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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 8/14/2012 rig GLENIV1 GLENDALE CITY COUNCIL MEETING Council Chambers 5850 West Glendale Avenue August 14,2012 7:00 p.m. The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor Steven E. Frate and the following Councilmembers present: Joyce V. Clark, Yvonne J. Knaack, and Manuel D. Martinez. Councilmembers Norma S. Alvarez and H. Philip Lieberman were absent. Also present were Horatio Skeete, Acting City Manager; Craig Tindall, City Attorney; and Pamela Hanna, City Clerk. Mayor Scruggs called for the Pledge of Allegiance and a moment of silence was observed. COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER A statement was filed by the City Clerk that the 3 resolutions and 3 ordinances to be considered at the meeting were available for public examination and the titles posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF THE JUNE 26,2012 CITY COUNCIL MEETING It was moved by Martinez, and seconded by Knaack, to dispense with the reading of the minutes of the June 26,2012 Regular City Council meeting, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. PROCLAMATIONS AND AWARDS NATIONAL PREPAREDNESS MONTH PROCLAMATION PRESENTED BY: Office of the Mayor ACCEPTED BY: Mark Fooks, Volunteer with the Glendale Citizen Corps This is a request for City Council to proclaim September 2012 as National Preparedness Month to encourage preparedness for disasters or emergencies in homes,businesses and communities. 1 National Preparedness Month is sponsored by the Federal Emergency Management Agency (FEMA's) Ready Campaign in partnership with Citizens Corps. Mark Fooks, a resident of Glendale and volunteer with the Glendale Citizen Corps, will be present to accept the proclamation. Mayor Scruggs called Mark Fooks forward and presented the proclamation. Mark Fooks thanked the Mayor and Council for passing this proclamation. He said the Preparedness Team of Glendale Fire and Police are always working hard to be prepared for anything that comes down the pike. Their major goal is to educate citizens on how to handle a major disaster. Mayor Scruggs talked about her own experience on how to prepare for a disaster and what people need to do yearly. CONSENT AGENDA Items on the consent agenda are of a routine nature or have been previously studied by the City Council at a workshop. They are intended to be acted upon in one motion. Mr. Horatio Skeete, Acting City Manager, read agenda item numbers 1 through 8 and Ms. Pamela Hanna, City Clerk, read consent agenda resolution item numbers 9 and 10 by number and title. Councilmember Clark asked that item number 5 be heard separately. 1. SPECIAL EVENT LIQUOR LICENSE, ST. HELEN'S COUNCIL 11738 KNIGHTS OF COLUMBUS PRESENTED BY: Susan Matousek, Revenue Administrator This is a request for City Council to approve a special event liquor license for St. Helen's Council 11738 Knights of Columbus. The event will be held at St. Helen's Social Center located at 5510 West Cholla Street on Saturday, August 25, 2012, from 6 p.m. to 11 p.m. The purpose of this special event liquor license is for a fundraiser to be held indoors. Staff is requesting Council to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 2. SPECIAL EVENT LIQUOR LICENSE, ST. LOUIS THE KING SCHOOL/CHURCH PRESENTED BY: Susan Matousek, Revenue Administrator This is a request for City Council to approve a special event liquor license for St. Louis the King School/Church. The event will be held at St. Louis the King Church/School located at 4331 West Maryland Avenue on Friday, October 5 from 5 p.m. to 11 p.m.; and Saturday and Sunday, October 6 and 7, 2012, from 11 a.m. to 11 p.m. The purpose of this special event liquor license is for a fundraiser. 2 Staff is requesting Council to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 3. LIQUOR LICENSE NO. 5-2455, GAS LIGHT INN PRESENTED BY: Susan Matousek, Revenue Administrator This is a request for City Council to approve a new, non-transferable series 11 (Hotel/Motel) license for Gas Light Inn located at 5747 West Glendale Avenue. The Arizona Department of Liquor Licenses and Control application (No. 11077023)was submitted by Chad Alan LaMont. Staff is requesting Council to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 4. LIQUOR LICENSE NO. 5-6452, LF MARKET & ORIENTAL SEAFOOD PRESENTED BY: Susan Matousek, Revenue Administrator This is a request for City Council to approve a new, non-transferable series 10 (Liquor Store - Beer and Wine) license for LF Market Oriental & Seafood located at 5350 West Bell Road, Suite 115. The Arizona Department of Liquor Licenses and Control application (No. 10076280) was submitted by Max Phat Lam. Staff is requesting Council to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 5. LIQUOR LICENSE NO. 5-6594, ROSE LANE MARKET PRESENTED BY: Susan Matousek, Revenue Administrator This item was heard after the consent agenda items. 