HomeMy WebLinkAboutMinutes - Minutes - Community Development Advisory Commission - Meeting Date: 5/19/2011 CITY OF GLENDALE
COMMUNITY DEVELOPMENT ADVISORY COMMITTEE
GLENDALE CITY HALL —ROOM B-3
5850 W. GLENDALE AVENUE
MINUTES
Thursday, May 19, 2011
6:30 p.m.
MEMBERS PRESENT: Karen Mankoski, Vice-Chair
Shirley Wong
Sharon Wixon
Pattie Johnston
Yolanda Hernandez
Randy Miller
Glenn O'Bannon
Gina Schmitz
MEMBERS ABSENT: Chris Flippen, Chair
Madelin Page
STAFF PRESENT: Cathy Gorham, Deputy City Manager
Rebecca Daniel, CAP Administrator
Mona Francis-Spellman, Revitalization Supervisor
Erin O'Neil, Senior Management Assistant
Jana Kelly, Housing Supervisor
I. Call to Order and Introductions
Vice Chair Mankoski called the meeting to order at 6:36 p.m.
II. Roll Call
Vice Chair Mankoski took roll call and welcomed all members to the meeting.
III. Approval of Meeting Minutes—April 4, 2011
Committee-member Miller motioned to approve the April 4, 2011 meeting
minutes as written. Committee-member Wixon made the second. The
motion passed 7 — 0. [Committee-member O'Bannon was not in attendance
yet.]
IV. Business from the Floor
None.
Minutes of the Community Development Advisory Committee
May 19,2011
Page 2
V. Amendments to the Agency Plan for Fiscal Year WY) 2011-12
Ms. O'Neil presented the amendments to the Community Housing Department's
Agency Plan for FY 2011-12 in accordance with the U.S. Department of Housing
and Urban Development (HUD) regulations.
Ms. O'Neil explained that the Agency Plan was submitted to HUD on April 15th,
2011. On April 27, 2011, staff was notified by HUD of the need for additional
documentation before it would be approved. This documentation required that the
plan be amended and taken to public hearing prior to HUD approval. Ms. O'Neil
noted that the additional documentation included amendments to the following:
1. PHA 5-Year and Annual Plan, form HUD 50075
2. Public Housing Admissions and Continued Occupancy Policy (ACOP)
3. Section 8 Administrative Plan
4. Violence Against Women Act Addendum to the Fiscal Year 2011 PHA
Plan, also known as VAWA
Ms. O'Neil called attention to the Fiscal Year Audit Results, which is listed in the
PHA 5-Year and Annual Plan, form HUD 50075 in Section 6.0. Also, a copy of
the audit letter with the results was presented. There were no findings. Staff
received the results of the audit on April 18, 2011, after the due date for the
agency plan. Staff also included the associated pages of the city single audit for
fiscal year ending June 2010, as that is the audit that was reviewed by HUD. Ms.
O'Neil reported that the outside auditor had no findings and HUD concurred with
regard to the program.
Ms. O'Neil discussed the Financial Resources for the coming fiscal year. This
item is also listed in the PHA 5-Year and Annual Plan, form HUD 50075 in
Section 6.0. Ms. O'Neil explained that this statement of financial resources
includes anticipated resources such as the agency's operating, capital and other
federal resources as well as tenant rents and other income that may be available to
support the agency's programs. This also includes any planned or known uses for
the resources.
Ms. O'Neil presented the final item, which was a Clarification on the use of
Supporting Documentation in Regards to a Claim of Domestic Violence, Dating
Violence, Sexual Assault, or Stalking, and the use of the term, "Sexual Assault."
This item was in all of the documents provided in the PHA 5-Year and Annual
Plan, form HUD 50075 Section 6.0, the ACOP Section 21.3, the Admin Plan
Section 16.3, and the VAWA Plan, The Plan was amended to specify the
language in these documents to add the term, "sexual assault" to those who
qualify for protections under VAWA.
Ms. O'Neil explained that prior to this federal update, HUD required the use of
their form 50066, which is simply a form to make a claim for protections under
VAWA. HUD now allows the housing authority to accept other forms of
documentation such as a federal, state, tribal, territorial, or local police report or
Minutes of the Community Development Advisory Committee
May 19,2011
Page 3
court record, or, documentation signed by an employee, agent, or volunteer of a
victim service provider, an attorney or medical professional, from whom the
victim has sought assistance as a victim. The victim may still use the HUD form,
but the CHD will require supporting documentation. These amendments are in
compliance with federal regulations regarding victim protections under VAWA.
