HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 4/26/2011 rig%
GLE E
MINUTES OF THE
GLENDALE CITY COUNCIL MEETING
Council Chambers
5850 West Glendale Avenue
April 26,2011
7:00 p.m.
The meeting was called to order by Vice Mayor Steven E. Frate with the following
Councilmembers present: Norma S. Alvarez, Joyce V. Clark, Yvonne J. Knaack, H. Philip
Lieberman and Manuel D. Martinez.
Absent: Mayor Elaine M. Scruggs
Also present were Ed Beasley, City Manager; Horatio Skeete, Assistant City Manager; Nick
DiPiazza,Deputy City Attorney; and Pamela Hanna, City Clerk.
Vice Mayor Frate recognized Abram Aragon from Troop 61 who was present as part of earning a
citizenship badge.
COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER
A statement was filed by the City Clerk that the 3 resolutions to be considered at the meeting
were available for public examination and the title posted at City Hall more than 72 hours in
advance of the meeting.
APPROVAL OF THE MINUTES OF THE APRIL 12, 2011 CITY COUNCIL MEETING
It was moved by Clark, and seconded by Lieberman, to dispense with the reading of the minutes
of the April 12, 2011 Regular City Council meeting, as each member of the Council had been
provided copies in advance, and approve them as written. The motion carried unanimously.
BOARDS, COMMISSIONS AND OTHER BODIES
BOARDS, COMMISSIONS AND OTHER BODIES
This is a request for City Council to approve the recommended appointments to the following
boards, commissions and other bodies that have a vacancy or expired term and for the Mayor to
administer the Oath of Office to those appointees in attendance.
Aviation Advisory Commission
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Leslie Sheeler Ocotillo Appointment 04/26/2011 11/24/2012
Board of Adjustment
Sandra Mendez Ocotillo Appointment 04/26/2011 04/26/2013
Citizens Bicycle Advisory Committee
Garrett Simpson—Vice Chair Barrel Appointment 04/26/2011 03/05/2012
Citizens Transportation Oversight Commission
William Sheldon—Vice Chair Mayoral Appointment 04/26/2011 03/26/2012
Judicial Selection Advisory Board
Frederick Coury Barrel Appointment 04/26/2011 04/23/2014
Library Advisory Board
Stephanie Aubourg—Teen Yucca Appointment 05/27/2011 05/27/2012
Parks & Recreation Advisory Commission
Jamie Aldama Ocotillo Appointment 04/26/2011 04/09/2013
Allison Tedford—Teen Cholla Appointment 05/27/2011 05/27/2012
Donna Williams—Vice Chair Mayoral Appointment 04/26/2011 02/26/2012
The recommendation is to make appointments to the boards, commissions and other bodies and
administer the Oaths of Office.
It was moved by Clark, and seconded by Martinez, to appoint Leslie Sheeler to the
Aviation Advisory Commission; Sandra Mendez to the Board of Adjustment; Garrett
Simpson to the Citizens Bicycle Advisory Committee; William Sheldon to the Citizens
Transportation Oversight Commission; Frederick Coury to the Judicial Selection Advisory
Board; Stephanie Aubourg to the Library Advisory Board; and Jamie Aldama, Allison
Tedford and Donna Williams to the Parks & Recreation Advisory Commission, for the
terms listed above. The motion carried unanimously.
Vice Mayor Frate called those present forward and administered the Oath of Office.
PROCLAMATIONS AND AWARDS
RECOGNITION OF COMMUNITY SERVICE FOR ROD PASSMORE
This is a request for City Council to recognize Mr. Rod Passmore for his dedicated service to the
Parks and Recreation Advisory Commission.
The Parks and Recreation Advisory Commission advises City Council on policies, rules, and
regulations relating to planning, acquisition, disposition, operations, use and maintenance of
parks and recreational facilities. The commission is also responsible for development of a
continuous master plan for the city's park system and recreation programs.
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Mr. Passmore's tenure on the Commission resulted in many accomplishments, such as several
development phases of the Western Area Regional Park, agency accreditation from the
Commission for Accreditation of Park and Recreation Agencies (CAPRA), updated
recommendations to the master plan and major improvements at various neighborhood and
community parks.
Mr. Passmore served on the Parks and Recreation Advisory Commission from 2007-2011. He
served as Chairman of the Commission from February 2008 through the end of his term.
