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HomeMy WebLinkAboutMinutes - Minutes - Arts Commission - Meeting Date: 6/21/2012 CITY OF GLENDALE,ARIZONA MINUTES OF THE REGULAR MEETING OF THE ARTS COMMISSION HELD THURSDAY,JUNE 21,2012 LIBRARY LARGE MEETING ROOM—FIRST FLOOR 5959 WEST BROWN STREET GLENDALE,ARIZONA 6:00 p.m. The meeting was called to order at 6:01 p.m. by Chairperson Diane Lesser. Commission members, Carol Ladd, Jessica Koory, Elizabeth Medina, Janine Barbour, and Joann Lee were in attendance. Representing city staff were, Eric Strunk, Executive Director, Parks, Recreation& Library Services, and Mojgan Vahabzadeh, Public Arts Coordinator. Also attending was Ms. --- Anne Owens, commencing New Commission member. Guest in attendance was Justine Cornelius, Building Safety Manager. APPROVAL OF THE MEETING MINUTES A MOTION was MADE by Commission member Medina to APPROVE the minutes of the May 17,2012 meeting with the following corrections. The minutes should reflect Commissioner Koory's statements that the minutes should be an exact accounting of the T° proceedings in sequeq and facts.; othing should be subtracted, including the motion that was made regarding the criteria for Performing Arts Partnership Program. The motion was made and approved on 5/19/12 and should be recorded in the minutes. Additionally, there is a correction to remove the word "upheld" from Commissioner Koory's comments regarding the discussion on the applicants that were ineligible for the Performing Arts Partnership Program. The MOTION was SECONDED by Commission member Lee and carried unanimously. PUBLIC COMMENTS At this time the Commission will hear comments from the public; however, the Commission may not discuss or consider items not appearing on the agenda unless an actual emergency exists. No public comments were made. NEW ARTS COMMISSION MEMBER The Commissioners Weldon e:A mee Owens as the neW-estMeniber of the Glendale Arts Commission. Ms. Owens took the Loyalty Oath to begin her appointment. Commissioner Owens will be representing the Sahuaro District. DEACCESSION PLAN UPDATE The Arts Commission conducted a special workshop meeting on May 31, 2012, to discuss this concept. At that meeting,the Commission indicated it was not in support of any sale of municipal art. However,they did request that staff solicit feedback regarding this topic on the city's website for the Municipal Arts Program. Staff provided the Commission with the public's comments and feedback. In response to the Arts Commission's request for public feedback, on June 1, 2012, a section was added to the Glendale Public Arts website with an option for public 1 commentary. As of June 15, 2012, five comments had been posted on the website. Four out of the five comments were against the sale of city art work. Mojgan Vahabzadeh, Public Arts Coordinator, stated that staff will forward a memo to Mayor and Council, indicating that the Arts Commission is not supportive of any sale of the City's art portfolio. FY 2012-13 ARTS PROJECTS PLAN Staff presented a slide presentation of highlights and accomplishments of the Public Art Program in FY 2011/12. They also presented a list of possible projects to be discussed and considered for the upcoming FY 2012-13. Staff will continue to work with the Arts Commission to develop an annual arts projects plan for FY 12/13. Chairperson Lesser inquired as to the grant money that was awarded to the applicants of the Performing Arts Partnership Program. She asked if the Arts Commission ever required an itemized expense report on where they ultimately spent the grant money. Mojgan Vahabzadeh, Public Arts Coordinator, explained the applicants were required to return a final report. She stated that starting with FY 2012-13 grants,the requirements for the final report are being revised to include more detailed quantitative information. Chairperson Lesser said she believed it was a good idea to start requiring more detailed final reporting, since it was the responsibility of the Arts Commission to verify where the money was used and for what purpose. Eric Strunk, Executive Director, Parks, Recreation&Library Services, agreed with Chairperson Lesser's suggestion and added that in moving forward,the Arts Commission as a group can decide whether that was something they want to include in next year's Performing Arts Partnership Plan. Overview of FY 2011/12 Annual Arts Projects Plan • Sahuaro Ranch Park Entry Monuments • Plein Air Painting Event at the Chocolate Affaire • Jazz and Blues Festival • Summer Art Camp • Performing Arts Partnership Program • Art Exhibitions at the Glendale Adult Center • Glendale Fire Department Centennial Project • El Corrido de Glendale • Centerline: First Saturdays • West Valley Arts Council and Pop-Up Gallery • Arts Maintenance • Support of Glendale Arts Council Art Shows Possible New Initiatives for FY 2012/13 • Continued sponsorship of the Plein Air Event at the Chocolate Affair • Interactive Temporary Art at the Jazz and Blues Festival • 2013 Summer Arts Camp • Glendale Arts Council's Juried Fine Art Show and Annual Arts Purchase 2 • Glendale Arts Council's Youth Art Show • Performing Arts Program • Continued Routine Maintenance of Existing Art Portfolio • Art on Loan Collaboration Program • Artist-in-residence Programs for Glendale Public Schools • Arts Workshops for Adults • In Flux Multi-City Temporary Public Art Initiative • Development of New 5 year Strategic Arts Plan SUMMER RETREAT PLAN The Commission discussed the possibility of conducting a Summer Retreat to identify potential projects for next fiscal year as well as goals for the future. Mojgan Vahabzadeh, Public Arts Coordinator, stated she will be contacting everyone in the next couple of weeks for a date and time that was agreeable to everyone. STAFF REPORTS/CORRESPONDENCE Farwell to Judy Fleming Mojgan Vahabzadeh, Public Arts Coordinator, explained Ms. Fleming will no longer be working in the Arts Department. She said this was due to budget cuts currently being experienced by the city. She noted Ms. Fleming was currently employed and doing very well. However, she will be greatly missed by all. Maintenance Updates Mojgan Vahabzadeh, Public Arts Coordinator, presented this item. She reported on the maintenance and repairs being done on the Circles of Time at Myrtle & Grand Avenues. Staff will work to get the repairs done in a timely manner. Adult Center Exhibit Updates Mojgan Vahabzadeh, Public Arts Coordinator presented this item. She stated the Phoenix Artist Guild will have an exhibit in December. She explained she was working to have the exhibits stay up longer because of the work involved in getting the exhibits initially set up. Commissioner Barbour noted they should consider the exhibits to stay up at least for a three month period. COMMISSIONER COMMENTS ADJOURNMENT The next meeting of the Glendale Arts Commission will be held Thursday, September, 27 at 6:00 p.m. on the 1st Floor, Large Meeting Room, Glendale Public Library, 5959 West Brown Street, Glendale, Arizona. ADJOURNMENT A MOTION was MADE by Chairperson Barbour to ADJOURN the meeting. The MOTION was SECONDED by Commission member Owens and carried unanimously. 3 As there were no further comments,the meeting was adjourned at 6:52 p.m. Respectfully submittedd, , I Mojgan Vahabzadeh, Public Arts Coordinator 4