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GLENJE
MINUTES OF THE
GLENDALE CITY COUNCIL MEETING
Council Chambers
5850 West Glendale Avenue
March 27, 2012
7:00 p.m.
The meeting was called to order by Vice Mayor Steven E. Frate with the following Councilmembers
present: Norma S. Alvarez, Joyce V. Clark, Yvonne J. Knaack, H. Philip Lieberman and Manuel D.
Martinez.
Mayor Elaine M. Scruggs was absent.
Also present were Ed Beasley, City Manager; Horatio Skeete, Assistant City Manager; Deborah
Robberson, Deputy City Attorney; and Pamela Hanna, City Clerk.
Vice Mayor Frate called for the Pledge of Allegiance and a moment of silence was observed.
COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER
A statement was filed by the City Clerk that the 4 resolutions to be considered at the meeting were
available for public examination and the title posted at City Hall more than 72 hours in advance of
the meeting.
APPROVAL OF THE MINUTES OF THE MARCH 13, 2012 CITY COUNCIL MEETING
It was moved by Martinez, and seconded by Knaack, to dispense with the reading of the
minutes of the March 13, 2012 Regular City Council meeting, as each member of the Council
had been provided copies in advance, and approve them as written. The motion carried
unanimously.
BOARDS, COMMISSIONS AND OTHER BODIES
BOARDS, COMMISSIONS AND OTHER BODIES
This is a request for City Council to approve the recommended appointments to the following
boards, commissions and other bodies that have a vacancy or expired term and for the Mayor to
administer the Oath of Office to those appointees in attendance.
Ad-Hoc Citizen Task Force on Water and Sewer
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Brent Ackzen Sahuaro Appointment 04/01/2012 12/31/2012
Brian Bates Sahuaro Appointment 04/01/2012 12/31/2012
Christopher Flippen Sahuaro Appointment 04/01/2012 12/31/2012
Kenneth Knickerbocker Sahuaro Appointment 04/01/2012 12/31/2012
John Krystek Sahuaro Appointment 04/01/2012 12/31/2012
Gary Livingston Sahuaro Appointment 04/01/2012 12/31/2012
Steven Rex Sahuaro Appointment 04/01/2012 12/31/2012
Gary Sherwood Sahuaro Appointment 04/01/2012 12/31/2012
Robert Steiger Sahuaro Appointment 04/01/2012 12/31/2012
Jamie Aldama Yucca Appointment 04/01/2012 12/31/2012
Donald Gross Yucca Appointment 04/01/2012 12/31/2012
Richard Schwartz Yucca Appointment 04/01/2012 12/31/2012
Bob Stratton Yucca Appointment 04/01/2012 12/31/2012
Manuel Cruz Mayoral Appointment 04/01/2012 12/31/2012
Fred Kriess Jr. Mayoral Appointment 04/01/2012 12/31/2012
Citizens Transportation Oversight Commission
Vincent Abeyta Cholla Reappointment 03/27/2012 03/25/2014
Vincent Abeyta—Chair Cholla Appointment 03/27/2012 03/26/2013
William Sheldon—Vice Chair Mayoral Reappointment 03/27/2012 03/26/2013
Historic Preservation Commission
Nancy Lenox Barrel Reappointment 04/13/2012 04/13/2014
Jacoba Worsdell— Chair Ocotillo Appointment 04/13/2012 04/13/2013
Nancy Lenox—Vice Chair Barrel Appointment 04/13/2012 04/13/2013
Parks & Recreation Advisory Commission
Mike Buettner Cholla Appointment 04/09/2012 04/09/2014
Robert Portillo Yucca Reappointment 04/09/2012 04/09/2014
Robert Portillo— Chair Yucca Appointment 04/09/2012 04/09/2013
Planning Commission
Bruce Larson Mayoral Reappointment 03/27/2012 03/25/2014
Robert Petrone Cholla Reappointment 03/27/2012 03/25/2014
Gary Sherwood Sahuaro Reappointment 03/27/2012 03/25/2014
Gary Sherwood—Chair Sahuaro Appointment 03/27/2012 03/25/2013
Robert Petrone—Vice Chair Cholla Appointment 03/27/2012 03/25/2013
The recommendation is to make appointments to the boards, commissions and other bodies and
administer the Oaths of Office.