6. LIQUOR LICENSE NO. 5-6703, MARISCOS VUELVE A LA VIDA FISH/MEAT MARKET& RESTAURANT PRESENTED BY: Susan Matousek, Revenue Administrator This is a request for City Council to approve a new, non-transferable series 10 (Liquor Store - Beer and Wine) license for Mariscos Vuelve A La Vida Fish/Meat Market & Restaurant located at 5630 West Camelback Road, Suite 101-102. The Arizona Department of Liquor Licenses and Control application (No. 10076292)was submitted by Theresa June Morse. Staff is requesting Council to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 7. LIQUOR LICENSE NO. 5-6876, CIRCLE K STORE#3448 PRESENTED BY: Susan Matousek, Revenue Administrator This is a request for City Council to approve a location-to-location transferable series 9 (Liquor Store - All Liquor) license for Circle K Store #3448 located west of the SWC of 51st and Olive 3 Avenues. The Arizona Department of Liquor Licenses and Control application (No. 09070223) was submitted by Kim Kenneth Kwiatkowski. Staff is requesting Council to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 8. AUTHORIZATION OF PURCHASE OF AV EQUIPMENT FOR CITY HALL COMPLEX PRESENTED BY: Julie Frisoni, Communications Executive Director This is a request for City Council to authorize the expenditure to replace audio equipment for Council Chambers and B3, in the City Hall Complex. Staff is requesting Council authorize the approval of the expenditure from EAR Professional Audio, a local company on state contract, in an amount not to exceed $117,714. CONSENT RESOLUTIONS 9. FEDERAL AVIATION ADMINISTRATION GRANT PRESENTED BY: Jamsheed Mehta, AICP, Executive Director, Transportation Services RESOLUTION: 4599 Staff is requesting City Council waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into a grant agreement with the Federal Aviation Administration (FAA) in the anticipated amount of approximately $217,798 for additional runway safety improvements at Glendale Municipal Airport. Staff expects the FAA to offer the grant prior to September 30, 2012. However, because the FAA allows only a few days to formally accept the grant once the offer is made, staff is requesting Council's approval to accept the grant prior to receiving the new grant offer from the FAA. Resolution No. 4599 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ACCEPTING AN ANTICIPATED GRANT OFFER FROM THE U.S. DEPARTMENT OF TRANSPORTATION, FEDERAL AVIATION ADMINISTRATION, IN THE APPROXIMATE AMOUNT OF $217,798 FOR RUNWAY IMPROVEMENTS AT THE GLENDALE MUNICIPAL AIRPORT; AND AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY TO EFFECTUATE THE GRANT. 10. EQUITABLE SHARING AGREEMENT WITH UNITED STATES DEPARTMENT OF JUSTICE PRESENTED BY: Debora Black, Interim Police Chief RESOLUTION: 4600 This is a request for City Council to adopt a Resolution authorizing the City Manager to enter into an agreement with the United States Department of Justice (DOJ) for the equitable sharing of Racketeering Influenced Corrupt Organizations (RICO) assets. 4 Staff is requesting Council waive reading beyond the title and authorize the City Manager to enter into an agreement with the United States Department of Justice for the equitable sharing of Racketeering Influenced Corrupt Organizations assets. Resolution No. 4600 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN EQUITABLE SHARING AGREEMENT WITH THE DEPARTMENT OF JUSTICE CONCERNING SHARED ASSETS INVOLVING THE GLENDALE POLICE DEPARTMENT. It was moved by Frate and seconded by Clark, to approve the recommended actions on Consent Agenda Item Nos. 1 through 4 and 6 through 10, including the approval and adoption of Resolution No. 4599 New Series and Resolution No. 4600 New Series; and to forward Special Event Liquor License Applications for St. Helen's Council 11738 Knights of Columbus, St. Louis the King School/Church and Liquor License Application No. 5-2455 For the Gas Light Inn, No. 5-6452 for LF Market and Oriental Seafood, No. 5-6703 for Mariscos Vuelve A La Vida Fish/Meat Market and Restaurant and No. 5-6876 for Circle K Store #3448 to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. 5. LIQUOR LICENSE NO. 5-6594, ROSE LANE MARKET PRESENTED BY: Susan Matousek, Revenue Administrator This is a request for City Council to approve a new, non-transferable series 10 (Liquor Store - Beer and Wine) license for Rose Lane Market located at 6205 North 59th Avenue, Suite A & B. The Arizona Department of Liquor Licenses and Control application (No. 10076289) was submitted by Anthony Ronald Makhol. Staff is requesting Council to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. Councilmember Clark stated she would like to ask the applicant some questions. Mr. Anthony Makhol came forward to answer questions. Councilmember Clark noted some of the findings which must be met before granting a liquor license are the convenience, need, or necessity of the license. Mr. Makhol said his store services many patrons who don't have a car and walk to his location to buy groceries, liquor and tobacco. Councilmember Clark noted the many other stores with liquor licenses in the area. Mr. Makhol mentioned he applied for the food stamp program to help enhance his grocery productivity. Councilmember Clark stated the Council was charged with looking at these liquor licenses in terms of how they will benefit the community. She believes there are an excess number of established liquor stores in that area. She does not believe a need, convenience or necessity is served by approving another license since there are already 20 in that area. 5 Vice Mayor Frate and Councilmember Knaack agreed to approve this license since no protests were recorded and Mr. Makhol has been a model businessman in the community. He has also applied for the food stamp program to become more of a grocery store. It was moved by Martinez, and seconded by