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HomeMy WebLinkAboutMinutes - Minutes - Library Advisory Board - Meeting Date: 5/17/2012 GLENDALE PUBLIC LIBRARY LIBRARY ADVISORY BOARD MEETING AMENDED SUMMARY MINUTES Thursday, May 17, 2012 7:00 P.M. Library Board Conference Room Main Library 5959 W. Brown St. Glendale, AZ 85302 Members Present: Others Present: Ms. Karen Aborne Ms. Cheryl Kennedy, Chief Librarian Ms. Bernadette Bolognini Ms. Mary Hill, Secretary, PR&LS Ms. Misty Drake Ms. Claudia Leon, Youth Services Librarian Ms. Holly Fallucca Ms. Merideth Jensen-Benjamin, Teen Librarian Ms. Susan Shelly Members Absent: Unexcused: Ms. Char Sharp CALL TO ORDER Ms. Kennedy, Chief Librarian, called the meeting to order at 7:10 p.m. INTRODUCTIONS AND WELCOME TO NEW BOARD MEMBERS Since there were three new board members, Ms. Kennedy asked if everyone could say a little something about themselves. • Misty Drake stated that she is a stay at home mom; home schools her children and is a math tutor at the Velma Teague Library on Thursday nights. • Holly Fallucca stated that she is a mom to a two year old, teaches refugees English as a second language with her church, and volunteers with Hospice of Arizona. • Sue Shelly stated that she is a librarian with a specialty in Health Sciences. Her position was recently eliminated, and she is anxious to get back to work. She has a background in Nursing, which compliments her knowledge in Health Sciences. She moved to Glendale about six years ago from Indiana and enjoys living here. • Bernadette Bolognini has been a Library Advisory Board Member for one year. She is retired from American Express, but still works part-time, when needed. She has two grandchildren who she loves spending time with. She also volunteers at a Public Elementary School where her daughter teaches. 1 • Karen Aborne is the Yucca District's representative on the Library Advisory Board. Karen and her husband are both retired educators. Her first granddaughter was born on her birthday and she babysits her three days a week. APPROVAL OF MINUTES—March 15, 2012 Ms. Kennedy requested a motion to approve the minutes from the meeting held on March 15, 2012. A motion to approve the minutes was made by Ms. Bolognini. The motion seconded by Ms. Aborne passed unanimously. VICE CHAIR SELECTION Ms. Bolognini nominated and motioned that Ms. Aborne serve as Vice Chair of the Library Advisory Board. The nomination seconded by Ms. Drake, was passed unanimously. SUMMER READING PROGRAM Ms. Leon and Ms. Jensen-Benjamin, Youth and Teen staff members from the Main Library presented on the upcoming Youth and Teen Summer Reading programs. Both staff members discussed the reasons that the libraries offer a summer reading program: (1) reading is very important and should be a lifelong habit; (2) reading over the summer helps youth and teens to continue to maintain or improve their reading skills; (3) incentives and prizes are offered to keep youth and teens coming back to the library and to read; (4) the summer reading program generates an interest in libraries and books; (5) through the programs and activities provide cultural enrichment and helps to drive library attendance; (6) provides a "safe place" for youth and families; and (7) free benefit offered by the library provides an economic benefit to library patrons. The presentation continued with information provided regarding the Read, Play, Win Program sponsored by the Arizona Republic and the Arizona Diamondbacks and the Teen Program with prizes sponsored by Sonic, Harkins, and Cousin's Subs. Both programs will begin May 29th through July 28th, with a soft start the week of May 20th • The Read, Play, Win program is geared for 0 to 18 years old and begins with a participant receiving a game board and free ticket to a Diamondback game. Each child can win a lanyard and plush toy key chains during the program. The final prize is an inflatable beach ball and the grand prize is a ticket drawing to receive 4 premium game tickets to an Arizona Diamondbacks game. • The teen summer reading program, ages 12— 18 is totally digital. A senior at Sandra Day O'Connor designed the logo for the 2012 theme, "Altered". Participants can register and log-in on line, which con be linked to their own Facebook pages. The program will be marketed on the Library's Facebook page. After signing in, teens can add, view and keep track of minutes read. They can review or recommend 2 books as well. Every six hours of reading the teen will win a prize, including a Sonic ice-cream cone, second prize is candy, a coupon for popcorn or a cup for dollar refills at Harkins. The final prize is a 7 'A" sub from Cousin's Subs and two laser-lite fingers. The grand prize is a ticket drawing for a Color Nook. BUSINESS PLAN ADJUSTMENTS The library was able to keep their 111 hours of being opened as follows: 43 hours at Main, 36 hours at Foothills and 32 hours at Velma Teague. Ms. Kennedy discussed the costs of service reductions: (1)janitorial service will be provided by the Field Operations Department; (2) eliminate community activities budget; (3) publicity and