The recommendation is to present a plaque of recognition to Mr. Rod Passmore for his
outstanding contributions and dedicated service to the citizens of Glendale.
Vice Mayor Frate called Mr. Passmore forward and presented the plaque of recognition.
Mr. Rod Passmore thanked David Goulet for appointing him four years ago. He recognized the
incredible staff working for the Glendale Parks and Recreation Department and mentioned the 98
parks and recreation sites that play a vital role in the social economic lives of the community.
He encouraged anyone who has the time to serve on the many boards and commissions.
PROCLAIM MAY 2011 AS NATIONAL HISTORIC PRESERVATION MONTH
This is a request for City Council to proclaim May 2011 as National Historic Preservation Month
in Glendale. This proclamation will be accepted by Ms. Becky Shady, Chairperson of the
Glendale Historic Preservation Commission.
Since 2005, the National Trust for Historic Preservation has recognized May as National Historic
Preservation Month across the country. Each year is distinguished with a theme representing
some aspect of historic preservation to promote national and community pride. The theme for
2011 is"Celebrating America's Treasures."
The National Trust for Historic Preservation provides leadership, education, and resources to
local communities throughout the country, such as Glendale, who are committed to connecting
us to our history, and collectively preserving America's stories and places.
The City of Glendale has been devoted to protecting Glendale's historic heritage by helping
revitalize neighborhoods and communities, which sparks economic development, and promotes
environmental sustainability.
The recommendation is to present the proclamation to Ms. Becky Shady, Chairperson of the
Historic Preservation Commission.
Vice Mayor Frate called Ms. Becky Shady forward and presented the proclamation.
CONSENT AGENDA
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•
Items on the consent agenda are of a routine nature or have been previously studied by the
City Council at a work session. They are intended to be acted upon in one motion.
Mr. Ed Beasley, City Manager, read agenda item numbers 1 through 8 and Ms. Pamela Hanna,
City Clerk, read consent agenda resolution item numbers 9 through 11 by number and title.
Councilmember Alvarez asked that item number 5 be heard separately.
1. SPECIAL EVENT LIQUOR LICENSE, CHOIR BOYS SOCIAL CLUB
This is a request for City Council to approve a special event liquor license for the Choir Boys
Social Club. The events will be held at University of Phoenix Stadium's Great Lawn located at 1
Cardinals Drive on April 28, from 4 p.m. to 9 p.m.; April 29, from 4 p.m. to 11 p.m.; April 30,
11 a.m. to 11 p.m.; and May 1, 2011, from noon to 6 p.m. The purpose of this special event
liquor license is for a fundraiser.
If this application is approved, the total number of days expended by this applicant will be four
of the allowed 10 days per calendar year. Under the provisions of A.R.S. § 4-203.02, the
Arizona Department of Liquor Licenses and Control may issue a special event liquor license
only if the Council recommends approval of such license.
The City of Glendale Planning, Police, and Fire Departments have reviewed the application and
determined that it meets all technical requirements.
Based on the information provided under the background, it is staff's recommendation to
forward this application to the Arizona Department of Liquor Licenses and Control with a
recommendation of approval.
2. SPECIAL EVENT LIQUOR LICENSE, CITIZENS POLICE ACADEMY ALUMNI OF
GLENDALE
This is a request for City Council to approve a special event liquor license for the Citizens Police
Academy Alumni of Glendale. The event will be held at Westgate City Center located at 6770
North Sunrise Boulevard on Sunday, May 1, 2011, from 10 a.m. to 9 p.m. The purpose of this
special event liquor license is for a fundraiser.
If this application is approved, the total number of days expended by this applicant will be one of
the allowed 10 days per calendar year. Under the provisions of A.R.S. § 4-203.02, the Arizona
Department of Liquor Licenses and Control may issue a special event liquor license only if the
Council recommends approval of such license.
The City of Glendale Planning, Police, and Fire Departments have reviewed the application and
determined that it meets all technical requirements.
Based on the information provided under the background, it is staff's recommendation to
forward this application to the Arizona Department of Liquor Licenses and Control with a
recommendation of approval.
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3. LIQUOR LICENSE NO. 5-35, 5030 LOUNGE
This is a request for City Council to approve a person-to-person transferable series 6 (Bar - All
Liquor) license for 5030 Lounge located at 5030 West Peoria Avenue, Suite 101. The Arizona
Department of Liquor Licenses and Control application (No. 06070022) was submitted by
Jimmy Llacuna.