Knaack to forward Liquor License Application No. 5-6594 for Rose Lane Market to the State of Arizona Department of Liquor Licenses and Control,with the recommendation for approval. The motion carried. Aye: Frate,Knaack,Martinez,Scruggs. Nay: Clark. BIDS AND CONTRACTS 11. CBI SECURITY SERVICES INCREASE PRESENTED BY: Debora Black, Interim Police Chief This is a request for City Council to authorize the City Manager to enter into Amendment No. 1 to the Agreement with CBI Security Services, increasing the amount by 5% ($28,550), bringing the not-to-exceed amount to a total of$599,550. It was moved by Frate, and seconded by Knaack, to authorize the City Manager to enter into Amendment No. 1 to the Agreement with CBI Security Services, increasing the amount by 5% ($28,550), bringing the not-to-exceed amount to a total of $599,550. The motion carried unanimously. 12. AMENDMENT OF DESIGN SERVICES FOR MULTIUSE PATHWAYS ALONG NEW RIVER AND GRAND CANAL PRESENTED BY: Jamsheed Mehta, AICP, Executive Director,Transportation Services Staff is requesting City Council approve and authorize the City Manager to enter into Amendment No. 1 to the Professional Services Agreement with CH2M Hill, Inc. for the design of the New River and Grand Canal Multiuse Pathways in an amount not to exceed $81,197. This amendment is necessary in order to amend the design of the pathways due to the postponement of the development of Ballpark Boulevard. Since money restraints were issues these days, Councilmember Clark asked Mr. Mehta to expand on where the money was coming from for this project and how much grant money has been received. Mr. Mehta explained they have received $750,000 for the Grand Canal Multiuse Pathways and $2 million for the New River in federal grant money. The total sum of these two projects was in the area of$4.7 million. Councilmember Clark asked where the $81,197 for this project was coming from. Mr. Mehta replied the money was in the old Transportation CIP program that has previously identified for this purpose. Councilmember Clark noted this was separate from the city's general fund CIP program which has been frozen for five years. Mr. Mehta stated she was correct. Mayor Scruggs said she'd like to follow on what Councilmember Clark is talking about. Everybody's worried and concerned about money and where it comes from. Only she'd like to take this in a different direction. She knew a lot of staff members have been working very hard 6 on our new agenda and the way Council receives the material for the backup for our agenda. And this is a really good example, of how the public can get more information than they were ever able to get in the past. Now, some of people here may have noticed that we don't have all the backup material in the back of the room. This is because extra paper copies were being thrown away and quite honestly it was very costly. So, on the city's website they can get all of these same agenda materials that Council has, right off the website. So print off what you want and bring that with you or don't print anything, whatever. Mayor Scruggs said she'd like to compliment staff because this was a good example of where this works well. The first thing Council gets is a City Council report and under Budget and Financial Impact, it has the cost broken up as $81,197 that was being discussed. It has it broken up into the two components with the account number for each one and it says it comes from the GO funds and what each component is used for. She thinks that is critical, yes it's a capital expense, yes it was already budgeted and no there was no appropriation fund transfer which we are all very sensitive to right now. So that's very good. So then another really good thing in this is that in the staff report, there has been a lot of talk for years and request for this, why don't we ever see what the options are? We always see what the recommendations are but why don't we see the options? So now in staff's report under analysis, it says, "an option to delay construction of these multiuse pathways until Ballpark Boulevard is completed was considered". But federal funds for these planned projects would be lost if we choose that option. So the recommendation was made to go ahead and spend $81,197 so that we didn't lose the$2 million. Mayor Scruggs said for everybody that says "well the federal government shouldn't be spending this money anyway". Well, it would be going someplace else anyway, to some other state. Mayor Scruggs addressed Mr. Skeete, stating that she was going to use this as an example to compliment and to ask him to pass this along to all of the staff members who have been working on this new process. Council will probably find bugs along the way and find things they want tweaked a little bit here and there. But this is a good example of how this really provides the pubic with more information than they've ever had before. Mr. Skeete thanked the Mayor and said he will pass her comments along to staff. It was moved by Clark, and seconded by Martinez, to approve and authorize the City Manager to enter into Amendment No. 1 to the Professional Services Agreement with CH2M Hill, Inc. for the design of the New River and Grand Canal Multiuse Pathways in an amount not to exceed $81,197. The motion carried unanimously. 13. AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH C & S ENGINEERS, INC. FOR AIRPORT RUNWAY IMPROVEMENTS PRESENTED BY: Jamsheed Mehta, AICP, Executive Director, Transportation Services In order to complete runway safety improvements required by Federal Aviation Administration (FAA) airport design standards, staff is requesting City Council approve and authorize the City Manager to enter into Amendment No. 1 to the professional services agreement with C & S Engineers, Inc. to provide design and construction administration services in an amount not to exceed$70,000 for runway safety improvements at Glendale Municipal Airport. 7 It was moved by Clark, and seconded by Knaack, to approve and authorize the City Manager to enter into Amendment No. 1 to the professional services agreement with C & S Engineers, Inc.. to provide design and construction administration services in an amount not to exceed $70,000 for runway safety improvements at Glendale Municipal Airport. The motion carried unanimously. 14. AWARD OF BID TO R.K. SANDERS, INC. FOR AIRPORT RUNWAY IMPROVEMENTS PRESENTED BY: Jamsheed Mehta, AICP, Executive Director, Transportation Services In order to complete runway safety improvements required by Federal Aviation Administration (FAA) airport design standards, staff is requesting that the City Council award the bid and authorize the City Manager to enter into a construction agreement with R.K. Sanders, Inc. in an amount not to exceed $406,603.50 for the construction of runway safety improvements at Glendale Municipal Airport. It was moved by Knaack, and seconded by Martinez, to award the bid and authorize the City Manager to enter into a construction agreement with R.K. Sanders, Inc. in an amount not to exceed $406,603.50 for the construction of runway safety improvements at Glendale Municipal Airport. The motion carried unanimously. 15. PROFESSIONAL SERVICES AGREEMENT WITH DICK & FRITSCHE DESIGN GROUP, INC. FOR NORTH GLENDALE PARK AND RIDE/TRANSIT CENTER PRESENTED BY: Jamsheed Mehta, AICP, Executive Director, Transportation Services Staff is requesting City Council authorize the City Manager to enter into a professional services agreement with Dick & Fritsche Design Group, Inc. (DFDG), in an amount not to exceed $722,735, for planning and design services for the North Glendale Park and Ride/Transit Center project. A park and ride/transit center is needed in north Glendale due to the high demand for transit service and the lack of a permanent transit facility in this area. Councilmember Martinez stated most of his questions had been answered by the backup material. However, he was still unclear as to the timeline of this project. Mr. Jamsheed Mehta, AICP, Executive Director, Transportation Services, explained that staff was limited to nine months on this particular phase in the project. He added this phase only dealt with federal money for the planning and design phase. He talked about the challenges with the FTA and other agencies they have to work with for clearance and have this project moving on schedule. Councilmember Martinez inquired how staff determines certain site locations. Mr. Mehta explained staff has identified several locations that work well for them. He indicated that any locations have to be rigorously screened to be compatible with the current transit system as well as go though the selection process acceptable by the FTA. Mayor Scruggs thanked Mr. Mehta for answering her questions since she has serious concerns about how this whole project has been proposed by the consultants. You have to get to a 30% completion within nine months. The way she read it, there is not a lot of opportunity for citizen 8 input until the end, after they have gone through so many things. But yet there are some locations that will just not be acceptable. To bring a transit center into a neighborhood is something that is just an overwhelming integration of people from many, many places and this really conflicts with neighborhoods. We do have one location that continually offers itself for all sorts of inappropriate uses and it is a big concern. She continued that she didn't see the citizen input coming until way down the road but yet it has to have the 30% completion done by July of 2013 so it can have 100%completion by April of 2014 to get all the funds. Mayor Scruggs said it's already August of 2012 and the city was still talking about this. She is not comfortable with this even if Mr. Mehta assured her there will be a lot of citizen input and she sees a lot of input by our Citizen Transportation Oversight Committee, but not from the people that are going to be impacted by this infrastructure coming into their neighborhood. Even though this talks about Bell Road and 101 and then immediately discounts Bell and the 101 because it doesn't work at the mall. So really this isn't for Bell and the 101, which means it must be going by somebody's neighborhood and she's really not comfortable with this, at least not the input portion of it. Because to go through all these tasks and then say okay these are the best ones and the citizens have not provided their input up to that point, she thought wastes a lot of the nine months. Mr. Mehta explained one of their first tasks will be public involvement with two public meetings, five CTOC meetings, Council workshop interaction as well as website and newsletter information available. Their objective is to have sufficient work done ahead of time on the sites available for citizen input. Mayor Scruggs said well, she