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HomeMy WebLinkAboutAgendas - City Council - Meeting Date: 10/24/2017         City of Glendale Voting Meeting Agenda City Council Mayor Jerry Weiers Vice Mayor Ian Hugh Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Lauren Tolmachoff Councilmember Bart Turner 5850 West Glendale Avenue Glendale, AZ 85301 Tuesday, October 24, 2017 6:00 PM  Council Chambers    Voting Meeting One or more members of the City Council may be unable to attend the Council Meeting in person and may participate telephonically, pursuant to A.R.S. § 38-431(4).        CALL TO ORDER   ROLL CALL   POSTING OF COLORS   PLEDGE OF ALLEGIANCE   PRAYER/INVOCATION Any prayer/invocation that may be offered before the start of regular Council business shall be the voluntary offering of a private citizen, for the benefit of the Council and the citizens present. The views or beliefs expressed by the prayer/invocation speaker have not been previously reviewed or approved by the Council, and the Council does not endorse the religious beliefs or views of this, or any other speaker. A list of volunteers is maintained by the Mayor’s Office and interested persons should contact the Mayor’s Office for further information.   CITIZEN COMMENTS If you wish to speak on a matter concerning Glendale city government that is not on the printed agenda, please fill out a Citizen Comments Card located in the back of the Council Chambers and give it to the City Clerk before the meeting starts. The City Council can only act on matters that are on the printed agenda, but may refer the matter to the City Manager for follow up. When your name is called by the Mayor, please proceed to the podium. State your name and the city in which you reside for the record. If you reside in the City of Glendale, please state the Council District you live in (if known) and begin speaking. Please limit your comments to a period of three minutes or less.   APPROVAL OF THE MINUTES   1.APPROVAL OF THE MINUTES OF OCTOBER 10, 2017 VOTING MEETING 1.APPROVAL OF THE MINUTES OF OCTOBER 10, 2017 VOTING MEETING   Attachments Draft Minutes - 10/10/17 Voting Meeting   PROCLAMATIONS AND AWARDS   2.PROCLAIM THE CITY OF GLENDALE AS A PURPLE HEART CITY Presented By:  Office of the Mayor Staff Contact:  Stephanie Small, Director, Community Services Accepted By:  Mr. Michael Russell, Purple Heart recipient     CONSENT AGENDA Items on the consent agenda are of a routine nature or have been previously studied by the City Council. Items on the consent agenda are intended to be acted upon in one motion unless the Council wishes to hear any of the items separately.   3.RECOMMEND APPROVAL OF SPECIAL EVENT LIQUOR LICENSE, FIGHTER COUNTRY FOUNDATION Presented By:  Lisette Camacho, Assistant Finance Director, Budget and Finance   Attachments Fighter Country Application Fighter Country Calls for Service   4.RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 1-27873, CARAMBA Presented By: Lisette Camacho, Assistant Finance Director, Budget and Finance   Attachments Caramba Map Caramba Calls for Service   5.RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 5-22849, FAST MARKET 8131 Presented By: Lisette Camacho, Assistant Finance Director, Budget and Finance   Attachments Fast Market Map Fast Market Calls for Service   6.RECOMMEND APPROVAL OF LIQUOR LICENSE NO. 5-22976, THE OLIVE GARDEN ITALIAN RESTAURANT Presented By: Lisette Camacho, Assistant Finance Director, Budget and Finance   Attachments Olive Garden Map Olive Garden Calls for Service   7.AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH WELLS FARGO BANK, NA FOR INVESTMENT CUSTODY SERVICES Presented by:  Lisette Camacho, Assistant Finance Director, Budget and Finance   Attachments Wells Fargo Custody Agreement   8.AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH JP MORGAN CHASE BANK, NA FOR A PROCUREMENT AND ACCOUNTS PAYABLE CARD PROGRAM Presented by:  Lisette Camacho, Assistant Finance Director, Budget and Finance   Attachments JP Morgan Chase Bank Agreement   9.AUTHORIZATION TO AMEND PROFESSIONAL SERVICES AGREEMENT WITH INTERIM PUBLIC MANAGEMENT, LLC Presented By: Jim Brown, Director, Human Resources and Risk Management   Attachments Amendment to Contract C8901 with Exhibit D C-8901 - Professional Services Agreement   10.AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH GREEN SHEEN PAINT AND DESIGN, INC. FOR LATEX PAINT RECYCLING SERVICES Presented By:  Craig Johnson, P.E., Director, Water Services   Attachments Green Sheen Linking Agreement   11.AUTHORIZATION TO ENTER INTO AMENDMENT NO. 3 TO THE LINKING AGREEMENT WITH VOSS LIGHTING FOR INDUSTRIAL AND MRO SUPPLIES (LIGHTING) AND RATIFICATION