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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 9/27/2011 1 GLEN1V1 MINUTES OF THE GLENDALE CITY COUNCIL MEETING Council Chambers 5850 West Glendale Avenue September 27,2011 7:00 p.m. The meeting was called to order by Vice Mayor Steven E. Frate with the following Councilmembers present: Joyce V. Clark, H. Philip Lieberman and Manuel D. Martinez. Mayor Scruggs participated and voted via telephone and delegated her duties as meeting chairperson to Vice Mayor Frate. Councilmembers Norma S. Alvarez and Yvonne J. Knaack were absent. Also present were Ed Beasley, City Manager; Horatio Skeete, Assistant City Manager; Craig Tindall, City Attorney; and Pamela Hanna, City Clerk. Vice Mayor Frate acknowledged students in the audience from Mesa Community College. COMPLIANCE WITH ARTICLE VII,SECTION 6(c) OF THE GLENDALE CHARTER A statement was filed by the City Clerk that the 3 resolutions to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF THE SEPTEMBER 13, 2011 CITY COUNCIL MEETING It was moved by Clark, and seconded by Lieberman, to dispense with the reading of the minutes of the September 13, 2011 Regular City Council meeting, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. PROCLAMATIONS AND AWARDS DOMESTIC VIOLENCE AWARENESS MONTH PROCLAMATION This is a request for City Council to proclaim October 2011 as Domestic Violence Awareness Month. Domestic Violence Awareness Month provides a special opportunity to recognize and thank the people and agencies that support victims of domestic violence and educate the public 1 about its prevalence. Paul Denial,the Executive Director of the New Life Center, will be present to accept the proclamation. The National Coalition Against Domestic Violence created Domestic Violence Awareness Day in October 1981. Their purpose was to bring advocates together who are working to end the cycle of domestic violence. Since then, the month of October has been used to highlight domestic violence issues and encourage victims of family violence to seek out their local resources. The New Life Center's mission is to provide shelter, safety and services to families fleeing domestic violence and create self-sufficient, violence-free futures. The New Life Center supports and empowers victims who are not accessing traditional services, such as shelters or law enforcement, by going into the community and engaging family members, friends and co- workers. The recommendation is to proclaim October 2011 as Domestic Violence Awareness Month and present the proclamation to Paul Denial, Executive Director of the New Life Center. Vice Mayor Frate called Paul Denial to the podium. Mr. Denial thanked the city and commented on the New Life Center and its community involvement. NATIONAL COMMUNITY PLANNING MONTH PROCLAMATION This is a request for City Council to proclaim October 2011 as National Community Planning Month. This proclamation will be accepted by Jon M. Froke, AICP, Planning Director for the City of Glendale, and current President of the Arizona Planning Association. Each year the American Planning Association, and its professional institute, The American Institute of Certified Planners, sponsor National Community Planning Month to celebrate the achievements of planning throughout America. This year's theme is "New Ideas for America's Future." This theme reflects on how planners help envision the future and the ever-changing needs of communities. The celebration of National Community Planning Month provides an opportunity to publicly recognize the participation and dedication of planners and the volunteer members of the Planning Commission who have contributed their time and expertise to the improvement of Glendale. The recommendation is to proclaim October 2011 as National Community Planning Month and present the proclamation to Jon M. Froke, AICP, Planning Director for the City of Glendale, and current President of the Arizona Planning Association. Vice Mayor Frate called Mr. Froke to the podium. Mr. Froke thanked the city for the proclamation. CONSENT AGENDA 2 Items on the consent agenda are of a routine nature or have been previously studied by the City Council at a work session. They are intended to be acted upon in one motion. 