promotion budget will be reduced by $2,000; (4) eliminate "Horizon" maintenance contract; (5) eliminate Security Guards; and (6) eliminate 6 vacant positions. The libraries will also participate in Maricopa County Library District's reciprocal borrowing program that will provide any non-resident with a free library card. For each of these new card holders, the library will receive $25 from Maricopa County Library District. As a result of participating in the reciprocal borrowing program, Maricopa County Library District will also purchase Polaris ILS and pay the maintenance contract for Polaris. In preparation for dealing with security issues, Ms. Kennedy verified that library stations do currently have a panic button. Staff training is currently underway and Ms. Kennedy is working with Glendale PD to get police volunteers for the libraries. Regarding revenue generators, the library system will be participating in reciprocal borrowing, begin charging for meeting rooms, and increasing fees for overdue library materials. Ms. Drake requested that the library check into having credits on library accounts. LIBRARY DIRECTOR UPDATE: • Ms. Kennedy stated during National Library Week, Councilmember Knaack read to children at the Main Library. Councilmember Martinez read to children at the Foothills Library. Karen Aborne stated that Councilmember Clark read to a group of children during Read Across America. • Ms. Kennedy said that CM Clark was generous in recently donating 6 Nooks to the Velma Teague Library and staff was creating a policy and procedures for circulating them at Velma Teague. The library will also be purchasing 6 Nooks each for Main and Foothills Branch Library to circulate. More Nooks will be purchased later to meet the demand. • The library received a grant through the America Reinvestment Act and the State Library as part of the Broadband Opportunities Technology Program for equipment to set up a mobile job lab and virtual workforce stations, on for each library and the State Library will be providing a part-time instructor to help job seekers with resume writing,job searching, and job related classes and labs. 3 • Ms. Kennedy will present at an upcoming Council Meeting the benefits of Radio Frequency Identification. Checking out of library materials will be easier for patrons as stacks of materials can be checked out at the self-check machines at the same time. DVD and cases will have a parent-child relationship and won't have to be opened to ensure the right DVD is in the correct case. The RFID book drop would provide an automatic check-in of all books at the same time and would be immediately removed from a patron's account. • Merideth Jensen-Benjamin, teen librarian and Melanie Edens, reference librarian partnered with Ironwood High School to coordinate book discussion groups. It was highly successful as 410 students participated in The Ironwood Reads Program, which was a 20%school participation rate. • During the Read Local Author Event, seven authors were available to the public at the Velma Teague Library. • The library has a new and improved homepage on the library website, which will provide for a more dynamic look and increase marketing strategies. • Robert Ortega received the Employee of the Quarter Award. • Velma Teague received 96 books donated from the Mother's Day 'Event in downtown Glendale. • Free or sponsored programs are ongoing and will continue in the Fall. LIBRARY ADVISORY BOARD COMMENTS AND SUGGESTIONS: • Ms. Aborne would like to have more citizens attend Library Advisory Board Meeting by making people more aware of how often and where the board meets. Ms. Aborne mentioned that council members send out an Around Town Notice every Friday. She wondered ifthe library would be able to include some information or facts about our libraries that could be included with their newsletters. • Ms. Aborne also commented that the wonderful presentations that we have by staff deserve to be shared by more people. They're comparable to presentations she's seen at National Conferences. • Ms. Drake commented 'that more people need to get involved and build knowledge about their community. • Ms. Bolognini thought we should try to get new users like businesses do. Ms. Kennedy said that the library does use FourSquare to market to new users by enticing them to check-in at the libraries in order to receive a prize. • A general comment made was that volunteers are a huge help to all of our libraries. Ms. Kennedy said we always want more volunteers. • Ms. Drake suggested that we could charge for booths at the Downtown Farmer's Market and Green Day Event. This money could be part of our fundraiser initiative. 4 ADJOURNMENT: The next Library Advisory Board Meeting will be Thursday, September 20, 2012. While on break for the summer, Ms. Kennedy asked that the board members work on the 2012 Library Advisory Board Goals. She also stated that she would be setting up tours of all 3 libraries for the new board members during the summer months. Ms. Shelly made a motion to adjourn our meeting at 8:50 pm. The motion seconded by Ms. Drake, was passed unanimously. 5