It was moved by Clark, and seconded by Martinez, to appoint Brent Ackzen, Brian Bates,
Christopher Flippen, Kenneth Knickerbocker, John Krystek, Gary Livingston, Steven Rex,
Gary Sherwood, Robert Steiger, Jamie Aldama, Donald Gross, Richard Schwartz, Bob
Stratton, Manuel Cruz and Fred Kriess Jr., to the Ad-Hoc Citizen Task Force on Water and
Sewer; Vincent Abeyta and William Sheldon to the Citizens Transportation Oversight
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Commission; Nancy Lenox and Jacoba Worsdell to the Historic Preservation Commission;
Mike Buettner and Robert Portillo to the Parks and Recreation Advisory Commission; Bruce
Larson, Robert Petrone and Gary Sherwood to the Planning Commission, for the terms listed
above. The motion carried unanimously.
Vice Mayor Frate called those present forward and issued the oath of office.
PROCLAMATIONS AND AWARDS
PROCLAIM APRIL 8 — 14, 2012 AS NATIONAL PUBLIC SAFETY TELECOMMUNICATORS
WEEK
This is a request for City Council to proclaim April 8 through April 14, 2012 as National Public
Safety Telecommunicators Week. This proclamation would allow Glendale to recognize the efforts,
work and dedication of 911 radio dispatchers and call takers.
Loretta Hadlock, Police Operations Manager for Communications at the City of Glendale, will be
present to accept the proclamation. Ms. Hadlock has worked in Communications for over 25 years.
In 1992, the second full week in April was first nationally celebrated as "National Public Safety
Telecommunicators Week," although they have now abbreviated the proclamation title to NTW.
In his 1994 Presidential Proclamation, President Clinton described the purpose of NTW well. He
said: "America's public safety telecommunicators serve our citizens daily in countless ways. The
work of these unseen first responders is invaluable in emergency situations, and each of these
dedicated men and women deserves our heartfelt appreciation. This week is a time for a grateful
nation to show its appreciation and to recognize that our health, safety, and well-being are often
dependent on the commitment and steadfast devotion of public safety telecommunicators."
The Communications Center handled a total of 554,000 calls including 426,000 incoming and
outgoing calls and over 128,000 dispatched calls for service in the past year. In addition to 911 calls
and non emergency calls, the Communications Center processes all information requests from police
officers concerning various queries and entries. The city is proud to have professional
telecommunications personnel who efficiently and effectively process numerous calls for
information and assistance to the citizens of Glendale.
The recommendation is to present a proclamation recognizing April 8 through April 14, 2012, as
National Public Safety Telecommunicators Week. Loretta Hadlock, the Police Operations Manager
of the Communications Division, will be present to accept the proclamation.
Vice Mayor Frate called Loretta Hadlock, Police Operations Manager of the Communications
Division, forward to present the proclamation.
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CONSENT AGENDA
Items on the consent agenda are of a routine nature or have been previously studied by the
City Council at a work session. They are intended to be acted upon in one motion.
Vice Mayor Frate stated number 6 would be heard separately as a member of the public requested to
speak.
Mr. Ed Beasley, City Manager, read agenda item numbers 1 through 5 and Ms. Pamela Hanna, City
Clerk, read consent agenda resolution item number 7 by number and title.
1. SPECIAL EVENT LIQUOR LICENSE, ASSYRIAN CHURCH OF THE EAST
This is a request for City Council to approve a special event liquor license for the Assyrian Church
of the East. The event will be held at Assyrian Church of the East located at 17334 North 63rd
Avenue on Saturdays, April 21 from 6 p.m. to 2 a.m. and May 19, 2012, from 6 p.m. to 12:30 a.m.
The purpose of this special event liquor license is for a fundraiser to be held indoors.
If this application is approved, the total number of days expended by this applicant will be two of the
allowed 10 days per calendar year. Under the provisions of A.R.S. § 4-203.02, the Arizona
Department of Liquor Licenses and Control may issue a special event liquor license only if the
Council recommends approval of such license.
The City of Glendale Planning, Police, and Fire Departments have reviewed the application and
determined that it meets all technical requirements.
Based on the information provided under the background, it is staff's recommendation to forward
this application to the Arizona Department of Liquor Licenses and Control with a recommendation
of approval.
2. SPECIAL EVENT LIQUOR LICENSE, CHOIR BOYS SOCIAL CLUB
This is a request for City Council to approve a special event liquor license for the Choir Boys Social
Club. The event will be held at University of Phoenix's Great Lawn located at 1 Cardinals Drive on
Thursday, April 26, from 4 p.m. to 9 p.m.; Friday, April 27, from 4 p.m. to 11 p.m.; Saturday, April
28, from 11 a.m. to 11 p.m.; and Sunday, April 29, 2012, from noon to 6 p.m. The purpose of this
special event liquor license is for a fundraiser at the Big Red Rib & Music Festival.