1. SPECIAL EVENT LIQUOR LICENSE, OUR LADY OF PERPETUAL HELP This is a request for City Council to approve a special event liquor license for Our Lady of Perpetual Help. The event will be held at Our Lady of Perpetual Help located at 5614 West Orangewood Avenue on Friday, October 21, from 5 p.m. to 10 p.m.; Saturday, October 22, from 10 a.m. to 10 p.m.; and Sunday, October 23, 2011, from 10 a.m. to 8 p.m. The purpose of this special event liquor license is for a fundraiser. If this application is approved, the total number of days expended by this applicant will be three of the allowed 10 days per calendar year. Under the provisions of A.R.S. § 4-203.02, the Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the Council recommends approval of such license. The City of Glendale Planning, Police, and Fire Departments have reviewed the application and determined that it meets all technical requirements. Based on the information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 2. LIQUOR LICENSE NO. 5-2298, SOMER MARKET This is a request for City Council to approve a new, non-transferable series 10 (Liquor Store - Beer and Wine) license for Somer Market located at 4935 West Glendale Avenue, Suite 9. The Arizona Department of Liquor Licenses and Control application (No. 10076184) was submitted by Kenny Hermis Jajou. The location of the establishment is 4935 West Glendale Avenue, Suite 9 in the Ocotillo District. The property is zoned C-2 (General Commercial). The population density within a one-mile radius is 24,014. Somer Market is currently operating with an interim permit, therefore, the approval of this license will not increase the number of liquor licenses in the area. The current number of liquor licenses within a one-mile radius is as listed below. Series Type Quantity 06 Bar-All Liquor 2 07 Bar-Beer and Wine 1 09 Liquor Store -All Liquor 1 10 Liquor Store -Beer and Wine 8 12 Restaurant 9 14 Private Club 2 Total 23 3 The City of Glendale Planning, Police, and Fire Departments have reviewed the application and determined that it meets all technical requirements. No public protests were received during the 20-day posting period. Based on information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 3. LIQUOR LICENSE NO. 5-2327, CHUY'S MESQUITE BROILER This is a request for City Council to approve a new, non-transferable series 12 (Restaurant) license for Chuy's Mesquite Broiler located at 5134 North 95th Avenue. The Arizona Department of Liquor Licenses and Control application (No. 12078824) was submitted by Jason Micheal Burris. The location of the establishment is 5134 North 95th Avenue in the Yucca District. The property is zoned CSC (Community Shopping Center). The population density within a one-mile radius is 5,281. Chuy's Mesquite Broiler is currently operating with an interim permit, therefore, the approval of this license will not increase the number of liquor licenses in the area. The current number of liquor licenses within a one-mile radius is as listed below. Series Type Quantity 07 Bar-Beer and Wine 1 09 Liquor Store -All Liquor 1 10 Liquor Store -Beer and Wine 2 12 Restaurant 1 Total 5 The City of Glendale Planning, Police, and Fire Departments have reviewed the application and determined that it meets all technical requirements. No public protests were received during the 20-day posting period. Based on information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. CONSENT RESOLUTIONS 4. GERALD HARDT MEMORIAL CRIMINAL JUSTICE RECORDS IMPROVEMENT PROGRAM GRANT 4 This is a request for City Council to adopt a resolution authorizing the City Manager to accept grant funding from the 2011 Gerald Hardt Memorial Criminal Justice Records Improvement Program for FY 2011-12 in the amount of$35,250. This grant supports Council's goals of one community with high-quality services for citizens and one community committed to public safety by focusing this funding toward the replacement of the current police Computer Aided Dispatch (CAD) and Records Management System (RMS) with a more advanced system, improving the level of service to citizens. The Arizona Criminal Justice Commission (ACJC), a state entity, has made funding available to cities through the Gerald Hardt Memorial Criminal Justice Records Improvement Program. ACJC serves as the fiscal agent for this pass-through grant. The grant has an acceptance due date of October 1, 2011. These funds would finance the costs associated with interfacing the new RMS with the Maricopa County Sheriff Office's (MCSO) automated booking system. The purchase of this interface will improve the exchange and sharing of criminal history information among three agencies (Glendale Police Department, MCSO, and Peoria Police Department). The Glendale Police Department has previously received grant awards toward the partial funding of the CAD and RMS implementation, however; they have never received an award from the Gerald Hardt Memorial Criminal Justice Records Improvement Program. The grant award totals $35,250. There is no financial match required for this grant. This is one- time funding by the ACJC. There are no ongoing operating costs anticipated under this element of the program. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $35,250 Account Name, Fund,Account and Line Item Number: A specific account will be established in Fund 1840, the city's grant fund, once the grant is awarded. The recommendation is to waive reading beyond the title and adopt a resolution authorizing the City Manager to accept the grant funding from the 2011 Gerald Hardt Memorial Criminal Justice Records Improvement Program for FY 2011-12 in the amount of$35,250. Resolution No. 4513 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A GRANT AGREEMENT WITH THE ARIZONA CRIMINAL JUSTICE COMMISSION FOR THE ACCEPTANCE OF THE GERALD HARDT MEMORIAL CRIMINAL JUSTICE RECORDS IMPROVEMENT PROGRAM GRANT FUNDING IN THE 5 APPROXIMATE AMOUNT OF $35,250 ON BEHALF OF THE GLENDALE POLICE DEPARTMENT. 5. ARIZONA GOVERNOR'S OFFICE OF HIGHWAY SAFETY GRANT FOR THE CHILD SAFETY SEAT PROGRAM This is a request for City Council to adopt a resolution authorizing the Fire Chief to apply for and accept an Arizona Governor's Office of Highway Safety (AGOHS) Grant in the approximate amount of$10,000 to continue the Fire Department's child safety seat program. This item addresses Council's goal of one community committed to public safety by teaching child safety seat selection, use, and installation to families, new parents and caregivers in the community. The Fire Department began conducting child safety seat inspections, installations, and education in 2005 when a Federal Emergency Management Agency Fire Act Grant provided funding to launch this program. In 2011, the Fire Department sought and received a grant through the AGOHS Occupant Protection Program to continue offering child safety seat education. Since the grant was awarded in February 2011, midway through the AGOHS 2011 grant cycle, not all of the funding will be spent before the grant expires on September 30, 2011. This 2012 request will enable the Fire Department to use the unspent portion of the 2011 grant to conduct six child safety seat classes and three safety seat installation events between October 1, 2011 and March 30, 2012. The funding will be used to purchase child safety seats and supplies. On February 8, 2011, Council approved the acceptance of an AGOHS Child Safety Seat Grant to continue the Fire Department's safety seat program. The objective of this grant is to reduce the number of children riding unrestrained in passenger vehicles in the City of Glendale. With this grant the Fire Department will reach approximately 240 families, caregivers and new parents with vital information on safety seat selection, use and installation. The grant funding requested will be for the unspent balance of the 2011 AGOHS award remaining on September 30, 2011, or approximately $10,000. There is no grant match requirement. The funding will complete the work started by the 2011 grant. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $10,000 Account Name, Fund,Account and Line Item Number: A specific account will be established in Fund 1840,the city's grant fund, once the grant agreement is awarded and formally executed. 6 The recommendation is to waive reading beyond the title and adopt a resolution authorizing the Fire Chief to apply for and accept an Arizona Governor's Office of Highway Safety Grant in the approximate amount of$10,000 to continue the Fire Department's child safety seat program. Resolution No. 4514 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ACCEPTING AN ARIZONA GOVERNOR'S OFFICE OF HIGHWAY SAFETY GRANT TO CONTINUE THE CHILD SAFETY SEAT PROGRAM BY THE GLENDALE FIRE DEPARTMENT. It was moved by Lieberman and seconded by Clark, to approve the recommended actions on Consent Agenda Item Nos. 1 through 5, including the approval and adoption of Resolution No. 4513 New Series, and Resolution No. 4514 New Series; and to forward Special Event Liquor License Application for Our Lady of Perpetual Help and Liquor License Application No. 5-2298 for Somer Market and No. 5-2327 for Chuy's Mesquite Broiler to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. BIDS AND CONTRACTS 6. MOTOROLA HAND-HELD RADIO PURCHASE Mark Burdick, Fire Chief, presented this item. This is a request for City Council to approve the purchase of 150 hand-held radios and