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HomeMy WebLinkAboutMinutes - Minutes - City Council - Meeting Date: 9/23/2008 (3) MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, HELD TUESDAY, SEPTEMBER 23, 2008 AT 7:00 P.M. The meeting was called to order by Mayor Elaine M. Scruggs, with Vice Mayor Manuel D. Martinez, and the following Councilmembers present: Joyce V. Clark, Steven E. Frate, David M. Goulet, Yvonne J. Knaack, and H. Philip Lieberman. Also present were Ed Beasley, City Manager; Pam Kavanaugh, Assistant City Manager; Craig Tindall, City Attorney; and Pamela Hanna, City Clerk. COMPLIANCE WITH ARTICLE VII, SECTION 6(c) OF THE GLENDALE CHARTER A statement was filed by the City Clerk that the six resolutions and three ordinances to be considered at the meeting were available for public examination and the title posted at City Hall more than 72 hours in advance of the meeting. APPROVAL OF THE MINUTES OF THE SEPTEMBER 9, 2008 CITY COUNCIL MEETING It was moved by Goulet, and seconded by Frate, to dispense with the reading of the minutes of the September 9, 2008 Regular City Council meeting, as each member of the Council had been provided copies in advance, and approve them as written. The motion carried unanimously. BOARDS, COMMISSIONS AND OTHER BODIES BOARDS, COMMISSIONS AND OTHER BODIES This is a request for the City Council to approve the recommended appointments to the following boards, commissions and other bodies that have a vacancy or expired term and for the Mayor to administer the Oath of Office to those appointees in attendance. Effective Expiration Commission on Persons w/Disabilities Robert Muth Cholla Appointment 09/23/2008 07/27/2010 Community Development Advisory Committee Mary Jean Eggleston Yucca Appointment 09/23/2008 07/01/2010 Rebecca Ontiveros — CAP Ocotillo Reappointment 09/23/2008 09/23/2010 Chris Flippen —Vice Chair Sahuaro Reappointment 09/27/2008 09/27/2009 Library Advisory Board 1 Sandra Burr Barrel Appointment 09/23/2008 04/13/2010 Parks & Recreation Advisory Commission Pascal Tjahjo Cholla Appointment 09/23/2008 05/27/2009 Risk Management/Worker's Comp Trust Fund Sandra Oates Barrel Appointment 09/23/2008 07/24/2010 The recommendation was to make appointments to the boards, commissions and other bodies and administer the Oaths of Office. It was moved by Martinez, and seconded by Frate, to appoint Robert Muth to the Commission on Persons with Disabilities; Mary Jean Eggleston, Rebecca Ontiveros and Chris Flippen to the Community Development Advisory Committee; Sandra Burr to the Library Advisory Board; Pascal Tjahjo to the Parks & Recreation Advisory Commission; and Sandra Oates to the Risk Management/Workers Compensation Trust Fund, for the terms listed above. The motion carried unanimously. PROCLAMATIONS AND AWARDS PROCLAMATION IN RECOGNITION OF MARIA CLEOFAS HERNANDEZ ARZATE'S 100TH BIRTHDAY This is a request for the City Council to present a proclamation to Maria Cleofas Hernandez Arzate in honor of her 100th birthday and in appreciation for her commitment to the community. Maria Arzate will turn 100 years old on September 25, 2008. She has owned a small business in Downtown Glendale for 25 years and continues to work it every day. Maria Arzate will be present to accept the proclamation. Maria Arzate has owned a market called La Esperanza, located at 63rd Avenue, south of Glendale Avenue for the past 25 years. She sells ice cream and treats, and most of the students who have attended either Smith Elementary School or Glendale High School during the past 25 years have been her customers. The store is a landmark in the neighborhood and a kind of "safe house" for children coming from school. Mrs. Arzate has deep roots in the community. She has 7 children and 28 grandchildren, many of whom still attend the schools in the neighborhood. The recommendation was to present the proclamation to Maria Cleofas Hernandez Arzate. 2 Mayor Scruggs presented a proclamation to Maria Cleofas Hernandez Arzate, a resident of the City of Glendale, in honor of her 100th birthday and in appreciation for her commitment to the community. A family representative spoke on behalf of Ms. Hernandez. She thanked the Mayor and City Council for this honor. She presented some of her family members and expressed her admiration for her grandmother who continues to work everyday in her store. She added that she was truly a blessing for her family and the community of Glendale. PROCLAMATION IN RECOGNITION OF NATIONAL FIRE PREVENTION MONTH This is a request for the City Council to proclaim the month of October as National Fire Prevention Month. The Glendale Fire Department will celebrate Fire Prevention Month by hosting the 26th Annual Fire Prevention Day and Parade on October 4, 2008. Glendale citizens are being asked to participate in fire prevention activities at home, work and school. Kimberly Reed and Christopher Hardcastle, victims of a house fire, will be present to accept the proclamation from Mayor Scruggs. The purpose of this nationally observed month is to remind citizens of the importance of fire prevention at home, work, and school. This year's theme is "Prevent Home Fires". Activities for Glendale's Fire Prevention Month begin with the city's Fire Prevention Day Parade with fire trucks from all around the state. The recommendation was to present the proclamation to Kimberly Reed and Christopher Hardcastle. Mayor Scruggs proclaimed the month of October as National Fire Prevention Month and presented the proclamation to Kimberly Reed and Christopher Hardcastle, residents of the City of Glendale and victims of a house fire. Ms. Reed thanked the Mayor and City Council for the proclamation. She expressed her thanks to the Glendale Fire Department for everything they have done to increase fire awareness. She encouraged everyone to observe the fire prevention methods outlined by the Fire Department and wished everyone a safe October. CONSENT AGENDA Mr. Ed Beasley, City Manager, read Consent Agenda Item Numbers 1 through 8 and Ms. Pamela Hanna, City Clerk, read consent agenda resolutions numbers 9 through 14 by number and title. 3 Lieberman requested that items 12 and 13 be heard separately. 1. LIQUOR LICENSE NO. 3-1204, SUPER CARNICERIA URUAPAN This is a request for the City Council to approve a new, non-transferable Series 10 (Beer and Wine Store) license. Super Carniceria Uruapan is located at 5821 North 67th Avenue, Suites 112 and 113. The Arizona Department of Liquor Licenses and Control application (No. 10075656) was submitted by Guillermo Vega Gomez. The location of the establishment is 5821 North 67th Avenue, Suite 112 and 113, and is located in the Yucca District, zoned C-2 (General Commercial). This Series 10 liquor license is a new license. The population density is 30,074 persons within a one- mile radius. The establishment is over 300 feet from any church or school. The approval of this license will increase the number of liquor licenses in the area. The number of liquor licenses within a one mile radius is as listed below: Series Type Quantity 06 Bar—All Liquor 3 07 Bar— Beer and Wine 2 09 Liquor Store —All Liquor 4 10 Liquor Store — Beer and Wine 12 12 Restaurant 2 Total 23 The City of Glendale Planning, Police, and Fire Departments, as well as the Maricopa County Health Department, have reviewed the application and determined that it meets all technical requirements. No protests were received during the 20-day posting period. Based on the information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control, with a recommendation of approval. 