If this application is approved, the total number of days expended by this applicant will be four of
the allowed 10 days per calendar year. Under the provisions of A.R.S. § 4-203.02, the Arizona
Department of Liquor Licenses and Control may issue a special event liquor license only if the
Council recommends approval of such license.
The City of Glendale Planning, Police, and Fire Departments have reviewed the application and
determined that it meets all technical requirements.
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Based on the information provided under the background, it is staff's recommendation to forward
this application to the Arizona Department of Liquor Licenses and Control with a recommendation
of approval.
3. LIQUOR LICENSE NO. 5-4802, CARAMBA FRESH MEXICAN FOOD
This is a request for City Council to approve a new, non-transferable series 12 (Restaurant) license
for Caramba Fresh Mexican Food located at 8285 West Union Hills Drive, Suite 107. The Arizona
Department of Liquor Licenses and Control application (No. 12079013) was submitted by Ulysses
Paul Klokinis.
The location of the establishment is 8285 West Union Hills Drive, Suite 107, in the Cholla District.
The property is zoned PAD (Planned Area Development). The population density within a one-mile
radius is 18,967. Caramba Fresh Mexican Food is currently operating with an interim permit,
therefore, the approval of this license will not increase the number of liquor licenses in the area. The
current number of liquor licenses within a one-mile radius is as listed below.
Series Type Quantity
03 Domestic Micro -Brewery 1
06 Bar- All Liquor 1
09 Liquor Store - All Liquor 5
10 Liquor Store -Beer and Wine 1
12 Restaurant 12
Total 20
The City of Glendale Planning, Police, and Fire Departments have reviewed the application and
determined that it meets all technical requirements.
No public protests were received during the 20-day posting period.
Based on information provided under the background, it is staff's recommendation to forward this
application to the Arizona Department of Liquor Licenses and Control with a recommendation of
approval.
4. LIQUOR LICENSE NO. 5-5229, SHANGRI LA CHINESE CUISINE
This is a request for City Council to approve a new, non-transferable series 12 (Restaurant) license
for Shangri La Chinese Cuisine located at 18561 North 59th Avenue, Suite 120-122. The Arizona
Department of Liquor Licenses and Control application (No. 12079014) was submitted by Donald
Shu Tak Mui.
The location of the establishment is 18561 North 59th Avenue, Suite 120-122 in the Cholla District.
The property is zoned SC (Shopping Center). The population density within a one-mile radius is
14,212. Shangri La Chinese Cuisine is currently operating with an interim permit, therefore, the
approval of this license will not increase the number of liquor licenses in the area. The current
number of liquor licenses within a one-mile radius is as listed below.
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Series Type Quantity
06 Bar- All Liquor 2
07 Bar- Beer and Wine 1
09 Liquor Store - All Liquor 3
10 Liquor Store -Beer and Wine 1
12 Restaurant 16
Total 23
The City of Glendale Planning, Police, and Fire Departments have reviewed the application and
determined that it meets all technical requirements.
No public protests were received during the 20-day posting period.
Based on information provided under the background, it is staff's recommendation to forward this
application to the Arizona Department of Liquor Licenses and Control with a recommendation of
approval.
5. POLICE DEPARTMENT LEASE
This is a request for City Council to authorize the City Manager to enter into a three-year
commercial property lease for the Glendale Police Department.
The city has been using this facility since 2005. The base rental rate of the current location is $7,400
per month, plus applicable sales tax (currently 2.7%). The base rental rate will not increase and will
remain the same for the three-year term.
Funding is available in the FY 2011-12 RICO funds for the lease agreement.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $91,198
Account Name, Fund,Account and Line Item Number:
RICO, Account No. 1860-32030-528600, $91,198
The recommendation is to authorize the City Manager to enter into a three-year commercial property
lease for the Glendale Police Department.
CONSENT RESOLUTIONS
6. FEDERAL AVIATION ADMINISTRATION GRANT
This item was heard separately.
7. AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA
DEPARTMENT OF TRANSPORTATION FOR USE OF CITY INSPECTORS
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This is a request for City Council to adopt a resolution authorizing the City Manager to enter into
Amendment No. 1 to an intergovernmental agreement (IGA) with the Arizona Department of
Transportation (ADOT) allowing for the use of city inspectors for an intersection improvement
project at 51st Avenue and Camelback Road.