operating accessories through the State of Arizona contract with Motorola. This item addresses Council's goal of one community committed to public safety by providing firefighters with interoperable communications equipment at emergency scenes. Glendale Fire Department has been communicating via a VHF radio system for almost 30 years as part of the original Phoenix Regional Automatic Aid system. As the communications technology evolved into 800-megahertz, Glendale firefighters began carrying two single-band radios in order to communicate effectively with the other departments in the Regional Wireless Cooperative(RWC)Network. The VHF radios enable communication inside buildings, while the 800-megahertz frequency is most effective outside. The hand-held radios being purchased through this request are dual-band and will enable firefighters to communicate from both inside and outside of buildings, carrying only one radio. This radio purchase is a necessary upgrade for Glendale to remain compatible and interoperable with the equipment used in the valley-wide RWC Network. Fire departments and districts already transitioned to the RWC Network include Avondale, Buckeye, Chandler, El Mirage, Goodyear, Guadalupe, Maricopa, Peoria, Phoenix, Scottsdale, Surprise, Tempe, Daisy Mountain, Sun City, Sun City West, and Sun Lakes. The city's intergovernmental agreement (IGA) with 7 the RWC Network allows for reduced costs and greater efficiency in purchasing the dual-band radios needed to communicate in the network. Motorola, Inc. is the current supplier of radios through the State of Arizona contract. On May 10, 2011, Council approved the purchase of 50 dual-band radios and accessories, including mounting hardware, antennas, microphones, operating software and auxiliary speakers, installed and fix-mounted inside Fire Department emergency response vehicles. Purchase of the radios will allow firefighters to continue providing timely service to the community through ongoing participation in the automatic aid system's valley-wide RWC Network. Funding is available in the FY 2011-12 capital improvement plan for the purchase of 150 radios. Grants Capital Expense One-Time Cost Budgeted _ Unbudgeted Total X X $1,183,344.86 Account Name, Fund,Account and Line Item Number: 800MHz Comm Equip,Account No. 2040-75024-551400, $1,183,344.86 The recommendation is to approve the purchase of 150 hand-held radios and operating accessories from the State of Arizona contract with Motorola. Councilmember Clark asked how many Motorola radios the department already has since each fireman was now carrying two. Chief Burdick clarified they currently only carry one 800- megahertz radio. The hand-held radios being purchased through this request are dual-band and will enable firefighters to communicate from both inside and outside of buildings, carrying only one radio. Councilmember Clark asked how many cities were currently on this system. Chief Burdick stated that Fire departments and districts already transitioned to the RWC Network include Avondale, Buckeye, Chandler, El Mirage, Goodyear, Guadalupe, Maricopa, Peoria, Phoenix, Scottsdale, Surprise, Tempe, Daisy Mountain, Sun City, Sun City West, and Sun Lakes. Councilmember Lieberman asked what the warranty was on these radios. Chief Burdick noted they had a four year warranty which includes all parts and equipment. Councilmember Lieberman believes the radios were a necessity that will saves lives. It was moved by Martinez,and seconded by Clark,to approve the purchase of 150 hand- held radios and operating accessories from the State of Arizona contract with Motorola. The motion carried unanimously. 7. PROFESSIONAL SERVICES AGREEMENT WITH GREATER PHOENIX ECONOMIC COUNCIL Brian Friedman, Economic Development Director, presented this item. 8 This is a request for City Council to authorize the City Manager to enter into a professional services agreement with the Greater Phoenix Economic Council (GPEC) for FY 2011-12 in the amount of $75,258, for participation in and support of their regional economic development program. This request supports Council's goal of one community with quality economic development. GPEC works with the City of Glendale to attract quality businesses from around the world, and to advocate and champion foundational efforts to improve the region's competitiveness. Through this agreement, GPEC will market the city and generate qualified business and industry prospects within targeted economic industries, as well as leverage public and private partnerships to locate such prospects. The city