The location of the establishment is 5030 West Peoria Avenue, Suite 101, in the Barrel District.
The property is zoned C-2 (General Commercial). The population density within a one-mile
radius is 21,425. The 5030 Lounge is currently operating with an interim permit, therefore, the
approval of this license will not increase the number of liquor licenses in the area. The current
number of liquor licenses within a one-mile radius is as listed below.
Series Type Quantity
06 Bar-All Liquor 5
07 Bar Beer and Wine 1
09 Liquor Store -All Liquor 6
10 Liquor Store Beer and Wine 5
12 Restaurant 5
Total 22
The Maricopa County Health Department and the City of Glendale Planning, Police, and Fire
Departments have reviewed the application and determined that it meets all technical
requirements.
No public protests were received during the 20-day posting period.
Based on information provided under the background, it is staff's recommendation to forward
this application to the Arizona Department of Liquor Licenses and Control with a
recommendation of approval.
4. LIQUOR LICENSE NO. 5-502, GLENDALE MARKET&EXPO CENTER
This is a request for City Council to approve a person-to-person, location-to-location transferable
series 6 (Bar- All Liquor) license for Glendale Market&Expo Center located at 6112 North 56th
Avenue. The Arizona Department of Liquor Licenses and Control application (No. 06077001)
was submitted by Nicholas Carl Guttilla.
The location of the establishment is 6112 North 56th Avenue in the Ocotillo District. The
property is zoned M-1 (Light Industrial). The population density within a one-mile radius is
20,561. This series 6 is a person-to-person, location-to-location transferable license, therefore,
the approval of this license will increase the number of liquor licenses in the area by one. The
current number of liquor licenses within a one-mile radius is as listed below.
Series Type Quantity
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06 Bar-All Liquor 4
07 Bar Beer and Wine 1
09 Liquor Store - All Liquor 4
10 Liquor Store -Beer and Wine 15
12 Restaurant 12
14 Private Club 3
Total 39
The Maricopa County Health Department and the City of Glendale Planning, Police, and Fire
Departments have reviewed the application and determined that it meets all technical
requirements.
No public protests were received during the 20-day posting period.
Based on information provided under the background, it is staff's recommendation to forward
this application to the Arizona Department of Liquor Licenses and Control with a
recommendation of approval.
6. PROFESSIONAL SERVICES AGREEMENT FOR DEVELOPMENT OF AN
INTELLIGENT TRANSPORTATION SYSTEM STRATEGIC PLAN
This is a request for City Council to authorize the City Manager to enter into a professional
services agreement with Atkins North America Inc. for development of an intelligent
transportation system (ITS) strategic plan in an amount not to exceed $299,880.
This request supports Council's goal of one community with high-quality services for citizens by
improving the city's roadway network.
In June 2000, the city developed a design concept for the deployment of ITS equipment to be
used in managing traffic. Since this time, major progress has been made in extending the ITS
network and infrastructure. Additionally, the city has undergone a significant transformation
into a major sports and entertainment destination, and it is necessary to update the ITS plan to
meet future traffic management needs.
The goal of the strategic plan is to evaluate the current state of the ITS in the city, identify future
needs and projects, and assess resources required to meet city goals. Operations plans to develop
measures of effectiveness and how the ITS can be used to supplement city business practices will
also be included.
Atkins North America Inc. was selected from the city's ITS on-call list and is also approved by
the Arizona Department of Transportation (ADOT) to work on federal aid projects.
On September 14, 2010, Council approved an intergovernmental agreement with ADOT for use
of federal funds to develop and ITS strategic plan.
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Technology and software upgrades provide the basis for efficient traffic management. Use of an
ITS in the city allows enhanced response to changing traffic conditions, timely response to
resident concerns, and cost effective management of incident and event traffic. This strategic
plan will serve as the guiding document for future expansion of the ITS in Glendale.
Federal Congestion Mitigation and Air Quality funding has been awarded and is available, and
no local match is required. Funding is programmed in the FY 2010-11 capital improvement
plan. There are no operating costs associated with this strategic plan study.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $299,880
Account Name, Fund,Account and Line Item Number:
ITS Strategic Plan, Account No. 1650-67534-518200, $299,880
The recommendation is to authorize the City Manager to enter into a professional services
agreement with Atkins North America Inc. for development of an intelligent transportation
system strategic plan in an amount not to exceed $299,880.