OF EXPENDITURES Presented By:  Michelle Woytenko, Director, Field Operations     Attachments Voss Amendment No. 3   12.AUTHORIZATION FOR SERVICE AGREEMENT WITH SOUND LIGHTING F/X INC. FOR THE RENTAL OF GENERATORS AT GLENDALE FESTIVALS Presented By:  Erik Strunk, Director, Public Facilities, Recreation and Special Events     Attachments Sound Lighting Agreement   13.AUTHORIZATION TO AMEND CONTRACT WITH PRO EM PARTY AND EVENT RENTALS, LLC, FOR TENT AND ACCESSORY RENTAL SERVICES AND TO RATIFY THE EXPENDITURE OF FUNDS FOR SERVICES FOR FISCAL YEARS 2014 - 2017 Presented By: Erik Strunk, Director, Public Facilities, Recreation and Special Events   Attachments ProEm Agreement   14.AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH CIVICPLUS, INC. FOR A HOSTED ONLINE RECREATION MANAGEMENT SOFTWARE SOLUTION Presented By:  Erik Strunk, Director, Public Facilities, Recreation and Special Events   Attachments CivicRec Signed Agreement IFB18-10 Bid documents   CONSENT RESOLUTIONS   15.RESOLUTION NO. R17-89   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO OF A SUB-RECIPIENT AGREEMENT (NO. 170808-02) WITH THE ARIZONA DEPARTMENT OF HOMELAND SECURITY AND AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF AN URBAN AREA SECURITY INITIATIVE GRANT PROGRAM AWARD, TO ASSIST WITH THE “GLENDALE POLICE 2017 UASI TLO SUSTAINMENT” PROJECT, IN THE APPROXIMATE AMOUNT OF $8,502, ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. Presented By:  Rick St. John, Police Chief   Attachments R17-89 AZDOHS UASI TLO Agreement   16.RESOLUTION NO. R17-90   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO OF A SUB-RECIPIENT AGREEMENT (NO. 170808-01) WITH THE ARIZONA DEPARTMENT OF HOMELAND SECURITY AND AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF AN URBAN AREA SECURITY INITIATIVE GRANT PROGRAM AWARD, TO ASSIST WITH THE “GLENDALE POLICE 2017 UASI RRT SUSTAINMENT” PROJECT, IN THE APPROXIMATE AMOUNT OF $120,000, ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. Presented By:  Rick St. John, Police Chief   Attachments R17-90 AZDOHS UASI RRT Agreement   17.RESOLUTION NO. R17-91   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO OF A HIGHWAY SAFETY CONTRACT (NO. 2018-AI-005) WITH THE ARIZONA GOVERNOR’S OFFICE OF HIGHWAY SAFETY AND AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE GRANT AWARD FOR PROFESSIONAL AND OUTSIDE SERVICES AND RELATED MATERIALS AND SUPPLIES FOR THE GLENDALE POLICE DEPARTMENT ACCIDENT INVESTIGATION ENFORCEMENT PROJECT. Presented By:  Rick St. John, Police Chief   Attachments R17-91 GOHS 2018-AI-005 Contract   18.RESOLUTION NO. R17-92   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO OF A HIGHWAY SAFETY CONTRACT (NO. 2018-AL-014) WITH THE ARIZONA GOVERNOR’S OFFICE OF HIGHWAY SAFETY AND AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE GRANT AWARD FOR PERSONNEL SERVICES, EMPLOYEE RELATED EXPENSES, AND MATERIALS AND SUPPLIES FOR THE GLENDALE POLICE DEPARTMENT DUI/IMPAIRED DRIVING ENFORCEMENT PROJECT. Presented By:  Rick St. John, Police Chief   Attachments R17-92 GOHS 2018-AL-014 Contract   19.RESOLUTION NO. R17-93   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO OF A HIGHWAY SAFETY CONTRACT (NO. 2018-OP-005) WITH THE ARIZONA GOVERNOR’S OFFICE OF HIGHWAY SAFETY AND AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE GRANT AWARD FOR PERSONNEL SERVICES, EMPLOYEE RELATED EXPENSES, AND MATERIALS AND SUPPLIES FOR THE GLENDALE POLICE DEPARTMENT OCCUPANT PROTECTION ENFORCEMENT PROJECT. Presented By:  Rick St. John, Police Chief   Attachments R17-93 GOHS 2018-OP-005 Contract   20.RESOLUTION NO. R17-94   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE ENTERING INTO OF A HIGHWAY SAFETY CONTRACT (NO. 2018-PTS-026) WITH THE ARIZONA GOVERNOR’S OFFICE OF HIGHWAY SAFETY AND AUTHORIZING THE ACCEPTANCE AND EXPENDITURE OF THE GRANT AWARD FOR PERSONNEL SERVICES AND EMPLOYEE RELATED EXPENSES FOR THE GLENDALE POLICE DEPARTMENT STEP ENFORCEMENT PROJECT. Presented By:  Rick St. John, Police Chief   Attachments R17-94 GOHS 2018-PTS-026 Contract   21.RESOLUTION NO. R17-95   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING OF A NON-EXCLUSIVE LICENSE AGREEMENT WITH COFFEE AND TEA EXPRESS, LLC DBA GLENDALE FARMERS MARKET FOR THE USE OF LAND LOCATED ON THE EAST SIDE OF NORTH 59th AVENUE BETWEEN WEST MYRTLE AVENUE AND WEST NORTHERN AVENUE, GLENDALE ARIZONA. Presented By:  Erik Strunk, Director, Public Facilities, Recreation and Special Events   Attachments R17-95 Farmers Market License Agreement Farmers Market Background Attachments   22.RESOLUTION NO. R17-96   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY’S PARTICIPATION IN THE NATIONAL COOPERATIVE PURCHASING ALLIANCE (NCPA) FOR THE PURPOSE OF MAKING COOPERATIVE PURCHASES. Presented By:  Lisette Camacho, Assistant Finance Director, Budget and Finance   Attachments R17-96   23.RESOLUTION NO. R17-97        A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY’S PARTICIPATION IN THE NATIONAL JOINT POWERS ALLIANCE (NJPA) OPERATING UNDER THE MINNESOTA SERVICE COOPERATIVES FOR THE PURPOSE OF MAKING COOPERATIVE PURCHASES. Presented By:  Lisette Camacho, Assistant Finance Director, Budget and Finance   Attachments R17-97   24.RESOLUTION NO. R17-98   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY’S PARTICIPATION IN THE JPMORGAN PAYMENT SOLUTIONS CONSORTIUM FOR THE PURPOSE OF MAKING COOPERATIVE PURCHASES. Presented by:  Lisette Camacho, Assistant Finance Director, Budget and Finance   Attachments R17-98   25.RESOLUTION NO. R17-99   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ADJUSTING SOLID WASTE FEES PURSUANT TO GLENDALE CITY CODE; AND SETTING FORTH EFFECTIVE DATES. Presented By: Tom Duensing, Assistant City Manager Presented By: Jack Friedline, Assistant City Manager   Attachments R17-99   26.RESOLUTION NO. R17-100   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO UTILIZE A FORM LICENSE AGREEMENT AS NEEDED TO FACILITATE THE TEMPORARY USE OF CITY PROPERTY. Presented By:  Jean Moreno, Executive Officer Strategic Initiatives and Special Projects   Attachments R17-100 License Agreement   PUBLIC HEARING - LAND DEVELOPMENT ACTIONS   27.ORDINANCE NO. O17-51   AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AMENDING THE ZONING ORDINANCE OF THE CITY OF GLENDALE, ARIZONA, BY APPROVING ZONING TEXT AMENDMENT ZTA16-01 FOR DONATION DROP BOXES AND AMENDING THE ZONING ORDINANCE AS FOLLOWS:  ARTICLE 2 (DEFINITIONS); ARTICLE 3 (ADMINISTRATION); ARTICLE 5 (ZONING DISTRICT REGULATIONS) AND ARTICLE 7 (GENERAL DEVELOPMENT STANDARDS); PROVIDING FOR SEVERABILITY, SETTING FORTH AN EFFECTIVE DATE; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED. Presented By:  Jon Froke, AICP, Planning Director   Attachments O17-51   PUBLIC HEARING - RESOLUTIONS   28.RESOLUTION NO. R17-101   A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ESTABLISHING WATER AND SEWER USER RATES PURSUANT TO GLENDALE CITY CODE; AND SETTING FORTH EFFECTIVE DATES. Presented By:  Tom Duensing, Assistant City Manager Presented By:  Jack Friedline, Assistant City Manager     Attachments R17-101   REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION   COUNCIL COMMENTS AND SUGGESTIONS   MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION   EXECUTIVE SESSION   29.LEGAL MATTERS      A.The City Council will meet with the City Attorney for legal advice, discussion and    A.The City Council will meet with the City Attorney for legal advice, discussion and consultation regarding the city's position in pending or contemplated litigation, including settlement discussions conducted in order to avoid or resolve litigation. [A. R.S. § 38-431.03[A)[3)[4)]      B.Council will meet to discuss and consider records exempt by law from public inspection and are specifically required to be maintained as confidential by state or federal law. [A. R. S. §38-431.03(A](4])      30.LEGAL MATTERS - PROPERTIES AND CONTRACTS      A.Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with a contract relating to property in the area of Camelback Road and Ballpark Boulevard.  (A.R.S. §§ 38-431.03 (A)(3)(4)(7))      B.Discussion/consultation with the City Attorney and City Manager to receive an update, to consider its position, and to provide instruction/direction to the City Attorney and City Manager regarding Glendale's position in connection with a contract relating to property in the area of 91st Avenue and Northern Parkway.  (A.R.S. §§ 38-431.03 (A)(3)(4)(7))      ADJOURNMENT   Upon a public majority vote of a quorum of the City Council, the Council may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes:    (i) discussion or consideration of personnel matters (A.R.S. § 38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)); (iii) discussion or consultation for legal advice with the city’s attorneys (A.R.S. § 38-431.03(A)(3)); (iv) discussion or consultation with the city’s attorneys regarding the city’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. § 38-431.03(A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations (A.R.S. § 38-431.03(A)(5)); or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S. § 38-431.03(A)(7)). SPECIAL ACCOMMODATIONS For special accommodations please contact the City Clerk’s Office at 623-930-2252 extension 1 at least 3 business days prior to the meeting. POSTING VERIFICATION This agenda was posted on 10/18/17 at 10:30 a.m. by CV.