has had a professional services agreement in place with GPEC since 1989. The city's participation reflects regional cooperation, which is significant to businesses who are considering a metropolitan area. The organization promotes the region to a broad variety of national and international companies. Since FY 2009-10, due to economic conditions, GPEC has reduced fees for all participating cities. This reduction, and GPEC's fee recalculation based on population, has resulted in the City of Glendale being assessed a lower rate than last year. Council has appropriated funds for membership for the last 20 years. GPEC provides greater economic growth within the community by generating prospective leads for new businesses,which ultimately creates more employment opportunities. Funds are available in the FY 2011-12 Economic Development Department's Business Development account. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $75,258 Account Name, Fund,Account and Line Item Number: Economic Development Business Development, Account No. 1000-16025-529600, $75,258 The recommendation is to authorize the City Manager to enter into a professional services agreement with the Greater Phoenix Economic Council in the amount of $75,258, for participation in and support of their regional economic development program. Councilmember Clark inquired if GPEC was the company pushing for a solar initiative with the state of Arizona. Brian Friedman, Economic Development Director, replied yes. Councilmember Clark asked how that benefited the city of Glendale. Mr. Friedman explained that through their efforts, they have recently relocated a new business to Glendale. 9 Vice Mayor Frate commented that GPEC had reduced their fees because of current economic times. Mr. Friedman stated he was correct. Vice Mayor Frate noted that GPEC understood what businesses were going through today and were willing to work together as a team. Councilmember Martinez commented on a press release regarding GPEC. It stated that GPEC was being recognized as "Best in Class" among Regional Economic Development groups in a survey released last week. He believes the money the city was spending was well spent. It was moved by Clark, and seconded by Lieberman, to authorize the City Manager to enter into a professional services agreement with the Greater Phoenix Economic Council in the amount of $75,258, for participation in and support of their regional economic development program. The motion carried unanimously. RESOLUTIONS 8. LICENSE, MANAGEMENT AND OPERATIONS AGREEMENT WITH GLOBAL SPECTRUM, L.P. FOR YOUTH SPORTS COMPLEX Karen L. Hesser, Deputy Parks & Recreation Director, presented this item. This is a request for City Council to adopt a resolution authorizing the City Manager to execute a license, management and operations agreement with Global Spectrum, L.P., for the management and operation of the Youth Sports Complex (YSC). The agreement addresses Council's goal of one community with high-quality services for citizens by establishing a partnership on various programs, events and services at the YSC. The YSC is a 14-acre site that consists of 10 acres of active turf area including five lighted multi- purpose fields suitable for soccer, football, lacrosse, sports camps and other similar activities. While the primary purpose of the site is designed for recreational activities, it is also used for parking during "Mega Events" (events hosting over 40,000 persons) at the University of Phoenix Stadium. The YSC has been under the management of Global Spectrum, L.P., a private management company in the facility management industry, since 2006. The company manages sports complexes, arenas, universities, ice facilities and convention centers throughout the country and currently manages and operates the University of Phoenix Stadium. The five-year management license and operations agreement with Global Spectrum, L.P. expired while the city was exploring and evaluating options. With the approval of Council, the term of the new lease would be retroactive to July 1, 2011 and end on January 31, 2012. This will provide staff with the additional time needed to complete a more comprehensive Request for Proposals (RFP) process for a new five-year agreement. On February 26, 2008, Council approved the award of the construction contract for the YSC for concession facility improvements. 