2. LIQUOR LICENSE NO. 3-1206, COMBOS CLUB This is a request for the City Council to approve a person-to-person transfer Series 6 (Bar- All Liquor) license. Combos Club is located at 6444 West Glendale Avenue. The Arizona Department of Liquor Licenses and Control application (No. 06070674) was submitted by Alfredo Quiroz Jimenez. The 60-day deadline for processing this license was August 30, 2008. A letter requesting extension was submitted to the Arizona Department of Liquor Licenses and Control. The location of the establishment is 6444 West Glendale Avenue, and is 4 located in the Ocotillo District, zoned C-2 (General Commercial). This Series 6 liquor license is a person-to-person transfer, operating with an interim permit. The population density is 23,218 persons within a one-mile radius. The establishment is over 300 feet from any church or school. The approval of this license will not increase the number of liquor licenses within the area. The number of liquor licenses within a one-mile radius is as listed below: Series Type Quantity 06 Bar—All Liquor 1 07 Bar— Beer and Wine 1 09 Liquor Store —All Liquor 4 10 Liquor Store — Beer and Wine 9 12 Restaurant 11 14 Private Club 4 Total 30 The City of Glendale Planning, Fire, and Police Departments, as well as the Maricopa County Health Department, have reviewed the application and determined that it meets all technical requirements. No protests were received during the 20-day posting period. Based on the information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control, with a recommendation of approval. 3. LIQUOR LICENSE NO. 3-1210, BANGKOK THAI BAR-B-Q This is a request for the City Council to approve a new, non-transferable Series 12 (Restaurant) license. Bangkok Thai Bar-B-Q is located at 13828 North 51st Avenue. The Arizona Department of Liquor Licenses and Control application (No. 12077710) was submitted by Siam Thanachai. The location of the establishment is 13828 North 51st Avenue, and is located in the Sahuaro District, zoned C-2 (General Commercial). This Series 12 liquor license is a new license, operating with an interim permit. The population density is 18,504 persons within a one-mile radius. The establishment is over 300 feet from any church or school; however, the rule does not apply to a Series 12 (Restaurant) license. The approval of this license will not increase the number of liquor licenses in the area. The number of liquor licenses within a one mile radius is as listed below: Series Type Quantity 06 Bar—All Liquor 2 07 Bar— Beer and Wine 2 09 Liquor Store —All Liquor 6 5 10 Liquor Store — Beer and Wine 1 12 Restaurant 1 Total 12 The City of Glendale Planning, Fire, and Police Departments, as well as the Maricopa County Health Department, have reviewed the application and determined that it meets all technical requirements. No protests were received during the 20-day posting period. Based on the information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 4. SPECIAL EVENT LIQUOR LICENSE FOR MOUNTAIN LIONS BASEBALL BOOSTERS, INC., OCTOBER 11, 12 AND NOVEMBER 10, 2008 This is a request for the City Council to approve a special event liquor license for the Mountain Lions Baseball Boosters, Inc. The event on Saturday, October 11 and Sunday, October 12, 2008, will be held at 9425 West Coyotes Boulevard, from 10:00 a.m. to midnight. The event on Monday, November 10, 2008, will be held at 6770 North Sunrise Boulevard, from 10:00 a.m. to midnight. The purpose of this special event liquor license is to entertain sports fans at Westgate for a fundraiser. If this application is approved, the total number expended by this applicant will be three of the allowed 10 days per calendar year. Under the provisions of A.R.S. § 4- 203.02, the Arizona Department of Liquor Licenses and Control may issue a special event liquor license only if the Council recommends approval of such license. Based on the information provided under the background, it is staff's recommendation to forward this application to the Arizona Department of Liquor Licenses and Control with a recommendation of approval. 5. PURCHASE OF HOLMATRO EXTRICATION EQUIPMENT This is a request for the City Council to approve the purchase of Holmatro extrication equipment from Extrication Concepts. The equipment consists of cutters, spreaders, hoses, telescopic rams, ram supports, hooks, chains, power plant, chocks and blocks. This equipment is carried on ladder and ladder tenders for use in extrication of patients trapped in motor vehicle accidents. This request supports the council priority of one community focused on public safety for citizens and visitors, by providing state of the art equipment for use during extrication of patients. 6 Extrication Concepts is a sole source provider of Holmatro extrication equipment and is the area representative that provides warranty service. It is critical that consistent equipment is maintained on apparatus. This equipment is carried on ladder and ladder tenders for extrication of patients trapped in motor vehicle accidents. It is used to cut and pry car doors, roofs and other vehicle parts causing entrapment. Purchase of this equipment will provide staff with appropriate equipment for extrication use on emergency scenes. This equipment will enhance the safety and services provided to the community. This state of the art equipment provides for fast extrication of trapped patients. Funds are available in the Fiscal Year 2008-09 capital improvement plan. The operating costs associated with this purchase are minimal and will be absorbed by the Fire Department operating budget. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $67,175.76 Account Name, Fund, Account and Line Item Number: Fire Ladder Truck & Tender, Account Number 2040-75035-551400, $67,175.76 The recommendation was to approve the purchase of Holmatro extrication equipment from Extrication Concepts in the amount not to exceed $67,175.76. 6. AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT: WATERLINE REPLACEMENTS This is a request for the City Council to approve Contract Amendment No. 1 to the professional services agreement with Primatech, LLC for waterline replacement project. Amendment No. 1 includes construction administration services in an amount not to exceed $373,167.91. The project is needed to replace aging waterlines that have required excessive maintenance to remain in operation. One of the Council's strategic goals is high-quality service for citizens. This contract will allow the city to continue to provide high-quality water and continuous water pressure by providing new waterlines that will reduce waterline breakage and emergency shut downs. In February of 2004, CH2M HILL, Inc. issued its water distribution system report that recommended a long term waterline replacement program that was priority based. The waterlines to be replaced by this project were identified in the report as the most critical water distribution lines located primarily along Glendale Avenue from 43rd to 62nd Avenues. Through a request for proposals process in 2006, two engineering firms were selected to design the replacement project, Brown and Caldwell and Primatech, 7 LLC, and Achen Gardner Engineering, LLC was selected out of three construction companies as the CMAR to perform the pre-construction and the construction of the waterline replacement project. Construction work will be scheduled to minimize disruption to other activities located in the downtown area. On June 10, 2008, the Council approved the CMAR Construction Contract with Achen Gardner Engineering, LLC for the construction of the waterline replacement project. On February 26, 2008, the Council approved a professional services agreement with Achen Gardner Engineering, LLC for pre-construction services of the CMAR of the waterline replacement project. On October 24, 2006, the Council approved a professional services agreement with Brown and Caldwell and Primatech to provide design and construction administration services for the waterline replacements project. This project will enhance the integrity of the waterline infrastructure, minimize breakage and service interruptions, and improve water quality, thus benefiting the community significantly. Funding is available in the Fiscal Year 2008-09 capital improvement plan. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $373,167.91 Account Name, Fund, Account and Line Item Number: Line Replacement & Extension — 2400-61013-551200 The recommendation was to authorize the City Manager to approve Contract Amendment Number 1 to the professional services agreement with Primatech, LLC for the waterline replacement project in the amount not to exceed $373,167.91 7. ANNUAL EXPENDITURE FOR STREET LIGHT REMOTE MONITORING SYSTEM This is a request for the City Council to approve an increase of the ongoing annual expenditure with Strategic Services Group, Inc. for the Remote Operations Asset Management (ROAM) street light monitoring system. This increase is necessary to keep up with the growth in the city's street light network. 