Improvements at the intersection of 50 Avenue and Camelback Road are underway. A previous
IGA with ADOT secured federal and Maricopa Association of Governments (MAG) regional funds
to complete the project. That IGA required the city to pay all costs beyond the federal and MAG
funding. Those estimated costs totaled $420,000, which the city paid to ADOT in 2009. No
additional city funding is required.
This amendment to the existing IGA allows for the use of City of Glendale inspectors who will share
staffing responsibilities with ADOT for construction engineering services and inspections on this
project. ADOT will reimburse the city $32,000 for these services. These funds will be deposited
into the general fund.
On November 25, 2008, Council approved an IGA with ADOT for intersection improvements at 51st
Avenue and Camelback Road.
By amending this agreement, the City of Glendale will generate $32,000 in revenue through a
reimbursement from ADOT for city inspection services.
Improvements to the intersection of 50 Avenue and Camelback Road will increase traffic flow and
provide a more aesthetically pleasing roadway.
The recommendation is to waive reading beyond the title and adopt a resolution authorizing the City
Manager to enter into an amendment to an intergovernmental agreement with the Arizona
Department of Transportation allowing for the use of city inspectors for an intersection improvement
project at 51st Avenue and Camelback Road.
Resolution No. 4553 New Series was read by number and title only, it being A RESOLUTION
OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA,
AUTHORIZING AND DIRECTING THE ENTERING INTO OF AMENDMENT NO. ONE
TO THE INTERGOVERNMENTAL AGREEMENT WITH ARIZONA DEPARTMENT OF
TRANSPORTATION FOR INTERSECTION IMPROVEMENTS AT 51sT AVENUE AND
CAMELBACK ROAD
It was moved by Martinez and seconded by Knaack, to approve the recommended actions on
Consent Agenda Item Nos. 1 through 5 and 7, including the approval and adoption of
Resolution No. 4553 New Series; and to forward Special Event Liquor License Applications for
Assyrian Church of the East and Choir Boys Social Club for charity fundraisers and Liquor
License Application No. 5-4802 for Caramba Fresh Mexican Food and No. 5-5229 for Shangri
La Chinese Cuisine to the State of Arizona Department of Liquor Licenses and Control, with
the recommendation for approval. The motion carried unanimously.
6. FEDERAL AVIATION ADMINISTRATION GRANT
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Jamsheed Mehta, AICP, Executive Director, Transportation Services, presented this item.
This is a request for City Council to adopt a resolution accepting an anticipated grant offer from the
U.S. Department of Transportation, Federal Aviation Administration (FAA), in the approximate
amount of$139,050, for an environmental assessment for land acquisition associated with Glendale
Municipal Airport operations.
Glendale Municipal Airport staff applied for a grant from the FAA to assist in funding the required
Environmental Assessment for land acquisition in the Airport's Runway Protection Zone, as
required by the Airport Master Plan.
Staff expects the FAA to offer the grant as early as April 2012. However, because the FAA allows
only a few days to formally accept the grant agreement once the offer is made, staff is requesting
Council's approval to accept the grant prior to receiving the agreement from the FAA.
The anticipated grant award total will be approximately $139,050 with a $15,450 financial match
that is required. Once the FAA grant is awarded, the city will apply for an Arizona Department of
Transportation (ADOT) Aeronautics Division grant that will cover half of the match. The other half
($7,725) will be funded by the city. Funding for the financial match is available in the FY 2011-12
capital improvement plan.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $139,050
Account Name, Fund,Account and Line Item Number:
A specific project account will be established in Fund 2120, the Airport Capital Project Fund, once
the grant agreement is formally executed.
The recommendation is to waive reading beyond the title and adopt a resolution accepting an
anticipated grant offer from the U.S. Department of Transportation, Federal Aviation Administration
(FAA), in the approximate amount of $139,050, for an environmental assessment for land
acquisition associated with Glendale Municipal Airport operations.
Resolution No. 4552 New Series was read by number and title only, it being A RESOLUTION
OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA,
ACCEPTING AN ANTICIPATED GRANT OFFER FROM THE U.S. DEPARTMENT OF
TRANSPORTATION, FEDERAL AVIATION ADMINISTRATION, IN THE
APPROXIMATE AMOUNT OF $139,050 FOR AN ENVIRONMENTAL ASSESSMENT
FOR LAND ACQUISITION AT THE GLENDALE MUNICIPAL AIRPORT; AND
AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL DOCUMENTS
NECESSARY TO EFFECTUATE THE GRANT.