Vice Chair Mankoski opened the Public Hearing portion of the meeting.
No comments were made.
Vice Chair Mankoski closed the Public Hearing portion of the meeting.
[Committee-member O'Bannon entered the meeting.]
Committee-member Miller motioned to approve the Community Housing
Division's Agency Plan for FY 2011-12 as amended. Committee-member
Johnston made the second. The motion passed 8—0.
VI. Community Action Program (CAP) Annual Action Plan and Needs Assessment
Ms. Daniel reminded the Committee that CAP has been providing direct services
to low- and moderate-income Glendale residents for 29 years. Services include
energy assistance payments, minor home repairs and crisis assistance for families
which includes homeless assistance and temporary rent/mortgage subsidies.
Ms. Daniel explained that on July 1, 2010, the Arizona Department of Economic
Security (DES) designated Glendale's CAP as an official state Community Action
Agency eligible to receive funds directly from the state with the signing of a new
five-year intergovernmental agreement with DES. Prior to this, the City of
Glendale CAP was operated via intergovernmental agreement with Maricopa
County Human Services. Ms. Daniel added that as part of the terms of being a
state designated Community Action Agency, Glendale's CAP must submit the
CAP FY 2011-12 Annual Action Plan and Needs Assessment to the Arizona DES
by June 30, 2011.
Ms. Daniel presented the Community Action Plan, which included the following
highlights:
• Statement of Community Services Block Grant (CSBG) Assurances
o Programmatic Assurances
• The CAA assures that funds made available through the CSBG
will be used to support activities that are designed to assist low-
income families and individuals, including homeless families and
individuals, migrant or seasonal farm workers and elderly low-
income individuals and families
• To remove obstacles and solve problems that block the
achievement of self-sufficiency
• To secure and retain meaningful employment
Minutes of the Community Development Advisory Committee
May 19,2011
Page 4
• To attain an adequate education with particular attention
toward improving literacy skills of the low-income families
in communities involved, which may include carrying out
family literacy initiatives
• To make better use of available income
• To obtain and maintain adequate housing and a suitable
living environment
• To obtain emergency assistance through loans, grants, or
other means to meet immediate and urgent family and
individual needs
• To achieve greater participation in the affairs of the
communities involved, including the development of public
and private grassroots partnerships with local law
enforcement agencies, local housing authorities, private
foundations and other public and private partners
• To address the needs of youth in low-income communities
through the youth development programs that support the
primary role of the family, give priority to the prevention of
youth problems and crime, and promote increased
community coordination and collaboration in meeting the
needs of youth, and support development and expansion of
innovative community-based youth development programs
that have demonstrated success in preventing or reducing
youth crime
• To make more effective use of, and to coordinate with,
other programs related to the purposes of CSBG (including
state welfare reform efforts)
• The CAA assures that the agency will provide, on an emergency
basis, for the provision of such supplies and services, nutritious
foods, and related services as may be necessary to counteract
conditions of starvation and malnutrition among low-income
individuals
• The CAA assures that the agency will coordinate and establish
linkages between governmental and other social service programs
to assure the effective delivery of such services to low-income
individuals and to avoid duplication of such services, and a
description of how the CAA will coordinate the provision of
employment and training activities, as defined in section 101 of
such Act, in the communities with entities providing activities
through local workforce investment systems under the Workforce
Investment Act of 1998
• The CAA assures that the agency will, to the maximum extent
possible, coordinate programs and form partnerships with other
organizations serving low-income residents of communities and
members of the groups served by the state, including religious
organizations, charitable groups and community organizations
Minutes of the Community Development Advisory Committee
May 19,2011
Page 5
• The CAA assures that the agency will establish procedures under
which a low-income individual, community organization, or
religious organization or representative of low-income individuals
that considers its organization, or low-income individuals to be
inadequately represented on the board of the CAA to petition for
adequate representation
• The CAA assures that this Community Action Plan includes a
community needs assessment for the community served, which
may be coordinated with community needs assessments conducted
for other programs
■ The CAA assures that the agency will administer the community
services block grant program through a tripartite board that fully
participates in the development, planning, implementation, and
evaluation of the program to serve low-income communities
o Administrative Assurances
• Details presented in the document
Ms. Daniel noted that the document also included the Narrative Plan to Implement the
Assurances, which included the following sections:
• The Administrative Structure
• The Program Overview
• Service Delivery System
• Linkages
• Coordination of Funds
• Innovative Community and Neighborhood Based Initiatives
• Child Support Referrals
Ms. Daniel also discussed the Results Oriented Management and Accountability
(ROMA) Performance Measurements. Ms. Daniel provided the detailed
measurements for the following high-level goals:
1. Low-income people become more self-sufficient
2. The conditions in which low-income peoples' lives are improved
3. Low-income people own a stake in their community
4. Partnerships among supporters and providers of services to low-income
people are achieved
5. Agencies increase their capacity to achieve results
6. Low-income people, especially vulnerable populations, achieve their potential
by strengthening family and/or other supportive environments
Ms. Daniel distributed the results of the recent Community Needs Assessment.