8 The ROAM system meets the goal of a city with high-quality services for citizens. The installation of a remote monitoring system uses new technology to provide a more efficient management program for the street lighting system. The city contracted on April 10, 2007 for services over a 10-year period related to the installation of ROAM monitoring devices on every street light in the city. This agreement fixed the cost per street light per month at $0.25. The installation has been completed and the City of Glendale is the first city in the nation to have its entire street light system remotely and automatically monitored. The ongoing annual service costs for system monitoring were projected to be $55,500 annually for 18,500 street lights. The number of street lights in the city's system has grown since remote monitoring was approved and will continue to grow. Because the street light system now totals 19,203 lights, with another 100 monitoring devices being installed and additional monitoring devices expected, the original estimated annual cost is no longer adequate. The Council approved an award of a request for proposal with Strategic Services Group on April 10, 2007 for the purchase and installation of the monitoring devices on all existing street lights. At the July 5, 2005 Workshop, the Council directed staff to review funding and program options for a street light conversion project. The installation of remote monitoring devices provides for proactive management of the street lighting system for better customer service. Since the full implementation of this monitoring system, the reported number of street light outages has declined from over 10% prior to installation of the monitoring devices to 1.5%. Funding for the ongoing streetlight monitoring system is available in the Fiscal Year 2008-09 GO Transportation operating budget. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $58,500 Account Name, Fund, Account and Line Item Number: Transportation Program Management, Account No. 1660-16510-518200 The recommendation was to approve the increase of ongoing annual expenditure with Strategic Services Group, Inc. for the street light remote monitoring system. 8. AWARD OF SERVICE AGREEMENT FOR PEOPLESOFT/ORACLE CONSULTING SERVICES 9 This is a request for the City Council to authorize the City Manager to enter into an agreement with Empower Solutions for PeopleSoft consulting services for Time and Labor implementation in an amount not to exceed $349,500. This request supports the Council Goal of a city with high-quality services for citizens. Studies from the American Payroll Association indicate successful time and labor automation can generate a return on investment within two years. In Glendale, these savings will be realized by a significant reduction in the use of paper time sheets, manual processes related to payroll processing, and audit identified risks. Additional functionality includes: the ability to enhance the tracking and reporting of time associated with specific events; improved budget planning, and the improved ability for departments to schedule their employees' time. Staff received two proposals through the City's Request for Proposal process from vendors that are currently part of the City's Master Service Agreement. An evaluation committee, consisting of staff from Information Technology, Human Resources, Finance, Budget, Utilities, and Public Safety, reviewed the offers received. Specific evaluation factors including scope of work, availability of qualified resources assigned to the project, references and vendor experience, time frame for completion, and cost of the project were reviewed and Empower Solutions successfully met the established criteria. Empower Solutions will provide the expertise and training needed to successfully implement the Time and Labor system by June 30, 2009. On May 13, 2008, the Council awarded a contract to DLT Solutions for the purchase of PeopleSoft Time and Labor software. Studies by groups such as the American Payroll Association show that when larger organizations like the City of Glendale implement a system to automate their time entry process the return on investment can be seen within as little as two years. The automation of time entry will reduce the amount of paper currently used in the time entry system, will increase accuracy and timeliness of tracking overtime and time billed to special events, and will help improve overall budget planning. Funding is available in Fiscal Year 2008/09 in the capital improvement plan. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $349,500 Account Name, Fund, Account and Line Item Number: Time, Labor, Payroll & Reports, Account No. 1000-81059-518200, $349,500 10 The recommendation was to authorize the City Manager to enter into an agreement with Empower Solutions for PeopleSoft consulting services for Time and Labor implementation in an amount not to exceed $349,500. CONSENT RESOLUTIONS 9. ACQUISITION OF PROPERTY FOR GRAND AVENUE IMPROVEMENTS AND PROTECTION OF NORTHERN AVENUE RIGHT-OF-WAY This is a request for the City Council to authorize the purchase of a 4.244-acre property located at the southeast corner of Grand and Northern Avenues in an amount not to exceed $1,962,000. This property is needed for access control and beautification along Grand and right-of-way protection for Northern Parkway. One of the Council's goals is a city with high-quality services for citizens. Improving and providing transportation options within the city will assist in achieving this goal. Improvements also relate to the goal of one community with quality economic development. One community with a vibrant city center is a Council goal that will be achieved by improving the appearance of Grand Avenue for visitors to downtown Glendale. Two high profile transportation projects in Glendale include the Grand Avenue Access and Beautification project and the Northern Parkway project. The Grand Avenue project provides access control to better manage the growing traffic volumes and higher speeds on this expressway facility. It is a joint project between the City of Glendale and the Arizona Department of Transportation (ADOT), and Glendale responsibilities include completing the Design Concept Report and the acquisition of necessary right-of-way. The Northern Parkway is a planned east-west transportation corridor linking Loop 303 in western Glendale to US 60 (Grand Avenue) in central Glendale. The city is actively involved in preserving the corridor from private development and has made several land acquisitions when private real estate transactions or development of property is eminent. The property located at the southeast corner of Grand and Northern Avenues is currently vacant and for sale. This 4.244-acre parcel is located at the confluence of the two major transportation projects and will be used to provide the ramp connectivity between the two highways. The property to be acquired is described below: 11 Palm Harbor Homes, Inc., owners of property located at the southeast corner of Grand and Northern Avenues, will sell approximately 4.244 acres of property for $1,962,000. On June 24, 2008, the Council approved the General Engineering Consultant contract for the Glendale Onboard Transportation Program, which included completion of the Northern Parkway Design Concept Report and Grand Avenue improvements. On October 9, 2007, the Council approved the preparation of a Design Concept Report by DMJM Harris for Grand Avenue between 43rd and 71st Avenues in the amount of $1,265,113. At this meeting, the Council also authorized an intergovernmental agreement with ADOT to complete this Design Concept Report. In 2006 and 2007, the Council approved a total of eight property acquisitions for the Northern Parkway. On April 