Andrew Marwick, a Phoenix resident stated his main concern with this item was that the city had
entered into litigation in other areas such as the Coyotes. His worry was the city could get embroiled
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in a $20 million battle to acquire land. He believes it was a good idea to have the study and have it
completed before any condemnation of this site occurs.
It was moved by Martinez, and seconded by Lieberman, to pass, adopt and approve Resolution
No. 4552 New Series. The motion carried unanimously.
BIDS AND CONTRACTS
8. AWARD OF BID FOR RESTORATION OF MYRTLE AVENUE CULTURAL GATEWAY
Jon M. Froke, AICP, Planning Director, presented this item.
This is a request for City Council to award the bid and authorize the City Manager to enter into a
construction agreement with JE Bowen Construction, LLC in an amount not to exceed $105,100 for
the restoration of the Myrtle Avenue Cultural Gateway located at 6040 West Myrtle Avenue.
The restoration project includes two historic buildings: an adobe house built in 1936, and a service
station built in 1930. The rehabilitation will be in accordance with the United States Secretary of the
Interior's rehabilitation standards for the treatment of historic properties to retain the historic nature
of the buildings. The property was listed on the National Register of Historic Places on January 22,
2009.
The work to be completed will be exterior and interior restoration of both the adobe house and
service station, including roof repair, adobe stabilization, stucco repair, and painting. The buildings
will not be occupied, and this project will complete the Myrtle Avenue Cultural Gateway.
The Engineering Department received two bids on January 19, 2012 with JE Bowen Construction,
LLC being the lowest responsive and qualified bidder. Once a qualified bidder was identified, the
National Parks Service had to approve the contractor in restoring historic properties. Approval from
the National Parks Service was received last month. Restoration is scheduled to begin on April 30,
2012, with a completion date of July 31, 2012.
On June 22, 2010, Council accepted a grant from the United States Department of Interior, National
Park Service, for the restoration of the adobe house and service station.
The restoration of the adobe house and service station will provide lasting evidence of Glendale's
heritage with unique insight into a part of Glendale's history.
The funding is available through the Myrtle Avenue Cultural Gateway grant program. Matching
funds are available in the FY 2011-12 capital improvement plan. No operating costs are associated
with this project.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $105,100
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Account Name, Fund,Account and Line Item Number:
Myrtle Avenue Cultural Gateway, Account No. 1840-32153-551200, $52,550
Myrtle Avenue Cultural Gateway-Match, Account No. 2130-84307-551200, $52,550
The recommendation is to award the bid and authorize the City Manager to enter into a construction
agreement with JE Bowen Construction, LLC for the restoration of the Myrtle Avenue Cultural
Gateway in an amount not to exceed $105,100.
Councilmember Lieberman suggested the city create a plaque on the building to remind everyone
that it was Ed Morcomb and his wife that lived there and operated the garage for many years. He
added that before this site became a garage, it was a miniature golf course. Jon M. Froke, AICP,
Planning Director stated they will look into these facts as part of this project.
It was moved by Clark, and seconded by Lieberman, to enter into a construction agreement
with JE Bowen Construction, LLC for the restoration of the Myrtle Avenue Cultural Gateway
in an amount not to exceed $105,100. The motion carried unanimously.
9. AWARD OF BID FOR 59TH AVENUE MEDIAN BARRIER EXTENSION AT
THUNDERBIRD PARK
Gregory Rodzenko, P.E., Acting City Engineer, presented this item.
This is a request for City Council to award the bid and authorize the City Manager to enter into a
construction agreement with C.T. Price Contracting, Inc. in the amount not to exceed $51,625 to
extend the median barrier located along 59th Avenue at Thunderbird Park.
Key elements of the project include extension of the existing concrete median barrier and relocation
of landscape irrigation facilities and plants to accommodate the change. The existing median barrier
ends just south of the Thunderbird Park pedestrian bridge. The project will extend the concrete
barrier south for an additional 201 linear feet along 59th Avenue through the median.
While the original median barrier was designed and built to meet all federal highway technical safety
standards, the extension will provide for additional separation of traffic along this section of 59th
Avenue in the park.
On February 9, 2012, six bids were received for this project, with C.T. Price Contracting, Inc. being
the lowest responsive bidder in the amount of$51,625.