Committee-member Miller inquired about how these programs are advertised to
the intended population. Committee-member Miller added that he had no
knowledge of this type of assistance until serving on the Committee. Ms. Daniel
explained that there are flyers and brochures available at the libraries, churches,
fire and police department and social services agencies and also a great amount of
advertisement is word of mouth.
Minutes of the Community Development Advisory Committee
May 19,2011
Page 6
Vice Chair Mankoski noted that the agency cannot afford to spend a great deal on
advertisement because those funds could be best used directly helping the needy.
Ms. Daniel added that many people know of the programs because there are long
lines of people waiting for assistance at the CAP office and calling for
appointments. Ms. Daniel added that there are definitely more requests than
available funding for assistance.
Committee-member Miller commented on the increase of people seeking
assistance that never had to before. Ms. Daniel agreed and stated that in the past
three years, this population of the newly needy has been rapidly increasing.
Vice Chair Mankoski opened the Public Hearing portion of the meeting.
No comments were made.
Vice Chair Mankoski closed the Public Hearing portion of the meeting.
Committee-member Miller motioned to approve the Community Action
Program's FY 2011-12 Annual Action Plan and Needs Assessment as
presented. Committee-member Schmitz made the second. The motion
passed 8—0.
VII. Staff Report
Ms. Gorham provided an update on the following items of note:
• Annual Allocation for FY 2011-12: The federal government has released
its estimated allocation amounts to be used for CDBG and ESG planning.
The CDBG funds were preliminarily cut by 16.89% and a pro-rata
deduction was applied and presented to the Committee for the FY 2011-12
allocations. However, the ESG program preliminarily received increased
funding from the federal government. The Committee will be kept up-to-
date on the finalized figures.
• There is a new appointee to the CDAC and Council will formalize the
appointment of Mr. John Tones very soon.
• Due to the recently approved 2011 federal budget, the Public Housing
Operating Fund will be reduced to 95.7% of calendar year 2010
budget. The Public Housing Capital Fund has been cut by 20%but not
for the current year. The Section 8 Administrative Fee funding for the
balance of 2011 is expected to be cut by 8%. However, Congress
increased the funding for monthly rental assistance payments by
2.23%. This means that there will be more voucher assistance
available but there will be less staff to handle the vouchers and case
management.
Vice Chair Mankoski requested an updated Committee roster. Staff will provide
one to the Committee members.
Minutes of the Community Development Advisory Committee
May 19,2011
Page 7
VIII. Committee Comments and Suggestions
Committee-member Schmitz commented on an influx of refugees into the Smith
School and noted that there have been 100 new refugees from the African nations
enrolled at the school this year alone. Committee-member Schmitz stated that
this has put a strain on the enrollment levels of the school and added that the
culture shock for the children and families places an added dimension to the
situation.
Ms. Gorham suggested the Committee-members take a tour of the St. Mary's
Food Bank located on Thomas Road. Vice Chair Mankoski suggested that a tour
be done during the week at this or other agencies so that the Committee-members
can see the inner workings during peak times. Vice Chair Mankoski also
suggested a tour of CASS or the CAP office. Committee-member Schmitz
suggested attendance at the Back-to-School Backpack Drive and will send the
date to Ms. Gorham. Ms. Gorham will send options and dates to the Committee-
members via email.
IX, Motion to Vacate Meetings on June 16 and July 21, 2011
Committee-member Miller motioned to vacate the June 16 and July 21, 2011
Community Development Advisory Committee meetings. Committee-
member Johnston made the second. The motion passed 8—0.
X. Adjournment
Committee-member Johnston motioned to adjourn the meeting at 7:45 p.m.
Committee-member Miller made the second. The motion passed 8—0.
Respectfully submitted,
dO1&...0 )
Recording Secretary
Denise Kazmierczak