7. PROFESSIONAL SERVICES AGREEMENT FOR DESIGN OF INTELLIGENT
TRANSPORTATION SYSTEM INFRASTRUCTURE
This is a request for City Council to authorize the City Manager to enter into a professional
services agreement with Lee Engineering L.L.C. for design services for an intelligent
transportation system (ITS) infrastructure along Greenway and Thunderbird Roads between 515`
and 67th Avenues, and Cactus Road between 59th and 67th Avenues in an amount not to exceed
$149,990.69.
This request supports Council's goal of one community with high-quality services for citizens by
continuing to improve the city's roadway network.
Transportation Services currently manages and operates an ITS on arterial roadways throughout
the city. The ITS allows staff to remotely monitor and adjust traffic signal timing, observe traffic
through closed circuit .television cameras, and provide information to motorists through
electronic dynamic message signs.
This project will develop construction plans and specifications to expand the ITS infrastructure
along three roadways that currently do not have ITS elements: Greenway and Thunderbird Roads
between 51St and 67th Avenues, and Cactus Road between 59th and 67th Avenues. Planned
elements include underground conduit, fiber optic cabling and closed circuit television cameras.
The communications system along these roadways will connect to the existing system that runs
along 59th Avenue.
Lee Engineering L.L.C. was selected from the city's traffic engineering on-call list and is also
approved by Arizona Department of Transportation (ADOT)to work on federal aid projects.
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On September 14, 2010, Council approved an intergovernmental agreement with ADOT for use
of federal funds to design this ITS infrastructure project.
Technology and software upgrades will continue to provide efficient traffic management, and the
design projects will identify improvements to the city's ITS infrastructure along three major
arterial streets.
Federal Congestion Mitigation and Air Quality funding has been awarded and is available, and
no local match is required. Funding is programmed in the FY 2010-11 capital improvement
plan. There are no operating costs associated with this design project.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $149,990.69
Account Name, Fund,Account and Line Item Number:
Fiber& Conduit for ITS, Account No. 1650-67531-518200, $149,990.69
The recommendation is to authorize the City Manager to enter into a professional services
agreement with Lee Engineering L.L.C. for design services for an intelligent transportation
system infrastructure in an amount not to exceed $149,990.69.
8. PROFESSIONAL SERVICES AGREEMENT FOR DESIGN OF INTELLIGENT
TRANSPORTATION SYSTEM INFRASTRUCTURE AND DYNAMIC MESSAGE
SIGNS
This is a request for City Council to authorize the City Manager to enter into a professional
services agreement with Kimley-Horn and Associates, Inc. for design services for the intelligent
transportation system (ITS) infrastructure along Peoria Avenue between 43rd and 67th Avenues,
and for dynamic message signs (DMS) on 59th Avenue and on Glendale Avenue leading into the
downtown area in an amount not to exceed $149,962.
This request supports Council's goal of one community with high-quality services for citizens by
improving the city's roadway network.
Transportation Services currently manages and operates an ITS on arterial roadways throughout
the city. The system allows staff to remotely monitor and adjust traffic signal timing, observe
traffic through closed circuit television cameras, and provide information to motorists through
electronic DMS.
This project includes the design of planned expansion of the ITS infrastructure along Peoria
Avenue and four new DMS leading into the downtown area. Planned elements along Peoria
Avenue include underground conduit, fiber optic cabling and closed circuit television cameras.
The DMS design will include structure and electrical service design.
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Kimley-Horn and Associates, Inc. was selected from the city's ITS on-call list and is also
approved by the Arizona Department of Transportation (ADOT)to work on federal aid projects.
On September 14, 2010, Council approved an intergovernmental agreement with ADOT for use
of federal funds to design this ITS infrastructure project.
Technology and software upgrades will continue to provide efficient traffic management and the
design project will enhance the ITS capabilities to downtown and major arterial streets. The
DMS will provide motorists approaching downtown Glendale with advance information on
traffic conditions including railroad crossing status.
Federal Congestion Mitigation and Air Quality funding has been awarded and is available, and
no local match is required. Funding is programmed in the FY 2010-11 capital improvement
plan. There are no operating costs associated with this design project.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $149,962
Account Name, Fund,Account and Line Item Number:
Fiber&Conduit-DMS,Account No. 1650-67530-518200, $149,962
The recommendation is to authorize the City Manager to enter into a professional services
agreement with Kimley-Horn and Associates, Inc. for design of an intelligent transportation
system infrastructure and dynamic message signs in an amount not to exceed $149,962.