On March 27, 2007, Council awarded a construction contract to Meadow Valley Contractors, Inc.
for the construction of street improvements to 59th Avenue through Thunderbird Park between Deer
Valley and Pinnacle Peak roads.
Funds are available in the FY 2011-12 capital improvement plan. There are no operating costs
associated with this project once it is completed.
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Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $51,625
Account Name, Fund,Account and Line Item Number:
Street Scallops, Account No. 1980-68103-550800, $51,625
The recommendation is to award the bid and authorize the City Manager to enter into a construction
agreement with C.T. Price Contracting, Inc. in an amount not to exceed $51,625 to extend the
median barrier located along 59th Avenue at Thunderbird Park.
It was moved by Martinez, and seconded by Knaack, to enter into a construction agreement
with C.T. Price Contracting, Inc., in an amount not to exceed $51,625 to extend the median
barrier located along 59th Avenue at Thunderbird Park. The motion carried unanimously.
RESOLUTIONS
10. INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF TEMPE
Chris DeChant, Assistant Fire Chief, presented this item.
This is a request for City Council to adopt a resolution authorizing the City Manager to execute an
intergovernmental agreement (IGA) with the City of Tempe to transfer ownership of equipment for
the All Hazard Incident Management Team (AHIMT)to the City of Glendale.
The Arizona Department of Homeland Security (AZDOHS) is administering and overseeing the
creation of Level III AHIMT's. There are 26 cities within the Central Region of Maricopa County
which will be represented by three AHIMT's. These three teams will represent the West Valley,
Central Valley, and East Valley. Due to geographical locations, the cities of Glendale, Phoenix, and
Tempe have agreed to host the necessary equipment for their respective AHIMT areas. The teams
are collaborating to develop, equip, and train staff for the purpose of providing incident command
support during major emergency incidents and special events of significance for any community
within the central region and statewide as needed.
In previous years, AZDOHS would purchase equipment via grants and then distribute it around the
valley. This process has been discontinued and instead, AZDOHS provides grant funding to one
agency with the understanding that the receiving agency will act as a pass-through entity. The City
of Tempe has been awarded the State Homeland Security Grant Program (SHSGP) and as part of the
award, has been designated as the pass-through entity. Some of the transferred equipment will
include: 10 laptop computers, printers, generators, portable office equipment, and a hook lift truck
(which will be used for transporting conex boxes of equipment) totaling $370,678. Glendale will
bear the sole responsibility for the equipment they receive pursuant to this agreement. The
equipment will be supported by the manufacturer and will be stored in the joint fire/police
department secured warehouse. The equipment will be available for Glendale's use during any large
scale event.
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This IGA meets all SHSGP requirements and is a best practice method for regional benefit,
compatibility, and disbursement of SHSGP funding. This IGA will strengthen other grant funded
goals and objectives already accepted by the City of Glendale including the Rapid Response Team
and the Metropolitan Medical Response System.
On November 15, 2010, the Fire Department entered into an agreement for All Hazards Incident
Management Position Specific Team Training as a result of Solicitation No. 11-26.
On July 20, 2009, the Fire Department entered into an agreement for All Hazards Incident
Management Position Specific Team Training as a result of Solicitation No. 09-18.
Glendale is the host city for the Westside AHIMT. The Fire Department will be able to provide
incident command support during major emergency incidents and special events in the West Valley
and surrounding areas.
The annual operating and maintenance costs for the hook lift truck should not exceed $750 annually
and will be absorbed by the Fire Resource Management operating budget. There will be no
maintenance cost for the other items.
No reimbursement will be received from the participating cities if the team is activated due to the
Automatic Aid Agreement in place; however, if an incident is declared a Federal Emergency
Management Agency (FEMA) disaster, Glendale will be reimbursed from the federal government.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $750
Account Name, Fund,Account and Line Item Number:
Fire Resource Management, Account No. 1000-12433-532400, $750
The recommendation is to waive reading beyond the title and adopt a resolution authorizing the City
Manager to execute an intergovernmental agreement (IGA) with the City of Tempe to transfer
ownership of equipment for the All Hazard Incident Management Team (AHIMT) to the City of
Glendale.
Councilmember Clark asked what kind of equipment this was and where will they be storing it.
Chris DeChant, Assistant Fire Chief, explained the equipment looked much like what they see on
construction sites. They will also acquire computers and desks. The equipment will be stored along
with the other Homeland Security grant equipment they have at their warehouse. Councilmember
Clark asked if the warehouse was climate controlled. Chief DeChant replied yes.