was not suggesting asking the citizens what they would like to see but she thought that the citizens might be able to point out some fatal flaws that the consultants just don't see. She asked Mr. Mehta if he was here during the 59`" Avenue and Thunderbird Park Roadway Improvement project. Mr. Mehta replied no. Mayor Scruggs said there may be still people left on the city staff who participated in that. It was planned beautifully from an in-house staff perspective and everything went in order and so forth and it blew up, because the citizen input was left until the end. She suggested he find people that were here during that time and sit and talk about how that one might have been handled differently so it wouldn't have blown up then he might apply it to this. The consultants as great as they are, when it comes to neighborhoods, she thinks they cannot pick out fatal flaws. She thought staff needed to bring in people much more quickly or they're never going to get that July 2013 deadline much less the April 2014 deadline. Vice Mayor Frate stated he agreed with staffs initiative to use these federal funds but also supports more citizen input. He said he looks forward to seeing staff recommendations on these locations. Mayor Scruggs offered that these possible sites may be presented to a larger group of people to get reactions to begin with versus spending a lot of time going through the technical analysis. 9 Mr. Skeete noted he did remember what occurred with the 59th Avenue and Thunderbird Park Roadway Improvement project and understands the Mayor's concerns. He noted staff will be proceed with this project very carefully to minimize any potential difficulties in the process. Mayor Scruggs said sheis glad Skeete remembered it and she felt comfortable that he will work with staff to not have a reoccurrence. Councilmember Martinez stated he too remembers that project and even though there were difficulties, most was politically motivated and because some people were spreading misinformation. He offered his support of this project. It was moved by Frate, and seconded by Martinez, to authorize the City Manager to enter into a professional services agreement with Dick & Fritsche Design Group, Inc. (DFDG), in an amount not to exceed $722,735, for planning and design services for the North Glendale Park and Ride/Transit Center project. A park and ride/transit center is needed in north Glendale due to the high demand for transit service and the lack of a permanent transit facility in this area. The motion carried unanimously. 16. AWARD OF PROPOSAL 12-39, DUPLICATING AND MAILING SERVICES PRESENTED BY: Diane Goke, Chief Financial Officer This is a request for City Council to award proposal 12-39 and authorize the City Manager to enter into a contract for duplicating and mail services with Pitney Bowes Management Services, Inc., in an amount not to exceed $500,000 annually. Staff is requesting Council to award proposal 12-39 and authorize the City Manager to enter into a contract with Pitney Bowes Management Services, Inc., in an amount not to exceed $500,000 annually for duplicating and mail services and to renew the contract, at his discretion, for up to an additional four years, in one-year increments. Mayor Scruggs thanked Ms. Goke thank for answering her questions. She had asked her what the expense was for this year and it was either$317,000 or$371,000. Ms. Diane Goke, Chief Financial Officer, replied it was $370,000. Mayor Scruggs said she asked why staff was asking for$500,000 if the city spends $370,000 and the city really shrunk tremendously. And Ms. Goke said, well we go high and then Council just sets a maximum. Mayor Scruggs said she was still curious since the budget is so tight; it kind of ties up some extra money somewhere that may be used in another location. So she still didn't understand why staff was going 1/3 above of what was spent this year. Ms. Goke agreed staff did go about $100,000 higher than what they have been currently spending. However, this does not tie up any money; this is just an amount not to exceed $500,000 for this item. to Mayor Scruggs said she thought it was capturing appropriation that could be used in other areas, however, that is not the case here. Councilmember Clark said she was still not convinced as to why they were asking for more money and was not sure of its use. Ms. Goke reiterated staff was simply asking for an amount not to exceed, however, will probably end up spending around $300,000 to $400,000 depending on the needs of the organization. Ms. Goke explained they were simply planning for that authority if the need arose. Mr. Skeete explained further on the benefits of having a safety net or the flexibility without coming back to Council even if it was not used. Councilmember Clark remarked she would rather they stay within their means than having to spend more money. She sees this as giving them carte blanche to spend up to that point. She has been hearing from many residents that everyone should start living within their means, and she believes they should start somewhere. She will be willing to approve an amount not to exceed $400,000 but will not support the $500,000. Mayor Scruggs said she started this mess so would like to go back to it a little bit since there are a couple of things going on here. Her concern is that built into the budget is money that exceeds the $500,000 even though