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HomeMy WebLinkAboutMinutes - Minutes - Arts Commission - Meeting Date: 5/17/2012 CITY OF GLENDALE,ARIZONA MINUTES OF THE REGULAR MEETING OF THE ARTS COMMISSION HELD THURSDAY,MAY 17,2012 LIBRARY SMALL MEETING ROOM—FIRST FLOOR 5959 WEST BROWN STREET GLENDALE,ARIZONA 6:00 p.m. The meeting was called to order at 6:04 p.m.by Chairperson Diane Lesser. Commission members, Carol Ladd,Jessica Koory, Elizabeth Medina,and Joann Lee were in attendance. Commissioner Janine Barbour arrived at 6:17pm. Representing city staff were,Mojgan Vahabzadeh,Public Arts Coordinator, and Judy Fleming,Public Arts Coordinator. Guest in attendance was Justine Cornelius, Building Safety Manager. APPROVAL OF THE MEETING MINUTES A MOTION was MADE by Commission member Lee to APPROVE the minutes of the April 19,2012 meeting with the following corrections. (1)To remove the motion made regarding criteria for the Performing Arts Partnership Program, (2) For the meeting date to remain May the 24th on the minutes even with the meeting date change, (3)To reflect that Commissioner Medina's vote of"nay"was made with the intention to not eliminate the two applicants until further information was obtained. The MOTION was SECONDED by Commission member Medina and carried unanimously. PUBLIC COMMENTS At this time the Commission will hear comments from the public; however, the Commission may not discuss or consider items not appearing on the agenda unless an actual emergency exists. No public comments were made. 2012-2013 Performing Arts Partnership Program The Glendale Arts Commission has supported performing arts programs since FY 1996-1997. As per the adopted FY 2011/12 Art Plan,the Glendale Arts Commission approved$35,500 in support of projects to be funded through the FY 2012-2013 Annual Performing Arts Partnership Program. The Arts Commission evaluated applicants' brief presentations and made their selections and recommendations to be forwarded to City Council for funding approval. The following are the grant applicants for 2011/12: • The Phoenix Conservatory of Music • Arizona Theatre Company • Ballet Arizona • Glendale Youth Project • Childsplay, Inc. • The Phoenix Symphony • Opendance AZ 1 • Center Dance Ensemble • Free Arts for Abused Children of Arizona • Scottsdale Center for the Performing Arts • Arizona Broadway Theatre After evaluating the applicant's presentations,the Commissioners discussed each application in detail. Commissioners Ladd and Barbour had some concerns with the Glendale Youth Project presentation. Commissioner Barbour explained this was a small organization in need of assistance; however, she believes they did not meet the required qualifications needed for this grant. Commissioner Ladd agreed and added she would like to help but their presentation was not very clear as to where the money will be going. The rest of the Commissioners decided to grant them$500 to assist them with some of their objectives. Commissioner Medina noted this was an inner city community program that needed a lot of help to keep kids off the streets. She hopes with time they will refine their presentation to provide a better understanding of where they were going to allocate their grant money. Commissioner Barbour said she will be in touch with them since she knows of several organizations more suited to their needs that they can contact for help. The Commission as a whole agreed The Phoenix Conservatory of Music focused more on their students rather than the Glendale community. Commissioner Barbour expressed her concern with The Phoenix Symphony presentation. She said transportation is provided by the schools and yet the Symphony performance will be in the City of Phoenix. She noted that projects must take place within the city limits of Glendale. The Commission had a discussion to have a condition added should they decide to approve this item. The condition is that they cannot use grant money to pay for the tickets in Phoenix. Commissioner Koory noted she did not hear the presenter of the Phoenix Symphony say that grant money will be used for tickets in Phoenix. Mojgan Vahabzadeh, Public Arts Coordinator, stated this organization had requested 4,000 in grant money and was contributing $1,390 from other sources. The one performance at Symphony Hall was most likely supported by the additional funds. Ms. Vahabzadeh stated the Commission's recommendations for funding support will be forwarded to City Council for funding approval at a June City Council meeting. A MOTION was MADE by Commission member Barbour to RECOMMEND APPROVAL of the FY 2012-13 Performing Arts Partnership Grant applications in the total amount of $35,500. The MOTION was SECONDED by Commission member Medina and carried unanimously. DEACCESSION PLAN UPDATE Mojgan Vahabzadeh,Public Arts Coordinator, facilitated a conversation with input from the Glendale Arts Commission for a plan to discuss deaccessioning some of Glendale's portable art 2 collection. After a brief discussion,the Commission agreed to meet on May 31, 2012 @ 4:00pm to discuss this item and provide direction. STAFF REPORTS/CORRESPONDENCE MURAL IN CITY'S CENTERLINE DISTRICT UPDATE Local artist Martin Moreno and students at Las Artes de Maricopa painted the mural, "El Corrido de Glendale, Arizona," which was created on tiles and is secured in a steel frame on the south wall of Bitzee Mama's Restaurant. The mural project is part of Artwerks, a city program that is pairing business owners with local artists to enhance Glendale's redevelopment and revitalization of the Centerline District along the Glendale Avenue corridor. Justine Cornelius, Building Safety Manager, stated the mural will become part of the city's Centennial Legacy Project. COMMISSIONER COMMENTS Commissioner Koory asked to make a few comments on last month's meeting and minutes. She stated that at the last meeting, two applicants were eliminated, ASU West and The Glendale Youth Project. ASU West is not in the City of Glendale and The Glendale Youth Project did not have the necessary required information on the form by the due date. She noted this should be reflected in the minutes as well as be upheld since they had not met the prerequisites. In regards to the minutes, she would like the published minutes to include all things discussed at the meetings and that changes should not be made to any items. Ms. Vahabzadeh, Public Arts Coordinator, stated that the City Attorney's Office reviews the applicants for minimum requirements per application rules. ASU did not meet the criteria, but The Glendale Youth Project did meet the minimum requirements to move forward in the process. ADJOURNMENT The next meeting of the Glendale Arts Commission will be held Thursday, June 21, at 6:00 p.m. on the 1st Floor, Large Meeting Room, Glendale Public Library, 5959 West Brown Street, Glendale, Arizona. ADJOURNMENT A MOTION was MADE by Chairperson Lesser to ADJOURN the meeting. The MOTION was SECONDED by Commission member Barbour and carried unanimously. As there were no further comments,the meeting was adjourned at 9:00 p.m. Respect 11 submitted, "(7 ojgan Vahabzadeh, Public Arts Coordinator 3