five to one in favor of the nomination. Board Member Justice Ann Scott Timmer moved to nominate applicant#7. Vice Chair Judge Randy Warner seconded the motion. The vote was four to two in favor of the nomination. Vice Chair Judge Randy Warner moved to nominate applicant#12. Board Member Christina Rubalcava seconded the motion. The vote was four to two in favor of the nomination. Chair Terrance Mead moved to nominate applicant#25. The motion was not seconded. Chair Terrance Mead moved to nominate applicant#22. Board Member Justice Ann Scott Timmer seconded the motion. The vote was three to two in favor of the nomination with Vice Chair Judge Randy Warner abstaining. Chair Terrance Mead moved to nominate applicant#18. Board Member Steven Keist seconded the motion. The vote was unanimous in favor of the nomination. Board Member Justice Ann Scott Timmer moved to close the nominations. Vice Chair Judge Randy Warner seconded the motion. The vote was unanimous in favor of closing the nominations. CITY JUDGE INTERVIEW PROCESS The Board had discussion regarding length of interviews and meeting dates and times. Vice Chair Judge Randy Warner suggested that the Board conduct 20 minute interviews. Based upon a discussion of the Board's availability, it was determined that interviews would be held on January 28, 2013 and January 29, 2013. The meetings will begin at 5:30pm. CALL FOR A VOTE TO ENTER EXECUTIVE SESSION Board Member Christina Rubalcava moved to enter executive session. Vice Chair Judge Randy Warner seconded the motion and the motion carried unanimously. CALL FOR A VOTE TO RECONVENE INTO OPEN SESSION Board Member Steven Keist moved to reconvene into Open Session and Chair Terrance Mead seconded the motion. It was voted unanimously to reconvene into Open Session. CITY JUDGE INTERVIEW PROCESS Vice Chair Judge Randy Warner moved to interview applicants#6, #8, #9, #18, #23, #31, #34, and #47 who were the top eight applicants. Board Member Steven Keist seconded the motion. It was voted unanimously to interview the top eight applicants. Vice Chair Judge Randy Warner commented that the applicants for the City Judge recruitment were an outstanding group. CITY JUDGE INTERVIEW PROCESS The Board discussed performing due diligence on the top eight applicants. The assignments were made as follows: Vice Chair Judge Randy Warner will conduct due diligence on applicant#9. Board Member Justice Ann Scott Timmer will conduct due diligence on applicant#6. Board Member Christina Rubalcava will conduct due diligence on applicant#31. Board Member Jerry Berntsen will conduct due diligence on applicant#47. Board Member Steven Keist will conduct due diligence on applicant#8. Chair Terrance Mead will conduct due diligence on applicant#34. Judge Elizabeth Finn will conduct due diligence on applicant#18. Board Member Frederick Coury was assigned applicant#23. Chair Terrance Mead will be the back-up for conducting due diligence on applicant#23 if Board Member Frederick Coury is unable to do so. PUBLIC COMMENT There were no comments from the public at this time. STAFF REPORT Staff Representative Katie Douglas informed the Board that City Attorney Craig Tindall or a designee will be unable to attend the next meeting to discuss the Open Meeting Law. This will be scheduled for a future date. BOARD COMMENTS There were no additional comments from the Board. CALL FOR FUTURE MEETINGS: JANUARY 28, 2013 and JANUARY 29, 2013 Staff Representative Katie Douglas advised the Board that the next meeting will be held on January 28, 2013 for Judge Finn's reappointment. The Board will also conduct a portion of the interviews for City Judge at this meeting. The Board will conduct the remainder of the interviews for City Judge on January 29, 2013. ADJOURNMENT Board Member Justice Ann Scott Timmer moved to adjourn the meeting and Board Member Steven Keist seconded the motion. It was voted unanimously to adjourn the meeting at 8:45 p.m. Submitted by: m Brown Board Liaison