thecity was not going to use it. Well its handy then when staff is going to the departments and they each need to cut their budgets. And so they have put some extra in mail and duplicating so that will just get cut out. That's handy, but probably not the best way to do things when the city was cutting back on other things and services. So her concern was that the $500,000 translated into other budgets built with a little bit of surplus because extra duplicating and mailing funds are allowed. She continued that Ms. Goke is saying that didn't happen but when Mr. Skeete started talking it sounded like yes that was built into the budget. So that is her concern, not about them running over it. They have a lot of slop in there, she asked Mr. Skeete to address it and then she has another way to go on this subject. Mr. Skeete explained that an accumulation of overage was not included in the budget as Ms Goke has stated. Mayor Scruggs assured everybody that she isn't mistrusting or distrusting staff. She supported them totally. She just wanted to understand so please don't mistake her remarks on this. Mayor Scruggs said she would like to discuss something she thought would help this and help the concerns of Councilmember Clark that she is hearing from the citizens. When Council went through the departmental budgets reduction exercises, the city has in the Mayor's office budget virtually nothing to cut because they don't have accounts to do this or do that and also do not have people. So, what her staff did was look at this mail situation because what happens if they don't have enough money in the contract our mail does not get delivered in or out. And so Mr. Methvin, her assistant, sat with the staff that report to him and saw all this stuff that comes in, these magazines that were never ordered or asked for and nobody reads and then they go into the waste basket. And so he did something, she didn't know what to make that stop because every piece of mail that is delivered to an office, that department is charged for. So he said here is one 11 way we are going to meet our budget reduction, we are going to stop this nonsense. So she suggests that one way that the city can address some of the issues Councilmember Clark brought up and that are her concerns too are that there be a greater awareness or a sort of outreach program for the departments. She didn't know if everybody realizes all this stuff that comes in unsolicited is costing them money. The city might consider an outreach program so they can stop all of this and that could stop some of this waste. Councilmember Martinez commented on the budget process and supports staffs recommendation since the amount being asked was simply a"not to exceed". Councilmember Knaack noted she was still not clear why they were increasing the amount when books and paper were being reduced. She agrees with Councilmember Clark that the amount should be moving the opposite way because of the trend in electronics. She asked how the previous contracts had gone out. Ms. Goke replied they had been the same, not to exceed $500,000. Mayor Scruggs said one thing that kind of makes her feel more comfortable with the $500,000 is that the city can't control the post office. Because the US Post Office is in such a mess so who knows, the postage might be 55 cents in the next three months. And that is something that does give her some reason to believe there should be some leeway in there. She thought everyone was all seeing the same thing. And that is why she sent Ms. Goke and Mr. Skeete the question of why, if the city was generating less mail, have less people, why was more money needed? Councilmember Knaack remarked they could have eliminated much of this discussion if she had known this was how the contracts have always read with the not to exceed limit of$500,000. She stated staff was doing a good job of staying within reason and not trying to get close to the $500,000. Councilmember Clark asked what would be the effect if the Council rejects the bid of not to exceed $500,000. Ms. Goke responded that the Council would have to amend the amount with a new one. However, if they go over that amount they would have to come back to Council for approval which might take some time. Mayor Scruggs reiterated that her earlier concerns had been put to rest. She will support this item. Councilmember Clark offered an amendment to award a proposal for duplicating and mail services with Pitney Bowes Management Services, Inc. in an amount not to exceed $400,000 annually. Mayor Scruggs said the motion fails for lack of a second. It was moved by Martinez, and seconded by Knaack, to award proposal 12-39 and authorize the City Manager to enter into a contract with Pitney Bowes Management Services, Inc., in an amount not to exceed $500,000 annually for duplicating and mail services and to renew the contract, at his discretion, for up to an additional four years, in 12 one-year increments. The motion carried. Aye: Frate, Knaack, Martinez, Scruggs. Nay: Clark. Mayor Scruggs said this has been a healthy discussion because it has pointed out that everybody is very focused on not building in extra charges just so when there are cuts we are not just taking out the surpluses that have been put in. But the other thing, what really made her feel more comfortable besides staff saying they're not budgeted, was the discussion on the cost of postage. With the US Postal Service in bankruptcy or whatever they are, she assumed they are going to be raising those rates. 