16, 2003, the Council approved an intergovernmental agreement with the Arizona Department of Transportation to modify the design and construction of the 67th Avenue Overpass over Grand Avenue to accommodate future construction of the Northern Parkway. The proposed improvements on Grand Avenue will help improve traffic flow, enhance safety, improve street lighting, and improve the appearance of Grand Avenue including landscaping, sign upgrades, sidewalks, and the under-grounding of utilities. Future construction of the access ramp to Northern Parkway and improved transition from Northern Parkway to Grand Avenue and Northern Avenue will ensure a free flow of traffic between these facilities. The proposed improvements on Grand Avenue and the Northern Parkway have been presented at each of the annual GO Program public meetings since 2003. Members of the Citizens Transportation Oversight Commission have also reviewed the design concepts for these two projects. On June 26, 2008, ADOT held an open house meeting in Glendale for public comments on the Design Concept Report and Environmental Study for Grand Avenue improvements. Two public meetings were held specifically for Grand Avenue on July 24, 2003 and September 10, 2003. Four general public meetings specifically addressing the Northern Parkway were held in February and July of 2003 and in June and December of 2005. 12 Ten meetings with individual neighborhoods were held in January through March of 2006. A future public hearing will be held when the draft environmental assessment is completed in the Fall of 2008. Funds for right-of-way acquisition and improvements are available in the Fiscal Year 2008-09 GO transportation program's capital budget. Additional funds for demolition of existing structures and closing costs are available in the Fiscal Year 2008-09 GO transportation program's capital budget. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $1,962,000 Account Name, Fund, Account and Line Item Number: Northern Ave Super Street, Account No. 2210-65016-550400 The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to execute all documents necessary to purchase the property located at the southeast corner of Grand and Northern Avenues in an amount not to exceed $1,962,000. Resolution No. 4192 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ACQUISITION OF PROPERTY FOR GRAND AVENUE IMPROVEMENTS AND NORTHERN AVENUE RIGHT-OF-WAY AS PART OF THE GLENDALE ONBOARD TRANSPORTATION PROGRAM; AND DIRECTING THE EXECUTION OF ANY DOCUMENTS NECESSARY TO EFFECTUATE SAID PURCHASE. 10. RIGHT-OF-WAY LICENSE WITH SALT RIVER PROJECT AND THE UNITED STATES BUREAU OF RECLAMATION: GLENDALE SPRING TRAINING COMPLEX, 107TH AVENUE AND CAMELBACK ROAD This is a request for the City Council to adopt a resolution authorizing the City Manager to sign a right-of-way license agreement with Salt River Project (SRP) on behalf of the United States Bureau of Reclamation over the underground irrigation facility along the eastern border of the Glendale Spring Training Complex, on the northwest corner of 107th Avenue and Camelback Road. The United States Bureau of Reclamation and its representative, SRP, have recently undergrounded its irrigation facility adjacent west of 107th Avenue, between Bethany Home and Camelback Roads. A right-of-way license over the underground irrigation facility for the installation of roadway, landscaping and utilities is needed for the Glendale Spring Training Complex. SRP has agreed to accommodate the request 13 and issue a right-of-way license over the irrigation facility. SRP has requested the City sign the license agreement and return it to SRP for final signatures and processing. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to execute a right-of-way license agreement with SRP on behalf of the United States Bureau of Reclamation over the underground irrigation facility along the eastern border of the Glendale Spring Training Complex on the northwest corner of 107th Avenue and Camelback Road. Resolution No. 4193 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A RIGHT OF WAY LICENSE AGREEMENT WITH SALT RIVER PROJECT AGRICULTURAL IMPROVEMENT AND POWER DISTRICT. 11. APPLICATION FOR ASSURED WATER SUPPLY DESIGNATION FROM THE ARIZONA DEPARTMENT OF WATER RESOURCES This is a request for the City Council to adopt a resolution authorizing the City Manager to sign and file an application for a Designation of Assured Water Supply with the Arizona Department of Water Resources. Having a Designation of Assured Water Supply addresses the Council strategic priority of creating a city with high quality of services for citizens. The designation demonstrates that the city has sufficient water resources for current and future development. The state of Arizona requires all municipal water providers in the Phoenix Active Management Area to have an Assured Water Supply for all subdivided lands. Glendale is such a water provider. The Assured Water Supply designation proves that Glendale has a 100-year water supply for proposed uses, and that the city is financially capable of building the necessary water production, treatment and delivery infrastructure. The Assured Water Supply designation also demonstrates that the proposed use of water is consistent with the state's water management goals, and meets water quality standards and conservation requirements. The city first obtained a Designation of Assured Water Supply in 1997. The city's current designation expires in 2010. The Arizona Department of Water Resources has requested that the city submit its application for re-designation by October of 2008. The city's application is for all lands within the city's water service area. 14 On February 28, 1995, the City Council adopted Resolution #2951, New Series, authorizing and directing the City Manager to sign and file an application for Designation of Assured Water Supply. An assured water supply demonstrates to the public and investors that the city has sufficient water resources to support current and future development and that it operates consistent with state water resource goals and requirements. A Designation of Assured Water Supply eliminates the need for a developer within the city's water service area to independently prove an assured water supply and obtain a Certificate of Assured Water Supply from the Arizona Department of Water Resources. The one-time application fees associated with the Designation of Assured Water Supply are expected to be $10,052.00. Funds are available in the Utilities Department operating budget. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X X $10,052.00 Account Name, Fund, Account and Line Item Number: Raw Water, Account No. 2400-17230-518200, $10,052.00 The recommendation was to waive reading beyond title and adopt a resolution authorizing the City Manager to sign and file an application for a Designation of Assured Water Supply with the Arizona Department of Water Resources. Resolution No. 4194 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND FILE AN APPLICATION FOR A DESIGNATION OF ASSURED WATER SUPPLY WITH THE ARIZONA DEPARTMENT OF WATER RESOURCES. 