Resolution No. 4554 New Series was read by number and title only, it being A RESOLUTION
OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA,
AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
INTERGOVERNMENTAL AGREEMENT FOR EQUIPMENT FOR WESTSIDE ALL
HAZARDS INCIDENT MANAGEMENT TEAM WITH THE CITY OF TEMPE ON
BEHALF OF THE GLENDALE FIRE DEPARTMENT.
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It was moved by Martinez, and seconded by Clark, to pass, adopt and approve Resolution No.
4554 New Series. The motion carried unanimously.
11. DECLARATION OF TRUST (PUBLIC HOUSING MODERNIZATION GRANT PROJECTS)
Jim Colson, Deputy City Manager, presented this item.
This is a request for City Council to adopt a resolution authorizing the City Manager to enter into an
intergovernmental agreement entitled, "Declaration of Trust (Public Housing Modernization Grant
Projects)" with the U.S. Department of Housing and Urban Development(HUD).
In 1971, the City of Glendale entered into a Consolidated Annual Contributions Contract No. SF-446
with HUD for Low Rent Public Housing Program and was later amended by the Annual
Contributions Contract No. SF-512 for Housing Certificate Program with HUD.
HUD now requires the annual recording of a Declaration of Trust (Public Housing Modernization
Grant Projects) for all cities and towns receiving federal funds for their respective low-income
resident housing facilities. The Declaration of Trust is a legal instrument that formally grants HUD
beneficiary interest in public housing properties. In order to continue receiving HUD funding, the
Declarations of Trust must now be filed as part of the Agency Plan, which is due each year in April.
The filing of the Declaration of Trust will ensure that the city is in compliance with the federal
regulations that enable the city to remain eligible to receive the capital funds that make it possible to
operate and maintain the city-owned public housing communities.
The recommendation is to waive reading beyond the title and adopt a resolution authorizing the City
Manager to enter into an intergovernmental agreement entitled, "Declaration of Trust (Public
Housing Modernization Grant Projects)" with the U.S. Department of Housing and Urban
Development; and further authorizing the City Manager to execute and deliver any and all future
annual Declarations of Trust required by HUD relating to the City of Glendale's low rent public
housing program.
Councilmember Clark asked how much of the property would HUD have an interest in from this
point forward. Jim Colson, Deputy City Manager explained the beneficiary interest in the
Declaration of Trust allows HUD the ability to enforce the rules and requirements that the city
agreed to. He noted there was no physical property attached to it.
Vice Mayor Frate commented that when Secretary Donovan of HUD was in Glendale, he recognized
the city of Glendale's public housing as one of the "A plus" public housing developments in the
United States. He stated the city was extremely proud of everyone involved in these projects.
Resolution No. 4555 New Series was read by number and title only, it being A RESOLUTION
OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA,
AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN
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INTERGOVERNMENTAL AGREEMENT ENTITLED "DECLARATION OF TRUST
(PUBLIC HOUSING MODERNIZATION GRANT PROJECTS)" WITH THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; AND DIRECTING THE
CITY CLERK TO RECORD SAID DECLARATION OF TRUST.
It was moved by Knaack, and seconded by Martinez, to pass, adopt and approve Resolution
No. 4555 New Series. The motion carried unanimously.
REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION
It was moved by Lieberman, and seconded by Clark, to hold a City Council Workshop at 1:30
p.m. in Room B-3 of the City Council Chambers on Tuesday, April 3, 2012, to be followed by
an Executive Session pursuant to A.R.S. 38-431.03. The motion carried unanimously.
MOTION TO EXCUSE MAYOR SCRUGGS
It was moved by Lieberman, and seconded by Clark, to excuse Mayor Scruggs from tonight's
Council meeting. The motion carried unanimously.
CITIZEN COMMENTS
Andrew Marwick, a Phoenix resident, commented on the previous potential buyers of the Coyotes
and how the city ended up paying $25 million to the NHL. He believes the NHL has been playing
games with the city as well as others. He noted that not one Coyote fan has been to a Council
meeting in eight months.
Ken Jones, an Ocotillo resident, commented on the chart he sent Council regarding possible
overcharges and large increases of water and sewer services in 2007 through 2011. He noted the city
had increased their water rate 80%in that five year period. He stated it was hard not to feel like they
had been overcharged. Once staff examines the charts and determines that the citizens have been
overcharged, they should make plans to reimburse every resident and business in Glendale who paid
these bills. He also remarked on the arena management and that it was time to start receiving
proposals. He hopes the city takes advantage of this opportunity that could bring much needed
revenue to the city.