17. AGREEMENT WITH M.R. TANNER MINING, INC., FOR MINING AND FLOOD PROTECTION WORK IN THE AGUA FRIA RIVER PRESENTED BY: Gregory Rodzenko, P.E., Acting City Engineer This is a request for City Council to authorize the City Manager to enter into an agreement with M.R. Tanner Mining, Inc. for mining and flood protection work in the Agua Fria River south of Glendale Avenue, west of 115th Avenue. Councilmember Clark wondered why this was needed when they do not have much flooding problems in that area. Gregory Rodzenko, P.E., Acting City Engineer, explained the flood problems were uncommon; however, this will enhance flood protection and was also a revenue generating item. It was moved by Clark, and seconded by Knaack, to authorize the City Manager to enter into an agreement with M.R. Tanner Mining, Inc. for mining and flood protection work in the Agua Fria River south of Glendle Avenue and west of 115th Avenue. The motion carried unanimously. ORDINANCES 18. CENTURY LINK EASEMENT: SIERRA VERDE PARK, 71ST AVENUE AND ROSE GARDEN LANE PRESENTED BY: Gregory Rodzenko, P.E., Acting City Engineer ORDINANCE: 2812 This is a request for City Council to adopt an ordinance authorizing the City Manager to execute an easement. Staff is requesting Council waive reading beyond the title and adopt an ordinance authorizing the City Manager to execute an easement in favor of Century Link for its cabinets and facilities at the northeast corner of Sierra Verde Park, located at 71st Avenue and Rose Garden Lane. Vice Mayor Frate commented on how some cabinets seem to be targeted for graffiti. Mayor Scruggs asked staff to report back to Council on how they are working to combat this type of situation. 13 Ordinance No. 2812 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A UTILITY EASEMENT IN FAVOR OF QWEST CORPORATION,DBA CENTURYLINK QC, AT SIERRA VERDE PARK LOCATED AT 71ST AVENUE AND ROSE GARDEN LANE; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED. It was moved by Martinez, and seconded by Knaack, to approve Ordinance No. 2812 New Series. Motion carried on a roll call vote,with the following Councilmembers voting"aye": Clark,Knaack,Martinez, Frate,and Scruggs. Members voting "nay": none. 19. SALE OF CITY PROPERTY LOCATED AT THE SOUTHWEST CORNER OF 63RD AND PEORIA AVENUES PRESENTED BY: Gregory Rodzenko, P.E., Acting City Engineer ORDINANCE: 2813 This is a request for City Council to adopt an ordinance authorizing the City Manager to complete the sale of a city-owned parcel located at the southwest corner of 63rd and Peoria Avenues to Salt River Project. Staff is requesting Council waive reading beyond the title and adopt an ordinance authorizing the City Manager to execute the documents necessary to complete the sale. Ordinance No. 2813 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE SALE OF REAL PROPERTY LOCATED AT THE SOUTHWEST CORNER OF 63RD AND PEORIA AVENUES CONSISTING OF APPROXIMATELY 6,606 SQUARE FEET TO SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT; AND DIRECTING THE EXECUTION OF ALL DOCUMENTS NECESSARY FOR THE SALE OF SAID REAL PROPERTY. It was moved by Knaack, and seconded by Martinez, to approve Ordinance No. 2813 New Series. Motion carried on a roll call vote,with the following Councilmembers voting "aye": Clark,Knaack,Martinez, Frate,and Scruggs. Members voting "nay": none. 20. RIGHT-OF-ENTRY AGREEMENT WITH MARICOPA COUNTY—NORTHERN PARKWAY PRESENTED BY: Jamsheed Mehta, AICP, Executive Director, Transportation Services ORDINANCE: 2814 Staff is requesting City Council waive reading beyond the title and adopt an ordinance authorizing the City Manager to enter into a right-of-entry agreement with Maricopa County to permit county personnel to enter city-owned property to perform geotechnical testing, environmental testing and investigation and historical documentation. This standard testing is necessary to complete engineering plans for Northern Parkway construction. 14 Ordinance No. 2814 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN "AGREEMENT FOR RIGHT OF ENTRY" IN FAVOR OF MARICOPA COUNTY TO PERFORM GEOTECHNICAL AND ENVIRONMENTAL TESTING AND HISTORICAL DOCUMENTATION ON CITY-OWNED PROPERTY LOCATED ALONG THE SOUTH SIDE OF THE PROPOSED NORTHERN PARKWAY BETWEEN DYSART ROAD AND 111TH AVENUE; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED. It was moved by Clark, and seconded by Frate, to approve Ordinance No. 2814 New Series. Motion carried on a roll call vote,with the following Councilmembers voting "aye": Clark, Knaack, Martinez, Frate,and Scruggs. Members voting "nay": none. RESOLUTIONS 21. EDUCATIONAL SERVICES AGREEMENT WITH THE MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT PRESENTED BY: Chris DeChant, Assistant Fire Chief RESOLUTION: 4601 This is a request for City Council to enter into an Educational Services Agreement with the Maricopa County Community College District (College). Staff is requesting Council waive reading beyond title and adopt a resolution authorizing the entering into the Educational Services Agreement. Councilmember Clark asked if these courses were needed for recertification purposes. Chris DeChant, Assistant Fire Chief, replied no. He said these were increased educational opportunity classes which will help firefighters prepare to become a supervisor or captain. He