CONSENT RESOLUTIONS
9. INTERGOVERNMENTAL AGREEMENTS WITH SALT RIVER PROJECT TO
UNDERGROUND UTILITIES AT 51ST AVENUE AND CAMELBACK ROAD
This is a request for City Council to adopt a resolution authorizing the City Manager to enter into
two intergovernmental agreements (IGAs) with Salt River Project (SRP) for relocating and
undergrounding electrical facilities at the intersection of 5151 Avenue and Camelback Road in an
amount not to exceed$100,259.62.
These projects support Council's goal of one community with high-quality services for citizens
by improving the city's roadway network.
The Arizona Department of Transportation (ADOT) and the Maricopa Association of
Governments has allocated funding for intersection improvements at 51'Avenue and Camelback
Road. As part of this project, the city is responsible for funding the undergrounding of the
electrical facilities at this location. The two IGAs with SRP are for construction services to
underground the streetlight facilities, and the overhead power lines. The final design for these
improvements has been completed.
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Council has approved an intergovernmental agreement with ADOT for use of federal funds for
intersection improvements at 51St Avenue and Camelback Road.
Council has approved an amendment to the professional services agreement with AMEC for
final design of intersection improvements at 51st and Northern Avenues and 51st Avenue and
Camelback Road.
The utilities should be relocated to free-up right-of-way for road construction. Undergrounding
these utilities will enhance the appearance of the community.
Funds are available in the Transportation Services FY 2010-2011 capital improvement program.
There are no on-going operating costs associated with these contracts.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X X $100,259.62
Account Name, Fund,Account and Line Item Number:
51st Avenue HES Projects, Account No. 2210-65086-550800, $100,259.62
The recommendation is to waive reading beyond the title and adopt a resolution authorizing the
City Manager to enter into two intergovernmental agreements with Salt River Project for
relocating and undergrounding electrical facilities in an amount not exceed $100,259.62.
Resolution No. 4473 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF
TWO INTERGOVERNMENTAL AGREEMENTS ENTITLED, "CONSTRUCTION
SERVICES CONTRACT (MUNICIPAL DISTRIBUTION)" WITH SALT RIVER
PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT TO
UNDERGROUND UTILITIES AT 51ST AVENUE AND CAMELBACK ROAD.
10. INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY FOR
OPERATIONS AND MAINTENANCE OF NORTHERN PARKWAY
This is a request for City Council to adopt a resolution authorizing the City Manager to enter into
an intergovernmental agreement (IGA) with the Maricopa County Department of Transportation
(MCDOT) for operations and maintenance of Northern Parkway from Sarival Avenue to Dysart
Road.
This request supports Council's goal of one community with high-quality services for citizens by
improving and providing transportation options within the city.
The Northern Parkway is a 12.5-mile, high-capacity, access controlled, six-lane expressway
running west to east from Loop 303 to Grand Avenue.
to
In 2008, Council approved an IGA with Maricopa County, the City of El Mirage, and the City of
Peoria to construct the Northern Parkway and to identify future maintenance and operational
responsibilities.
Phase-1 of this project is a four-mile segment between Sarival Avenue and Dysart Road and is
scheduled for construction in summer 2011. Construction includes roadway paving, bridge
structures over Sarival Avenue and the Burlington Northern Santa Fe (BNSF) Railroad spur,
roadway lighting, traffic signals, landscaping, Intelligent Transportation Systems (ITS) conduit,
and other associated facilities that will be built to Glendale standards. Through this IGA, upon
completion of Phase-1, Glendale will operate and maintain all improvements from Sarival
Avenue to a point one quarter mile west of Dysart Road.
On September 23, 2008, Council approved an intergovernmental agreement with Maricopa
County,the City of El Mirage, and the City of Peoria to construct the Northern Parkway.
On June 24, 2008, Council approved the General Engineering Consultant contract for the
Glendale Onboard Transportation Program, which included completion of the Northern Parkway
Design Concept Report and the Environmental Assessment.
The proposed Parkway will provide regional connectivity to the state highway system, enhance
east-west mobility, serve expected population and employment growth, reduce travel time, and
enhance flood protection.
The Parkway corridor is located within Glendale and the Glendale Planning Area and is adjacent
to large undeveloped parcels and farmland that are planned for future development.