14. INTERGOVERNMENTAL AGREEMENT FOR WESTERN MARICOPA ENTERPRISE ZONE This is a request for the City Council to authorize the renewal of an enterprise zone, designate the boundaries of the enterprise zone, and authorize the city to enter into an intergovernmental agreement (IGA) with Maricopa County and other municipalities to establish the enterprise zone commission. The Arizona Enterprise Zone Program enhances opportunities for private investment and job creation within areas designated as an enterprise zone. 15 The Western Maricopa Enterprise Zone (WMEZ) designation will assist with the City Council's goal of job creation by enhancing opportunities for private investment within the designated zone. The primary goal of the Arizona enterprise zone program is to improve the economies of areas in the state with high poverty or unemployment rates. The program does this by enhancing opportunities for private investment in certain areas that are called enterprise zones. Arizona statutes provide for an income tax credit for net increases in qualified employment positions at a site located in an enterprise zone and a property tax reclassification for qualified manufacturing or commercial printing businesses locating or expanding facilities in an enterprise zone. The zone designation helps attract quality jobs. Employers are required to hire full-time permanent jobs, pay at least the specified hourly wage for the county, and provide health insurance for which the employer pays at least 50 percent. An area may be granted enterprise zone status for a maximum of five years from the date of designation. The WMEZ was established by state legislation on January 1, 1994, with renewal in 1999. The zone with revised boundaries was approved by the Department of Commerce in 2004. The existing zone expires in January of 2009. Because the boundaries are changing in the application being submitted by the WMEZ Commission, it will be considered by the Department of Commerce as a new zone. The boundary for the proposed revised zone includes the cities and towns of Avondale, Buckeye, El Mirage, Gila Bend, Glendale, Goodyear, Guadalupe, Peoria, Phoenix, Surprise, Tolleson, Wickenburg, Youngtown, the Gila River Indian Community and the County of Maricopa. Enterprise zones are designated by the Arizona Department of Commerce and applications are due by October 31, 2008. October 14, 2003: Resolution No. 3710 approved the application and new intergovernmental agreement for the Western Maricopa Enterprise Zone with revised boundaries. March 11, 2003: Resolution No. 3647 approved support of the continuation of the Arizona Enterprise Zone Program. October 27, 1998: Resolution No. 3245 approved re-authorization and new intergovernmental agreement for the Western Maricopa Enterprise Zone. January 9, 1996: Resolution No. 3020 amended the intergovernmental agreement for the Western Maricopa Enterprise Zone Program. September 14, 1993: Resolution No. 2837 amended the Western Maricopa Enterprise Zone boundary. 16 July 27, 1993: resolution No. 2833 approved the Western Maricopa Enterprise Zone. Increased investments in enterprise zones tend to strengthen property values and encourage job creation to promote the vitality of the local economies. There is a direct benefit to businesses within the zone, but there is also a requirement that a percentage of employees must live within an enterprise zone within the same county, so it benefits citizens with opportunities for employment. The Western Maricopa Enterprise Zone Commission has contracted with WESTMARC to be the zone administrators. The cost of that annual contract is divided evenly between all the communities participating in the zone. Funds are available in the operating budget of the Economic Development Department for Glendale's portion of the annual fee. Grants Capital Expense One-Time Cost Budgeted Unbudgeted Total X $1,315 Account Name, Fund, Account and Line Item Number: Economic Development, 1000-16010-518200 The recommendation was to waive reading beyond the title and adopt a resolution authorizing the application for creation of an Enterprise Zone; establishing the boundaries of the Enterprise Zone; and authorizing the entering into of an intergovernmental agreement with Maricopa County and other municipalities to establish the Enterprise Zone commission. Resolution No. 4197 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE APPLICATION FOR CREATION OF AN ENTERPRISE ZONE; ESTABLISHING THE BOUNDARIES OF THE ENTERPRISE ZONE; AND AUTHORIZING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY AND OTHER MUNICIPALITIES TO ESTABLISH THE ENTERPRISE ZONE COMMISSION. It was moved by Lieberman, and seconded by Clark, to approve the recommended actions on Consent Agenda Item Nos. 1 through 11 and 14, including the approval and adoption of Resolution No. 4192 New Series, Resolution No. 4193 New Series, Resolution No. 4194 New Series, and Resolution No. 4197 New Series; and to forward Liquor License Application No. 3-1204 for Super Carniceria Uruapan, Liquor License Application No. 3-1206 for Combos Club, and Liquor License No. 3 -1210 for Bangkok Thai Bar-B-Q, and special 17 event liquor license application for Mountain Lions Baseball Boosters, Inc. for a fundraiser to be held on October 11, and 12 and November 10, 2008, to the State of Arizona Department of Liquor Licenses and Control, with the recommendation for approval. The motion carried unanimously. 12. INTERGOVERNMENTAL AGREEMENT FOR CONSTRUCTION OF NORTHERN PARKWAY Jamsheed Mehta, AICP, Transportation Director, presented this item. This is a request for the City Council to approve an intergovernmental agreement (IGA) with Maricopa County, the City of El Mirage, and the City of Peoria for improvements to the Northern Parkway from Loop 303 to Grand Avenue. One of the Council's goals is to provide high-quality services to citizens. Improving and providing transportations options within the city will assist in achieving this goal. The Northern Parkway is a planned partial access controlled roadway extending from Grand Avenue to Loop 303. This project will tie together the central and western portions of Glendale. It will reduce congestion in central Glendale and facilitate traffic from new developments in the western area. This project was first conceived by the Glendale Citizens Advisory Committee for Transportation Issues in 2001 during the preparation of the Glendale Transportation Plan. Since then, it was included in ballot initiatives for funding and approved by Glendale voters in 2001, Proposition 400 county-wide voters in 2004, and by Peoria voters in 2005. Initial drafts of the Environmental Assessment and Design Concept Report have been completed and submitted to ADOT and FHWA for review and approval. The current level of funding from all sources is adequate to construct the Parkway from Loop 303 to Loop 101. Construction is planned to start at the west end of the facility in 2010 and extend eastward to Loop 101 by 2025. Additional funding is needed to complete the Parkway in its ultimate configuration. The Northern Parkway partners have developed a draft IGA to guide funding, construction, and maintenance of the Parkway. The Cities of El Mirage and Peoria have approved this IGA. Approval of this IGA is also needed by the City of Glendale before the Maricopa County Board of Supervisors approves the agreement. The IGA requires that local match contributions (30% of total costs) be divided as 10% El Mirage, 20% Peoria, 30% Maricopa County, and 40% Glendale. It is recognized that final funding commitment to this project from each jurisdiction will be by elected officials as part of the annual budget process. 18 The City of Glendale has taken the lead for completion of a Design Concept Report (DCR) and Environmental Assessment (EA) for this facility. These expenditures will be applied as local match contributions. This IGA proposes that the County take the lead to complete the design and construct Northern Parkway. Right-of-way will be protected and purchased by the jurisdiction in which the facility is located or is actively pursuing annexation. Maintenance will be by each jurisdiction in which the facility is located. On June 24, 2008, the Council approved the General Engineering Consultant contract for the Glendale Onboard Transportation Program, which included completion of the Northern Parkway Design Concept Report. The Fiscal Year 2008-09 Capital Improvement Program approved by the Council includes funding for this project from the half-cent transportation sales tax program. There were a total of eight property acquisitions for Northern Parkway that were approved by the Council during 2006 and 2007. The total amount paid for these eight properties was approximately $6 million. On December 12, 2006, the Council approved a contract with Acquisition Sciences, Ltd. for right-of-way acquisition services for the Northern Parkway in the amount of $789,000. On April 16, 2003, the Council approved an intergovernmental agreement with the Arizona Department of Transportation to modify the design and construction of the 67th Avenue Overpass over Grand Avenue to