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HomeMy WebLinkAboutAgendas - City Council - Meeting Date: 3/1/2011 ref i GLENIE GLENDALE CITY COUNCIL WORKSHOP SESSION Council Chambers—Workshop Room 5850 West Glendale Avenue March 01, 2011 1:30 p.m. WORKSHOP SESSION 1. FY 2010-11 SECOND QUARTER GENERAL FUND REPORT WITH UPDATED NUMBERS THROUGH SEVEN MONTHS —30 MINUTES 2. COUNCIL ITEMS OF SPECIAL INTEREST—30 MINUTES CITY MANAGER'S REPORT This report allows the City Manager to update the City Council about issues raised by the public during Business from the Floor at previous Council meetings or to provide Council with a response to inquiries raised at previous meetings by Council members. The City Council may only acknowledge the contents to this report and is prohibited by state law from discussing or acting on any of the items presented by the City Manager since they are not itemized on the Council Workshop Agenda. EXECUTIVE SESSION 1. LEGAL MATTERS A. The City Council will meet with the City Attorney for legal advice, discussion and consultation regarding the city's position in pending and contemplated litigation, including settlement discussions conducted in order to avoid or resolve litigation. (A.R.S. § 38-431.03(A)(3)(4)) 2. LEGAL MATTERS —PROPERTY& CONTRACTS A. Discussion and consultation with the City Attorney and City Manager to receive an update, consider its position and provide instruction and direction to the City Attorney and City Manager regarding Glendale's position in connection with agreements associated with the Arena and the Hockey Team, which are the subject of negotiations. (A.R.S. § 38-431.03(A)(3)(4)(7)) 3. PERSONNEL MATTERS A. Various terms have expired on boards, commissions and other bodies. The City Council will be discussing appointments involving the following boards, commissions and other bodies. (A.R.S. § 38-431.03(A)(1)) 1. Arts Commission 2. Aviation Advisory Commission 3. Board of Adjustment 4. Citizen Bond Election Committee 5. Citizens Advisory Commission On Neighborhoods 6. Citizens Bicycle Advisory Committee 7. Citizens Transportation Oversight Commission 8. Commission On Persons With Disabilities 9. Community Development Advisory Committee 10. Glendale Municipal Property Corporation 11. Historic Preservation Commission 12. Industrial Development Authority 13. Judicial Selection Advisory Board 14. Library Advisory Board 15. Parks and Recreation Advisory Commission 16. Personnel Board 17. Planning Commission 18. Public Safety Personnel Retirement System/Fire Board 19. Public Safety Personnel Retirement System/Police Board 20. Risk Management/Worker's Compensation Trust Fund Board 21. Western Loop101 Public Facilities Corporation Upon a public majority vote of a quorum of the City Council,the Council may hold an executive session,which will not be open to the public,regarding any item listed on the agenda but only for the following purposes: (i) discussion or consideration of personnel matters(A.R.S. §38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. §38-431.03 (A)(2)); (iii) discussion or consultation for legal advice with the city's attorneys(A.R.S. §38-431.03(A)(3)); (iv) discussion or consultation with the city's attorneys regarding the city's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation(A.R.S. §38-431.03(A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations(A.R.S. §38-431.03 (A)(5));or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S. §38-431.03(A)(7)). Confidentiality Requirements Pursuant to A.R.S. §38-431.03 (C)(D): Any person receiving executive session information pursuant to A.RS. §38-431.02 shall not disclose that information except to the Attorney General or County Attorney by agreement of the City Council, or as otherwise ordered by a court of competent jurisdiction. CITYOF GLENDALE r 16Council Comm Workshop Agenda 03/01/2011 TO: Honorable Mayor and City Council FROM: Ed Beasley, City Manager PRESENTED BY: Sherry Schurhammer, Management and Budget Director SUBJECT: FY 2010-11 SECOND QUARTER GENERAL FUND REPORT WITH UPDATED NUMBERS THROUGH SEVEN MONTHS Purpose • This is a request for City Council to review the FY 2010-11 second quarter report, with updated numbers through seven months, on General Fund (GF) revenues and expenditures. o The GF revenue collections show significant improvement due to the strong holiday retail sales figures that are included in this seven month report. o The expenditure figures also show continued significant improvement. Council Strategic Goals or Key Objectives Addressed • The FY 2010-11 GF report is consistent with Council's goal of one community that is fiscally sound by ensuring the city's financial stability and conducting timely reviews of expenditures and revenues. Background General Fund o GF expenditures are $2.9 million or(3.3%)below budget. o GF revenues are $3.7 million or(4.3%)below budget. • This report shows significant improvements from the first quarter report, as noted below: o At the end of the first quarter, the net gap between revenues and expenditures was a negative $2.8 million. The net gap at the end of seven months, as shown above, declined to a negative $800,000. o City sales tax collections are $270,000 ahead of budget, an improvement since the first quarter when collections were almost 8% ($987,000)under budget. o Also, in a comparison of just January 2011 and January 2010 city sales tax receipts, which reflect December retail sales, the January 2011 figure is 6.9% higher. o Total GF revenue collections also show an improvement from the first quarter. This report shows that GF revenues are 