Construction of the Northern Parkway will facilitate development that benefits from regional
transportation connectivity. The Parkway will attract quality development that will help support
the local tax base.
Funding for on-going maintenance is programmed in the 25-year Transportation GO Program.
The recommendation is to waive reading beyond the title and adopt a resolution authorizing the
City Manager to enter into an intergovernmental agreement with the Maricopa County
Department of Transportation for operations and maintenance of Northern Parkway from Sarival
Avenue to Dysart Road.
Resolution No. 4474 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF
AN INTERGOVERNMENTAL AGREEMENT WITH THE MARICOPA COUNTY
DEPARTMENT OF TRANSPORTATION FOR OWNERSHIP, OPERATION AND
MAINTENANCE OF NORTHERN PARKWAY FROM SARIVAL AVENUE TO
DYSART ROAD.
11. INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY FOR
DRAINAGE IMPROVEMENTS ALONG NORTHERN PARKWAY
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This is a request for City Council to adopt a resolution authorizing the City Manager to enter into
an intergovernmental agreement (IGA) with the Maricopa County Department of Transportation
(MCDOT) and the Maricopa County Flood Control District (MCFCD) for operations and
maintenance of drainage improvements along Northern Parkway.
This request supports Council's goal of one community with high-quality services to citizens by
improving and providing transportation options within the city.
The Northern Parkway is a 12.5-mile, high-capacity, access controlled, six-lane expressway
running west to east from Loop 303 to Grand Avenue.
In 2008, Council approved an IGA with Maricopa County, the City of El Mirage, and the City of
Peoria to construct the Northern Parkway and to identify maintenance and operational
responsibilities.
Phase-1 of this project is a four-mile segment between Sarival Avenue and Dysart Road, and is
scheduled for construction in summer 2011. MCDOT will design and construct these drainage
improvements as part of the Northern Parkway project. Through this IGA, upon completion of
Phase-1, Glendale will operate and maintain the drainage facilities from Sarival Avenue to a
point one quarter mile west of Dysart Road.
On September 23, 2008, Council approved an intergovernmental agreement with Maricopa
County,the City of El Mirage, and the City of Peoria to construct the Northern Parkway.
On June 24, 2008, Council approved the General Engineering Consultant contract for the
Glendale Onboard Transportation Program, which included completion of the Northern Parkway
Design Concept Report and the Environmental Assessment.
The proposed drainage improvements will provide flood protection to the Parkway and the
surrounding properties. Overall, the Parkway will provide regional connectivity to the state
highway system, enhance east-west mobility, serve expected population and employment
growth, reduce travel time, and improve access across the Agua Fria River.
Funding for on-going maintenance of drainage structures is programmed in the 25-year
Transportation GO Program.
The recommendation is to waive reading beyond the title and adopt a resolution authorizing the
City Manager to enter into an intergovernmental agreement with the Maricopa County
Department of Transportation and the Maricopa County Flood Control District for operations
and maintenance of drainage improvements along Northern Parkway.
Resolution No. 4475 New Series was read by number and title only, it being A
RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA
COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF
AN INTERGOVERNMENTAL AGREEMENT WITH THE MARICOPA COUNTY
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DEPARTMENT OF TRANSPORTATION AND THE FLOOD CONTROL DISTRICT
OF MARICOPA COUNTY FOR THE DESIGN, CONSTRUCTION, OPERATION AND
MAINTENANCE OF THE NORTHERN PARKWAY DRAINAGE IMPROVEMENTS:
SARIVAL AVENUE TO DYSART ROAD.
It was moved by Clark and seconded by Lieberman, to approve the recommended actions
on Consent Agenda Item Nos. 1 through 4 and 6 through 11, including the approval and
adoption of Resolution No. 4473 New Series, Resolution No. 4474 New Series, and
Resolution No. 4475 New Series; and to forward Special Event Liquor License Applications
for the Choir Boys Social Club and Citizens Police Academy Alumni of Glendale and
Liquor License Application No. 5-35 for the 5030 Lounge and No. 5-502 for Glendale
Market & Expo Center to the State of Arizona Department of Liquor Licenses and
Control,with the recommendation for approval. The motion carried unanimously.
5. AWARD OF PROPOSAL, REDISTRICTING CONSULTANT
Pamela Hanna, City Clerk, presented this item.
This is a request for City Council to award the proposal and authorize the City Manager to enter
into any and all necessary documents to effectuate the bid award for Redistricting Consultant
Services with National Demographics Corporation.