accommodate future construction of the Northern Parkway. The proposed Parkway will provide regional connectivity to the state highway system, enhance east/west mobility, serve expected population growth, improve safety of travel within Glendale, reduce travel time, improve access across the Agua Fria River, and enhance flood protection. The Parkway corridor is located within Glendale and the Glendale Planning Area and is adjacent to large undeveloped parcels and farmland that are ready for conversion to urban uses. Construction of the Northern Parkway corridor will aid the cities and county in planning urban development that is compatible with the Parkway and that would utilize the added capacity and mobility provided by the Parkway. The Parkway will attract quality development that will help support the local tax base. Glendale voters approved the Glendale Onboard Transportation Program in 2001. The approved 25-year GO Transportation Program includes matching funds for Northern Parkway. The City of Glendale has held a number of Glendale Onboard Open Houses where the Northern Parkway was presented for public review. Members 19 of the Citizens Transportation Oversight Commission have also reviewed the design concept for this project. Public meetings specifically addressing the Northern Parkway were held in February and July of 2003 and in June and December of 2005. An agency scoping meeting was held in February of 2005. Meetings with individual neighborhoods were held in January through March of 2006. A public hearing will be held when the draft environmental assessment is completed in the Fall of 2008. This IGA references Glendale's share of matching funds to be $37.9 million. These funds are programmed in the city's capital improvement program. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an intergovernmental agreement with Maricopa County, the City of El Mirage, and the City of Peoria to construct the Northern Parkway. Resolution No. 4195 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN MARICOPA COUNTY, THE CITY OF EL MIRAGE, THE CITY OF GLENDALE AND THE CITY OF PEORIA FOR IMPROVEMENTS TO NORTHERN PARKWAY FROM SR 303 TO US 60 (GRAND AVENUE). Councilmember Lieberman commented that he was in favor of this resolution; however, would like the public to be better informed and understand the concept. Mr. Jamsheed Mehta, AICP, Transportation Director, explained that the section of Northern Parkway that is on a new alignment and not on Northern Avenue is the section from Dysart Road going west toward Loop 303 on the Butler Avenue alignment. Councilmember Lieberman asked whether the Parkway will run without a stop sign or stop light from Grand Avenue to Loop 303. Mr. Mehta responded in the ultimate concept, there are only two traffic signals, and the rest of the parkway will be free- flowing and without traffic lights. Councilmember Lieberman asked if the people who live near the flyover area would have to take a roadway along side the Parkway to access the Northern Parkway. Mr. Mehta explained there are aspects in the design where other connector streets have been included in the concept and as a result, it becomes easier for the established developed areas to access the arterials. He noted property will be purchased where development opportunities were imminent. Councilmember Lieberman commented on several inquiries regarding shopping centers being developed where the Northern Parkway comes into the Loop 303. Councilmember Lieberman inquired as to the completion date. Mr. Mehta explained the phasing for the construction and the funding associated with the project 20 really begins in 2010/2011. The first phase will take about five years, to include improvements in the western area near Loop 303 going east to Dysart Road. Councilmember Lieberman reiterated his support for this item and believes it to be a great improvement to the area. It was moved by Lieberman and seconded by Clark to adopt Resolution No 4195 New Series. The motion carried unanimously. 13. INTERGOVERNMENTAL AGREEMENT FOR THE BEARDSLEY CONNECTOR Jamsheed Mehta, AICP, Transportation Director, presented this item. This is a request for the City Council to authorize the City Manager to enter into an intergovernmental agreement (IGA) with the Arizona Department of Transportation (ADOT), Maricopa Association of Governments (MAG), and the City of Peoria for the design and construction of the Beardsley Connector project located on the Beardsley alignment from Loop 101 to 83rd Avenue and the widening of the Union Hills Drive Traffic Interchange. One of the Council's goals is a city with high-quality services for citizens. Improving and providing transportation options within the city will assist in achieving this goal. In October of 2001, the cities of Peoria and Glendale entered into an intergovernmental agreement for the purpose of hiring a consultant to prepare the North Central Peoria/Northwest Glendale Circulation Study. This study was completed in 2002. The study identified a number of operational deficiencies related to the street network in this study area and recommended both short-term and long-term solutions to increase the capacity of the street network. The recommendations included the construction of an additional access road to Loop 101, designated as the "Beardsley Connector". Currently, Beardsley Road terminates just west of New River at 81st Avenue. There is no connection between Beardsley Road and Loop 101; traffic accessing Loop 101 from Beardsley Road must use either the 75th Avenue or Union Hills Drive interchanges. Traffic studies have shown that both of these interchanges are at or near capacity today. The planned Beardsley Connector extends along the Beardsley alignment from Loop 101 to 83rd Avenue. A new bridge will be constructed over New River and a new frontage road will be constructed on the west side of Loop 101. As part of this project, the traffic interchange at Loop 101 and Union Hills Drive will be improved to (1) provide additional capacity on Union Hills Drive, and (2) allow east bound Beardsley Connector traffic to smoothly enter the freeway. 21 The total cost of this project is estimated at $27.5 million. This cost will be paid from MAG, ADOT, and Peoria funds. No Glendale funds are required. However, portions of this project are in the city of Glendale. This IGA clarifies ADOT and Peoria maintenance responsibilities after the project is completed. Construction is targeted to start in the spring of 2009. The proposed Beardsley connection will provide additional access to Loop 101 from the northern portion of Peoria and the Northwest Valley. This project will also improve traffic flow and relieve congestion at 83rd Avenue and Union Hills, the Union Hills Interchange at Loop 101, and 75th Avenue at Loop 101 in Glendale. An open house meeting was held in the City of Peoria on May 28, 2008, and an open house meeting was held in Glendale on June 3, 2008. An open house meeting on final design alternatives was held in Glendale on July 25, 2005 at the Community Church of Joy. Three open house meetings for public comments were held in the City of Glendale and two open house meetings were held in the City of Peoria in June, November and December of 2004. The recommendation was to waive reading beyond the title and adopt a resolution authorizing the City Manager to enter into an intergovernmental agreement with the Arizona Department of Transportation, the Maricopa Association of Governments, and the City of Peoria for the design and construction of the Beardsley Connector project and the widening of the Union Hills Drive Traffic Interchange. Resolution No. 4196 New Series was read by number and title only, it being A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE ARIZONA DEPARTMENT OF TRANSPORTATION, THE MARICOPA ASSOCIATION OF GOVERNMENTS AND THE CITY OF PEORIA FOR THE DESIGN AND CONSTRUCTION OF THE BEARDSLEY CONNECTOR PROJECT AND THE WIDENING OF THE UNION HILLS DRIVE TRAFFIC INTERCHANGE. Councilmember Lieberman asked staff to clarify the U-turn on the map provided. Mr. Jamsheed Mehta, AICP, Transportation Director, explained the project