Gary Sherwood, a Sahuaro resident, stated that for the past 18 months, he had only missed two
workshops and no Council meetings. He explained it was hard at times to sit back and be quiet
when he hears the same people at every meeting come up to complain about something. He supports
citizens coming to voice their opinions, concerns and ideas such as many did for the budget
workshops. However, those citizens came and spoke their piece on a particular subject and moved
on so we don't see them here tonight. He said Scottsdale and Peoria allow three minutes per
speaker, Phoenix does this on an every other meeting basis, and Mesa only allows three speakers
three minutes. He guessed there might be a contest taking place from the four habitual speakers they
normally listen to at every meeting. He noted that Andrew was fixated with the Coyotes, and noted
that the Diamondback lost money the first 7 years in operation. They recently had attendance of
24,000. Arthur needs to come up with some new material, and Ken spends a lot of time writing the
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Mayor, Council and newspapers and comes prepared to every meeting, yet he has not taken part in
the water and sewer task force. He suggested these people seek out volunteer opportunities in which
they could help and be involved. He also recommends they volunteer for any Board and
Commission, of which the city has 18 now, and there are vacancies. He encouraged them to get
involved and do something positive for the city.
Anthony Kern, a Sahuaro resident, commented on the mounting debt the city currently has and the
cuts the city has had to make. He stated that Council could not continue to pass the reckless
spending on to the citizens. He noted that many citizens were moving to Peoria or Phoenix because
of high fees. Although the city was going through tough economic times, he asked the Council not
to make any further cuts since they need these services so people will want to live here and not move
to another city. He asked staff to possibly lower fees to attract people to Glendale. He thanked the
Council for their dedication to the city since he knows it was a hard job as well as a thankless job at
times.
COUNCIL COMMENTS AND SUGGESTIONS
Councilmember Clark stated she appreciates all the speakers that come and speak their minds.
However, what troubles her was that most don't necessarily have their information correct. She
suggests the speakers, if they wish to speak to an item, really do their research and comment only on
the facts they found. She explained that two weeks ago when she was absent from a meeting, she
was actually up in Washington DC at the National League of Cities Winter Conference. She stated
that one of the biggest concerns heard had to do with cyber security, an issue the city will have to
address at some point. She also commented on D Block, the upper spectrum of the 700 MHz radio
bands, a portion of which has recently been reserved for public safety. The additional 10 MHz of
broadband ready spectrum would allow agencies to be inter and intraoperable.
Councilmember Lieberman thanked the 51 people who attended his district meeting in Horizon
School. He also thanked staff for their presentations. He thanked the four speakers tonight and
noted that he hoped to move this part of the meeting to the beginning so speakers do not have to wait
sometimes for hours. He agrees with Mr. Sherwood that citizens should be more involved and
volunteer for Boards and Commissions. He reminded everyone that in 2 1/2 weeks the city will host
the Jazz and Blues Festival. He encouraged everyone to come and enjoy music and have a fun time.
He hopes for a high attendance record.
Councilmember Martinez congratulated Mayor Scruggs for being selected as one of Arizona's 48
Most Intriguing Women as part of the Arizona Centennial Legacy Project. This project is to honor
women from diverse backgrounds with leadership and commitment skills who contributed in a
positive way to the future of Arizona during the centennial year. The number of women being
honored was symbolic with Arizona becoming the 48th state in the union in 1912. A luncheon was
held yesterday to honor these women, among them former Supreme Court Justice Sandra Day
O'Connor and former Representative Gabrielle Giffords. Mayor Scruggs, as well as all of these
women, have many accomplishments. She has held numerous state and regional leadership
positions in dealings with Transportation, Military Affairs, Luke Air Force Base, Economic
Development and many others. One of the most notable was bringing the Loop 101 to the Westside
years ahead of schedule.
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Councilmember Knaack also offered her congratulations to Mayor Scruggs. She noted this was a
great honor and tribute for the Mayor.
Vice Mayor Frate noted he had attended this outstanding event. He explained that when people were
in a room with powerful women such as retired Chief Justice Sandra Day O'Connor and
Congresswomen Gabrielle Giffords, they realized the great accomplishments these strong women
have achieved and contributed to society. He thanked troop 222 for their attendance tonight and for
staying for the whole meeting. He reminded everyone to watch children around water. He added
that water safety was year round so to always be vigilant.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:09 p.m.
Pamela Hanna - City Clerk
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