This request addresses Council's goal of one community with a high-quality services for citizens
by creating a redistricting process that ensures the public's voting rights will be protected and
that a diverse and engaged citizenry can have a voice in helping to develop the new Council
district boundaries.
On March 15, 2010, the United States (U.S.) Census Bureau sent out its official 2010 Census
questionnaire to all Glendale residents as part of the national 2010 Census campaign. The U.S.
Census counts every resident and is required by the Constitution to occur every 10 years. On
March 10, 2011, the Arizona results of the 2010 Census were released. Glendale's population
grew 3.6% over the decade to 226,721. Arizona's population grew to 6,392,017. With the
state's increase in population, Arizona gains one additional congressional seat. Additionally,
Glendale's six Council districts must be redrawn to reflect nearly equal populations. Based on
the 2010 Census population of Glendale of 226,721, the ideal district should contain 37,787
persons (the total population divided by six Council districts).
The city's last redistricting effort followed the 2000 census and the work plan began in 2002 and
concluded with new districts in 2003, one year prior to the filing date for the 2004 election. A
consultant was utilized in the 1996 mid-decade redistricting as well as the 2002-2003
redistricting process that followed the 2000 Census. In order for the city to use the Maricopa
County election system for our 2012 election, the city must complete the redistricting effort for
the 2012 jurisdiction election and must submit a Council adopted plan to the county by October
1, 2011. The county will use the city's proposed new Council district boundaries to create the
appropriate voting precincts which will also be included in the county's own redistricting
submittal to the United States Department of Justice (DOJ). Under section 5 of the Voting
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Rights Act, the city is required to submit the Council redistricting plan to the DOJ for pre-
clearance before the elections can be held using the new districts.
Based on the required timeframes set by the County, the consultant will execute a work plan to
have the new redistricting plan completed for the 2012 jurisdictional election. Staff will work
with the consultant to submit new Council district boundaries to the DOJ and Maricopa County
by October 2011, for an anticipated DOJ pre-clearance approval by December 2011.
A Request for Proposal was issued and one offer was received. An evaluation committee
comprised of staff from City Clerk and executive management reviewed the offer and
determined if the offer met the needs of the city.
At the April 5, 2011 workshop, Council discussed redistricting.
Glendale's six Council districts were last redistricted and approved by the DOJ in 2003.
Redistricting protects voters' rights by ensuring population equality in Council districts.
Funds are available in the FY 2010-11 operating budget of the City Clerk's Election Division.
Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total
X $97,500
Account Name, Fund,Account and Line Item Number:
Elections, Account No. 1000-10240-518200, $97,500
The recommendation is to award the proposal and authorize the City Manager to enter into any
and all necessary documents to effectuate the bid award for Redistricting Consultant Services
with National Demographics Corporation in an amount not to exceed $97,500.
Ms. Pam Hanna explained this was a request for City Council to award the City's 2011
redistricting consultant services. The hiring of a redistricting services consultant followed the
same process used by the city in the 1996 mid-decade redistricting as well as the 2002
redistricting process that followed the 2000 Census. On March 10, 2011, the 2010 Census for
Arizona was released. She noted Glendale's population grew 3.6% over the decade to 226,721.
She explained the City Charter requires Glendale's six Council districts must be redrawn to
reflect nearly equal populations at least once every ten years based on the United States
Decennial Census. She indicated the ideal district would contain 37,787 persons. Under Section
5 of the Voting Rights Act, the city is required to submit its redistricting plan to the Department
of Justice (DOJ) for pre-clearance.
In addition, the city must submit a Council adopted plan to Maricopa County by October 1,
2011. The county will use the city's proposed new Council district boundaries to create the
appropriate voting precincts, which will also be included in the county's own redistricting
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submittal to the Department of Justice. Staff will work with the consultant to submit new
Council district boundaries to the DOJ and Maricopa County by October 2011.
Ms. Hanna explained the city solicited bids from both in-state and out-of-state vendors. An
evaluation committee comprised of staff from City Clerk and Executive Management reviewed
the offer to determine if it met the needs of the City and was in line with market value. She noted
the committee concluded the redistricting proposal submitted by National Demographics
Corporation is responsive to the city's criteria and recommends authorizing the City Manager to
enter into any and all necessary documents to effectuate the bid award for Redistricting
Consultant Services with National Demographics Corporation in an amount not to exceed
$97,500.