accounts for any traffic getting off the Loop 101 and heading toward Peoria. Citizens will have an opportunity to access a new frontage road and get off on the new Beardsley Connector, which includes the bridge over the new river. He noted there was still a decision to be made whether to access Loop 101 or exit north, east or to continue south on the return. He added the benefit of having a U-turn was to keep traffic away from the Glendale streets. Councilmember Lieberman commented the U-turn will be dedicated so as to 22 keep traffic going back east onto the Loop 101. Mr. Mehta stated that the U-turn structure was not associated with the bridge widening of the Union Hills Bridge over Loop 101. He said it was adjacent to it; however, not part of it, therefore, the traffic never mingles with the street traffic on Union Hills Drive. Councilmember Lieberman stated his support for this project. He explained his inquiries were only to answer questions and comments from his constituents. Vice Mayor Martinez commented this was a very good quality project. He reported on meetings he attended in the City of Peoria and the Cholla District. He stated citizen turn out for those meetings had been high and they had provided their input. He noted the City of Glendale supported this project with the City of Peoria only when it was assured the Glendale citizens would not be adversely affected. He expressed his support for the project and its benefits. It was moved by Martinez and seconded by Knaack to approve Resolution 4196. The motion carried unanimously. ORDINANCES 15. AUTHORIZATION TO SELL WESTERN LOOP 101 PUBLIC FACILITIES CORPORATION EXCISE TAX REVENUE BONDS Arthur R. Lynch, Deputy City Manager, and Horatio Skeete, Deputy City Manager, presented this item. This is a request for the City Council to approve an ordinance authorizing the sale of up to $200,000,000 of Western Loop 101 Public Facilities Corporation (PFC) excise tax revenue bonds. The bonds provide interim financing of the spring training facilities pending receipt of Arizona Sports and Tourism Authority (AZSTA) funds and revenue from planned development. The Council has a strategic goal of "one community with quality economic development" that creates high quality development, bringing in new capital investment and sales tax revenue, encouraging economic development activity and aids in the creation of new jobs in the community. The Glendale Spring Training Facility will be the Spring Training home of two major league baseball teams - the Los Angeles Dodgers and Chicago White Sox. The Spring Training Facility is scheduled to open in 2009. Its opening will encourage new development during a time period when the local economy has slowed. Debt service payments from revenues will be structured to commence once the economy begins to recover, and benefits from the stadium's operation. In addition, the bonds will be 23 structured to allow for their replacement at the end of five years, by bonds payable solely from project revenues and payments received from AZSTA. On June 26, 2007, the City Council adopted a resolution authorizing the City Manager to enter into several agreements relating to the Glendale Spring Training Facility. Those agreements included intergovernmental agreements with AZSTA and the City of Phoenix, which provide funds to pay debt service in future years. On September 18, 2008, the PFC Board of Directors met and adopted a resolution approving the sale of PFC excise tax revenue bonds. The development of a Spring Training Facility will enhance the quality of life for Glendale residents while promoting economic development opportunities, and complement the synergy that exists with the area's sports and entertainment district. A Spring Training Facility will have a substantial positive economic impact on the surrounding region and will provide baseball fans, residents, and tourists a full array of recreational and retail activities like no other in the country. While general city excise tax third lien revenues must be pledged for this type of bond, repayment of debt service during the first five years will come primarily through cash generated by the bond sale itself. This type of cash is generated from "capitalized interest" and a "revenue stabilization fund", which are common in projects during the construction and startup period. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the sale and issuance of the principal amount of bonds set forth in the ordinance of PFC excise tax revenue bonds and declaring an emergency to lock in the interest rate. Mayor Scruggs asked for any comments. Councilmember Lieberman voiced his concerns on this ordinance. He cited the unsteady current economic market and firms that have gone out of business. He noted the public facility selling the bonds based on Glendale bond rating, not their own. He reiterated his extreme concern on this matter; however, added he will still support it. He stated he believes this was not the correct time to enact this. He mentioned the discussions going on in Washington regarding the bailout. He noted he has the utmost respect for Mr. Arthur R. Lynch, Deputy City Manager and his decision making abilities. He added he has done a magnificent job; however, he was extremely upset over this whole matter and wanted to being it to the forefront. Ordinance No. 2656 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, (1) AUTHORIZING THE EXECUTION AND DELIVERY OF A GROUND LEASE AND A 2008 LEASE AGREEMENT WITH THE WESTERN LOOP 24 101 PUBLIC FACILITIES CORPORATION RELATING TO THE FINANCING OF A SPRING TRAINING FACILITIES FOR MAJOR LEAGUE BASEBALL, RELATED FACILITIES AND OTHER PUBLIC INFRASTRUCTURE; (2) PLEDGING CERTAIN EXCISE TAXES AND RECEIPTS IMPOSED OR RECEIVED BY THE CITY; (3) APPROVING THE FORM OF AND REQUESTING THE EXECUTION AND DELIVERY BY WESTERN LOOP 101 PUBLIC FACILITIES CORPORATION OF A GROUND LEASE, A SERIES 2008 TRUST INDENTURE IN ONE OR MORE SERIES OF BONDS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $200,000,000, SUCH SERIES 2008 LEASE AGREEMENT AND A PURCHASE AGREEMENT WITH RESPECT TO THE SALE OF SUCH BONDS; (4) DELEGATING TO THE CITY MANAGER OR THE CHIEF FINANCIAL OFFICER OF THE CITY THE AUTHORITY TO DESIGNATE BY SERIES THE FINAL PRINCIPAL AMOUNT, MATURITIES, INTEREST RATES AND OTHER MATTERS WITH RESPECT TO SUCH BONDS; (5) AUTHORIZING THE TAKING OF ALL OTHER ACTIONS NECESSARY TO THE CONSUMMATION OF THE TRANSACTIONS CONTEMPLATED BY THIS ORDINANCE, INCLUDING THE EXECUTION OF CERTAIN DOCUMENTS AND THE DISTRIBUTION OF A PRELIMINARY OFFICIAL STATEMENT; AND (6) DECLARING AN EMERGENCY. It was moved by Clark, and seconded by Frate, to approve Ordinance No. 2656 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Knaack, Martinez, Frate, and Scruggs. Members voting "nay": none. 16. SALT RIVER PROJECT EASEMENTS Larry Broyles, P.E., City Engineer, presented this item. This is a request for the City Council to adopt an ordinance granting the following easements in favor of Salt River Project (SRP): (1) an irrigation easement along the west side of 67th Avenue from Bethany Home Road north to Glendale Avenue; (2) a monitoring well easement on city-owned land within the boundaries of the Glendale Spring Training Complex on the northwest corner of 107th Avenue and Camelback Road; and (3) an underground power distribution easement along the east side of 99th Avenue, north of Camelback Road. In late April of 2008, Glendale's 67th Avenue, Camelback Road to Grand Avenue, Road Improvement Project began making improvements to 67th Avenue, from Bethany Home Road north to Glendale Avenue. As part of the project, SRP irrigation facilities will be tiled. An easement is needed for the new underground facilities. As part of the Arizona Department of Water Resources recharge permit for the New River Agua Fria Underground Storage Project (NAUSP) SRP has requested an easement to drill and operate a groundwater monitoring well on city-owned land within 25 the boundaries of the Glendale Spring Training Complex on the northwest corner of 107th Avenue and Camelback Road. City staff selected the site and reserves the right to