HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 10/2/2012 MINUTES
CITY OF GLENDALE AD HOC CITIZEN TASK FORCE
ON WATER AND SEWER
PALO VERDE ROOM
ADULT CENTER
5970 W. BROWN STREET
GLENDALE,ARIZONA 85301
TUESDAY, OCTOBER 2, 2012
6:00 p.m.
CALL TO ORDER
The meeting was called to order at 6 p.m. by Michael Ashcraft, facilitator. He briefly reviewed
the evening's agenda and explained the process. He pointed out possible time constraint issues
with the anticipated rotations but stressed that enough time was needed for thorough completion
of the process. He requested member approval to stick to time limits so that the meeting could
be adjourned by the expected 8:30 end time. Voice approval was given by the members.
ROLL CALL
APPROVAL OF MINUTES OF THE SEPTEMBER 17, 2012 MEETING
Sally Melling, Water Services Sr. Secretary, asked for approval of the Final Minutes for the
September 17, 2012 meeting from the Task Force. A motion to approve the minutes was made
by Comm. Ackzen, seconded by Comm. Krystek. The minutes stand and were approved as
written by voice vote.
WELCOME WITH UPDATES
Kern Logan reminded members that the meeting scheduled for Monday, October 29, 2012 is
cancelled. The next meeting on Tuesday, October 30, will continue the process of prioritizing
members' items of interest into the recommendations that will be made to Council. Staff will
compile information collected tonight into a draft document for Task Force review and
comments.
PRESENTATIONS AND FACILITATED EXERCISE
This was a draft policy exercise with the anticipated outcome of gathering all policy
recommendations from the members. Members divided into groups based on numbers
assigned as they arrived. Each group rotated into five locations throughout the evening for
summary presentations by staff. Questions, comments, and input from all members were
collected at each presentation.
At the conclusion of the presentations, the entire group convened again. Michael Ashcraft
explained the next step which was the dot polling with a change. Members received 5 blue
dots and 5 red dots at this meeting to use on items of interest. Discussion ensured after
several members requested additional polling dots. After it was determined that the
October 2, 2012
Ad Hoc Citizen Task Force on Water and Sewer Minutes
Page 2
majority of the members favored having more dots, every Task Force member received 5
more dots of each color for a total of 10 blue and 10 red dots. The results will be compiled
by staff and presented at the October 30 meeting.
Several concerns were raised by members. A review of past dot polling results was
requested to make sure nothing was missed. Clarification was requested on water
lobbying efforts under the Regional Collaboration and Water Resources Sustainability
category.
The Financial Planning, Billing,and Customer Service area elicited the following discussion:
• Priority should be to make rates competitive with other cities
- Comparable
- Cost effective
• Benchmarking efforts should be undertaken
• Suggestion to read meters every two-three months rather than monthly
- Average or estimate for the other months
- Customers should pay for what is actually used on the month that the meter is read
and adjust/average rates for other months. (Comm. Garland reported that this was
done many years ago.) A type of Equalizer rate option used by power companies was
presented as an example.
Under the Operations and Infrastructure area, the main concern was that members could not
remember discussing the implementation of Storm Water fees.
Staff will address all items of concern at the October 30 meeting.
ADJOURNMENT
The meeting was adjourned at 8:03 p.m.
Respectfully submitted,
Sally "e ing, Recordi g Secretary