explained the process in which GCC bills the city, the city sends a check to GCC, and then in return GCC will send a check back to the city. Therefore, there is no cost for this program. He added instructors were employees like him fitting that time into their schedule. Councilmember Clark asked if anyone will be pulled off duty for any of these classes. Assistant Fire Chief DeChant replied no. Mayor Scruggs said to tell the truth, she didn't understand it when she read it and it still doesn't. The training that the firefighters are getting somehow, somewhere, right now and this whole transferring of money back and forth, she really doesn't understand it but she guessed it would have had to originate from somewhere and she's sure this has been sitting around for a year on a desk somewhere and finally got dislodged from the pipeline and it seems to be working every place else. She guessed this is one of those trust issues. But she doesn't understand at all what the heck the city was doing or why GCC is involved in this and can afford to use their instructor time, she didn't know. She asked where did the firefighters get this training now. Assistant Fire Chief DeChant explained the employees are receiving their instruction from GCC, however, before the employees were getting reimbursed for their classes. The city at this time is 15 unable to reimburse the employees therefore they are entering into this agreement in order for employees to be able to take the classes at no cost to them. Mayor Scruggs said she still doesn't understand fully and she couldn't believe it's that simple. She guesses it must be something good since everybody else is doing it. Okay, thank you. Resolution No. 4601 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN EDUCATIONAL SERVICES AGREEMENT WITH THE MARICOPA COUNTY COMMUNITY COLLEGE DISTRICT ON BEHALF OF GLENDALE COMMUNITY COLLEGE FOR THE PURPOSE OF TRAINING GLENDALE FIRE DEPARTMENT EMPLOYEES IN ALL PHASES OF FIREFIGHTING AND ASSOCIATED SERVICES. It was moved by Frate, and seconded by Knaack, to pass, adopt and approve Resolution No. 4601 New Series. The motion carried unanimously. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Frate, and seconded by Knaack, to hold a City Council Workshop at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday, August 21, 2012, to be followed by an Executive Session pursuant to A.R.S. 38-431.03. It was further moved to hold a Special City Council Workshop at 9:00 a.m. in Room B-3 of the City Council Chambers on Monday,August 27,2012,to be followed by an Executive Session pursuant to A.R.S. 38-431.03. It was additionally moved to vacate the regularly scheduled City Council Meeting on Tuesday, August 28, 2012, for the primary elections. It was finally moved to hold a City Council Workshop at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday, September 4,2012,to be followed by an Executive Session pursuant to A.R.S.38-431.03. The motion carried unanimously. MOTION TO EXCUSE COUNCILMEMBERS ALVAREZ AND LIEBERMAN It was moved by Frate, and seconded by Martinez, to excuse Councilmembers Alvarez and Lieberman from tonight's Council meeting. The motion carried unanimously. CITIZEN COMMENTS There were no citizen comments. COUNCIL COMMENTS AND SUGGESTIONS Councilmember Clark stated it was nice to be back and is looking forward to a very productive six months. She congratulated Mr. Skeete on a wonderful beginning to a new year. She expecially liked the great job done on the staff reports and the thorough material that has been presented to Council. She personally would like to thank him very much for his attention to detail. 16 Vice Mayor Frate commented on the current heat. He thanked the many city employees working out in this tremendous heat in order to keep the city running smoothly. He also congratulated everyone involved in getting the F-35 located at Luke Air Force Base. He reminded everyone to watch children around water. Mayor Scruggs said she would just like to echo the comments made by Vice Mayor Frate on city employees and their excellent work. She came in complaining about the heat and being miserable. She complained to someone about it. And she wanted to also echo what Councilmember Clark said too. She met with citizens over the last couple of months and she always tells them the same thing. It's a new day around here and the amount of information that is available to anybody who wants to read it. In fact, what is probably going to happen is that there is so much information that they would not want to spend that much time reading it. Mayor Scruggs thanked Mr. Skeete, he told Council that he was going to do some things and he is producing and delivering and it's absolutely wonderful. She was learning an awful lot about what is going on in the city and did not realize all of what staff was doing. So congratulations to each and every one of staff. There are great things going on in every department and Council is just so proud to hear about them and to celebrate them with you. And you know what, life in the City of Glendale is a whole lot more than a certain animal that a team is named after. She is just so glad that staff is getting to tell the world about everything that they are doing. So thank you to everybody involved,the meeting is adjourned. ADJOURNMENT There being no further business, the meeting was adjourned at 9:14 p.m. 'amela Hanna-City Clerk 17