4.3% under budget. At the end of the first quarter, GF revenue collections were almost 8% under budget. • This report also shows significant improvement on the expenditure side. At the end of the first quarter, expenditures were running about even with budget whereas this report shows that expenditures are $2.9 million less than budget. General Fund Expenditures • The FY 2010-11 budget expenditures and actuals for the GF operating and pay-as-you-go (PAYGO) capital expenditures are shown in the following table. Expenditures Comparison Budget to Actuals, FY 2010-11 (in 000s) FY 2010-11 FY 2010-11 Amount YTD Budget YTD Actuals Under/(Over) Budget (7 months) (7 months) GF Salaries/Benefits $61,813 $62,179 ($366) GF Non-Personnel $21,473 $19,858 $1,615 GF Debt Service (leases) $2,624 $1,439 $1,185 PAYGO Capital $1,354 $876 $478 TOTAL $87,264 $84,352 $2,912 • Expenditures are $2.9 million or 3.3% less than the amount budgeted, an improvement from the first quarter report when expenses were even with budget. General Fund Revenues • The following table reflects a comparison of the GF revenue budget and GF actual collections for the first seven months (July 2010 through January 2011) of FY 2010-11. This comparison also shows improvement from the first quarter report as noted in the bullets that are found after the following table. YTD Comparison Budget to Actuals, FY 2010-11 (in 000s) FY 2010-11 FY 2010-11 Percent YTD Budget YTD Actuals Over (Under) Budget (7 months) (7 months) City Sales Tax $29,458 $29,728 1% State Income Tax $13,796 $13,761 --- State Sales Tax $10,323 $10,106 (2.1%) State MV In-Lieu $4,958 $4,628 (6.7%) HURF $7,875 $7,713 (2.1%) Primary Prop Tax $2,190 $2,070 (5.5%) All Other $17,336 $14,204 (18.1%) Total $85,936 $82,210 (4.3%) • GF revenue receipts through the seven months of FY 2010-11 are 4.3%under budget. At the end of the first quarter, GF revenue collections were almost 8%under budget. • GF city sales tax collections are $29.7 million or $270,000 ahead of budget, an improvement since the first quarter when collections were almost 8% ($987,000)under budget. • State-shared revenue collections are $28.5 million. This amount is $582,000 under budget with more than half of that amount due to motor vehicle in-lieu collections, which are uneven over the course of any fiscal year. • HURF revenues are commonly called the gas tax even though there are several other transportation-related fees that comprise this revenue source. This revenue source is based primarily on the volume of fuel sold rather than the price of fuel. HURF receipts are $162,000 under budget. • Property tax collections are $120,000 under budget. We believe this result is because of the timing for property tax remittances to Maricopa County. • The All Other category, which includes such items as court fees, permit fees, business licenses and recreation revenue, is $3.1 million under budget. The revenue sources comprising this category come in unevenly over the course of a FY. Further, the revenue enhancements included in the FY 2011 balancing plan, most of which are included in this category, are expected to come in during the last half of the FY. Designated Sales Tax Receipts • Revenue collections through seven months show that each of the designated sales taxes are showing significant improvement since the first quarter report when collections for each were about 6%to 7%less than budget. The bullets below provide more details. • The transportation sales tax actuals are $430,000 or 4% ahead of budget, a significant improvement from the first quarter when collections were $327,000 or 7%less under budget. YTD Comparison Budget to Actuals, FY 2010-11 (in 000s) FY 2010-11 FY 2010-11 Percent Budget Actuals Over/(Under) (7 months) (7 months) Budget Transportation Sales Tax $10,879 $11,309 4% • The following table shows a comparison of budget to actuals for FY 2010-11 for the two components of the public safety sales tax. YTD Comparison Budget to Actuals, FY 2010-11 (in 000s) FY 2010-11 FY 2010-11 Amount Over/(Under) Budget Actuals Budget (7 months) (7 months) Police sales tax $ 6,986 $7,092 2% Fire sales tax $3,463 $3,537 2% • The police component of the public safety sales tax was $106,000 ahead of budget and fire was $74,000 ahead of budget. These results are a significant improvement from the first quarter when collections were 6%under budget. • Similar to the General Fund, the expenditures of these funds are being paced to match the revenue levels. Previous Council/Staff Actions • The FY 2010-11 first quarter status report was presented to Council at the November 16, 2010 workshop. Policy Guidance This is a status report on the General Fund covering the seven months of FY 2010-11. This is for Council information only. Staff is available to answer any questions regarding the information provided. CITY OF GLENDALE gill Aft" II•11 ii ■ le U Council Co Workshop op Agen a 03/01/2011 TO: Honorable Mayor and City Council FROM: Ed Beasley, City Manager SUBJECT: COUNCIL ITEMS OF SPECIAL INTEREST Purpose • This is the quarterly opportunity for City Council to identify topics of interest they would like the City Manager to research and assess for placement on a future workshop agenda. Background • On December 7, 2010, Council asked that staff provide information on an item of special interest. This item of special interest requested by Council will be addressed at today's workshop. Policy Guidance Staff is available to answer any questions regarding information provided. Staff also requests Council to identify items of interest for follow-up by staff during the next quarter.