Councilmember Alvarez asked if the city had used the National Demographics Corporation
before. Ms. Hanna replied yes. She indicated this corporation had been used on all their past
redistricting. She added at least three other cities were also using their services. Councilmember
Alvarez asked if the city had information on the corporation's legitimacy. Ms. Hanna stated that
included in the corporation's proposal were recommendations from other communities as well as
their previous project histories. Additionally, they have always been successful in their
submittals to the Department of Justice. Councilmember Alvarez remarked she recently received
information from a corporation in California that the National Demographics Corporation had
been cited for gerrymandering. She asked if the city had conducted an extensive background
check. Ms. Hanna noted after checking their credentials and history, the city was more than
satisfied with their references.
It was moved by Martinez, and seconded by Knaack, to award the proposal and authorize
the City Manager to enter into any and all necessary documents to effectuate the bid award
for Redistricting Consultant Services with National Demographics Corporation in the
amount not to exceed $97,500. The motion carried unanimously.
REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION
It was moved by Lieberman, and seconded by Clark, to hold a City Council Workshop at
1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday, May 3, 2011, to be
followed by an Executive Session pursuant to A.R.S. 38-431.03. The motion carried
unanimously.
MOTION TO EXCUSE MAYOR SCRUGGS
It was moved by Lieberman, and seconded by Clark, to excuse Mayor Scruggs from
tonight's Council meeting. The motion carried unanimously.
CITIZEN COMMENTS
Michael Stevens, a Cholla resident, read a list of people's names who he stated supported the
Tohono O'odham Indian casino. He noted he will e-mail a complete list of the supporters to the
city clerk's office.
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George Sprankle, a Cactus resident, stated his support of the casino. He remarked he did not
understand the city's position on this matter and disagrees with spending additional money in
failed lawsuits. He explained this new lawsuit will only result in the same outcome, and to what
end. He indicated Glendale has irritated most of their residents since 74.9% support the casino.
He stated the city continues to anger the Indian Tribe, which contributes approximately 12% to
the state. He explained that because of this, Glendale will not see one penny from them, when,
not if, the casino is developed in Glendale.
COUNCIL COMMENTS AND SUGGESTIONS
Councilmember Alvarez remarked she had received many calls regarding the meeting Mayor
Scruggs and Craig Tindall, City Attorney, had with the Goldwater Institute. She stated some
people were criticizing the manner in which the meeting was held and the comments that were
made at the gathering. She was disappointed to hear community members laughing at the city
because of the comments made. She suggested that in the future, they include additional
representatives other than the investors. She believes Vice Mayor Frate should have been invited
to the meeting.
Councilmember Lieberman noted there was currently a lot going on with the two major issues
facing the city today. He thanked the people who attend the Council meetings and came to
express their views and opinions in these matters. He noted that in his 19 years serving the city,
this has been the most concerning and interesting period he has seen thus far. He encouraged
everyone to keep the messages coming and to speak up as they see fit.
Councilmember Martinez complimented Mayor Scruggs and Mr. Tindall on the good job they
did representing the city's position to the Goldwater Institute. He stated the guidelines for the
meeting had been set by the Institute as to who would be attending. He hoped for a better
outcome, however, had not expected anything to change. He believes the Institute's position will
not change in any meetings. He was proud of how the city was represented at the meeting and
was still hopeful a good resolution will emerge for the well being of the community.
Councilmember Knaack commented that four Councilmembers attended Government Day at
Smith School. She stated the fourth graders were very involved and asked a lot of questions
relating to city streets, fire and police departments. She stated that in answer to a question of
who was her boss, she had responded that all citizens of Glendale were her boss because the
community was what makes the city great. She thanked the school for a great time had with the
kids.
Vice Mayor Frate agreed with Councilmember Martinez's comments on the meeting. He said
after reading the transcript, he believes the city was well represented. He explained that when
two parties don't agree, it does not matter if there is a mediator. He stated the city was obligated
by what was agreed to by contract which has been reviewed by several law firms. The reviewing
attorneys believe the contact will withstand the test of any litigation. He noted he also attended
Smith School and was pleased to hear the fourth graders pledge to stay in school. He
commented on the recent drowning in the valley. He reminded everyone to please watch children
around water to avoid senseless drownings.
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ADJOURNMENT
There being no further business,the m-- ' - adjourned at 7:45 p.m.
•
'am- a Hanna- City Clerk
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