review and approve any alteration of the well site by SRP or its representatives; and to receive copies of all physical, geological, and hydrological data collected. This easement is necessary for SRP's ingress/egress, and to protect SRP's facilities. In conjunction with various commercial developments along a portion of 99th Avenue, north of Camelback Road, SRP was required to underground its electrical distribution lines and apparatus. SRP agreed to accommodate this requirement and is requesting an underground power distribution easement from the city for the protection of its facilities in the new location. The recommendation was to waive reading beyond the title and adopt an ordinance authorizing the City Manager to execute the easements in favor of Salt River Project. Ordinance No. 2657 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE FOLLOWING EASEMENTS IN FAVOR OF SALT RIVER PROJECT: (1) AN IRRIGATION EASEMENT ALONG THE WEST SIDE OF 67TH AVENUE FROM BETHANY HOME ROAD NORTH TO GLENDALE AVENUE; (2) A MONITORING WELL EASEMENT ON CITY-OWNED LAND WITHIN THE BOUNDARIES OF THE GLENDALE SPRING TRAINING COMPLEX ON THE NORTHWEST CORNER OF 107TH AVENUE AND CAMELBACK ROAD; AND (3) AN UNDERGROUND POWER DISTRIBUTION EASEMENT ALONG THE EAST SIDE OF 99TH AVENUE, NORTH OF CAMELBACK ROAD; AND ORDERING THAT A CERTIFIED COPY OF THIS ORDINANCE BE RECORDED. It was moved by Frate, and seconded by Knaack, to approve Ordinance No. 2657 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Knaack, Martinez, Frate, and Scruggs. Members voting "nay": none. 17. AWARD OF LEASE AGREEMENT FOR THE MAINTENANCE AND OPERATION OF GLEN LAKES GOLF COURSE William Schwind, Parks and Recreation Deputy Director, presented this item. This is a request for the City Council to adopt an ordinance approving a ten year management agreement with Glen Lakes Golf Management, LLC for the ongoing maintenance and operation of the Glen Lakes Golf Course facility. 26 The management agreement is consistent with the Council strategic goals of providing high-quality services for citizens and one community with strong neighborhoods. On October 9, 1998, the City Council approved a lease agreement with American Golf Corporation. All of the terms and conditions within the existing lease have been fulfilled. American Golf Corporation consolidated its operations nation-wide and has vacated the Arizona golf market. As per the existing contract, notification was given to the City of Glendale by American Golf Corporation indicating it did not wish to extend the terms of the existing agreement and would not reapply for a renewal of management services. In June 2008, Requests for Proposals (RFP's) were solicited and six golf management firms responded. The selection committee and staff unanimously agreed with the recommendation of entering into a lease contract with Glen Lakes Golf Management, LLC for the maintenance and operational services of the Glen Lakes Golf Course. The City Council approved a lease agreement for golf course maintenance and operation with American Golf Management on October 9, 1998, which expires October 1, 2008. The Glen Lakes Golf Course has served the Glendale community for over forty years, opening to the public in 1966. Over the years this facility has experienced several renovations and enhancements such as a shaded teeing area on the practice range, misting system for customer comfort and clubhouse expansion. The new lease agreement will also include short and additional long-term capital improvement program funded by Glen Lakes Golf Management LLC. Improvements will begin in the first year of the contract and will focus on the clubhouse entry area, golf cart storage, safety netting and the practice range which includes improved target greens. Glen Lakes Golf Management LLC will also provide an enhanced junior golf program offering new instructional programs, leagues and clinics. Additionally investing money dedicated toward the development of youth golf activities. Technological improvements will now allow guests to have on-line golf reservation access. Glen Lakes Golf Management, LLC will also have active participation in local programs and group activities which include supporting local charity events which benefit youth, adult and senior activities. Glen Lakes Golf Management, LLC will honor the existing annual pass program and will continue to recognize pass holders until the holder chooses not to renew. Proposed improvements to the Glen Lakes Golf Course will help retain the facility as a unique and affordable recreational asset within the city. On May 6, 2008, Parks and Recreation staff conducted an open house meeting with residents and golfers to discuss their experiences and any concerns they have regarding the golf course operations and services. The Request for Proposal process included a review panel that involved Glendale citizens, a Professional Golf 27 Association golf professional, municipal golf course operator, and parks and recreation staff. Included in the lease agreement is also a stipulation that the lessee meet monthly with parks and recreation staff and two representatives from the Glen Lakes Golf Course men and women golf groups. The ten (10) year term lease agreement provides for $6,000 per month paid to the city, with annual income to be no less than $72,000 per year and payment of 50% of the year-end net revenue; the lessee's investment of $450,000 in capital improvements to the golf course during the first 18 months of operation, and the option for the city to negotiate future identified capital improvements. The recommendation was to waive reading beyond the title and adopt an ordinance approving a ten-year lease agreement with Glen Lakes Golf Management, LLC for the ongoing maintenance and operation of the Glen Lakes Golf Course facility. Ordinance No. 2658 New Series was read by number and title only, it being AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE MAYOR AND/OR CITY MANAGER AND THE CITY CLERK TO EXECUTE A LEASE AGREEMENT FOR OPERATION OF PUBLIC GOLF COURSE WITH GLEN LAKES GOLF MANAGEMENT, LLC. It was moved by Knaack, and seconded by Frate, to approve Ordinance No. 2658 New Series. Motion carried on a roll call vote, with the following Councilmembers voting "aye": Clark, Goulet, Lieberman, Knaack, Martinez, Frate, and Scruggs. Members voting "nay": none. REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION It was moved by Martinez, and seconded by Frate, to hold a City Council Workshop at 1:30 p.m. in Room B-3 of the City Council Chambers on Tuesday, October 7, 2008, to be followed by an Executive Session pursuant to A.R.S. 38- 431.03. The motion carried unanimously. CITIZEN COMMENTS There were no citizen comments. COUNCIL COMMENTS AND SUGGESTIONS Councilmember Clark reminded everyone of GAIN Night coming October 11, 2008. She encouraged everyone to attend. She stated this was a perfect opportunity for Council members and Glendale citizens to gather together. 28 Councilmember Goulet commented that this Saturday, the 40th Habitat Home for Humanity will be dedicated. He noted this was the first Green Home in Arizona. He thanked the city staff for their help in securing the property and moving this item quickly through the process. Councilmember Frate reminded everyone to watch children around water. He related near drowning stories which have recently occurred in the valley. He stated he cannot emphasize enough to always watch children around water. He noted that child restraints in vehicles are the law and encouraged parents to adhere to it. He asked citizens to band together and keep children safe. Councilmember Knaack invited the Barrel residents to her Barrel Town Talk on October 9, 2008 at the Adult Center at 6:00pm. Mayor Scruggs also invited citizens to her Series of Community Conversations for the fall. She said information was available on Glendale's website, as well as by calling her office. She encouraged everyone to attend the Professional Beach Volleyball Tournament at Westgate this weekend. ADJOURNMENT There being no further business, the meeting was adjourned at 7:50 p.m. Pamela Hanna - City Clerk 29