10 On September 26, 2006, Council approved the License, Management and Operations Agreement with Global Spectrum, L.P.to operate and maintain the YSC for a five-year term. On July 26, 2005, Council approved intergovernmental agreements with the Arizona Sports and Tourism Authority (AZSTA) and the Fiesta Bowl that included providing funding for the construction of the YSC. The AZSTA provided $1 million and the Fiesta Bowl provided $500,000. The YSC provides additional recreational amenities for Glendale citizens, community sports groups, in addition to providing parking for the Arizona Cardinals, the Fiesta Bowl, and other Mega-Event parking and event space. The seven-month agreement requires three monthly payments of $17,333 and four additional monthly payments of$17,500 to Global Spectrum, L.P. for the maintenance, management, and operations activities on the site. Contract payments are budgeted in the FY 2011-12 operating budget for the Parks, Recreation and Library Services Department. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $121,999 Account Name, Fund,Account and Line Item Number: YSC-Parks & Recreation, Account No. 1280-13290-518200, $121,999 The recommendation is to waive reading beyond title and adopt a resolution authorizing the City Manager to execute a license, management and operations agreement with Global Spectrum, L.P., for the management and operation of the Youth Sports Complex. Councilmember Clark asked about the delay in getting the RFP out prior to the expiration date of the contract. Karen L. Hesser, Deputy Parks & Recreation Director, noted there were no problems; however, the delay was due to this being a very complex agreement and staff wanted to make sure it was done correctly. Resolution No. 4515 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A LICENSE, MANAGEMENT & OPERATIONS AGREEMENT WITH GLOBAL SPECTRUM, L.P. FOR THE MANAGEMENT AND OPERATION OF THE YOUTH SPORTS FIELDS LOCATED AT 91ST AVENUE AND BETHANY HOME ROAD IN GLENDALE,ARIZONA. It was moved by Clark, and seconded by Lieberman, to pass, adopt and approve Resolution No. 4515 New Series. The motion carried unanimously. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION and MOTION TO EXCUSE COUNCILMEMBERS 11 It was moved by Lieberman, and seconded by Clark, to hold a City Council Workshop at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday, October 4, 2011, to be followed by an Executive Session pursuant to A.R.S. 38-431.03. It was additionally moved to excuse Councilmember Alvarez and Councilmember Knaack from tonight's Council meeting. The motion carried unanimously. CITIZEN COMMENTS Farrell Yancy, a Barrel resident, stated he was concerned about city parks. He explained he lived across the street from Heritage Park and believes the irrigation water was not adequate to cover the entire grass area. He noted there were always a few areas that don't get water. However, his main concern was the trees, which were dead or in the process of dying. He hopes the city will be able to do something since it would be a shame to lose these mature trees simply because of lack of water. Kathy Wheeler, a Barrel resident, agreed with the previous speaker. She stated that Heritage Park had some serious issues the city should address. She explained the irrigation system and how the park has not received enough water due to water allocation issues. She noted that according to her calculations, the park had been without water for seven weeks. She also discussed the lack of tree replacements and the holes that have been left behind. She noted the holes have injured some people visiting the park. She remarked it would be a shame to lose trees and bushes because of lack of water. Vice Mayor Frate remarked that staff will be contacting both Mr. Yancy and Ms. Wheeler regarding their concerns. COUNCIL COMMENTS AND SUGGESTIONS Councilmember Clark remarked that the month of September had been especially difficult because of medical situations and traveling. She apologized for not responding promptly to messages; however, she is getting back on track and things should get back to normal. She commented on the Sugar Beet Factory and plans for the future. She invited everyone to watch her segment with Glendale Today on Channel 11 to find out its plans in Glendale. Vice Mayor Frate said the basketball courts in Desert Rose Park had been closed but are now open. He added the basketball courts have been resurfaced and have new nets. He reminded everyone to watch children around water. Vice Mayor Frate acknowledged Boy Scout Troop #665 from Peoria, AZ in the audience and commended them for attending tonight's meeting. ADJOURNMENT There being no further business, the meet' .s adjourned at 7:41 p.m. Pamela Hanna - City Clerk 12